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1998 08 14CHANHASSEN SENIOR COMMISSION REGULAR MEETING AUGUST 14TM, 1998 Chairwomen Sherol called the meeting to order at 9:30am. MEMBERS PRESENT: Jane Kubitz, Selda Heinlein, Bernice Billison, Sherol Howard, Dale Geving and Barbara Headla. MEMBERS ABSENT: Albin Olson. STAFF PRESENT: Joyce Horr, Chanhassen CAP Agency Nutrition Site Coordinator, Sharmin A1-Jaff, Planner II and Kara Wickenhauser, Senior Center Coordinator. APPROVAL OF THE AGENDA: Commissioner Dale Geving moved to approve the agenda. Commissioner Barbara Headla seconded the motion. Ail voted in favor and the motion was carried. APPROVAL OF THE MINUTES: Bernice Billison moved to approve the minutes. Dale Geving seconded the motion. All voted in favor and the motion was carried. VISITOR PRESENTATION: There was none. CONGREGATE DINING & MEALS ON WHEELS: It was announced that Meals on Wheels was approved by the City Council and meals would be available on Monday, August 31 ~'. All supplies have been ordered for the Meals on Wheels program. The delivery trays will not be available on Monday, August 31s~, in the meantime the disposable trays that are currently used for take-out meals will be used. Cost of the Meals on Wheels meals will be $2.50 a person. A list of volunteer drivers are slowly being collected. The Senior Commissioners were asked to donate driving time when the schedule was sparse. The CAP Agency requested a business / organization list of all contact names and numbers south of highway 5 to solicit for additional drivers (excluding St. Hubert's). Advertisements are to be publicized as "offering service to the Chanhassen area where service does not currently exist." If any phone calls are received from anyone north of highway 5 referrals are suppose to be transferred to Southshore Meals on Wheels. If the client who is calling specifically requests service from the Chanhassen CAP Agency Meals on Wheels program, we then can not deny service. At the end of this discussion the Senior Commission brainstormed a list of names that would be good recipients for the Meals on Wheels program. UPDATE ON SENIOR CENTER ACTIVITIES: An activity schedule was handed out to the Senior Commission by Kara Wickenhauser. The schedule covered September - December 1998. Floor was opened to any questions the Commissioners had regarding the schedule. SENIOR COMMISSION BUDGET: Many revisions were made to the proposed 1999 budget. Commissioners decided to trim $500.00 out of the printing category and add $500.00 to the promotional expense budget. This extra cash would be designated to help better advertise and enhance the Congregate Dining and Meals on Wheels programs. A reduction of $150.00 was also made in the office supplies category and added to the equipment expense budget. The travel & training was also reduced $50.00. Sharmin A1- Jaff advised the Senior Commission to utilize some of their promotional budget dollars, to somehow help promote the Senior Commission or to help promote the programs they support. Sherol Howard suggested purchasing bumper stickers. SENIOR COMMISSION STRATEGIC PLAN: A copy of the proposed strategic plan was sent with the Senior Commission packet and all Senior Commissioners were asked to comment on the results. Overall the Senior Commission approved of the plan and offered suggestions to make revisions in the Financial category. Under the action plan "services are provided free of charge such as coffee. There should be a charge," was deleted; and "rent buses to provide transportation rather than own vehicles to avoid maintenance problem," was revised to "form a transportation sub-committee to investigate transportation." The strategic plan is now ready to move unto the next phase of goal setting. MEETING WITH THE CITY COUNCIL: It looks as though scheduling a time with the City Council at this point in time might be difficult. Many Senior Commissioners stated that there should be a set date every year that they are on the schedule to meet with the City Council. This should help avoid the scheduling problems we have around budget season. SOUTHWEST METRO TRANSIT SURVEY: A meeting with Sharmin A1-Jaff, Kara Wickenhauser, Sherol Howard and Southwest Metro representative, John Kruegness, took place on Wednesday, July 22na. The meeting basically addressed the senior concerns Chanhassen has for transportation, how to better advertise the busing service and how to improve the current system. Many disappointments were expressed on both the staff and senior clients experience with Southwest Metro Transit. A survey that was composed by Southwest Metro was reviewed and suggestions were offered on how to distribute them and how to improve the survey. Southwest Metro truly wants to improve their reputation and is asking for the Chanhassen seniors support. A Minnesota State Fair trip will be coordinated with the Senior Center and Southwest Metro, hoping to boost the image. Commissioners reviewed the survey and offered suggestions to improve the layout of the survey. SENIOR COMMISSION COMMENTS: There were none. ADJOURNMENT: Dale Geving moved to adjourn the meeting. Barbara Headla seconded the motion. All voted in favor and the motion carried. Prepared and Submitted by Kara Wickenhauser, Chanhassen Senior Center Coordinator.