1999 01 15CITYOF
O0 G0, Ce,ter Drive, PO Box 147
Cha,hasse,, Mi;mesota 55317
Pho,e 612.937.1900
Genera/Fax 612937.5739
E, gi,eM,g Fax 612 93Z 9152
Public Sago, Fax 612.93(2524
FOb www. d. cha,hasse,, m,. m
MEMORANDUM
TO:
Chanhassen Senior Commission
FROM:
Sharmin A1-Jaff, Senior Planner
DATE:
January 15, 1999
SUB J: Staff report
Congregate Dining and Meals on Wheels At the December 18, 1998,
Commission meeting, staff was directed to do the following:
· A large colored Chanhassen City map be posted in the kitchen for volunteer
drivers. This item has been accomplished.
· Contact "Welcome Neighbor" to include the Congregate Dining and Meals on
Wheels program with the packets that go to all new residents. Staffhas made
several attempts to contact "Welcome Neighbor", however, we have not
received a return call yet.
· Staff was directed to provide CAP Agency with a list of all businesses in the
City. A list with phone numbers was sent to CAP Agency.
· The reusable trays for Meals on Wheels have been delivered and are being
used.
Senior Commission Vacancies and Interviews to date 5 applications have been
submitted for the future 4 vacancies on the Senior Commission. Applicants
include:
· Albin Olson
· Jean Mancini
· Mel Kurvers
· Thomas Faust
· Kay Faust
The deadline for applications is on January 28, 1999. Vacancies were advertised
in the Villager twice. Staff is recOmmending interviews be conducted on March
12, 1999.
Promotional Items Staff ordered 200 "Chanhassen Senior Volunteer" bumper
stickers for volunteers in the Senior Center. These stickers will give volunteers
more visibility in the community and show the public that seniors are continuing
to contribute to the society even after retirement.
CHANHASSEN SENIOR COMMISSION
REGULAR MEETING
December 18, 1998
Chairwomen Sherol Howard called the meeting to order at 9:35am.
MEMBERS PRESENT: Sherol Howard, Albin Olson, Dale Geving, Bobbie Headla,
Jane Kubitz and Bunny Billison.
MEMBERS ABSENT: Selda Heinlein.
STAFF PRESENT: Sharmin A1-Jaff, City Planner II and Kara Wickenhauser, Senior
Center Coordinator.
VISITORS PRESENT: Linda Jansen, City Council Elect and Mel Kurvers, Senior
Advisory Board President.
APPROVAL OF THE AGENDA: Commissioner Dale Geving moved to approve the
agenda. Commissioner Bobbie Headla seconded the motion. All voted in favor and the
motion was carried.
APPROVAL OF THE MINUTES: Albin Olson moved to approve the minutes. Dale
Geving seconded the motion. All voted in favor and the motion was carded.
VISITOR PRESENTATION: There was none.
CONGREGATE DINING & MEALS ON WHEELS: The Congregate Dining
program still continues to serve approximately 7 people a day. The Meals on Wheels
program has continued to grow with 10 people being serviced almost daily. There was
some discussion that Meals on Wheels might need to consider scheduling 2 volunteers
daily to deliver meals if the growth of the program continues. Commissioner Albin
Olson suggested that a large colored Chanhassen City Map be posted in the kitchen for
volunteer drivers. Sherol Howard also added that there be a contact to the Welcome
Wagon Committee to share our Meals on Wheels and Congregate Dining programs with
all residents of Chanhassen. She also requested that a Chanhassen business list with
contact names be sent to Joan Lynch, CAP Agency Nutrition Coordinator, to help recruit
additional volunteers for Meals on Wheels. Sharmin A1-Ja£f gave a short report on the
status of the Meals on Wheels trays that are being ordered. The CAP Agency had two
choices of trays. The first option was to go with a cheaper tray that could only withstand
200 degrees in the oven, or to purchase a higher quality tray for $2.00 more a piece and
this tray could handle 425 degrees in the oven. 80 trays will be ordered. These trays are
all dishwasher safe and can be reused. It was Sharmin's recommendation to order the
higher quality tray.
CHANHASSEN SENIOR COMMISSION
REGULAR MEETING
December 18, 1998
Chairwomen Sherol Howard called the meeting to order at 9:35am.
MEMBERS PRESENT: Sherol Howard, Albin Olson, Dale Geving, Bobbie Headla,
Jane Kubitz and Bunny Billison.
MEMBERS ABSENT: Selda Heinlein.
STAFF PRESENT: Sharmin A1-Jaff, City Planner II and Kara Wickenhauser, Senior
Center Coordinator.
VISITORS PRESENT: Linda Jansen, City Council Elect and Mel Kurvers, Senior
Advisory Board President.
APPROVAL OF THE AGENDA: commissioner Dale Geving moved to approve the
agenda. Commissioner Bobbie Headla seconded the motion. All voted in favor and the
motion was carded.
APPROVAL OF THE MINUTES: Albin Olson moved to approve the minutes. Dale
Geving seconded the motion. All voted in favor and the motion was carded.
VISITOR PRESENTATION: There was none.
CONGREGATE DINING & MEALS ON WHEELS: The Congregate Dining
program still continues to serve approximately 7 people a day. The Meals on Wheels
program has continued to grow with 10 people being serviced almost daily. There was
some discussion that Meals on Wheels might need to consider scheduling 2 volunteers
daily to deliver meals if the growth of the program continues. Commissioner Albin
Olson suggested that a large colored Chanhassen City Map be posted in the kitchen for
volunteer drivers. Sherol Howard also added that there be a contact to the Welcome
Wagon Committee to share our Meals on Wheels and Congregate Dining programs with
all residents of Chanhassen. She also requested that a Chanhassen business list with
contact names be sent to Joan Lynch, CAP Agency Nutrition Coordinator, to help recruit
additional volunteers for Meals on Wheels. Sharmin Al-Jarl gave a short report on the
status of the Meals on Wheels trays that are being ordered. The CAP Agency had two
choices of trays. The first option was to go with a cheaper tray that could only withstand
200 degrees in the oven, or to purchase a higher quality tray for $2.00 more a piece and
this tray could handle 425 degrees in the oven. 80 trays will be ordered. These trays are
all dishwasher safe and can be reused. It was Sharmin's recommendation to order the
higher quality tray.
UPDATE ON SENIOR CENTER ACTIVITIES: An activity schedule for the Senior
Center was handed out to the Senior Commission by Senior Commissioner Bobbie
Headla last month and was reviewed briefly. Bobbie discussed the f'mancial concerns
brought forth by Todd Hoffman, Parks & Recreation Director and Kara Wickenhauser,
Senior Center Coordinator, in regards to the .Annual Holiday Social. Both staff members
feel that the party next year should be organized as a special event with a registration cost.
Commissioner Sherol Howard suggest that we start to charge each group / per person $
0.25 a week for coffee and supplies. This accumulated money could possibly go towards
a complimentary Holiday Social event. Sharmin A1-Jaff reported that she contacted the
City cleaning service and the gentleman Who normally cleans the City Hall was due to
quit in a couple days. He agreed to pass on the seniors concerns to his employer. This
cleaning service cleans daily, but is only contracted for 5 hours a day to cover the entire
City Hall.
UPDATE ON TRANSPORTATION SUB-COMMITTEE: Senior Commissioner,
Dale Geving, gave an update on the progress being made by the Transportation Sub-
Committee. He reported that the sub-committee met for the last time on Monday,
December 14th. The committee decided that it's research has been completed and that in
the future the committee along with the Senior Center can help support and promote
CART and Southest Metro services more effectively. Dale Geving also stated that as a
long term goal the committee would still be interested in purchasing a van. Dale
requested that various grants be researched to help aid this goal. Sharmin A1-Jaff reported
that city department heads did not feel comfortable using money from the Senior
Commission budget to purchase complimentary Southwest Metro tickets for seniors to
use. They feel this would possibly promote a dependency and would raise expectations
for free transportation. If the Senior Commission feels strongly that this money should
still be pursed to purchase the tickets, they would need to meet with City Council.
SENIOR COMMISSION COMMENTS: Sherol Howard suggested that within the new
year the Senior Commission make another push to promote senior parking signs at all
Chanhassen businesses. There has been 50 signs ordered and approximately 12 signs that
have been used. It was also mentioned that during 1999 the Senior Commission should
try to schedule meetings with all Senior Center groups and local organizations to present
the "Senior Awareness Film." The Senior Commission would like there picture retaken at
the next meeting on Friday, January 15th. They also suggested that the Senior Advisory
Board and the Senior Center Activities picture be retaken. Questions concerning the use
of the Congregate Dining kitchen for uses other than Congregate Dining and Meals on
Wheels were discussed.
ADJOURNMENT: Dale Geving moved to adjourn the meeting. Albin Olson seconded
the motion. All voted in favor and the motion carried.
Prepared and Submitted by Kara Wickenhauser, Chanhassen Senior Center Coordinator.
AGENDA
CHANHASSEN SENIOR COMMISSION
FRIDAY, February 19, 1999
9:30 A. Mo TO 12:00 P.M.
CITY COUNCIL CHAMBERS
1. Approval o£ agenda.
2. Approval ofrainutes dated January 16, 1999.
3. Visitors Presentation:
a. Jill Shibly, Friends ogthe Library.
b. Mayor Nancy Mancino, discussion o£the City's Strategic Plan.
4. Congregate Dining & Meals on Wheels- Status of the Minnesota Valley Electric Trust Grant.
5. Update on Senior Center Activities.
6. Amendment to the Senior Commission By-laws.
7. Arbor Day, May 8, 1999.
Senior Commission Comments.
Adjoumment
CITYOF'
690 Cig, Center Drive, PO Box I47
Cha,ham,, Mi,,esota 55317
?ho,e 612.937.1900
General Fax 612.937.5739
£,gineeri,g ?ax 612.93Z9152
?,blic S, tfeO, £a.r 612.934.2524
Web wwu:ci, chanhasse,.m,.tls
MEMORANDUM
TO:
Chanhassen Senior Commission
FROM:
Shmrnin A1-Jaff, Senior Planner
DATE:
February 12, 1999
SUB J: Staff report
Congregate Dining and Meals on Wheels At the January 15, 1999,
Commission meeting, staff was directed to do the following:
Staff worked with Commissioner Dale Geving to apply for a grant application
to Minnesota Valley Electric Trust to purchase additional trays for Meals on
Wheels. Staff submitted the application to MVET for the amount of $860.00.
Award of grants will take place on February 15, 1999. At the time of writing
this update, the status of the grant was not available. Staff will provide a
verbal update at the February 19, 1999 meeting. Staff has been reassured that
the request meets the qualifications for the grant and there is a very good
chance it will be awarded.
· The number of clients using Meals on Wheels is 13 people.
· Staff contacted "Welcome Neighbor" to include the Congregate Dining and
Meals on Wheels program with the packets that go to all new residents.
· CAP Agency had an article in the Villager requesting volunteer drivers for the
Meals on Wheels program.
Senior Commission Vacancies and Interviews: We received a total of 5
applications. There will be 4 vacancies on the Senior Commission. The
interviews for the applicants will be conducted on March 19, 1999. Applicants
include:
· Albin Olson
· Jean Mancini
· Mel Kurvers
Thomas Faust
· Kay Faust
T/~e City qf Chanhassen. A growing community w/ds clea, /a}es. qua/iO, schools, a c/;amJh~( downtown, thriving businesses, and beatttifid parks. A great place to live, work, and pl~y.
SENIOR COMMISSION
CITY OF CHANHASSEN
BY-LAWS
The following by-laws are adopted by the Chanhassen Senior Commission to facilitate the
performances of its duties and the exercising of its functions as a Commission established by the
City Council pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes
annotated.
Section 1 - Duties and Responsibilities
1.1
The Senior Commission shall serve as an advisory body to the City Council in addressing
the special needs of the people over 55 living in Chanhassen. All final decisions are to be
made by the City Council.
1.2
The Senior Commission will consider and make recommendations to the City Council
regarding the special needs of seniors in the areas of transportation, information and
assistance, independent living in the home, social and recreational programs, senior centers
and senior housing, but will not be limited to these issues.
1.3
The Senior Commission will make recommendations to the City Council regarding funding
for special services to be provided for the citizens over 55.
1.4
The Senior Commission may propose needs studies of this age group where necessary and
make recommendations to the City Council according to the results.
1.5
The Senior Commission will coordinate services with other governments and private
agencies for this age group.
1.6
Public Hearings. The Senior Citizen Commission shall hold public hearings on issues
regarding special needs of seniors in areas of transportation, information and assistance,
independent living in the home, social and recreational programs, senior centers and senior
housing, but will not be limited to these issues.
1.7
Establishment of Sub-Committees. The Senior Commission may, as they deem
appropriate, establish special sub-committees comprised sotd~ of their own members and
senior citizens.
Section 2 - Meetings
2.1
Time and Place. Regular meetings of the Commission shall be held on the third Friday of
each month at 9:30 a.m. at the City Council Chambers, 690 ~ City Center Drive,
meeting, the Vice-Chairperson shall be Chairperson. If both Chairperson and Vice-
Chairperson retire, new officers shall be elected at the next regular meeting. If both
Chairperson and Vice-Chairperson are absent from a meeting, the Commission shall elect a
temporary Chairperson by voice vote.
4.2
Duties of Chairperson and Vice-Chairperson. The Chairperson, or in his/her absence, the
Vice-Chairperson, shall preside at meetings, appoint committees from it's own membership
and perform other such duties as ordered by the Commission.
The Chairperson shall conduct the meeting so as to keep it moving as rapidly and efficiently
as possible and shall remind members, witnesses and petitioners to preserve order and
decorum and to keep comments to the subject at hand. The Chairperson shall not move for
action but may second motions.
Section 5 - Procedure
5.1
Procedure. Parliamentary procedure governed by Robert's Rules of Order Revised shall be
followed at all regular meetings. At special work session meetings, and when appropriate,
the Commission may hold group discussions not following any set parliamentary
procedures except when motions are before the Commission.
Section 6 - Public Hearings
6.1
Purpose of Hearings. The purpose of a hearing is to collect information and facts in order
for the Commission to develop a rational senior issue recommendation for the City Council.
6.2 Hearing Procedure. At hearings, the following procedures shall be followed in each case:
ao
co
eo
go
The Chairperson shall state the case to be heard.
The Chairperson shall call upon staff to present the staff report. Required reports
from each city department shall be submitted to the Senior Commission before each
case is heard.
The Chairperson shall ask the applicant to present his/her case.
Interested persons may address the Commission, giving information regarding the
particular proposal.
Petitioners and the public are to address the Chairperson only, not staff or other
commissioners.
There shall be no dialogue among the Commissioners, giving information regarding
the particular proposal. (The Senior Commission members may ask questions of
persons addressing the Commission in order to clarify a fact, but any statement by a
member for any other purpose then to question may be ruled out of order.)
After all new facts and information have been brought forth, the heating shall be
closed and interested persons shall not be heard again. Upon completion of the
hearing on each case, the Senior Commission shall discuss the item at hand and
3
2.
3.
4.
AGENDA · . .
CHANHASSEN sENIOR coMMIssION
FRIDAY,' APRIL 16, 1999 '"
9:30 A.M. TO 12:00 P.M.
CITY COUNCIL CItAMBERS
.Z
Approval of agenda.
Approval of Minutes,
Visitors Presentation.
Coordination of Downtown Beautification Project between Chanhassen Senior Commission and
Chanhassen Horticultural Club.
6.
7.
8,
Election of Officers.
Approval of By-laws.
Congregate Dining and Meals on Wheels:
Update on Senior Center Activities and Assign COmmissioners to Attend Activities.
Senior Commission Comments.
Adjoumment
Senior Commission Minutes'- Fenruarv 19~ 1999 . -. ' '..
Members present at the meeting: Sherol Howard, Bobbie Headla, Dale Geving, Albin OlSon.
Members absent: Selda Heinlein, Bunny Billison, Jane Kubitz.
Staff present: Sharmin A1-Jaff.
Chairwoman Howard called the meeting to order. '
Approval of agenda: Commissioner Geving moved t° approve the'agenda, commiSsioner
Headla seconded the motion. All voted in favOr and the motion carded.
Approval of minutes dated January 16, 1999: Commissioner Olson moVed t° approve the
minutes, Commissioner Headla seconded the motion..All voted in favor and the motion carried.
Visitors presentation: -
Jill Shipley spoke on behalf of Friends of the Library. 'They are a group of 20 individuals. They
promote support for the library, fund raising, Political.force, .need for new library, strategic plan,
visibility, programming for children and adults, newlibrary building, site analysis for a new
library. She also invited the commissioners to become members of the FriendS of the Library.
Mayor Mancino discussed the City's Strategic Plan with the Senior Commission. she wanted to
gather input from the cOmmission regarding the plan. She explained that at their next meeting,
the council was meeting with Department .Heads to prioritize and assesS the plan. The frame
work for the plan is complete. She explained that the CounCil will need the commission's
participation and involvement. A quest!on. Was raised regarding the cost to finish the spaCe
behind the Senior Center. She explained that Hennepin CountY is the lead agency for. Highway
101. Improvement of the segment betWeen HighWay. 5 and 62 is scheduled for the year
2006-2007. Frontage road over the next tWo years.I .A citY wide surVeY assessing the'needs 'of
the community was suggested.
Congregate Dining & Meals on WheelS: .The Program is currently serving 13 meals per day for
Meals on Wheels. Additional volUnteers are 'needed.. The commission eXPlained that there are.
some mothers at home that have been delivering meals. They bring their children with them,
which is providing for an intergenerational activitY.: The cOmmission also suggested staff contact
the Villager to see if a reported can accompany a driver while deliVering the meals land write a
story about it. '" -
Update on Senior Center Activities: The issue of clean up of the senior center was raised. It
appears that the service should' be imProved. AlSo, the door to' the' center is not open in 'the
Arbor day, May 8, 1999: Staff explained that they need the commission to participate in the
event. Additional information will be provided at their next meeting.
Senior Commission Comments: Staff was directed.to provide 'a list of all the activities taking
place at the Senior Center and provide them to the commission. Each commissioner will be
assigned an activity to attend.
Adjournment: Commissioner Geving moved to adjourn the meeting, Commissioner Headla
seconded the motion. All voted in favor and the motion carried.
SENIOR COMMISSION
CITY OF CHANHASSEN
BY-LAWS
The following by-laws are adopted by the Chanhassen Sen/or Commission to facilitate the
performances of its duties and the exercising 'of its functions as a Commission established by the
City Council pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes
annotated.
Section 1 - Duties and Responsibilities
1.1
The Sen/or Commission 'shall serve 'as an advisory body to the. City Council in addressing
the special needs of the people over 55 living'in Chanhassen. All final decisions are to be
made by the City Council.
1.2
1.3
The Senior Commission will consider'and make recommendations to the City Council
regarding the special needs Of sen/ors in the areas of transportation, information and
assistance, independent living in the home, social, and recreational programs, senior centers
and senior housing, but will not be limited to these issues.
The Sen/or Commission will make recommendations to the City Council regarding funding
for special services to be provided for the citizens over 55.
1.4
The Sen/or Commission may propose needs studies of this age group Where necessary and
make recommendations to the City Council according to the results.
1.5
The Sen/or Commission will coordinate services with other governments and private
agencies for this age group.
1.6
Public Hearings. The SeniOr Citizen Commission shall-hold public hearings on issues
regarding special needs of seniors in areas of transportatiOn, information and assistance,
independent living in the home, social and recreational programs, senior centers and sen/or
housing, but will not be limited to these issues.
1.7 Establishment
of. Sub-'CommitteeS.
appropriate, establish special sub2committees
other citizens' from the community. ·
Section 2 - Meetings
2.1
The sen/or
comprised
Commission may, as they deem
sogfly of their OWn members and
Time and Place. Regular meetings of the CommissiOn shall be held on the third Friday of
each month at 9:30 a.m. at the City Council Chambers, 690 Ccv2ter City Center Drive,
unless otherwise directed by the Chairperson, in Which case, at least 24. hours notice will be
given to all members. Regular meetings shall have a curfew of 12:00 p.m. which may be
waived at the discretion of the Chairperson. All 'unfinished business will be carded over to
the next regular meeting. When the regular meeting day falls on a legal holiday, there shall
be no meeting.
2.2
Special Meetings. Special meetings Shall be held upon call Ivy the Chairperson, or in her/his
absence, the Vice-Chairperson, or any other member with the concurrence of four other
members of the Commission and with at least 48 hours of notice to all members on the first
Friday of the month. Notice o£'all special meetings shall be posted on' the official city
bulletin board.
2.3
Attendance. The Senior Commission members shall attend not less than 75% of all regular
and special meetings held during a given calendar year and shall not be absent from three
consecutive meetings withOut prior apProval of. the Chairperson. 'FailUre to meet this
minimum attendance requirement shall be cause for removal from the Commission by
action of the City Council.
Section 3 - Commission Composition - Terms and Vacancies
3.1
Composition. The Senior Commission shall consist of seven voting members. Seven
members shall be appointed by the City CoUncil and may be removed by the 'CoUncil.
3.2
3.3
3.4
Section 4 - Organization
4.1
Terms and Vacancies. The City Council shall appoint seven' members to the commission
for terms of three years. Vacancies during the term shall be filled by the Council for the
unexpired portion of the term. Every appointed member shall, before entering upon the
charge of his/her duties take an oath that he/she will faithfully discharge the duties of his/her
office. All members shall serve without compensation.
Quorum. Four Senior Commission members shall constitute a quorum for the 'transaction
of business. Whenever a quorum is not present~ no final or official action shall be taken at
such meeting.
No two members of the same household may Serve on the Senior commission at the
same time. '
Election of Officers~ The first meeting in April of each year, the Senior CommiSsion shall
hold an organizational meeting~ At.this .meeting, the Commission shall elect 'from 'its
membership a chairperson and vice-chairperson. This shall be done by'voice vote. Vice-
Chairperson shall be elected from the remaining members by the same Proceeding. If the
Chairperson retires from the Senior. Commission-before the next regular Organizational
meeting, the Vice-Chairperson shall be Chairperson. If both Chairperson and Vice-
Chairperson retire, new officers shall be elected at the next' regular meeting. If both
Chairperson and Vice-Chairperson are absent from a meeting, the Commission Shall elect a
temporary Chairperson by voice vote.
4.2'
Duties of Chairperson and Vice-Chairperson. The Chairperson, or in his/her absence, the
Vice-Chairperson, shall preside at meetings, apPoint committees from it's own membership
and perform other such duties as ordered by the Commission.
The Chairperson shall conduct the meeting so as to keep it moving as rapidly and efficiently
as possible and shall remind members, witneSses and petitioners to preserve order and
decorum and to keep commentg to the subject at hand. The Chairperson shall not move for
action but may second motions.
Section
5.1
5- Procedure ' "' '
Procedure. parliamentary procedure governed by Robert's. Rules of Order Revised shall be
followed at all regular meetings. At special wOrk session meetings, and when appropriate,
the Commission may hold group discussions not following any set parliamentary
procedures except when motions are before the Commission.
Section 6 - Public Hearings
6.1
Purpose of Hearings. The purpose' of a'hearing is 'to collect-information and'facts in order
for the Commission to develop a rational senior issue recommendation for'the City. Council.
6.2 Hearing Procedure. At hearings, the following procedures shall be followed in each case:
eo
go
The Chairperson shall state the case to be heard.
The Chairperson shall call upon. staff to present the staff report. Required reports
from each city department shall be"submitted to the Senior Commission before each
case is heard.
The Chairperson shall ask the apPlicant to present his/her case.
Interested persons may address the' Commission, giving information regarding the
particular proposal.
Petitioners and the public are to address the Chairperson only, not 'staff or other
commissioners. '· ' ·
There shall be no dialogue among the Commissioners', giving information regarding
the particular proposal. '(The Senior 'Commission members may ask questions of
persons addressing the Commission in order to clarify a fact, but any statement by a
member for any other purpose then to question may be ruled out of order.)
After all neW facts and' information have been brought forth; the heating'shall be
closed and interested' persons shall not be heard again. Upon completion'of the
3
hearing on each case, the Senior Commission shall discuss the item at hand and
render a decision. The Senior Commission, if it so desires, may leave .the public
record open for written comments for a specified period of time.
The Chairperson shall have the responsibility to inform all of the' Parties of their
rights of appeal on any decision or recommendation of the Senior Commission.
6.3
Schedule. At meetings where more than one hearing is scheduled, every effort shall be
made to begin each case at the time set on the agenda, but in no case may an item be called
for hearing prior to the advertised time listed on the agenda.
Section 7 - Miscellaneous
7.1
Senior Commission Discussion.' Matters for' discussion which do not appear on the agenda
may not be considered and discussed by the Commission unless, when initiated and
presented by the staff and be placed at the end of the agenda.'
7.2
Suspension of Rules. The Commission may suspend any of these rules by unanimous vote
of the members present.
7.3
7.4
Amendments. Amendments'of these by-laws may be made at any regular or special
meeting of the Senior Commission but only if Scheduled on the meeting agenda in advance
of the meeting.
Review. At the first meeting in April of each year, these by-laws shall be read and adopted
by the Senior Commission.
Adopted this 16th day of APril, 19992
Chairperson
0
0
Chanhassen Senior Center Activities'1999
Men's Club
Women's Club
Bridge Club
Blood Pressure Clinic'
Foot Care Clinic
Book Club
CHAN-o-liares
Bowling
Golfing
Woodcarving
Bingo
Card Club
Art Club
Bingo Club
Congregate Dining
Special Events at the' SeniOr Center:
Holiday Social & Entertainment
Saturday Night Specials .
Defensive Driving Classes.
SENIOR COMMISSION
CITY OF CHANHASSEN
BY-LAWS
The following by-laws are adopted by the Chanhassen Senior Commission to facilitate the
performances of its duties and the exercising of its functions as a Commission established by the
City Council pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes
annotated.
Section 1 - Duties and Responsibilities
1.1
The Senior Commission shall serve as an advisory body to the City Council in addressing
the special needs of the people over 55 living in Chanhassen. All final decisions are to be
made by the City Council.
1.2
The Senior Commission will consider and make recommendations to the City Council
regarding the special needs of seniors in the areas of transportation, information and
assistance, independent living in the home, social and recreational programs, senior centers
and senior housing, but will not be limited to these issues.
1.3
The Senior Commission will make reCommendations to the City Council regarding funding
for special services to be provided for the citizens over 55.
1.4
The Senior Commission may propose needs studies of this age group where necessary and
make recommendations to the City Council according to the results.
1.5
The Senior Commission will coordinate services with other governments and private
agencies for this age group.
1.6
Public Hearings. The Senior Citizen Commission shall hold public heatings on issues
regarding special needs of seniors in areas of transportation, information and assistance,
independent living in the home, social and recreational programs, senior centers and senior
housing, but will not be limited to these issues.
1.7
Establishment of Sub-Committees. The Senior Commission may, as they deem
appropriate, establish special sub-committees comPrised sohfly of their own members and
other citizens from the community.
Section 2 - Meetings
2.1
Time and Place. Regular meetings of the Commission shall be held on the third Friday of
each month at 9:30 a.m. at the City Council Chambers, 690 ~ City Center Drive,
unless otherwise directed by the Chairperson, in which case, at least 24 hours notice will be
given to all members. Regular meetings shall have a curfew of 12:00 p.m. which may be
waived at the discretion of the Chairperson. All unfinished business will be carded over to
the next regular meeting. When the regular meeting day falls on a legal holiday, there shall
be no meeting.
2.2
Special Meetings. Special meetings shall be held upon call by the ChairPerson, or in her/his
absence, the Vice-Chairperson, or any other member with the concurrence of four other
members of the Commission and with at least 48 hours of notice to all members on the first
Friday of the month. Notice of all sPecial meetings shall be posted on the official city
bulletin board.
2.3
Attendance. The Senior Commission members shall attend not less than 75% of all regular
and special meetings held during a given calendar year and shall not be absent from three
consecutive meetings without prior approval of the ChairPerson. Failure to meet this
minimum attendance requirement shall be cause for removal fi.om the Commission by
action of the City Council.
Section 3 - Commission Composition - Terms and Vacancies
3.1
Composition. The Senior Commission shall consist of seven voting members. Seven
members shall be appointed by the City Council and may be removed by the Council.
3.2
Terms and Vacancies. The City Council shall appoint seven members to the commission
for terms of three years. Vacancies during the term shall be filled by the Council for the
unexpired portion of the term. Every appointed member shall, before entering upon the
charge of his/her duties take an oath that he/she will faithfully discharge the duties of his/her
office. All members shall serve without compensation.
3.3
Quorum. Four Senior Commission members shall constitute a quorum for the transaction
of business. Whenever a quorum is not present, no fmal or official action shall be taken at
such meeting.
3.4
No two members of the same household may serve on the Senior Commission at the
same time.
Section 4 - Organization
4.1
Election of Officers. The first meeting in April of each year, the Senior Commission shall
hold an organizational meeting. At this meeting, the Commission shall elect fi.om its
membership a chairperson and vice-chairperson. 'This shall be done by voice vote. Vice-
ChairPerson shall be elected from the remaining members by the same proceeding. If the
Chairperson retires from the Senior Commission before the next regular organizational
2
meeting, the Vice-Chairperson shall be Chairperson. If' both Chairperson and Vice-
Chairperson retire, new officers shall be elected at the next regular meeting. If both
Chairperson and Vice-Chairperson are absent from a meeting, the Commission shall elect a
temporary Chairperson by voice vote.
4.2
Duties of Chairperson and Vice-Chairperson. The Chairperson, or in his/her absence, the
Vice-Chairperson, shall preside at meetings, appoint committees from it's own membership
and perform other such duties as ordered by the Commission.
The Chairperson shall conduct the meeting so as to keep it moving as rapidly and efficiently
as possible and shall remind members, witnesses and petitioners to preserve order and
decorum and to keep comments to the subject at hand. The Chairperson shall not move for
action but may second motions.
Section 5 - Procedure
5.1
Procedure. Parliamentary procedure governed by Robert's Rules of Order Revised shall be
followed at all regular meetings. At special work session meetings, and when appropriate,
the Commission may hold group discussions not following any set parliamentary
procedures except when motions are before the Commission.
Section 6 - Public Hearings
6.1
Purpose of Hearings. The purpose of a heating is to collect information and facts in order
for the Commission to develop a rational senior issue recommendation for the City Council.
6.2 Hearing Procedure. At hearings, the following procedures shall be followed in each case:
Co
eo
go
The Chairperson shall state the case to be heard.
The Chairperson shall call upon staff to present the staff report. Required reports
from each city department shall be submitted to the Senior Commission before each
case is heard.
The Chairperson shall ask the applicant to present his/her case.
Interested persons may address the Commission, giving information regarding the
particular proposal.
Petitioners and the public are to address the Chairperson only, not staff or other
commissioners. "
There shall be no dialogue among the Commissioners, giving information regarding
the particular proposal. (The Senior Commission members may ask questions of
persons addressing the Commission in order to clarify a fact, but any statement by a
member for any other purpose then to question may be ruled out of order.)
After all new facts and information have been brought forth, the heating shall be
closed and interested persons shall not be heard again. Upon completion of the
heating on each case, the Senior Commission shall discuss the item at hand and
render a decision. The Senior Commission, if it so desires, may leave the public
record open for written comments for a specified period of time.
The Chairperson shall have the responsibility to inform all of the parties of their
rights of appeal on any decision or recommendation of the Senior Commission.
6.3
Schedule. At meetings where more than one heating is scheduled, every effort shall be
made to begin each case at the time set on the agenda, but in no case may an item be called
for heating prior to the advertised time listed on the agenda.
Section 7 - Miscellaneous
7.1
Senior Commission Discussion. Matters for discussion which do not appear on the agenda
may not be considered and discussed by the Commission unless, when initiated and
presented by the staff and be placed at the end of the agenda.
7.2
Suspension of Rules. The Commission may suspend any of these rules by unanimous vote
of the members present.
7.3
Amendments. Amendments of these by-laws may be made at any regular or special
meeting of the Senior Commission but only if scheduled on the meeting agenda in advance
of the meeting.
7.4
Review. At the first meeting in April of each year, these by-laws shall be read and adopted
by the Senior Commission.
Adopted this 16th day of April, 1999.
Chairperson
CITYOF
CHANHASSEN
690 CiO, Ce,ter D~ive, PO Box 147
Chanhassen, Mi,,esota 55317
Pho,e 612.937.1900
Ge, eM Fax 612.937.5739
Engi, ee~i,g Fax 61293Z9152
Public Sago, htx 612.934.2524
I~b wwu~d.&a,ham,.,t,.us
April 15, 1999
Ms. Carolyn Christopherson
The Minnesota Valley Electric Trust
Post Office Box 125
Jordan, MN 55352-0125
Dear Ms. Christopherson:
On behalf of the Chanhassen Senior Needs Commission, I would like to thank you
and your Organization for the generous donation of $860.00 towards our Meal on
Wheels program. The new trays have been ordered and we should receive them
over the next six weeks. The number of users of the program is continuously on
the rise and the trays purchased will be put to a good use. Thank you again for
your support! It is greatly appreciated!
Sincerely,
Sharmin A1-Jaff
Senior Planner
on behalf of the Chanhassen Senior Commission
The CiO, of Chanhassen. A growh~g commun#y with clea, lakes, qualiff schools, a charming downtow,, thriving businesses, and beaut~d parks. A great place to live, work, and play.
AGENDA
CHANHASSEN SENIOR COMMISSION
FRIDAY, MAY 21, 1999
9:30 A.M. TO 12:00 P.M.
CITY COUNCIL CHAMBERS
1. Approval of agenda.
2. Approval of Minutes.
3. Oath by new members.
4. Visitors Presentation.
5. Update on Downtown Beautification Project between Chanhassen Senior Commission and
Chanhassen Horticultural Club.
6. Grant through Metropolitan Area Agency on Aging for Congregate Dining and Meals on Wheels.
7. Congregate Dining and Meals on Wheels.
8. Update on Senior Center Activities and Assign Commissioners to Attend Activities.
Meeting With City Council on Monday, June 7, 1999 at 6:00 p.m.
10. Senior Commission Comments.
Adjournment
CHANHASSEN SENIOR COMMISSION
REGULAR MEETING
April 16, 1999
Chairwomen Sherol Howard called the meeting to order at 9:35am.
MEMBERS PRESENT: Sherol Howard, Albin Olson, Mel Kurvers, Tom Faust, Jean
Mancini and Bobbie Headla.
MEMBERS ABSENT: Dale Geving
STAFF PRESENT: Sharmin A1-Jaff, City Planner II and Kara Wickenhauser, Senior
Center Coordinator.
VISITORS PRESENT: Linda Jansen, City Council Member, Marian Gund-Roy
(Chairman) and Julie Koch (Vice-Chairman), both from the Chanhassen Horticulture
Club and Jill Sinclair, City Enviromental Resources.
APPROVAL OF THE AGENDA: Commissioner Albin Olson moved to approve the
agenda. Commissioner Bobbie Headla seconded the motion. All voted in favor and the
motion was can'ied.
APPROVAL OF THE MINUTES: Albin Olson moved to approve the minutes. Sherol
Howard seconded the motion. All voted in favor and the motion was carried.
VISITOR PRESENTATION: Jill Sinclair introduced Marian Gund-Roy, the
Chanhassen Horticulture Club Chairperson, to the Senior Commission and opened
discussion regarding City Beautification. Marian Gund-Roy shared information about the
Horticulture Club. There are 14 paid members, most of which are from Chanhassen. The
dues are $15.00 a person. The Horticulture Club is responsible for the flowers around the
sign across fi'om the Chanhassen Dinner Theatres, the planning of the flowers around the
Depot sight and the flowers in front of the Chanhassen Library. Sherol Howard
expressed interest in flowering baskets on the light poles of town. Jill Sinclair said it
would take a great deal of maintenance to take care of these baskets, but she thought it
was a great idea. These baskets would have to be watered every day. Right now we
don't have the staff to delegate to this project. Jean Mancini suggested that the local
retailers be approached for support. Bobbie Headla and Jean Mancini will attend the
Horticulture Club meetings and report back to the Senior Commission. Suggestions were
made to solicit local businesses and other local organizations for donations of either
flowers or money to go toward the purchases of flowers. It was also suggested to have a
bowl in the Senior Center where people could drop money into for the support of the
beautification plans. Sherol Howard ended the discussion with the suggestion that the
Senior Center have 3 hanging plants hung in front of the Senior Center on the light poles
as a demonstration project. Senior volunteers would care for these plants. Arbor Day is
Saturday, May 8th.
ELECTION OF OFFICERS: Chairperson, Sherol Howard - Albin Olson nominated
Sherol Howard and Bobbie Headla seconded the motion. Vice-Chairperson, Bobbie
Headla, Sherol Howard nominated Bobbie Headla and Albin Olson seconded the motion.
Sherol Howard volunteered to be the Senior Commission Representative for the Senior
Advisory Board Meetings.
APPROVAL OF BY-LAWS: All revisions in the by-laws were approved. Next
meeting the new commissioners will be sworn in officially as Senior Commission
members.
CONGREGATE DINING & MEALS ON WHEELS: The number of daily diners are
decreasing, but the number of Meals on Wheels clients are increasing. A huge factor that
have impacted the Congregate Dining is the quality of the new food vendor. The quality
and quantify of food has been an issue. Suggestions were made to contact Denise
Loesch, CAP Agency, to discuss a possible vendor change in year 2000.
UPDATE ON SENIOR CENTER ACTIVITIES: Senior Commissioner Bobbie
Headla reviewed the upcoming activities for the months of late April and May. The
activities are as follows: Holasek's Trip, Tuesday, April 2Th 10:00am - 12:00 noon;
Capitol City ToUr, Thursday, April 29th 8:50am - 5:00pm; Chart House Luncheon &
Fashion Show Tuesday, May 11th 10:30am - 2:30pm and 4 Hour Defensive Driving
Course Tuesday, May 18'h 5:30pm - 9:30pm. The new SAB members for the 1999 year
are Naomi Moe, Mel Herrmann, Adey Skluzacek, Fred Prinz, Helen Bielski and Clara
Pylka. Some discussion was made in regards to the process of the SAB decisions. The
Senior Advisory Board voted solely on who was best for the Senior Advisory Board at
the time. The decision to have only one Senior Commissioner on the SAB was made at
the April meeting. The rationale behind this decision was to give a wide variety of
seniors an opportunity to participate at the Senior Center in one capacity or another. The
SAB will still have one Senior Commissioner as a representative to their board and this
representative will be able to vote.
ASSIGN COMMISSIONERS TO ATTEND ACTIVITIES: A list of 16 projects were
handed out to the Senior Commissioners and each Commissioner was asked to volunteer
time on a few projects. The list is as follows:
City Beautification - Jean Mancini & Bobbie Headla
Heritage Preservation - All Commissioners
Library Coordination - Dale Geving
Food Shelf- Bobbie Headla
Senior Center Coordination - Sherol Howard & Jean Mancini
Senior Parking Signs - Albin Olson
Arbor Day & Senior Month - Sherol Howard & Jean Mancini
Senior Expo - Sherol Howard & Jean Mancini
Senior Housing - Mel Kurvers & Tom Faust
4th of July Parade & Senior Center Birthday - All Commissioners
Publicity - STAFF
Hospitality & Thank Yous - STAFF
Commission Trips - STAFF
Slide Presentations - All Commissioners
Senior Pedestrian Safety - Tom Faust
SENIOR COMMISSION COMMENTS: Comments were made to possibly have the
CHAN-o-laires move into the Council Chambers. This way tables wouldn't need to be
tugged around and the arrangement of the tables would stay more consistent. The
Chanhassen Dinner Theatres have 2 senior parking signs up. Festival Foods is working
on putting their signs back up. A new picture of the Senior Commission should be taken
for the senior slide presentation.
ADJOURNMENT: Albin Olson moved to adjourn the meeting. Bobbie Headla
seconded the motion. All voted in favor and the motion carried.
Prepared and Submitted by Kara Wickenhauser, Chanhassen Senior Center Coordinator.
)lder Americans Act
NEWS
METROPOLITAN AREA AGENCY ON AGING
A Bi-monthly Publication
From the Executive Director:
A major concern for the aging network in Washington, D.C., this spring is the reauthorization of the
Older Americans Act. The authorization for the Act, which encompasses funding for many community-
'based programs--including nutrition, legal services, employment, information and assistance, health promo-
tion and others--expired in 1995. There is increasing agreement among the sponsors for Senior Community
Service Employment Program (an issue that held up the reauthorization previously), and on the current lan-
guage to target services to "those in greatest social and economic need, with particular attention to low-
income minorities." New proposals to consolidate Title III B, D and F funding (and combining Title III C1
and C2) to eliminate burdensome reporting and contracting processes are gaining momentum. There is a
new look at "vohmtary contribution cost-sharing" while noting that Older Americans Act funding has
declined over 30% in real dollars since 1980.
The President's Long Term Care Initiative is being incorporated in draft language of the reauthorization as
the National Family Caregiver Support Program. All states will be expected to include five basic program
components, including: resource information to help families as caregivers; assistance to locate services
for families; caregiver counseling, training and peer support; respite care provided in the home, at adult
day care centers and over week-ends in residential facilities; and limited supplemental services to fill ser-
vice gaps not addressed by other means. The proposed funding will be allocated to the states on a popula-
tion_based formula. The Administration on Aging is requesting $125 million for FY 2000.'
Locally, a briefing about the Governor's proposals of importance to seniors including both a sales tax
rebate and permanent income tax reductions was included in our February newsletter Other legislative
issztes of interest to older Minnesotans include an expansion of the Senior Drug Program; revisions in the
Advance Health Care Directive to address organ donations; additional funding for Living at Home Block
Nurse projects, Area Agencies on Aging and nutrition programs; and establishment o fa statewide informa-
tion and referral system, through First Call Minnesota, which wouM coordinate with the Senior Linkage
Line.
The Medicare and Social Security debates will also be the focus of much discussion on the national level in
the coming months. House Speaker Dennis Hastert (R-Ill) recently announced that H..R. 5 is being reserved
as a placeholder for "must pass" legislation to eliminate the earnings limit for seniors on Social Security.
Meanwhile, the Medicare bipartisan commission is scheduled to release its recommendations at the end of
March. One of many questions is whether any prescription coverage will be added to Medicare benefits.
Andrea M. Sko&in
March, 1999 Page
OLDER AMERICANS MONTH
THEME SUPPORTS INTER-
NATIONAL YEAR OF OLDER
PERSONS 1999
1999 is the International Year of
Older Persons, designated by the
United Nations General Assembly
in 1992 as part of a strategy for
the decade 1992-2001 to bring
attention to the issues facing the
world as life expectancy increases.
The UN theme, "towards a society
for all ages," is being incorporated
into this year's national observa-
tion of Older Americans Month in
May: "Honor the Past, Imagine
the Future: Towards a Society for
All Ages."
The 'overall objective for the Inter-
national Year of Older Persons
1999 is to promote the 18 United
Nations Principles for Older Per-
sons and to translate them into
policies, practical programs and
actions. The Principles, adopted
in 1991, are organized into five
clusters: independence, participa-
tion, care, self-fi~lfillment and dig-
nity.
Copies of the UN Principles--and,,
also the "Local Agenda on Aging
adapted from the Secretary Gener-
al's report, "Questions of Aging,"--
can be obtained by calling the
Metro Area Agency on Aging at
651-641-8612. The agenda out-
lines initiatives (often intergenera-
tional) that could be adopted by
neighborhoods, cities, individuals
andfamilies, the business sector,
the media, and schools and col-
leges.
The Metro Area Agency on Aging
will be ordering t-shirts featuring
the International Year of Older
Persons logo and theme "towards
a society for all ages" embroidered
in three colors. If others would
like to order the white 6.1 oz.
cotton t-shirts at $10.00 for their
activities, call Jackie Bruno at
651-917-4615.
"MY BEST OLDER FRIEND"
ANNUAL SIXTH GRADE
ESSAY CONTEST
The deadline for winning local
essays to be submitted to the
Minnesota Board on Aging is
June 10. The Board will announce
statewide winners in July with two
winners honored at the State Fair.
Last year the Board received
entries from more than 200 senior
groups.
Potential senior sponsors for the
annual essay contest are asked to
consider multigenerational rela-
tionships as an aspect of aging as
the theme for Minnesota's sixth
graders to tackle in 300 words.
This dimension of aging is one of
four identified through the UN
Principles and the International
Year of Older Persons 1999 (see
previous story).
To obtain entry forms and
specifics on participating as a local
sponsor--or if you have questions
about how' to organize a local
essay contest--write Ruth Swan-
son, Minnesota Board on Aging,
444 Lafayette Road, St. Paul, MN
55153-.~84_~, or phone her at
651-296-2779 or 1-800-882-6262
between 8:00 a.m. and 2:00 p.m.
METROPOLITAN AREA
AGENCY ON AGING
PLANNING UPDATE
On March 1 l, 1999, after extended
discussions with nutrition contrac-
tors, the Planning Committee of
the Metropolitan Area Agency on
Aging Board of Directors recom-
mended that more than $500,000
in senior nutrition carryover funds
be allocated as follows:
$30,000 in one-time bridge
funding for the Nutrition
Partners nutrition counseling
project.
$125,000 in senior congregate
meal program reserves for
unforeseen events and circum-
stances.
$75,000 in home delivered
meal program reserves for
unforeseen events and circum-
stances.
The remaining $270,000 will be
allocated for other allowable
costs based on greatest needs
provided by current nutrition
contractors and sub-contractors
with final approval of the Plan-
ning Committee.
Other Planning Committee recom-
mendations are enclosed with this
newsletter, including FY 2000
Title III allocations, policy direc-
tions and other recommendations
in specific program areas. These
recommendations will be present-
ed to the Board of Directors on
April 15, 1999. Written comments
on the recommendations should be
mailed to Andrea Skolkin, Execu-
tive Director, Metropolitan Area
Agency on Aging, 1600 Universi-
ty Avenue West, Suite 300, Saint
Paul, MN 55104. Comments must
be received by April 6 to be
included in a mailing to the Board
of Directors.
March, 1999 Page 2
INTRODUCING SENIORS TO
THE INTERNET
www. medicare, gov
Senior centers and local libraries
with Internet access can introduce
older adults to the powers of com-
puters and the Intemet using the
context of finding critical informa-
tion by accessing this web site:
www. medicare, gov
One feature of the site is
"Medicare Compare" where indi-
viduals can type in their zip code
and get side-by-side comparisons
of various Medicare supplement
policies, including beneficiaries'
ratings of the service they receive
from their managed care plans.
Examples of the type of measures
used include: the percentage of
women aged 52-69 who receive a
mammogram at least every 2
years; the percentage of enrollees
with diabetes who regularly
receive special eye exams; and rat-
ings of doctors' abilities to com-
municate clearly to their patients.
Information on the three Twin
Cities Metro Area HMO plans that
have approval as Medicare +
Choice options can now be found
at this web site. The plans are
provided by Health Partners,
Medica and UCare.
On the down side, seniors--just
like everyone else--need to be alert
to scams on the Intemet or related
to computers. The fear of Y2K
problems is being used as a scam
to access bank accounts. A caller
will introduce himself as from
your bank and explain that
because of Y2K difficulties, they
need to transfer funds, and then
the caller will request account
numbers, etc. Another variation is
an offer from a "representative" of
a securities company to transfer
funds to a special bond fund to
protect your assets from bank fail-
ures due to Y2K problems. The
solution is to never give out per-
sonal information, such as bank
account or credit card numbers to
people who call you over the
phone or request it through e-mail
or in chat rooms.
ROLES ADOPTED FOR
MINNESOTA AREA
AGENCIES ON AGING
The Minnesota Board on Aging,
as part of its strategic plan for
2000-2002, has adopted the fol-
lowing roles for Area Agencies:
1. Link people to information by
strengthening and expanding the
function as the central point of
access to information and services
for and about older persons and
assisting them in making informed
choices; and providing information
about older people in the commu-
nity--their needs, resources and
rights--to organizations, local lead-
ers and decision-makers.
2. Build community and regional
capacity by creating conditions in
which communities can use all
their resources--family friends,
neighbors, churches, civic groups,
local businesses, and public and
private organizations; advocating
to remove barriers and/or provide
incentives to help communities
prepare for an aging population;
and promoting the awareness of
older people as an invaluable
resource.
3. Maximize service effectiveness
by continually improving the effi-
ciency and effectiveness of pro-
grams and services funded through
the Older Americans Act with spe-
cific definition of services and out-
comes desired, targeting older peo-
ple in greatest economic and social
need and constantly improving
performance.
For a more detailed description of
the roles or the plan, call the
Minnesota Board on Aging at
651-296-2770.
GRANTS AVAILABLE FOR
TECHNOLOGY
Ericsson, a global data communi-
cations and telecommunications
company, is offering $250,000 in
web development services and
expenses to nonprofit organiza-
tions from around the world in the
inaugural Ericsson Internet Com-
munity Awards (ERICA). The
ERICA Awards seek new and cre-
ative ideas for technology applica-
tions that use the community-
building power of the Intemet and
bridge the worlds of nonprofits
and web technology. Online
entries must be submitted
by March 31 at
www. ericsson, com/erica.
A request for proposals has been
issued for pilot projects from the
Nonprofits' Policy and Technology
Project at OMB Watch for efforts
that employ information and com-
munication technology tools and
strategies to develop or bolster
public policy activities. The dead-
line for application letters is
May 3, 1999. For a description of
the 1998 grant recipients and full
guidelines for 1999 grants, visit
wwm o mbwatc h. org/ombw/npt.
HIRING BILINGUAL
WORKERS...
The Social Security Administra-
tion is hiring bilingual workers as
contact representatives who assist
people with receiving Social Secu-
rity benefits, process applications
and resolve problems. They are
looking for college graduates (or
equivalent work experience) with
excellent communications skills
and who are fluent in Spanish or
Hmon~ and English. Starting
salary'i's $22,219 with $30,479 at
beginning of fourth year on the
job. Fax resumes to R. Valtierra-
Whitenack at 612-870-2041.
March, 1999 Page 3
MINNESOTANS VOLUNTEER
MORE
The Minnesota Office of Citizen-
ship and Volunteer Services notes
that volunteerism has increased
from 63 to 67 percent according to
the University of Minnesota Cen-
ter for Survey Research. This fig-
ure compares to 49% nationally.
Remember, April 18-24 is Min-
nesota Volunteer Recognition
Week. And any time is a good
time to thank our volunteers.
YOUR OPPORTUNITY TO
VOLUNTEER...
Become a state-certified health
insurance counselor. Learn more
than you thought possible about
Medicare, Medicare supplements
and Medical Assistance. Training
is scheduled for April 12, 14, and
16 (a total of 16 hours) at Edina
Plaza. A one-year volunteer
:ommitment of 4 hours per month
is requested. For more informa-
tion, contact Jackie Bruno at 651-
917-4615; registration must be
confirmed by April 2.
METROPOLITAN AREA
AGENCY ON AGING STAFF
VOLUNTEERS FOR MIN-
NESOTA JOB SHADOW DAY
Carrying on ~vith the multi-genera-
tional theme of the International
Year of Older Persons, the Metro
Area Agency on Aging is partici-
pating in Minnesota Job Shadow
Day on March 17. Eight students
from Boys and Girls Clubs will
spend the day learning about the
multi-faceted complex of services
for seniors. The event is spon-
sored by Junior Achievement to
demonstrate the connection
bet~veen academics and careers,
,ncouraging students to learn by
g class work more relevant.
PAM PARKER TO BE
HONORED AT MGS ANNUAL
CONFERENCE
The 1999 Dutch Kastenbaum Out-
standing Gerontologist Award will
be presented to Pam Parker at the
Minnesota Gerontological Society
(MGS) annual Bourestom Lecture
and spring conference on Friday,
April 16. The half-day event will
take place at the new Fridley
Senior Center.
Pam Parker currently directs the
Minnesota Senior Health Options
program wh. ich is a ground-break-
ing project in merging Medicare
and Medicaid funds to improve
coordinated health care for low-
income seniors. In more than 20
years of working on statewide pro-
jects, Para Parker was instrumental
in developing the first statewide
organization of nursing home resi-
dents (nov,' the Advocacy Center
for Lon~-Term Care); she led
efforts t~ implement a case-mix
reimbursement system and advo-
cated for a single rate system for
ublic and private pay nursing
omc residents. Para was also key
to the development of the SAIL
grogram to coordinate community-
ased long-term care.
,,T, he provocative keynote address
Is Public Policy Failing Older
Adults?" by Dr. Steven Miles will
be followed by several discussion
groups. For more information,
call Janet Woodhull at 61_-922-')-
5183.
MAGEC SUMMER INSTITUTE
SCHEDULED
The ninth annual Summer Institute
on Aging and Health has again
been slated for late June at the
Earle Brown Heritage Center. The
topics for the three days include
"Fighting the Aging Process" on
June 23, "Later Life Decisions:
Strategies and Tools for Helping
Others" on June 24, and
"Ethnogeriatrics: The Challenges
and Rewards of Cultural Compe-
tence'' on June 25. Co-sponsors
with the Minnesota Area Geriatric
Education Center (MAGEC) are
the University of Minnesota Cen-
ter on Aging and the Minnesota
Chair in Long-Term Care. Part-
ners for this year's Institute
include the U of M Institute for
the Study of Geriatric Pharma-
cotherapy, the U of M Center for
Bioethics and the Center for Cross
Cultural Health.
For more information, call 612-
624-3904, e-maiI coa~tc, umn. edu
or check the web site at
www. umn. edu/coa.
UNITING THE GENERATIONS
GOODIES AVAILABLE
The eye-catching logo and theme
"Uniting the Generations" from
the Minnesota Health 8,: Housing
Alliance for Homes for the Aging
Week (May 9-15) would certainly
be suitable for other groups and
activities observing a multi-gener-
ational theme for Older Americans
Month in May. Contact Health
and Housing Alliance at
651-645-4545 for info about
ordering such items as logo-
emblazoned nightshirts, foam bev-
March, 1999 Page 4
erage insulators, balloons and
caps. Orders must be placed by
April 9 for guaranteed delivery by
Mother's Day. The products are
available year-round.
PROJECT 2030 UPDATES
Senior centers, Title III contrac-
tors, grantees and sub-contractors
can expect to receive the following
reports in the mail from the Metro-
politan Area Agency on Aging:
~Project 2030 Final Report, Project
2030 Briefing Book, Ethnic
Minority Populations Data Report,
County and Regional Demograph-
ic Data Report, and Preparing for
the Future: Minnesotans Identify
Opportunities and Challenges for
an Aging Society.
As a follow-up to the Citizens
League's work on Project .~0o0:
A Nexv Wrinkle on Aging, the
League is going to study aging and
disability through a contract with
the Mirmesota State Council on
Disabilities. A League committee
~vill examine data about the num-
ber and condition of seniors with
disabilities, look for trends that
might inform policy makers and
the private market as they prepare
for the future, and analyze the
use and distribution of existing
services to determine the
system's ability to meet future
demands. Committee work is
expected to begin in early April
and conclude by the end of June.
For more information, contact Kris
Lyndon at 612-338-0791.
EAST METRO SAIL OFFERS
VOICE MAIL BEST
PRACTICES
One result of the East Metro
Seniors Agenda for Independent
Living project's efforts to address
barriers to access for elderly
clients is a report called "Best
Practices in the Use of Voice Mail
and Voice Mail Messaging."
Included in the report is the fol-
lowing self-assessment question-
naire:
1. I record a personal greeting
daily.
2. When I'm. at my desk I answer
the phone on or before the
third ring.
3. I check for messages at least
twice a day.
4. My greeting includes directions
on how to reach a "live"
person.
5. If out of the office for an
extended period of time, I
leave an extended absence
greeting which includes who
can be contacted in my.
absence.
6. I return messages promptly.
7. I 'know how to transfer
messages to other mailboxes
and use this function when
needed.
8. I convey enthusiasm and
energy in my voice.
9. I use positive language and
courtesy words such as
"please" and "thank you."
10. I speak clearly and distinctly
when recording my greeting.
For a complete copy of the report,
call Nan Just at 651-552-3111.
TAXES, TAXES, TAXES...
The Minnesota Council of Non-
profits is asking for support of the
Charitable Giving Relief Act
(House File 25 and Senate File
81). This bill will provide a 50%
tax deduction for non-itemizers for
charitable contributions above
$500.
This newsletter is published
bi-monthly by the Metro-
politan Area Agency on
Aging, which gratefully
acknowledges the Minneso-
ta Board on Aging, the
Administration on Aging
and the Older ,4a'nericans
Act for their support of this
publication. For editorial
questions, call Linda Hen-
nessey at 651-917-4606.
The services, facilities and
benefits of the Metropolitan
Area Agency on Aging are
for the use of all people,
regardless of race, gender,
religion, disability or
national origin. Reasonable
accommodation for disabili-
ty and interpretive services
can be made available for
non-English speaking and
hearing/visually impaired
people by advance request.
This publication is available
in alternative formats upon
request.
March, 1999 Page 5
RESOURCES AVAILABLE
~J Metropolitan Area Agency on Aging Annual Report,
1997. 10 pages.
.4 A Report Card On The Status Of The Elderly In The
Twin Cities. 5 pages.
.4 Senior Nutrition Services Directory: ]998 lists Senior Din-
ing and Meals on Wheels sites. 87 pages. $7.00 mailed.
4 SeniorCare Guide Book lists Adult Day Services, Home
Health Care, Metro Area Nursing Facilities, Assisted Living, Adult
Foster Care, Senior Housing and Hospice. $30 mailed.
'4 Directory of Senior Centers: 1998 lists 54 designated senior
centers and 9 additional senior centers. 59 pages. $3.00 mailed.
'4 Choosing and Using A Health Plan, U.S. Depa~ment of
Human Services. 29 pages.
'4 A Shopper's Guide to Long-Term Care Insurance,
National Association of Insurance Commissioners. 32 pages. $1.50
mailed.
CALENDAR - 1999
Board of Director Meetings:
Thursday, April 15
Thursday, June 17
Board/community meeting to
discuss area plan options for
2000-2004.
Thursday, July 15
Call 651-641-8612 for time and
location.
Watch for announcement of
community meetings in May to
review analysis for Area Plan
2000-2004 and to discuss options
for Metropolitan Area Agency
on Aging work.
METROPOLITAN ARE~ AGENCY ON AGING, INC.
1600 University Ave. W. Suite 300
St. Patti, ),IN 55104-3825
Tel. (651) 641-8612
Senior Linkage Line 1-(800) ooo--' 33
Fax (651) 641-8618
X%bsite: ~.~,w.tcaging.org
E-mail: maaa~tcaging.org
NON-PROFIT ORG.
U.S. POST,\GE P. XlD
PEIL~,IIT NO. 3143
ST. P,xt'L, MN
Sharmin A1-Jaff
City of' Chanhassen
690 Coulte Dr.
Chanhassen, MN 55318
Helping Elders Age Successfully in the Counties of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott & Washington
METROPOLITAN AREA AGENCY ON AGING
PLANNING COMMITTEE RECOMMENDATIONS
The Planning Committee of the Area Agency Board of Directors will forward its recommendations for
FY 2000 Title III allocations and competitive grant guidelines for Board action on April 15, 1999. The
recommendations are summarized below; complete reports are available at the Metropolitan Area Agency
on Aging. For copies of Planning Committee reports, call the Area Agency at 651-641-8612.
FY 2000 Title III Allocations
Due to projections that indicate no change in federal or state funding, the Area Agency's allocations for
FY 2000 remain the same as last year with one exception, Title III-F (Health Promotion and Disease
Prevention).
Service Allocation
Congregate Dining $2,072,766
Home Delivered Meals $ 874,227
Nutrition Counseling Demonstration $ 30,000
Grocery Delivery $ 30,000
Health Promotion $ 104,192
Chore Services $ 397,470
In-Home Respite $ 62,338
Information& Assistance $ 337,198
Transportation $ 334,548
Legal $ 169,517
Special Access $ 264.361
Total $4,686,617
Funds 'do not include USDA, health insurance counseling and area agency administration program
development and coordination funds.
Policy Directions
The Planning Committee developed policy guidelines for Title III-F (Health Promotion) programs for the
years 2000, 2001, 2002. The guidelines recommended to the Area Agency Board are as follows:
Support innovative programs that further positive health and disease prevention outcomes for seniors.
Innovation is defined as new approaches or models to program design, a health topic, a given client
population, outreach or marketing methods, or new and/or unique partnerships to expand the
population being served.
Require an intermediate outcome measurement evaluation- a focus on behavior change and/or self-
reported participant quality of life improvements.
· Focus on underserved populations which must be documented by applicants.
· Mandate partnerships in order to optimize program sustainability and broader population reach.
· Require a diversity of populations served - geographic, cultural, age, income, etc.
· Fund up to two projects.
· Fund one-year grant with option to renew two additional years based on successful performance.
· Require matching resources of cash and/or in-kind in the following percentage ratios: Year 1=85/15,
Year 2=75/25, Year 3=50/50.
Metropolitan Area Agency on Aging Newsletter, March 1999
Other Policy Directions
Competitive Grant Guidelines
Federal regulation and the new Minnesota Board on Aging Operations Manual require support services
grants and/or contracts to be open for competition every three years and state policy also requires a shift
from grants to contracts where feasible. Area Agency staff has developed an appropriate timeline for
transition to more competitive processes.
The Committee recommends that current Area Agency guidelines for Title III contracts and grants be
used for competitive grant-making with the additional requirements that all applicants submit a copy of
their financial and personnel policies and descriptions of their computer and administrative capacity.
Nutrition Partners Demonstration Project
This innovative nutrition-counseling project, sponsored by Volunteers of America, was evaluated for its
intended effectiveness. Based on having attained its goals, the committee recommends a one-time
allocation of $30,000 for July 1, 1999 - December 31, 1999, to allow time for Volunteers of America to
obtain ongoing funding for this service.
Store to Door
Based on excellent progress in meeting its management goals, the committee recommends allocating
$30,000 in state expansion funds to Store to Door for FY 2000 as the last year of a 3-year commitment.
Funds must be used to expand service to additional seniors.
Chore Services
After review of current trends and needs in Chore Services, the Committee recommends that the Area
Agency Chore Services Project policy work be revised to focus on development of standards and
outcomes for chore services and exploration of additional funding source opportunities.
Nutrition Case Finding for Waiver Program
The Committee reviewed staff findings pertaining to providing nutrition projects with financial incentives
to make referrals to alternative care and elderly waiver programs. Staff research indicates no need for
incentives for waiver client case finding in counties served by Title III nutrition programs. Therefore, the
committee recommends not to fund a case finding incentive program in counties served by Title III
nutrition programs.
Targeting
Previously, the Committee recommended and the Board approved:
1. Maintain the current definition of minority--Asian-Pacific Islander, American Indian, African
American, and Hispanic. The Area Agency contractors and grantees will also report and
recognize service to other hard-to-serve populations.
2. For FY 2000, grantees and contractors will maintain the minority service percentages and actual
numbers served attained in 1998 and 1999.
3. Area Agency staff will work with providers and minority elders in 1999 to identify measures and
strategies for meaningful access to services that meet elders' needs. Using this and other research,
the Planning Committee will discuss appropriate targeting goals that take into account different
service, geographic, and minority elders needs in the Fall of 1999.
4. Continue emphasis on targeting Title III services to older adults at or below 200% of poverty.
Written comments regarding these recommendations should be sent to Andrea Skolkin, Executive
Director, Metropolitan Area Agency on Aging, 1600 University Avenue W., Suite 300, St. Paul, MN
55104 by April 6th, 1999. Written comments will be included in a mailing to the Board of Directors
prior to their April 15th meeting.
Date: May 7, 1999
To: Individuals and Organizations Interested in Title III-F funds for
Health
Promotion and Disease Prevention Programs
From:
Gaoly Yang, Program Officer
Subject:
Title III-F Proposal Package
Thank you for your recent inquiry regarding the Title III-F funds for Health
Promotion and Disease Prevention Programs for FY 2000. Enclosed is a proposal
package for your review.
Please read the contents of the proposal carefully for instructions and procedures
on submitting an application and mark these dates on your calendar:
June 2, 1999 Applicant Conference from 9:00 AM to 11:00 AM
Metropolitan Area Agency on Aging
1600 University Ave. W., Suite 300, St. Paul, MN
June 15, 1999 A letter of Intent is DUE by 3:00 PM at MAAA
office
Office
July 15, 1999
Full Applications are DUE by 3:00 PM at MAAA
The purpose of the Applicant Conference on June 2, 1999 is to address questions
regarding this Request for Proposal and explain pertinent rules and regulations of
the Older Americans Act funds. Attendance at this conference is not a
requirement; however, applicants are strongly encouraged to attend. Questions
and answers at this conference will be made available in writing to those unable to
attend. Individual questions outside and after the conference will need to be
submitted in writing. Written responses to these questions will also be made
available to other interested applicants.
Please call the Receptionist at (651) 641-8612 to register for the Applicant
Conference by May 28, 1999. This is to ensure that sufficient space and materials
are available.
A Letter of Intent to apply is required as part of the application process and is due
by 3:00PM on June 15, 1999. The full application is due by 3:00 PM on July 15,
1999. Late applications will be returned unopened to the applicants.
If you have any questions, please call me at (651) 917-4603. Technical assistance
in completing the application will be provided; however, staff will not be able to
comment on the contents of any proposal.
CITYOF
CHANHASSEN
690 GO, Center D~ive, PO Box 147
Chanhasse,, Minnesota 55317
Phone 612.93Z 1900
General Fax' 612. 937. 5739
E, gi, eeri,g Fax 612.937.9152
Public Safity Fa.,; 612.934.2524
Web www. cl. chanhasse,, mn. us
MEMORANDUM
TO:
Scott Botcher, City Manager
FROM:
Sharmin A1-Jaff, Senior Planner
DATE: June 2, 1999
SUB J:
Senior Commission Goals and Objectives for 1999
The following are Senior Commission Goals for 1999. The majority of them are
ongoing:
Identify issues facing senior citizens and present them with possible
solutions and recommendations to the City Council. In 1989, the
commission discussed the possibility of a "Senior Needs Study" with the
City Council. This goal remains a priority for the commission. The study
would be similar to that which was conducted in t 990, open ended with no
preconceived ideas. The study would take place after the release of the
2000 census. The current Metropolitan Council projections indicate a
45% increase in the senior population by the end of the decade. If the
2000 census confirms these projections, a larger percentage of the overall
population will be seniors which will lead to larger issues and type of
services catering to seniors. The commission's goal is to be proactive and
prepare for these needs rather than react to them. This goal is consistent
with the City Council's action step to provide Quality Amenities,
Community Involvement, and assessing the need for more senior housing,
assisted living, and Long-term care nursing Home. The commission is
also asking for direction if they should start preliminary research and
gathering data pertaining to assisted living such as sites available in the
City for such a facility, size of parcel, location requirements, general
services offered, etc.
Congregate Dining - Meals On Wheels: The program has been running
successfully and the number of seniors using the program continues to
increase. The Meals On Wheels portion of the program is growing on a
monthly basis (the program is adding 1 to 2 seniors per month). This goal
was a priority from 1997 and has been accomplished. The Senior
Commission intends to advertise the program and ensure that those who
need it are aware of its existence. The commission also intends to
encourage volunteers (other than seniors) to participate in serving and
delivering meals. Current driver volunteers include a mother and daughter
team, seniors, and working non-senior adults. This goal is consistent with
The CiO, of Chanhasse,. .4 growing community with clean lakes, qualiff schooh, a charming downtown, thriving businesses, and beautiful parks. A great place to live, work, and play.
Scott Botcher
June 2, t999
Page 2
the Cost-Effective Quality Services, Community Involvement and giving
businesses in the community the opportunity to volunteer their time and
services.
Senior Center: The number of activities and attendees of the center
continue to increase. Some activities have been moved to the Recreation
Center while others have a cap on how many may attend. The Senior
Commission realizes that the City does not intend any space/building
expansions in the near future, however, if and when an expansion takes
place, the Senior Center need to be enlarged. This goal is consistent with
Quality Amenities.
Transportation: Transportation continues to be an ongoing challenge for
seniors. In 1989, the Senior Commission formed a "Senior Transportation
Needs Sub-Committee." The mission and objective of the commission
was 1) to help resolve senior transportation problems, 2) improve existing
transportation service, i.e. Southwest Metro Transit and CART, and 3)
obtain a senior van or bus, 10-15 passengers, with handicap lift. The
van/bus would be used for senior activities under the direction of the
Senior Center.
Staff also worked with Southwest Metro Transit to conduct a survey of all
seniors in the community to learn more about their transportation needs.
The results of the survey appeared to be inconclusive, with the exception
of transportation to medical appointments. This goal is consistent with
Strategy 5, Encourage and promote community connections, work with a
variety of groups (commissions, other government agencies and private
entities) to ensure that the public transportation needs of Chanhassen
residents and businesses are met.
o
Information And Referral / Senior Information Line: The Senior Center
was rewarded a new computer and software from United Way. Staff was
directed to advertise the program and make people aware of the
availability of the service. This goal also falls under Cost-Effective
Quality Services.
o
Educate future generations of seniors: Increase awareness of the
opportunities and challenges that face seniors in Chanhassen. A
subcommittee organized a slide show presentation which was shared with
the City Council. It will be presented to the community and schools. This
goal falls under Community Involvement.
Scott Botcher
June 2, 1999
Page 3
7. Communication With Neighboring Senior Centers and Community
Education:
a. Coordination of events.
b. Transportation coordination with other senior centers and
community education.
This goal is consistent with Cost-Effective Quality Services.
Senior Parking At Public Buildings: Ongoing. The Senior Commission
contacts local businesses and request the installation of the signs at their
parking lots. This goal is consistent with encouraging the participation of
businesses in community events.
Support Senior Expo. This goal gives staff an opportunity to learn about
issues facing seniors, what other communities are doing to address these
issues and form partnerships with other agencies. The Expo is held once a
year and the cost for this valuable service is only $10.00 per person. It is a
Cost-Effective Quality Service.
I0.
Support:
Chanhassen Heritage Preservation
Urgent Care Facilities
Food shelf
Inter-generational activities
This goal is consistent with the City Center Identity action plan and
History Preservation. In the past the Senior Commission members raised
money to buy a brick for the Chanhassen Depot and organized several
activities in the Senior Center to raise additional funds for the same.
11.
Have an annual joint work session between the Senior Commission and
the City Council to present the goals and objectives for the year and insure
that the Council's vision and their expectations of the Senior Commission
will be met. This goal is consistent with Community Involvement. The
Senior Commission members are actively involved in the community.
Each member is assigned the duty of attending a senior activity once a
month to listen and educate seniors on programs available to them and
hear their concerns and issues facing them. Through this format, they are
able to poll a representative sample and report the key issues to the City
Council.
g:\plan\sa\sc\goals-99.doc