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PRC 2011 06 28 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING JUNE 28, 2011 Acting Chair Scharfenberg called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Steve Scharfenberg, Elise Ryan, Cole Kelly, Tom Kelly, and Peter Aldritt MEMBERS ABSENT: Jeff Daniel, and Brent Carron STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; John Stutzman, Recreation Supervisor; Dale Gregory, Park Superintendent; Susan Bill, Senior Center Coordinator; Jodi Sarles, Recreation Center Manager; and Lindsey Litrenta, Park and Rec Intern APPROVAL OF AGENDA:Commissioner Tom Kelly moved, Commissioner Cole Kelly seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a vote of 5 to 0. PUBLIC ANNOUNCEMENTS: Hoffman: I’d like to introduce Lindsey Litrenta. She’s our summer intern for those of you who have not met her. Litrenta: Hi. Scharfenberg: Hi Lindsey. Ruegemer: Come on up and say a little something about yourself. Litrenta: Well I’m Lindsey Litrenta. I went to UW Lacrosse majoring in recreation management. This is my final internship. I actually interned with Carver County last summer so I’ve been around the area and liked Chanhassen so I decided to come to you guys for my second internship but yep, I’m originally from central Wisconsin so not from around here at all but I like the area so that’s why I come. Cole Kelly: Welcome. Scharfenberg: Lindsey, what’s the best thing that you’ve done so far in your internship? Litrenta: The best thing? Scharfenberg: So far. Park and Recreation Commission - June 28, 2011 Litrenta: I’d say it’s directly working with the community because at Carver County we were kind of the secondary source and not a lot of people interacted with us. Nobody really came into our office because we were way out in Cologne in the middle of nowhere. In a cornfield but no but I like, I like just the interaction with people is kind of what I go for and why I’m in this field so that’s what I like best. Hoffman: Why don’t you tell them what some of your duties are. Litrenta: I take all the picnic reservations now. I’m currently acting as the Rec Sports coordinator so I do T-ball. We did 3 year old and now 4 through 6 year old T-ball. Just ended tonight we had a great medal and awards tonight so everyone was all pumped for that. Fourth of July, a lot of the prize for the fishing contest, stuff like that. Ruegemer: Concerts. Litrenta: Concerts as well, yep. Concert Series Thursdays. Ruegemer: …softball. Litrenta: Yep, softball scores. Ruegemer: Email blasts. Stutzman: Playgrounds. Litrenta: Playgrounds. Dang I do a lot. Hoffman: The unique thing is this year they all, they go around and work with each one of these individuals so they work with all of our division heads. That’s a good experience for them. Scharfenberg: Thank you Lindsey. Litrenta: Thank you. Scharfenberg: Any other public announcements? Oh Chan Red Birds game tomorrow night. Hoffman: Thank you. Scharfenberg: Yep. Hoffman: The City employees, Carver County Sheriffs, fire departments, all volunteer commissions at the Red Birds. 7:30 tomorrow against the St. Peter Saints so, and I think we’ll have a good group there. Ruegemer: Twins Clinic on Sunday out at the high school stadium. Football stadium. 10:00 start. 2 Park and Recreation Commission - June 28, 2011 VISITOR PRESENTATIONS: None. APPROVAL OF MINUTES:Cole Kelly moved, Tom Kelly seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated May 24, 2011 as presented. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COMMISSIONER RECOMMENDATIONS FOR 2012-2016 PARK AND TRAIL ACQUISITION AND DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECTS. Hoffman: Thank you Chair Scharfenberg, members of the commission. Tonight I’m going to take a little different approach. We’ll talk about the CIP. I’m not going to go through specific line items but I’ll talk about some things that are just recently in the works. You’ve been receiving some email correspondence concerning the possible Bandimere expansion and some other things. I want to go through those items and then give you some updated new numbers and we’re going to start with some of those new numbers. The Transportation Enhance Program or TEP or TE, those are federally funded projects and we’re taking a look at two different applications. I’m going to show you what we went through with the council last night. There are a couple of numbers that are in your packet and those numbers are going to change based on these applications for federal funding. The two sections are the one. The two numbers. These two applications for Trunk Highway 5 pedestrian trail and the 41 pedestrian trail and then Bluff Creek Drive trail, there are two numbers currently in your CIP and those numbers were based on estimates when these projects were to be stand alone projects. Through this federal application we’re applying for $1,229,000 in federal funding for both of these projects. This is through the TAB board. The Transportation Advisory Board through the Metropolitan Council. Councilwoman Tjornhom is a member of the TAB board and TAB funding was the funding source for the 101 South project between Lyman and Pioneer Trail. It was also the funding source for the Highway 41 underpass and trail that the County is completing and then it’s also the funding source for the underpass at Minnewashta Parkway. These Transportation Enhancement grants are up to a million dollars and some local projects have really seen a lot of success in recent years. With our fund balance on the decline and our project list on the increase, we came to realize that it just wasn’t feasible to knock down these kind of projects under the current park fund and so if you take a look in years 2013, it’s the project by funding source in your packet so you’ve got the capital replacement fund, other agency contributions and park dedication funds. 2013, the pedestrian trail to the Arboretum, there was an original amount of $250,000 that was allocated in there and that contributing amount will go to $246,000. And that number is shown in here. It’s right here. The local match. This is the trail underpass and funding request. The project total for the underpass under Highway 41 and the trail to the Arboretum is $1,232,500. The federal amount is $986,000 and then this would be our local match and so that 246, not 250 will move over to 2015 if this is, funding application is successful. That’s when we would need the local match would be in 2015 to create that underpass to the Arboretum. And the other number is back here in the Bluff Creek. That’s the $60,000, so this project, the Bluff Creek trail extension, currently it’s listed at $390,000. That would have been to complete the entire trail. That estimate, the 390 was based off of just an 3 Park and Recreation Commission - June 28, 2011 estimate by per lineal foot. This estimate of 303 is an actually engineered, engineering estimate so we’ve got 303,900 in the federal amount would be 243,120 and the local match would be that 61,000. So that 61,000 would go into 2015. So those two numbers, I stated in one of my emails I would talk about what numbers are locked in. Those are two numbers that are locked into 2015. Now if these applications are not funded then next year you’re going to know that and those are going to drop off the 2015 funding list, or else we’ll reapply again. We would reapply in the next funding application. These federal funds are going to be around for a little bit longer. If you don’t apply, if you don’t, if you’re not successful in the grant application the first time you hear from the TAB board, you know where you were short points. If you take a look and modify your application. Beef it up a little bit and then reapply and sometimes you’re successful the second time around. Tom Kelly: Could I ask a question on the previous one? Does the 400,000 for Highway 41 pedestrian underpass, does that go away in 2011 or not? Hoffman: No, that’s the, that a confusion thing in there’s two 41, Highway 41 pedestrian underpasses. So that. Tom Kelly: Oh, this is the one by the Minnewashta. Hoffman: Yeah. Tom Kelly: Okay, sorry. Hoffman: And that’s locked in and those drop off. Those don’t have to be brought forward into 2012 through 2016 so the $400,000 is locked in. That’s the current match. The County’s grant is a million and they’re into the project for $400,000 and we’re into the project for $400,000 for a million eight on that particular project. As long as we’re in here I’ll give you a little bit more detailed description of what these two projects are. This is Bluff Creek Drive south of Highway 212. This is where the current terminus of that trail. If you’ve been down there, it just stops in the middle of the boulevard. This is the John Klingelhutz property. The trail continues down past the two Hesse farm entrances right at this location and then stops at the trail head. We think this application has a good chance because of it’s regional connection to the LRT trail and Three Rivers manages the trail going this way. Carver County’s going to pick it up from the City of Chanhassen going this way eventually and then Carver County also received dollars to extend the trail into Chaska where it currently dumps off into the ditch of old Highway 212 and new Highway 61. So a regional connector. One of two in Chanhassen. The connection to this trail over at Pioneer Trail, if you’ve gone on the north side of Pioneer Trail there’s a trail in Chanhassen and then it dumps down and connects at the bridge, but that’s actually in Eden Prairie. The City built it along with the ’97 parks referendum. We built that trail connection but that, the little piece is in Eden Prairie so this would be the second connector to that LRT system. Those are the dollars. Oh, excuse me. These are the schematic drawings that were prepared. So it shows up in the, this is where it terminates. Currently it goes past the Klingelhutz property. Heads to the south. Continues down past Hesse Farm. Continues to head south and then terminates at the trail head at this location. There’s no permanent easements that are required here. There’ll be some sloping and grading easements that will be required from some property 4 Park and Recreation Commission - June 28, 2011 owners. Bluff Creek Drive is very narrow and if you’re a pedestrian or a biker you basically force all of the traffic in your lane to go into the oncoming lane for a period of time until they pass you so there are bikers are on it. There’s not as many walkers or pedestrians but this trail will really alleviate that conflict for both. Tom Kelly: And it’s steep too. There’s a pretty good incline there that makes it even more treacherous for non-drivers. Hoffman: And then this is the other application connecting into the Arboretum. We’re getting letters of support from the Minnesota Landscape Arboretum, Lifetime Fitness, Carver County, the State of Minnesota, City of Victoria, the City of Chaska and the City of Chanhassen so the more people you have on board with your project the better it looks at the TAB board. So those are the partnering agencies. Again those are the dollar amounts. This is the schematic. It starts down at the bottom right at Century Boulevard. This is in front of the daycare and the bank. The bank and the daycare. It heads west to Lifetime Fitness property. It touches down at two points at Lifetime Fitness. They’re excited about this for a variety of reasons. Both for their customers, patrons and then their employees at the headquarters as well. They want to bicycle, commute to work and then all of their members can then take a trail out into the Arboretum for some of their riding loops. This shows the trail going at grade crossing but the underpass would go right back behind the sign and so this trail would divert at this location. Head underneath Highway 41 in approximately this location. Cut around the back of the new sign, the new monument sign and then continue to the west into the Arboretum. Fix it up here. As you can see this is the right-of- way line so all of this trail is on Arboretum property and they’re not charging the City a dime for easements or property acquisition and so again without that partnership, without the cooperation from the Arboretum this trail would not be possible. And then it continues on up in the upper graph. Through their grove of pine trees here and then it would probably stop either at the, right at the entrance where or come down to their gate house at this location right here. This is a schematic of that underpass so this is the Lifetime building right here in the corner and this is the Arboretum’s monument sign right in this location. Wrap right around the back side of that. And the council did approve those letters of support last night and a resolution of support for both of those particular items. In the same spreadsheet, other items. The Highway 41 trail extension and stairway. We can continue to talk about those. Those projects were funded in 2011 and we are under contract with SRF Consulting. They’re currently designing both the stairway and the trail extension so depending on where those two projects end up, we do have an engineering contract in the works. That’s been going on for, well since the first of the year and SRF is the same firm that’s doing the trail for the County and we tried to add these two projects right into the County project but the federal funding stipulations would not allow you to expand that project and so we just piggybacked onto their particular project. They don’t have to go in. The stairway is less vital than the extension to the north and then there’s that other possibility of the extension to the north being funded with that crosswalk application so our engineering department has applied for a pedestrian signalized crosswalk. A HAWK system at the Middle School. If that is approved, if that grant application is approved, then that will be, that north extension past the middle school driveway will be funded by that so this number, even though it’s in 2011, it will stay there until you decide if you want to build the stairway or not and then we hear from the application on that crossing. 2012, the 80,000. That’s locked in. The Trunk Highway pedestrian underpass at Lake Minnewashta. That’s our matching portion so similar to what we just got done going through. 5 Park and Recreation Commission - June 28, 2011 That’s our matching portion for that million dollars or that less than a million but that grant application for the underpass, pedestrian underpass at Minnewashta Parkway. Other items that are, the pedestrian trail, the final phase, Chanhassen Nature Preserve trail, that’s in 2014. That number can jump around. You could push it off the map if you wanted but whenever, you know where the Mamac building is? The Mamac building as a part of the Chanhassen Nature Preserve. There’s one more industrial lot there and when that industrial lot is platted and developed, or they pull a building permit on it, there’s one more section of trail that is mandated by their development contract. Their development contract for that lot says when you pull a building permit for this lot, you build that trail and the City pays, we pay basically for the rock and the asphalt and so whenever that site is built, and that final piece of trail gets built by the contractor that’s building that but we have to pay for it so under the development contract we’ve already bound ourselves to invest those dollars. We just don’t know when it will be. And those are both, one of them when Riley Ridge Park, $200,000. That has not closed as of yet and it’s not on your sheet. It says, currently it says Lyman Boulevard north park acquisition. That $175,000 out in 2015 so we purchased that park. It just hasn’t closed and that’s going to be a $200,000 check. Just under and so that $200,000 really should be in 2011 so it would not need to be a part of the $300,000 here or 1.5. Ryan: So it replaces the 175? Hoffman: Yes. Ryan: Okay. Tom Kelly: And it’s in 2011. Hoffman: Yeah. And then the most recent addition is this half a million dollars for the Bandimere expansion, if you want to do that and that’s for the Parcel #19. The appraised value of that house is $420,000. The 2.5 acres and the house. And then with closing costs, relocation, demolition, those type of things you’d be closer to that $500,000 item. Tom Kelly: Is that both or just one? Hoffman: That’s the back house. The front house is about $240,000 and that’s going to be acquired as a part of the road project. Tom Kelly: Okay. Hoffman: The road projects, remember the Highway 101 road project also builds the all the trail systems on 101. It built the underpass. It built the new entry to the park. It buys the front parcel and so the half a million if you seek to expand Bandimere and add that land for the future of that park, that half a million is the park’s contribution or the park fund contribution. All those other items are being paid for by the fund. So the $300,000 is down from what we had said as a level at $500,000 per year but I still think it’s reasonable since a lot of these items are going to be staying in 2011 and really drop off your budgeting from 2012, 2013, 2014, 2015 and 2016. What I just need from the commission tonight is your thoughts on the Bandimere expansion. Do 6 Park and Recreation Commission - June 28, 2011 you want to see that property acquired? The Nettesheim’s are willing to sell both houses at this time. If we don’t buy the back one it’s going to be a little bit stickier to buy the front one because there’s potential damages to the back lot if you just take out the front one and then that project is tight on money and they’re looking for ways to cut dollars. If this whole park acquisition and entrance road deal becomes a problem for the State, they could just drop it off to save those dollars and just say City of Chanhassen, sorry. We’re leaving your park entrance road where it’s at. And so it’d be nice to make that thing as smooth as possible. Those acquisitions, to make that move forward. The challenge if you don’t take the back lot is now you’ve severed their access to Highway 101. There’s a shared driveway for both houses and if you take out the front one, you’ve severed the access and so the first thing they’re going to say is well we don’t have our, we don’t have a reasonable access to stay on Highway 101 so how are you going to account for that? That lowers the value of our house. Even if you say we’ll give you an access point off of our park road, that’s not a public street. It’s a park road so you know is there a maintenance agreement? You know we’re going to be there in the first 2 hours after a snowfall. How are we going to handle those type of deals? So it becomes a little bit more complicated so want to hear some conversation about that. And then the other two are the Phase I developments for Pioneer Pass and Riley Ridge. Two numbers. The Pioneer Pass Park development in 2013 at 350, that’s a reasonable amount for the Phase I acquisition or Phase I development, excuse me. And then Riley Ridge I would think would be about, it’s less. $250,000 would be a good number for Riley Ridge for the original Phase I development and what years do you want to start taking a look at those couple of numbers? Scharfenberg: And Todd what does the 350 and the 250 get? Is that just for the equipment itself or is that including the ballparks and that stuff at Pioneer Pass? Hoffman: It’s going to, we’re going to start everything that’s in the ground. Asphalt, parking lot, trails, the soccer field, the athletic field, the baseball field and then hopefully a playground. It probably wouldn’t pay for the shelter and it may not pay for the second playground would go to the other age specific playground at those sites. But most everything else, we want to make sure, because if you don’t do it that way then you’re back ripping up your park. You know throwing away money to rebuild a new future, and the same would go at Riley Ridge. You want to really get those infrastructure amenities in and done. If you’ve got to come back and build a shelter or put another playground in or even put the first playground in, those are relatively easy and painless improvements to make in an existing park site. So that’s a lot of new information. Ryan: …one more thing going back to the 250,000 for the Highway 41 trail extension stairway. We’re under engineered contract. Hoffman: We have a contract with SRF to design and bid those two improvements currently. Ryan: Okay. So just to bid on but it doesn’t’ mean that we’re on any obligations to do this because of the contract? Hoffman: No. No. This is an engineering contract for a consulting engineer to design the trail extension to the north. The County project stops the trail at the school entrance. It doesn’t take it to the north to Chaska Road and it doesn’t take it to the pedestrian crossing at 41 and then over 7 Park and Recreation Commission - June 28, 2011 to the west. And then that stairway was included as a part of, it was not included in the County project and when the Highover was platted that stairway outlot was taken with the intent of building that stairway and so those two projects are being designed but yeah, if you don’t want to do them then we’ll just put the plans on the shelf and it will be done at a later time. The challenge with that stairway, if you don’t do it now it’s going to be very difficult to build that in the future when there’s one home being built now and that individual’s aware of that stairway. This stairway is planned. So if you don’t build it now a future park board or council’s probably not going to have a very good chance of coming in between those two homes once they’re both built. If somebody decides it’s a really good idea in the future, but that’s a tough spot to be in. It’s a little bit better because it is an actual outlot. It’s City owned property. It’s not just an easement. That’s even more difficult when it’s just an easement and you’re taking 10 foot off of one side of the house and 10 foot off another lot line. They’re saying yeah we understand it’s an easement but it’s still my property. Now you’re going to put that stairway inbetween these two houses. So I would caution you if you don’t do it now it’s going to be challenging for a future park board. Tom Kelly: Can you compare that stairway to another structure? I’m still having a hard time visualizing what it will be. Can you compare it to any other structures that’s in the city? Do you have something similar to that type of stairway at any other underpass? Hoffman: Sure. There’s a stairway at the Preserve. So way down at the Preserve. It won’t be that steep so there’s a stairway there. There’s a stairway at Highover on the trail section currently. Basically it’ll be a sidewalk or a trail from the street to the back of the lot line and then a stairway going down to the trail, and it almost immediately goes into the underpass. That’s right where the underpass goes over. Scharfenberg: So it’d give those people instead of having to walk all the way down to Lake Lucy Road. Hoffman: And swing back around. Scharfenberg: And come back around, they’re going right from Highover into the, right down into the park basically. Hoffman: Yeah, you can’t bike down it but a lot of people are going to walk their bikes because it is quite a bit shorter than having to go around. And then there’s a mile of trail segments in there to get to the beach so you’re going to go right under the underpass tunnel and then you’ll take an asphalt trail from that point down to the beach at Lake Minnewashta Regional Park. Scharfenberg: Todd, one other question. Do we have to consider at all, is there going to be any work from Audubon going east back towards Powers in the next 5 years that we need to be concerned about that and be looking at that money at all? Hoffman: There will be. That project is currently being looked at. IT’s the Lyman Boulevard piece between Powers Boulevard and Audubon and that’s where the recent park fund transfer just came back so the $647,000 that came back to the park fund so that would be the hope there 8 Park and Recreation Commission - June 28, 2011 again that it would not be park funds. We’d be included as a part of that project and that will be a 10 foot trail section on the south side of Lyman going from Audubon to Powers. Excuse me, north side. Tom Kelly: Okay. Some of it didn’t make any sense. Hoffman: North side. Right now the plan is to fund that with the road project. Scharfenberg: Okay. Alright. We’ll open up to questions. Why don’t we start with Tom. Tom Kelly: Sure. Back to the Bandimere. Is there a concern that we buy these second house, the inner house and the State still decides that they’re not going to do the, would we be stuck with a house at Bandimere without the State actually buying the outer house because of funding trouble? Hoffman: No. We would not purchase the back one. We would tie those two together. Tom Kelly: Okay. Okay. And with the Riley Ridge, would we get pressure from Lundgren. I call them Lundgren. From, because they’re obviously advertising this park as part of their new community. Would we get pressure from Lundgren, Lennar to speed up building that park just so their, just so they can use it as a selling tool for their homes? Hoffman: You get pressure from both Lennar and Ryland but again it’s your property. You’ve made no promises. They’re marketing the property. Or they’re marketing the houses with the park. Future park but I don’t believe they’re telling them a date because they’re not in control of that property. Tom Kelly: Okay. Hoffman: As the property owner, you decide and the council decides when those parks will go in. The more houses that get built, the higher the pressure is going to go because obviously it’s, these two site amenities are showing up in their model homes and their first brochures and material. Tom Kelly: Right, because they’re moving dirt for the Lundgren development right now. Hoffman: Absolutely. And they’re selling houses very well out at Pioneer Pass. Tom Kelly: Alright. That’s all I have for now. Scharfenberg: Okay, Elise. Ryan: I don’t have any questions on the project that we just discussed. Are we going through page by page later or should we bring up those questions now? Just about some of the fund, like picnic tables and trees and just some of how those dollars are being, do we want to do there now or do you want to? 9 Park and Recreation Commission - June 28, 2011 Scharfenberg: Sure. Sure. Ryan: Okay. In looking at you know ways to cut down in some of the, some of the costs with the trees, I know we’ve allocated $10,000 per year. Is that an accurate number that we’re always spending $10,000? I know it’s to address some of the Emerald Ash Borer concerns but is there another way that we can handle that? Hoffman: Currently the number’s $25,000 on trees and picnic tables. Ryan: Oh I’m sorry, I was looking at the. Hoffman: Picnic tables and benches. Ryan: Yep, okay. So we’ll start with the trees for the $25,000. Is there another way? Hoffman: There are a variety of ways that trees are being planted in the community but this is probably equal to the other largest which would be through our natural resources person in planning. Jill Sinclair and her programs and so she’s buying the trees that are planted at Arbor Day and so the trees you planted at Arbor Day at Lake Ann Park the last two years running, those trees were purchased through that program. She also has an annual allocation of some dollars that typically is put in boulevards and so in parks, there’s not a lot of other funding sources that are purchasing and installing trees and so if you stop purchasing trees on an annual basis you just have a gap in your tree planting program for a certain period of years until those dollars come back. There’s another allocation for the Bandimere tree replacement at $30,000. That allocation, if it’s not made then we would seek to have the Arbor Day program finish up at Lake Ann and then leapfrog down and move to Bandimere and so we could have those dollars, if they’re still available, go to work at Bandimere. The Council’s looking at tree allocations as well. They’re taking a look at those for reduction so you can reduce it. You can alternate every other year. You can do a variety of things but if this allocation is not there, trees stop being planted in our city parks. Ryan: Well there’s an opportunity to reduce that as opposed to eliminating it altogether. Hoffman: Absolutely. Ryan: Okay. Aldritt: There’s a Bandimere tree replacement in the capital replacement fund and in the park dedication fund. Are those, how are those related or are they different? They’re both for $30,000. Hoffman: Yep. Currently the Bandimere tree replacement is in the capital replacement fund and it should not be in the park dedication. Aldritt: Okay, so just take it out. 10 Park and Recreation Commission - June 28, 2011 Hoffman: Well it depends on how they’re reporting it but it’s a capital fund item. It’s not park dedication fund item. Aldritt: Okay. Scharfenberg: So that $30,000 should come off? Hoffman: Correct, on the bottom one. Scharfenberg: Okay. Ryan: And then for the tennis courts I believe I read somewhere that the $125,000 was for that North Lotus Lake tennis court. No, those for the Rec Center but then when we went on the tour you had mentioned the North Lotus Lake tennis courts. Is that the one in 2014? Hoffman: All the courts, between the 125 and the 75, that’s all the courts being rejuvenated or resurfaced. The Rec Center has a court that has sunk. I think we call it Court #1. So that might have to be replaced in total. It’s currently unusable and then the $125,000 we’re seeking a number right now, an engineering estimate. I don’t believe that’s going to be sufficient to get all the work done that we need to do in 2012 in the tennis courts so that report will be going to both the commission and the council later on this summer. So those are all for refurbishments, resurfacing and then in the case of the Rec Center, rebuilding that park and probably North Lotus rebuilding that court as well. Tom Kelly: That’s already been funded though, right? That’s not park dedication. Hoffman: It’s out of the capital fund. Yeah the top, tennis courts, Rec Center fitness equipment, skate park ramp replacement and asphalt resurfacing and then the Bandimere tree replacement, those are all capital items and generally when you’re building something new or expanding services you’re going to be using park dedication dollars. When you’re replacing or repairing improvements you want to use the capital fund because park dedication dollars are not intended for replacement or repair. They’re intended to increase the amount of recreation and park services you have in your community. That’s what the State law mandates. Tom Kelly: So we couldn’t say, we don’t want to do any tennis courts. We’re going to forget about the skate ramp and use that $250,000 to buy that house. Hoffman: No. Tom Kelly: No. It’s all separate. Hoffman: Well you could ask the council to do that. Tom Kelly: Okay. 11 Park and Recreation Commission - June 28, 2011 Hoffman: It could happen but not likely. Scharfenberg: Okay. Cole. st Cole Kelly: Todd I have a year end balance for 2010, December 31 of $2,628,851. Do you know what it’s at today? Hoffman: Just over 2 million I believe and that Commissioner Kelly would include that 647 that came back. Cole Kelly: Okay, that was my next question so okay. Do we know what has, well obviously we know it came out. What has come out of it so far this year and what’s gone into it? Hoffman: I don’t have those numbers. Cole Kelly: Okay. Can I get an email on that? Hoffman: (Yes). Cole Kelly: Thank you. Now the numbers we have for 2011, we’re spending a million 90. Was that 647 figure in there already for that? Hoffman: No. Cole Kelly: No. Okay. Hoffman: That 647 was booked but never. Cole Kelly: Never taken out? Hoffman: Correct. Cole Kelly: So it’s in the, it could be in the numbers if it wasn’t removed? Hoffman: Correct. Cole Kelly: So in other words the numbers you gave me. Hoffman: The 2., right now we’re at 2.12 million I believe and that 647 is in there. Cole Kelly: Okay. Hoffman: If it wasn’t in there that would be 2.12 million minus the 647. Cole Kelly: Okay but, so the next question is was it in there when it was 2.6 million. The money was still in there. 12 Park and Recreation Commission - June 28, 2011 Hoffman: Yes. Cole Kelly: Okay. So we didn’t have an addition back. Alright. Okay, I don’t think I have any other questions. Scharfenberg: Peter. Aldritt: Yeah I have a few. When you said there’s some projects that were locked in for sure, can you list those again? Hoffman: Sure. In 2012 it’s the pedestrian underpass contribution of $80,000. Then in 2015 there’ll be two numbers going over for matching dollars for the pedestrian trail to the Arboretum. That will be $246,000. It’s currently listed as 250 in 2013. And then $61,000 for the Bluff Creek Drive gap matching. The other number’s the $90,000 for the Chan Nature Preserve final phase. And those are really the only numbers in 2012 through 16. Scharfenberg: So you know Todd based on the recommendation that you had said that we should try to average 300,000 or less over the next 5 years, with those two projects being moved out to 2015, it really kind of max’s out that year. That 2015. Hoffman: Yeah. You can put, it doesn’t matter, the council doesn’t care, we don’t care if you put a million and a half next year. Scharfenberg: No I know. Hoffman: Yep. So you can, 2015 you could add more in there and have less in 2014. The key here is to average out that 300,000 over the next 5 years. That’s what we think the fund will accommodate with the revenues that we’re currently forecasting and revenues are still obviously soft with a housing and primarily the commercial/industrial market. Housing starts are doing very well this year. Last year we forecasted I believe it was 100,000 and 250,000 came into the park fund so. It’s one of those, one of those situations where we just have to lower the overall annual investment in park fund dollars but over those 5 years 1.5 million is still a good number for the fund to be able to accommodate. Scharfenberg: Peter, do you have anything else? Aldritt: No, that’s it right now. Scharfenberg: So what do people think about the Bandimere acquisition? Cole Kelly: I’m wrestling with it because I think it’s something we should probably do but I don’t like the amount of money that’s going to come out of the bottom line and that takes us in 2015 that will give us a balance of about a half million dollars. Does that sound right Todd? Hoffman: (Yes). 13 Park and Recreation Commission - June 28, 2011 Cole Kelly: So it limits other things we’re going to be able to do but anytime the City can get land, I think that’s a good thing and prices right now we know are down and of course our revenue’s down but overall I think I’m for it though I hate to see the fund go under a million. Because it’s an opportunity. Either you grab the opportunity when you can grab it or it’s going to be gone. Scharfenberg: Anybody else? Ryan: I really struggle with it. I think it’s a lot of money and you know I just with the limited amount of money that’s coming in, just to spend that kind of money is very concerning to me when you know then the elimination of a lot of smaller projects that we have had community members coming to us to ask us to do for them and their community. To put those wishes and needs aside to make this purchase is a little bit of a struggle. Before we got the email today from you about the funds being put back in I was adamantly opposed to making that purchase but since those funds got put back in, it kind of opened my eyes and willingness to discuss it a little bit more as an option. And then with your discussions tonight about what it does if we don’t purchase it, you know the whole project could go, not go to waste but they could take away the working with us in Chanhassen and making it a better park and the access so I’m still on the fence. I’m curious to hear what everybody else says because it’s a lot of money for us to spend at this time and it’s just concerning to me. Aldritt: If we did to go forward with it, how limiting would it allow us to be with the other projects that are on deck? I mean does it cut, does it cut, how far, I guess where do we have to draw the line in what we can do and we can’t do in some of the other stuff that are. Others that are more pressing than you know obviously like the trees and stuff you said we can kind of shuffle it around. Are there other areas that we can move stuff around to allow for the Bandimere to go in? Hoffman: Commissioner Aldritt how I’d respond to that is that, a few years ago we were doing trail projects. Just stand alone trail projects and so you would save $400,000 for trails in Chanhassen Nature Preserve. You would just fund those projects and that’s not, no longer an option under our current balance in the park fund and then with these other kind of potential projects. Nothing, some other really potentials is that the Preserve, Pioneer Pass Park development and Riley Ridge Park development may get pushed out. They’re still attainable even in this next 5 year of the million and a half with the Bandimere acquisition. One way I want to talk about the Bandimere possibility in a little different format is that, when we study park dedication in our community we have anywhere between 15 and 25 million dollars in receivables yet to attain in our community. And then you want to take a look in the broad stroke on what you’re going to do with those kind of resources in your community. Are you going to add onto Lake Ann? We might. Prince’s property you know might happen at some point in the future so that’s a big item that might happen. What other parks could you add onto? You cannot add onto Lake Susan and so this is one of the few opportunities I think really other than Lake Ann where you could expand a community park and improve it’s overall function in the long term. That’s really what we’re talking here with this half a million dollars. This commission if you recommend it and the council purchases it, the real challenge here is you have a house on it 14 Park and Recreation Commission - June 28, 2011 so most of the value is just in that house and it’s going to be demolished to make for, you have to pay $300,000 or $250,000 for that house to get that 2 ½ acres. But on the other hand you always want to at least take a look at, well just think if it was a cul-de-sac with three houses. You’d have to be buying three houses and so the fact that it just has one house on this 2.5 acres is actually pretty lucky for the community. And if you don’t buy it today, I think the road still could go in. It might not go in. That house could sit there and be kind of an island into that park. It would remind me of the 10 acres that was out at the Arboretum and they just sat there and sat there and sat there and sat there and I think eventually they paid $1.2 million for that 10 acres and that house. That was kind of that island and for a future park board, for a future council to leave a park in the center of a, a house in the center of a park does not just get, it’s just not a good management thing. And then the other thing is, it’s really not fair for us to take them out of their front house and you know say well but now we’re not going to buy your back house so here we’re in a position with this property owner, this family that lives in Chanhassen that we’re saying okay, we’re going to you know swipe out your front house for this road but sorry, we don’t have the half a million to you know, they’ve kind of made overtures to the City over the last dozen years and we’ve made overtures back that you know if the time is right and you want to sell, you know we’re interested in at least taking a look at that property. The last time they came in and talked to us they wanted $1.2 million for both of those parcels. That was about 2 ½ years ago and that’s when they had developers knocking on their door 3 times a week looking for any sliver of land in Chanhassen to subdivide and put houses on because that’s the way the market was. And so in talking, our attorneys and our appraisers, they’re saying you know we’re asking where do you think this negotiation is going to come down and they’re saying well if they’re not willing to take appraised value we think they would, you know that would be not a good recommendation for them. They’re talking with their appraisers and their real estate agenda and they’re advising them that I think you should probably take a serious look at the City’s appraisal if they want to make an offer. The last time I talked with Mr. Nettesheim he said are these two appraisals that you’ve handed me, are these an offer? I said no. The park commission has to take a look at this. Decide if they want to make a recommendation to the City Council and the City Council would have to decide to participate in this as well so, it gets a little bit complex. It does take a big chunk of cash. You know the original 32 acres was purchased for $185,000 back in 1988 and so, but then again if you blend those two numbers now you’re up to about $20,000 an acre overall for your overall acquisition and so it’s a big chunk of money. The other thing I think that the commission needs to remember is that when this park was built all the other amenities that typically go into a community park were set by the wayside because everybody wanted as many athletic fields as they could get so there were no tennis courts. There were no hockey rinks. There’s no hockey. Sheet of hockey or ice here. And other things that you would typically see in a community park type setting, it was just athletic fields. This acquisition would give you that opportunity. The other thing which is critical is that access point, for those of you who were around when it was first open, we had an accident a week at that access point. Some of them pretty darn serious. Mr. Tanyer who was a principle, or a teacher over at the elementary school was seriously injured at that location and we had to put that concrete pork chop in there to stop those accidents from happening, and it did for the most part but it’s still not an optimal access and so I think as a park commission, as a community we have a responsibility to the citizens to try to improve that access and we have the State of Minnesota here saying we’re going to build it for you, but you’ve got to jump on board, I think a lot of 15 Park and Recreation Commission - June 28, 2011 things are pointing to the fact that we should probably, if we can, move forward with this acquisition. Ryan: And then would that take place in 2012 or would it still in 2011? Hoffman: It would probably be 2012 or 2013. The project is a 2013 project. I would think the acquisition would take place in 2012. Ryan: Okay. And since I’m still very much in favor of getting a disc golf course at some point, and that being the location, Bandimere, does it help with this acquisition? Does it play any role in that at all? Hoffman: It doesn’t change the land form. Ryan: Okay. Hoffman: At the disc golf access. Brings the actual access road a little closer to where it started. Ryan: Okay. Cole Kelly: Todd, if the City buys the house and we don’t tear it down right away, can we rent it out for a year or two? Hoffman: We could. Yep, we could. Cole Kelly: Are we, where did the Bandimere name come from? Hoffman: It came from the family that sold us the original property. The Bandimere family. It was the Bandimere farm. Cole Kelly: Okay. Did they sell us the property and donate part of it or did they just sell it to us? Hoffman: We bought it from them. Cole Kelly: Could we approach the owners of the house and say if you donate part of the house we’ll rename the park in your name? I mean just an idea. Hoffman: We could. We’ve named portions of parks. The Bandimere family was, they sold us that land for a very good price and so the representatives that were there at the dedication when the park was named in their honor were, I would say that was a commitment on behalf of the City so I’m not sure that we’d want to go back on that naming commitment. Tom Kelly: We can give them a bench. Scharfenberg: Or lights. 16 Park and Recreation Commission - June 28, 2011 Tom Kelly: Or lights. Cole Kelly: Tom, we’re going to let you solve that one. Scharfenberg: Anybody else have any questions about the Bandimere purchase? Cole Kelly: No, I guess my only other observation is you know, you know a million dollars seems to be a threshold that I really like that we have in here but part of that reason is the rainy day fund and the rainy day fund is for an opportunity that comes up that makes sense for the City and I think in this case it might be a good idea to use our rainy day fund because we had a threshold we wanted to maintain. Now our threshold’s a little lower and hopefully we can build that back up but we don’t necessarily have to take out the small projects to get where we need to get. But we just know that our threshold is lower and our expectations are probably a little lower than what we’re going to be able to do going forward. You know unless the building takes off again. Those are my thoughts. Scharfenberg: Okay. Anybody have any discussions about the two parks at Riley Ridge and Pioneer Pass, about where we would put those potentially. Ryan: Because they’re both 2013 right now? Tom Kelly: No I think Riley Ridge isn’t even on here. Hoffman: Not even on there yet. Ryan: But Pioneer Pass is 2013, correct? Scharfenberg: Yes. Tom Kelly: Because we moved the 175, acquisition of the park over to this year. And it became 200,000 over to this year. Hoffman: Pioneer Pass has a second phase. They’re at Phase I right now and they anticipate that that phase will open up either late this fall or early next spring so they’ll be still building in 2012. So really 2013 would probably be the first year that the park could be built if you wanted to build it that year and you know time goes quickly but 2014. If we wait until 2015, people are definitely going to start to notice that there’s, at that point I think the housing development will probably be sold out and there’s going to be a demand for that park site. Could probably use those ballfields. Ryan: Well I’d be comfortable if we put the Pioneer Pass in 2014. Just push it back a year. Bandimere, if we move forward on that is 2012-2013. I think we should put Pioneer Pass out to 2014. Scharfenberg: But then you’d probably have to put Riley Ridge out further. 17 Park and Recreation Commission - June 28, 2011 Tom Kelly: At 2015 then. Because we have in 2015 we have 60,000. Ryan: And the 246. Scharfenberg: 246, yeah. Hoffman: You’ve been to both these sites. One thing that I think is recognizable is that no park at Pioneer Pass is going to be much more recognizable than no park at Riley Ridge. That park at Pioneer Pass is just framed inbetween the houses and the road and it’s got a dead end driveway put into it. Riley Ridge, that neighborhood can grow out. There’s access to other facilities s in that particular region of the city. You have the lake walk and you can get to Bandimere Community Park if you take a walk through Springfield so waiting there, you definitely don’t have to do it the same year as Pioneer Pass and I think if you wait a few years at that particular location if that was your choice. Ryan: So 2016 wouldn’t be unreasonable. Hoffman: It’s just not going to be as noticeable and they’re behind 2 years in all practicality of Pioneer Pass. By the time they get that thing rolling. Scharfenberg: One thing we haven’t talked about that Todd raised, and Brent raised in his email was the whole stairway issue at, with Highway 41. Does anyone have any, Brent’s email was that he’s talked to neighbors when we were out. I know Tom, I don’t think was with us that night but he’s had conversations with neighbors in that area and they’re not necessarily big on the stairway. At least that was my sense of what he said in talking to people in the neighborhood. But as Todd pointed out if you don’t build it now it’s probably not going to be built. Aldritt: So about the staircase there just wouldn’t be, you’d have to go all the way around to access that trail, is that correct? It’d be just more of an inconvenience basically. Hoffman: Really the way to frame that Commissioner Scharfenberg is framing it correctly. It’s either now or it’s not going to be built and you’re going to build that thing for the neighbors who are telling they don’t want it but once you build it, if you do, all that furor will calm down and they’ll find it to be convenient. You’re not building it for the people that are traveling along Highway 41. People outside of that neighborhood. I mean some people would use it to come up and then they could run through the, or bike through that neighborhood. More likely run through it and go through some of the other trails and then make their way somewhere else but if you’re not living in that neighborhood, you can easily either go south to Longacres Drive or north to Lake Lucy and make your way back to wherever you were headed to, so that is really the question. Do you want to go in the face of what it is probably some opposition. This neighborhood also opposes the Highway 41 trail. They would prefer that that’s not there. Now they would prefer that this connection isn’t there. And do you want to say well, we understand but we’re still going to build it for the greater good of the community and so you know you and your neighbors will have it in the future. People that live there will have it. The stairway’s 18 Park and Recreation Commission - June 28, 2011 probably going to be $90,000 of the total 250 and the extension to the north, we don’t know what the dollar amount is right now and that may get funded by that other application so you’re really talking a much smaller number. Scharfenberg: So what we’re really talking about is just the staircase itself potentially. Hoffman: Correct. Cole Kelly: And when will we know that? Hoffman: The number? Cole Kelly: Yeah. Hoffman: Soon. Next few months. That whole project has been held up significantly by the State review process. And then there was a gas line that was discovered in the area. A box culvert so the State review and remember if there’s a State shutdown, hopefully there’s not, these projects are off the map for another year. So you’ll have another year to decide on this, if we have a State shutdown for 3 weeks. If not we’ll keep on track for this year. And that could really throw a wrench in the whole, the County might have to shut this project down for an extended period of time because we don’t think the State will approve the closure of Highway 41 and Highway 5 at the same year. You remember the following year, 2013 is the closure of Highway 5 and Victoria for the entire summer to accommodate the replacement of that bridge so if this project gets kicked out, it could be a long time before it comes back. Ryan: As far as I’m concerned with the staircase, I’m in that area quite a bit and the way I look at it is, it’s $90,000. If the neighborhood doesn’t want it, there’s no need to spend you know to have $90,000 because it is absolutely only for their use. I mean when you are going out for a run, you know you go through Longacres or down to Lake Lucy and then back on Highway 41 and so it’d truly be for the people of the neighborhood and if they are opposed to having the staircase, it doesn’t seem to me to make sense to spend the $90,000 when we are already cash strapped. Why would we spend the $90,000 for a project that the neighborhood doesn’t want and it is for their whole benefit? And from where you know the point of where the staircases go in to go up to Lake Lucy to track back to go underneath you know the underpass is not, you know it’s not terribly long. It’s not a long hike or a long haul and so I would, that would be a project that I think we could pass on. Scharfenberg: Okay. Does anybody have any, Tom you’re good at these numbers and do you have any recommendations about where to kind of put the projects going forward? Tom Kelly: The only thing I’m just, is the thing that’s getting me is you think that the Bandimere will be 12 or 13 because right now we’re pretty light in 12. Hoffman: Most likely it’ll be in 12. There are 19 parcels to acquire and those would want to be acquired in 2012 for that Highway 212, or Highway 101 project which is going to be constructed in 2013. 19 Park and Recreation Commission - June 28, 2011 Tom Kelly: And I think we’re, I know you, Elise had recommended moving Pioneer Pass to 2014 but we have nothing going on in 2013 because of that 246 was moved to 2015. Scharfenberg: Right. Tom Kelly: So just for, I just think a balancing you may want to just leave that 350 in 2013. Scharfenberg: Right. I think that’s a good suggestion. Hoffman: For Pioneer Pass. Tom Kelly: Pioneer Pass, yep. Ryan: We don’t have to have something in every year in case another situation like this or something else comes up. We don’t have to have the $300,000 about in every year and with the way the projects are coming up or things get pushed back and then we have to move into another year, you know to have very limited money spent in the year I think would be a good thing for us, especially when we’re going to take a pretty big hit if we move forward with this $500,000. I don’t think it has to be equal every single year. Scharfenberg: No. It doesn’t have to be. And the $90,000 in 2014 for the Chanhassen native Preserve trail, Todd had indicated that that could be moved as well. Moved out. I mean if you move that out just completely, knowing that at some point it’s going to have to come back in and put, and you put Riley Ridge at the, did you say $200,000 Todd? Hoffman: 250. Scharfenberg: 250, if you put that in at that year. Aldritt: Put Riley in at 2014? Scharfenberg: 250. Yeah, 2014. Aldritt: 2014. Scharfenberg: At $250,000. Aldritt: Because the Nature Preserve isn’t a pressing project. It can be moved around. Scharfenberg: Right. Well as Todd indicated that when, that Mamac building, whenever they build that other lot, that’s when that’s going to be built and it’s going to come in at some year, whenever that year is we just don’t know at this point so. Aldritt: So pretty flexible. 20 Park and Recreation Commission - June 28, 2011 Scharfenberg: Yep. And just no one has talked about it but we’ve got in, next year we’ve got that $10,000 for the Herman Field basketball court. I would say, given the fact that we were out there a year ago and talked to them about that, that we keep that in there. Aldritt: And that park could use some updates. Scharfenberg: That’s something that would be good. And Elise you suggested that we can move the trees, you know you could eliminate trees in a couple of years. You know go every other year or something like that with trees. Ryan: Yeah, or even just decrease. Cole Kelly: I would rather decrease rather than see it. Scharfenberg: Okay. Cole Kelly: Year on, year off. Scharfenberg: So what do you guys want to decrease it to? 15 a year? Ryan: I mean I would like to suggest 15 but then have a conversation, you have a conversation with Jill to get it, I don’t know if we need to have that conversation and see if that makes sense but if they can match, I mean didn’t at one point somebody bring up if we could partner with the Environmental Commission, if they have any funds to help with the tree. Hoffman: Those are the same funds that Jill has, yeah. Ryan: Okay. Hoffman: Any amount that you put in I think will go to a benefit. We’re not over planting or over replacing trees at this point so I think with, especially once the emerald ash borer gets here we’re going to lose a lot of ground so, and it’s inevitable. It will be here, it might be a while but it’s going to get here, but these projects that we’re currently doing I think are going to help soften that. Ryan: Okay. So 15 I’d be. Cole Kelly: I like the idea of moving it down to 15. Scharfenberg: Okay. Hoffman: The picnic tables and benches, that’s not spent every year but when we have needs where we tap the fund and then also the memorial benches are purchased out of here and so we get that $1,000 back. It goes back into the fund so when we purchase a memorial bench, then those dollars come back into the fund. 21 Park and Recreation Commission - June 28, 2011 Tom Kelly: Can I try to recap what we’ve just all talked about to see if I have it all down? Scharfenberg: You bet. Tom Kelly: So for 2011 we’re still at $10,000 for the benches. 15 for trees. The $400,000, the 290, the 20 all stay. We’re talking about reducing the highway trail extension to $160,000 approximately. That will be removing the $90,000 for the staircase. For 2012 again we have 10 and 15. $500,000 for Bandimere and we’re locked in with $80,000 for the underpass. Hoffman: That basketball court? Tom Kelly: I’m sorry, and the basketball court. For 2013 again we have 10 and 15 and I think we still have the Pioneer Pass for 350 in 2013? Hoffman: Yep. Tom Kelly: Because in 2014, besides the 10 and 15 we have $250,000 for Riley Ridge and I think we’re talking about maybe bumping up that 90 indefinitely. And then for 2015 we have 10 and 15 and we have the $60,780 and we also have the $246,000 from the pedestrian Arboretum trail. Scharfenberg: Thank you Tom. Hoffman: 2016, is there anything? Tom Kelly: Oh, do we actually go out that far? Hoffman: Currently the budget years are 2012 through 2016 so 2016, it would be the 10 and 15 as currently. And that will be fine. Or you could drop the 90 in there just to keep it on the board. Tom Kelly: Sure. Scharfenberg: That would make sense, yep. Ryan: And then in 2011 you said that we kept the disc golf for $20,000. Where are we at with that? Scharfenberg: Well they didn’t, they didn’t approve it so. So there’s. Ryan: But they said, didn’t Denny say that he. Hoffman: At your joint meeting they showed some renewed interest though. Tom Kelly: See we can expand into 18 once we pull off those houses. Ryan: Now you’re talking. 22 Park and Recreation Commission - June 28, 2011 Scharfenberg: You know I like the disc golf concept and the thing that I struggle with with respect to that particular project is, I think it will be used but you’ve got other parks you know close by that if people really want to play disc golf they have the opportunity. It’s not like there isn’t one around here and I know that can be said for things like you know the dog park and things like that that we helped build. And I think it would be a good addition but I struggle with putting that in because something when there are opportunities around for people to play already. Hoffman: Chair Scharfenberg and commission, another thing to remember is that just because an item is in or out doesn’t mean it’s going to happen. If you’ve got a really hot project and it’s not in the CIP, it’s going to happen. The park board’s going to say let’s make it happen. Council’s going to approve it. They’re going to designate the money and it’s going to happen. Simply because $20,000 gets moved onto this board somewhere for disc golf doesn’t mean it will be built. If the council is still cool to the idea, we don’t have a specific project that everybody’s backing, it’s not going to happen just because it’s on here and so it’s all about priorities, desires, wants, needs. If something really gets some traction and people want to make it happen simply because it’s not in here, it’s still going to move forward. Scharfenberg: I think with the thing with the disc golf is if we really want it, I mean we really have to sell it to the council that we think that this is something that needs to be done. Obviously they didn’t, they weren’t, you know they opposed it in January and we kind of talked about it at our meeting and they you know, there was some interest there but if we’re, I think that if we really want to do it, we need to study it more and come to them with some sort of you know better proposal. You know what it would be and. Tom Kelly: Was there, when they rejected it, was there any, did they have any reason for, were they worried about discs flying off and hitting cars or pedestrians walking or they just didn’t know enough about it to approve it? Hoffman: You guys were there. Ryan: They didn’t know enough about it. It was the timing wasn’t right. I think they had just come off a pretty big discussion and some different funding conversations from a meeting but I think they were all just, it was a lack of understanding and knowledge of the sport and what it does for a community. And between the time that it was presented to them and we had our meeting, they had kind of done their due diligence and looked into it and were a lot more open to it and what it could do for a community and some of the advantages behind it so they asked us to you know continue pursuing it or looking it and then coming back to them was my understanding. Hoffman: And I think that’s correct and if you come back, the $20,000 probably can come down and so if you study actually what it will physically take in hard dollars, I think that number could come down and then you can present it. You can present that any time. You know if the commission wants to work on it this year, we can work on a plan and a hard budget number and present that to the commission or the council the next time you meet. 23 Park and Recreation Commission - June 28, 2011 Aldritt: And when this park, or the disc golf was proposed, wasn’t there two kids that were kind of pushing it that had set up a, is there any way to possibly get them and maybe some of their peers to assist in the installation of these, the disc golf holes or does that have to be through the City? Hoffman: It doesn’t have to be. Anybody can install it. I’m not sure if those two young men are still around the community or not. They may have moved on but. Aldritt: Sure. Tom Kelly: But you have the plans. You have the layout. Aldritt: It’s an opportunity to get volunteer help would be there maybe to reduce some of that cost. Scharfenberg: Well we would probably install it most of it ourselves, right? With city staff. Hoffman: There’s not a lot there to install. Scharfenberg: Right. Hoffman: Auger a hole. Tom Kelly: Yep, and just lay a concrete slab to tee off on. Cole Kelly: Well I think we should leave it in the budget and move it to 2012 and do some further study and maybe come up with something to present to the board because I do think it enhances the city of Chanhassen. And there may be some other ones close but the only good one I think is in Eden Prairie. The others one, from what I hear from the kids aren’t that good. Tom Kelly: Right. The one at Bryant Lake is phenomenal but the one in Starring Lake is just okay. In my opinion. I do play a little bit. Cole Kelly: Yeah, and you know it’s something I think that will, it’s another thing you can say that the City has to offer. I mean I know it’s something I’m not going to use most likely but the young kids seem to like it. Tom Kelly: We do, yeah. Just having fun, sorry. Scharfenberg: Cole would you be opposed to at least pushing it out maybe to 2014? I mean just with that whole half a million at Bandimere, if we put you know if you push it out 2 more years you’ve got, you’ve got that year. You only have the $250,000. Tom Kelly: If I can make a suggestion? Scharfenberg: Yep. 24 Park and Recreation Commission - June 28, 2011 Tom Kelly: I would take on, I would start a committee on researching it more and trying to get some hard numbers to it to see if we can actually keep it in 2012 so I would take that initiative to try to keep this, keep the dream alive. Scharfenberg: What kind of number do you want to put like 10 on it? Or keep it with the 20? Tom Kelly: I think keep it with the 20 and if it’s, and then try to go lower. Scharfenberg: Okay. Tom Kelly: I’ll try to research what the, some of these baskets cost and things like that. Scharfenberg: Okay. Hoffman: And to be honest with ourselves, we wouldn’t be one of the supreme courses at Bandimere I don’t think. Tom Kelly: No, no, no, no, no. I know but. Hoffman: It would be modest course. Tom Kelly: It’d be a modest course but we do have a lot of open space at Bandimere. Hoffman: And there’s a couple nice holes there. Scharfenberg: And with the acquisition of the additional acreage, I mean you can obviously maybe, it can be moved around to include that additional space so. Okay. Any other discussion at this point by anybody about where we had the numbers at? Anybody else have any other questions or? Hoffman: I’m very happy with how far you got tonight so that’s great. You just made our job really easy. For your recommendation in July. We’ll clean this up. Write it up. Bring it back. Answer Commissioner Kelly’s questions and we’ll send that information all to you. Ryan: Could I ask a question about the capital, the replacement fund and where we’re at with the skate park? Hoffman: Our hope is that that will be included in next year’s budget and approved so we’ll be including that. Ryan: Okay. Okay, so it’s been, okay. Thank you. Scharfenberg: So Todd, anything else you need from us tonight regarding CIP? Hoffman: Nothing else. 25 Park and Recreation Commission - June 28, 2011 Scharfenberg: Okay. Hoffman: Thank you. Scharfenberg: So the plan is that you’ll clean this up. Bring it back to us in July for approval. Hoffman: And your final recommendation to the council. Scharfenberg: Okay. I will send out an email either tomorrow or later this week to Jeff, to include Jeff and Brent, just to let them know what we talked about tonight and kind of what the, where we were going to move the numbers. Hoffman: Okay, thank you. Scharfenberg: Alright, thank you everyone for that discussion. Let’s move on to no old business. Reports. RECREATION PROGRAM REPORTS: 2011 FOURTH OF JULY CELEBRATION. th Stutzman: Thank you Commissioner Scharfenberg. First up would be the 4 of July celebration. It’s not necessarily feeling like summer until this week again but the hard work with everybody in our department getting ready for this on Sunday and Monday, or Saturday, Sunday and Monday so I’ll go through and kind of highlight a few of the pieces here. Hopefully you guys all received the colored brochure last week, either in the mail or in the Villager. Once again that was partnered with Southwest Publishing and as staff we continue to be very, very pleased with that partnership and I know that Southwest Publishing has reiterated to us too that they really enjoy that partnership and look to continue to that in the future so, that’s been a great brochure and certainly been a very nice piece for the celebration so if you did not get one I can certainly grab you one before we take off tonight. We’ve got left for distribution upstairs too. One thing I would draw your attention to there, if you haven’t read it yet, the article on the live music in the back it talks about a band from ChanJam but there is a piece of that as well. That a former musician from ChanJam from the Wandering Bartletts who played last year, opening for CBO will be playing with CBO this year. Thomas Pierce from Minnetonka High School so I found that out in the end of May and wanted to make sure we included that so that’s a cool hometown piece to the celebration that continues to come back. As far as new pieces of the celebration, we nd have the family night at the carnival on the 2 that will be taking place from 3:00 to 10:00 but from 5:00, rather from 3:00 to 8:00 it’ll be discounted rides to accommodate the families. Every ride will be $2.00, just as an incentive to get those with multiple children up there on a night that might be a little less hectic. Little less crazy. Then offer them an opportunity to ride the rides at th a discounted rate. Also new this year we will be having bingo on the 4 of July. The Chanhassen Senior Commission is going to be running and organizing that. That’ll be 11:00 to 1:00, prior to the parade under the large tent in City Center Park. A new activity targeted mostly for the teenagers, at the local business called Game and Ride, is going to offer an opportunity for 26 Park and Recreation Commission - June 28, 2011 rdth games to be played on the night of the 3. They’re going to be in the parade on the 4 so an opportunity there and the last piece I’d just like to highlight real quickly, we will be doing the raffle once again this year. However we do have a new organization that will be running that for us in the Chanhassen Storm Booster Club so the Storm Chasers will be running that. They have asked for volunteers if any of you guys are interested in helping with that. I’ve heard from a couple commissioners. If any of you guys are available we’d certainly love to have your help rd with that as well as t-shirt sales on the night of the 3. Anytime I believe the shifts are 4:30 to 7:30 and 7:30 to 10:30 so I know the booster club is very excited to be a part of it and welcomed the opportunity with open arms so. Other than that I do have the smaller schedules for you guys as well that will be coming out in Thursday’s paper of the Villager this week. And on that I open, I welcome any questions or suggestions you guys have for future celebrations or anything regarding this celebration. Tom Kelly: So the booster club is new, right for the raffle? Stutzman: Yes. It used to be the Historical Society. They declined this year and so I approached the booster club and like I said, were very excited about the opportunity. Tom Kelly: The rules going to go back to the old way where you draw every 10 minutes? Stutzman: No, it will still continue to be the same way and I’ve given them the. Tom Kelly: Sorry. Stutzman: Due to gambling regulations that’s not possible so. Tom Kelly: Okay. Stutzman: But I have advised them to cut it off early enough, as you suggested last year. I passed that same information along to them as I did to the Historical Society last year so we’ll be probably cut off at 10:00 so that you guys have plenty of time to, or the prizes have time to be distributed rather than at the last second. Tom Kelly: I’ll be coming back years from now to ask that same question year in and year out. I will ask it every year but okay, thank you. Hoffman: Once we stop breaking rules, we need to go back. Tom Kelly: Yep. Scharfenberg: And John, just for clarification purposes, what is it about the gaming regulation that doesn’t allow you to draw every hour? Stutzman: You can no longer sell tickets once the first ticket is drawn. 27 Park and Recreation Commission - June 28, 2011 Hoffman: And everybody needs equal chances every time. So you have to sell all your tickets and then do all your drawings. th Scharfenberg: Got it. Thank you. Any questions for John regarding 4 of July? Alright. John, summer concert series. 2011 KLEINBANK SUMMER CONCERT SERIES. Stutzman: Alright, this one should be brief as we have gotten started already on the summer concert series. As Lindsey said she’s been kind of the liaison for that and spearheading everything as far as the implementation. Doing a great job. We’ve had two nice concerts. The first one, Big Walter Smith and the Groove Merchants was a great turnout. I’ve talked to a couple people around the community that were there as well as some family members of mine that were there. All very high praise. They were a band that I was excited to kind of set us off. Came very highly recommended so I was glad to hear that. As Todd said, last week was not ideal but we certainly had a good crowd. Sounded like they had a lot of fun that evening and continue to enjoy it so looking forward to the remainder of the year. We have our first lunch time concert, kids concert coming up this Thursday so, they will be coming in. Will Hale and the Tadpole Parade so other than that looking forward to a great, great series. Have you guys seen the magnets for this year? Have you guys all gotten one? If not I do have some extra ones that I can distribute as well but other than that I’d welcome any questions on the concert series at this time. Scharfenberg: Any questions for John? Tom Kelly: Tim Mahoney is still scheduled to play? Stutzman: Yep. Tom Kelly: I just didn’t know that he is now elevated his stature being on The Voice if he’s still going to. Stutzman: No, I actually ran into him at Toby Keith’s a couple weeks ago and chatted with her personally about him coming here. He kind of, he knew about it but as to be expected it was mostly yeah, it’s a booking so but he, he has been very involved in MRPA the last couple years. Minnesota Recreation and Park Association and has really reached out to try and get gigs just like this so I do know it will be a great concert. Scharfenberg: Thank you John. PARK AND TRAIL MAINTENANCE REPORT. Gregory: Thank you. Well springtime is our busiest time of the year and that. It’s also our most routine time of the year as far as jobs that we’ve got to complete. As I stated in my report and that, that we start out with park shelters. Getting those ready. Getting the fountains up and running and that. Putting in docks, piers, irrigation systems and that and just all the basic things 28 Park and Recreation Commission - June 28, 2011 and that we’re starting up. We lay out all the soccer fields. Get the ballfields ready for Jerry and we also try to get out and get all of our trails swept. We did that earlier this year. I’m sure now with the winds and the rains we’ve had that we need to go back over them again and get some of those redone. We did just complete about a week ago and that our first mowing along the trails… We only did one swath this time. Usually we go up twice but we only did one because they are so wet along the trails that we didn’t want to do any damage along side so the next time we go around, probably in about a week or two we’re going to be doing a second round and we’ll be going out farther and widening things out a little bit better. We’ve also done some work on patching. We’ve got several areas, we’ve had a problem with muskrats on Galpin and also down on Rice Marsh. We’re around the swamp. We’re getting muskrats that are digging underneath and creating holes. They live underneath it and after a period of time they just start to, the trails start to cave in. So we had, we had actually 9 areas we designated, not only muskrats but other holes in that trails. And we’ve pretty much got them cut out. Getting them ready and then the street department’s going to be going around and they’re already starting to patch them for us. So those will be hopefully done in another week, week and a half. We’ll have that all done. This year we had the help of the Minnetonka schools again with their senior service project. They’ve helped us the last couple years. We did have 38 seniors that came and we worked two days. They worked morning shifts, afternoon shifts and we kind of split them up a little bit this time and that. We had some of them were helping Charlie with the downtown. We actually re- grouted all of the pavers in City Center Park with one crew and the other group we had out doing wood chipping again and we were able to get all of the City Center Park trees, Lake Susan Park and Bandimere. Most of Bandimere. We’ve still got a few of them down there yet we haven’t got done but they were, it was a good bunch of seniors. We had a, they had a lot of fun and I think one of the days they worked was one of the hottest days we had but they were here and they worked at it so, we do get a lot of extra help from those people. One thing I did this year and that and I haven’t done in the past is with our guys downtown and that, Charlie and that he plants a lot of flowers and that and this year I asked him for some numbers on what we actually bought and I guess it kind of surprised me. I didn’t realize we almost bought 2,400 plants that we plant throughout the downtown. And they do a good job. They plant some around City Hall. Actually around the fire station entrances and stuff like that so, and it does make it look a lot nicer downtown. Let’s see, that’d be about it. Oh we did do, we did do a memorial bench up on Kerber Boulevard overlooking Pond Park. That turned out pretty nice. It’s a very nice, nice place for it overlooking the swampy area there and we also make it big enough so it’s handicap in that you can have a wheelchair alongside the bench this time. Other than that, right now our th biggest thing is 4 of July. Just getting everything ready. Trying to get the park ready and th getting everything out so we’re pretty much every day and that we’re just doing 4 of July work. Scharfenberg: Any questions for Dale? Cole Kelly: No questions. Tom Kelly: I think your staff does a, just a fantastic job. Seriously. You’ve got a lot. You say 25 ballfields, 10 soccer fields, miles and miles of trails. I think we expect everything to look great all the time but there’s a lot of hard work that goes into it and I just want to say thanks. Everything just looks great so. 29 Park and Recreation Commission - June 28, 2011 Gregory: Thank you. Well we’ve got a good crew I have and they enjoy their work. They really like working in the park. They like doing different things on a daily basis and everything else and they’re really a good group of guys. Scharfenberg: Thanks Dale. SENIOR CENTER REPORT. Bill: Thank you. May is Older American’s Month every year and I’ve always thrown a variety of special activities. This year I focused on transportation and had 4 different events with the highlighting the CarFit program. That was in conjunction with the Senior Commission and it was the second year we’ve had this program. And it’s a program that’s held at the old public works building where there are trained technicians and occupational therapists that actually take people in their car. People drive through it and it’s a 12 point checklist and they’re given some information how they can adapt and be safer in their car. So it was a really good program. We increased it I think this year. We had 24 people in a 4 hour people. Kind of the end we have Carver County where Waconia, Norwood, Watertown, they had representatives from their senior commission coming to look to see how they could implement the program in their cities so Senior Commission did a great job getting that going and everybody really enjoyed it. One thing I’d like to invite you to, Evening with the Mayor. I think I mentioned that before. It’s a little different twist. It’s always been Breakfast with the Mayor. This year we thought we’d have a dinner with the mayor right before one of the concerts in the park and that will be on st Thursday, July 21 at 5:00. We’ll have a picnic styled dinner and then the mayor gives a presentation for about an hour and then people are encouraged to go out and hear a concert and John got a band that was appropriate to manage. Eden Prairie Community Band so I think a lot of people enjoy that and that’s just a way to get people in the park in the evening. Last week we were to have a senior picnic at Lake Ann. The fifth year that the Lion’s have sponsored it. We called it off. The weather for 160 people was not real good. It is rescheduled for Thursday, July th 14 at 11:00 a.m. It will go 11:00 to 1:00 and if you’re free and want to stop by, we’ve got about 175 people so it is a big event and very appreciative to the Lion’s. They cover everything so it’s free. We get a lot of people. Then the only other thing I want to talk about is, I think in your packet you got a Senior Connection. I started last year putting an insert page into highlight and thank our sponsors, our agencies that we partner with. This year as I was thinking of what to do, I thought why not highlight a number of things that occur right here in our city through our th parks, 4 of July, memorial giving program, and I’ve gotten a lot of feedback on just people really saying they enjoy a little reminder of all the wonderful things we have happening in Chan in the summer so that’s all I have. If anybody has any questions. Scharfenberg: Susan, is there any cost associated with the dinner with the Mayor? Bill: It’s $8.00. Scharfenberg: $8.00. Bill: So if you want to know I’ll pick up the cost just so you know because I have to order the food so. 30 Park and Recreation Commission - June 28, 2011 Scharfenberg: Okay. Cole Kelly: Sue, on that Love of Car deals, is that kind of like 55 Alive deal? Bill: No. 55 Alive is the program we have every month that we do the 4 hour course and you get your certificate. Love of Car was a documentary put out by Minnesota Public Television with a Gerontology Society talking about as you age, your body changes and some things you need to be aware of. More practical than the defensive driving. Cole Kelly: Okay. Bill: And I’ve got the video if you’d like to take it home and look at it. Cole Kelly: Thank you Sue. Scharfenberg: Anything else? Thank you Susan. RECREATION CENTER REPORT. Sarles: Thank you Commissioners. You know it’s been an interesting spring at the Rec Center. We did not slow down as typically we normally do because the weather has been not well received, but yeah we now are on our summer hours so starting Memorial Day we kind of shorten our day an hour in the week. Shorten down the weekends a little bit because we just don’t have the activity in there as much but we have used a number of the back-up space for summer programs so far so good to have it out there. Since we last talked we actually had the dance recital so we were working up to it. I think we just had one and then have another one but over you know 200 dancers. I think our daddy-daughter dance that we had, that was about, I think we had, I think there were about 20 fathers dancing with their daughters so that was a real fun thing this year. It was a big, big class for them. We do it every year but it’s you know usually around the 6 or 7 dads will participate and this year it really bumped up so that was great. The high school is a beautiful location. We’ve got all the, we had plenty of tickets sold. We were working with the flowers this year and we did a little bit different thing. The high school used some of their technology to let us, instead of just having a white backdrop like we did last year, you can pay $20 and get a little thing and it put a skyline behind the dancers so it added a little more flare to the show and it was kind of fun to see and the girls really thought it made it more of a professional production so that was a fun, fun thing for them to see. We wrapped up the season and the competition programs continues to go strong so about 60 girls tried out. 58 I think total tried out. All the girls that try out for competition seems to make it onto a team so you know Super Stars is our biggest team and that’s the one with the girls that are in high school typically so, and they’ve been dancing with us for years. Our Enhanced Fitness program continues strong. That one, the seniors, they just love their instructor. He comes in. He brings them down floor hockey sticks from the gym and he makes the seniors play you know a little floor hockey back and forth, or you know he throws dodge balls at them and all sorts of stuff so he keeps them on their toes. Keeps them moving. He has them out in the hockey rink some days so they just love it. They don’t know what to expect but they just know that they have fun and 31 Park and Recreation Commission - June 28, 2011 they keep coming back. It’s been really nice now that we’ve got Lindsey. We’ve got a lot of consistency with our Rec Center sports program since she came on and helped us out. The Small Fry Sports went crazy. It was great. It’s been a fun, really fun program that we’ve been working with. We started with just one person running it I think and then it went up to 3 of us. Between John and I and Rose serving as the coordinator. We were fortunate that for most of the time we had a Chanhassen resident who volunteers, loves kids, wanted to learn a little bit more about the park and rec industry so she showed up every Tuesday to play with the little ones. She now works as a consultant and has a gig right now so she emails me from time to time and asks how the kids are doing so, but it’s fun. It’s a 3 week program each one we do so they’re able to learn a little bit about the sports. Run, exercise. Parents sit and watch and laugh and chat and it’s really a fun program so we had to, for the t-ball one we actually had to add a second session because our waiting list was so large so we maxed out both days of the week with people still calling to get into it so that one was fun. And Lindsey talked a little bit but she finished up our t- ball tonight with a big double header so you know thank you to our volunteer coaches who actually decided that they could handle a double header in t-ball so. It’s a little tough with 4 to 6 year olds so. But they did a great job and we thank all of our volunteers. And on that line we do have another open house for the Rec Center sports and you guys are all invited to attend. We do a big kind of party, bar-be-que kind of thing to thank our coaches and all the participants and then just continue to market the program as well. So we’ll bring in another bouncer and all that th fun stuff so we’re looking forward to that and it’s August 27. Exciting stuff, the past few weeks we have had at the Rec Center. We got some new equipment in the fitness center so two new pieces have delivered already and people are using which is great. We replaced a few pieces of original equipment. The strength training equipment and it’s nice with some of these newer pieces. They’re a little more ergonomically safe and comfortable for people and also they’ve made them better so now you can have dual functions so I don’t need to have, we replaced 5 pieces of equipment with 3 so it frees up some space in there as well and we’ve gotten a lot of compliments. The last one will deliver on Thursday so we should be all set then. Other than that things are going really smooth at the Rec Center. Just plenty of things. We do shut down in August for a few weeks. Or the gym does and then we shut down for about 2 so that’s about it. Anybody have any questions? Scharfenberg: Any questions for Jodi? Jodi, on the numbers on the 125 for the t-ball. Is that consistent with what you had last year? Is it more? Sarles: Almost exactly identical, and it actually works out really nice because we’re able to have enough coaches. Enough field space without taking over the whole night and having to have games late for 4 to 6 year olds. Parents really appreciate that so. Scharfenberg: Do you draw from other communities? Are you finding that you’re drawing a lot of kids from Carver and Chaska and that? Sarles: Yeah. We get some from Victoria. We get some from Chaska. Some from Eden Prairie so yeah we do draw quite a bit actually. Stutzman: I would say Eden Prairie actually has a, is probably our biggest outlying community. 32 Park and Recreation Commission - June 28, 2011 Sarles: Yeah. Scharfenberg: Really? Okay. Sarles: Yeah, so it’s been, and that’s just our first session so we will have a second session of t- ball that will come up in July so the numbers usually in July are a little bit less but still pretty consistent so. Scharfenberg: Okay. Thank you again. Real good job on all the stuff you’ve got going out there. Just wonderful. Tom Kelly: I just want to say I’m excited about some of the off the wall sports offerings you have for the kids this late summer, archery and ultimate I saw was on there too so it’s great that you’re expanding that potential athletic opportunities for young kids. That’s great. Sarles: No that one, those were a couple John brought in that are kind of a unique twist here with what we offer. Tom Kelly: That’ll be great. Scharfenberg: Thanks Jodi. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS: 2011 BIKE TOUR. Hoffman: Something if you want to do, there was some interest expressed. It’s just on here as a reminder so if it’s something you want to schedule, we can schedule it. Scharfenberg: Okay. Tom Kelly: Can I offer a suggestion on that? Scharfenberg: Sure. Tom Kelly: I know it’s a Saturday but what would the commission think about having a bike th tour Saturday morning, August 27 around maybe 9:00 to 11:00, starting and ending at the Rec Center and then feeding right into the open house? Scharfenberg: Good suggestion. I like it. Tom Kelly: Just as a thought. Scharfenberg: Let’s do it. Aldritt: Yeah, makes sense. 33 Park and Recreation Commission - June 28, 2011 Hoffman: Okay. We’ll invite all the other commissions and the council. Tom Kelly: Maybe we’ll get better participation on a weekend or light. Hoffman: It would be better I would think. Tom Kelly: Okay. Just as a way to promote the Rec Center. It gives us an event to go to instead of just all going home. Scharfenberg: I like that. And go and have a hotdog. Now if you have beer there with it, you’d probably get more people. Cole Kelly: We’re all going to be peddling around your car Steve. Stutzman: And you’ve got a little extra energy… ADMINISTRATIVE PACKET. Scharfenberg: The one thing that I saw, I just wanted to comment on because I know Tom wasn’t on the tour with us earlier in June. I saw that Westwood Community Master Plan and Todd they’re talking about adding a soccer field. Hoffman: Lacrosse soccer. Scharfenberg: Lacrosse soccer field out at Westwood, which is part of their, next to their parking lots, right? So they would, we would come in. They’re going to give us the land. They’re going to extend the irrigation out there and we would come in and do the bulldozing and move the earth around and there’d be a soccer field/lacrosse field there. Tom Kelly: That’ll be great. Hoffman: We’re going to present this idea to the City Council and Commissioner Scharfenberg explained it. We would grade it. They would run the irrigation and pay for the irrigation. They would run the water and pay for the water. They would schedule the irrigation and we would mow it. They would take the trash out and we would schedule it. Tom Kelly: And will we stripe it too? I’m just, if it’s soccer and lacrosse, I mean would you be able to stripe it as well? Ruegemer: It’s still up for discussions but I would think that we could probably work that into our plan. Tom Kelly: Okay. Well that’d be fantastic. Cole Kelly: Dale. 34 Park and Recreation Commission - June 28, 2011 Hoffman: Well he’s going to mow it. Scharfenberg: Anything else Todd in the administrative packet that you wanted to comment on? Hoffman: It’s always fun to read the picnic evaluations. People really appreciate the facilities that we have here in our community. One thing I did want to, I thought of going back. Before we eliminate that stairway would you like to at least send the neighborhood notice to let them know that you are considering elimination of the stairway and if people are interested, that they should voice their. Cole Kelly: I think that’s a good idea. Scharfenberg: I think that would be good. Hoffman: Support because people always, they kind of get the rug pulled out from underneath them and there might be some people that support it and would want to voice that support to the commission. Scharfenberg: Yep, I agree. Hoffman: Did you find it interesting to look back at the history over the last 4 or 5 years? If you noticed there was lots of projects. Lake Ann’s been invested heavily over the last 5-6 years as were trails and then the playgrounds. The playgrounds again through the CIP, the capital budget so a lot of work that’s been done. There’s a lot of work that we’re currently doing and I think we’re up to somewhere in the mid-40’s in residential permits and so those residential permits don’t always equate to additional dollars because they either paid right up front or we took their land but it does show that there’s some activity. Chanhassen is very well positioned to expand. Fleet Farm, if you saw in the paper, is going to go to Carver. It’s going to help Carver but it’s also going to help communities such as Chanhassen and the 212 alignment. People really feel that Chanhassen’s a good place to be for a variety of reasons so I’m confident that we’ll continue to see those park dedication dollars expand. Much of that money is still going to be in commercial/industrial and that’s got to come back. Ryan: Can I make one more comment before I’m sure you’ve thought about this and I was just th thinking through it when I was looking through the brochure for the 4 of July. With it falling, th the 4 falling on a Monday, you know a lot of people like myself have reunions and go out of th town traditionally for the 4 of July and miss this event, but this year because then you know you go back to work on Tuesday, just to plan for the end of your event to have an influx of people coming back from out of town and coming to an in town event after being gone for the most of the activities and so just to make sure that the experience is what it is at the beginning of the event, carries through all the way to the end so food supplies, water, what not just so it doesn’t feel like the end of an event for people that are coming back into town and you know get to come to this, you know they’re going to be experience of the celebration for the first time so, just a thought. 35 Park and Recreation Commission - June 28, 2011 Stutzman: I think last year with the influx of people coming back after the parade, we experienced some of the growing pains of that last year so it’s, and most of the vendors have communicated to me, this is really starting to work. Make sure you’re keeping things on. The carnival’s going to stay, is going to be in good shape to run through, so yeah we’ll certainly pass that message along to all the vendors and they’ll look forward to seeing everybody come back to see it. Ryan: Great, thanks. Hoffman: This is the first year we’re back to the 3 day event. It was a 3 day event for many, many years and that was, I think it scaled back to a 2 events. We’re back with the carnival on Saturday night. The family night and I think that will be very popular on that Saturday evening for families. Scharfenberg: Can I get a motion for adjournment? Tom Kelly moved, Cole Kelly seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Park and Rec Commission meeting was adjourned. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 36