2002 05 17 AGENDA
CHANHASSEN SENIOR COMMISSION
Friday, May 17, 2002
10:00 A.M. TO 11:30 P.M.
CHANHASSEN COUNCIL CHAMBERS
1. Approval of agenda.
2. Senior Commission Terms.
3. Approval of Senior Commission Bylaws.
4. Crossing at Kerber Boulevard update.
5. Congregate Dining & Meals on Wheels.
6. Update on Senior Center Activities.
7. Senior Center Parking during Library Construction.
8. Senior Commission Comments.
ournment
The next Senior Commission meeting will take place on June 21, 2002 at 10:00 a.m.
SENIOR COMMISSION
CITY OF CHANHASSEN
BY-LAWS
The following by-laws are adopted by the Chanhassen Senior Commission to facilitate the
performances of its duties and the exercising of its functions as a Commission established by the
City Council pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes
annotated.
Section 1 - Duties and Responsibilities
1.1
The Senior Commission shall serve as an advisory body to the City Council in addressing
the special needs of the people over 55 living in Chanhassen. All final decisions are to be
made by the City Council.
1.2
The Senior Commission will consider and make recommendations to the City Council
regarding the special needs of seniors in the areas of transportation, information and
assistance, independent living in the home, social and recreational programs, senior centers
and senior housing, but will not be limited to these issues.
1.3
The Senior Commission will make recommendations to the City Council regarding funding
for special services to be provided for the citizens over 55.
1.4
The Senior Commission may propose needs studies of this age group where necessary and
make recommendations to the City Council according to the results.
1.5
The Senior Commission will coordinate services with other governments and private
agencies for this age group.
1.6
Public Hearings. The Senior Citizen Commission shall hold public heatings on issues
regarding special needs of seniors in areas of transportation, information and assistance,
independent living in the home, social and recreational programs, senior centers and senior
housing, but will not be limited to these issues.
1.7
Establishment of Sub-Committees. The Senior Commission may, as they deem
appropriate, establish special sub-committees comprised of their own members and other
citizens from the community.
Section 2 - Meetings
2.1
Times and Place. Regular meetings of the Commission shall be held on the third Friday of
each month at 9:30 a.m. at the City Council Chambers, 690 City Center Drive, unless
otherwise directed by the Chairperson, in which case, at least 24 hours notice will be given
to all members. Regular meetings shall have a curfew of 12:00 p.m., which may be waived
at the discretion of the Chairperson. All unfinished business will be carded over to the next
regular meeting. When the regular meeting day falls on a legal holiday, there shall be no
meeting.
2.2
Special Meetings. Special meetings shall be held upon call by the Chairperson, or in her/his
absence, the Vice-Chairperson, or any other member with the concurrence of four other
members of the Commission and with at least 48 hours of notice to all members on the first
Friday of the month. Notice of all special meetings shall be posted on the official city
bulletin board.
2.3
Attendance. The Senior Commission members shall attend not less than 75% of all regular
and special meetings held during a given calendar year and shall not be absent from three
consecutive meetings without prior approval of the Chairperson. Failure to meet this
minimum attendance requirement shall be cause for removal from the Commission by
action of the City Council.
Section 3 - Commission Composition - Terms and Vacancies
3.1
Composition. The Senior Commission shall consist of seven voting members. Seven
members shall be appointed by the City Council and may be removed by the Council.
3.2
TenThS and Vacancies. The City Council shall appoint seven members to the commission.
Five of the members shall serve a three year term and two members shall serve a two year
lei-w}, for terms of three years; Vacancies during the term shall be filled by the Council
for the unexpired portion of the term. Every appointed member shall, before entering upon
the charge of his/her duties take an oath that he/she will faithfully discharge the duties of
his/her office. All members shall serve without compensation.
3.3
Quorum. Four Senior Commission members shall constitute a quorum for the transaction
of business. Whenever a quorum is not present, no final or official action shall be taken at
such meeting.
3.4
No two members of the same household may serve on the Senior Commission at the
same time.
Section 4 - Organization
4.1
Election of Officers. The first meeting in April of each year, the Senior Commission shall
hold an organizational meeting. At this meeting, the Commission shall elect from its
membership a chairperson and vice-chairperson. This shall be done by voice vote. Vice-
Chairperson shall be elected from the remaining members by the same proceeding. If the
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Chairperson retires from the Senior Commission before the next regular organizational
meeting, the Vice-Chairperson shall be Chairperson. If both Chairperson and Vice-
Chairperson retire, new officers shall be elected at the next regular meeting. If both
Chairperson and Vice-Chairperson are absent from a meeting, the Commission shall elect a
temporary Chairperson by voice vote.
4.2
Duties of Chairperson and Vice-Chairperson. The Chairperson, or in his/her absence, the
Vice-Chairperson, shall preside at meetings, appoint committees from it's own membership
and perform other such duties as ordered by the Commission.
The Chairperson shall conduct the meeting so as to keep it moving as rapidly and efficiently
as possible and shall remind members, witnesses and petitioners to preserve order and
decorum and to keep comments to the subject at hand. The Chairperson shall not move for
action but may second motions.
Section 5 - Procedure
5.1
Procedure. Parliamentary procedure governed by Robert's Rules of Order Revised shall be
followed at all regular meetings. At special work session meetings, and when appropriate,
the Commission may hold group discussions not following any set parliamentary
procedures except when motions are before the Commission.
Section 6 - Public Hearings
6.1
Purpose of Hearings. The purpose of a hearing is to collect information and facts in order
for the Commission to develop a rational senior issue recommendation for the City Council.
6.2 Hearing Procedure. At heatings, the following procedures shall be followed in each case:
Co
The Chairperson shall state the case to be heard.
The Chairperson shall call upon staff to present the staff report. Required reports
from each city department shall be submitted to the Senior Commission before each
case is heard.
The Chairperson shall ask the applicant to present his/her case.
Interested persons may address the Commission, giving information regarding the
particular proposal.
Petitioners and the public are to address the Chairperson only, not staff or other
commissioners.
There shall be no dialogue among the Commissioners, giving information regarding
the particular proposal. (The Senior Commission members may ask questions of
persons addressing the Commission in order to clarify a fact, but any statement by a
member for any other purpose then to question may be ruled out of order.)
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After all new facts and information have been brought forth, the hearing shall be
closed and interested persons shall not be heard again. Upon completion of the
hearing on each case, the Senior Commission shall discuss the item at hand and
render a decision. The Senior Commission, if it so desires, may leave the public
record open for written comments for a specified period of time.
The Chairperson shall have the responsibility to inform all of the parties of their
rights of appeal on any decision or recommendation of the Senior Commission.
6.3
Schedule. At meetings where more than one hearing is scheduled, every effort shall be
made to begin each case at the time set on the agenda, but in no case may an item be called
for hearing prior to the advertised time listed on the agenda.
Section 7 - Miscellaneous
7.1
Senior Commission Discussion. Matters for discussion which do not appear on the agenda
may not be considered and discussed by the Commission unless, when initiated and
presented by the staff and be placed at the end of the agenda.
7.2
Suspension of Rules. The Commission may suspend any of these rules by unanimous vote
of the members present.
7.3
Amendments. Amendments of these by-laws may be made at any regular or special
meeting of the Senior Commission but only if scheduled on the meeting agenda in advance
of the meeting.
7.4
Review. At the first meeting in April of each year, these by-laws shall be read and adopted
by the Senior Commission.
Adopted this 17th day of May 2002.
Chairperson