3m. Reallocate 1994 Contingency Fund to Fud Reduced Revenuesti
1
n
J
u
CITY OF 3 =
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Mayor and City Council
FROM: Don Ashworth, City Manager
DATE: January 3, 1994
Note: The council requested that I resubmit
this as a consent agenda item.
Approval is recommended.
DWA (2 -8 -94)
SUBJ: Request to Reallocate the 1994 Contingency Fund to Fund Reduced Revenues
The ink is barely dry on the 1994 Budget and we are already facing a deficit of approximately
$72,000. As can be seen from the attached correspondence from the League of Cities, the "Local
Government Aid Trust Fund" is projected to have a deficit of approximately $44 million by the
end of 1994. In creating the trust fund, the legislature also incorporated into it a reduction
formula which would be put into place if ,Actual, revenue was less than budgeted. For
Chanhassen, that will amount to an approximate $72 1 000 reduction in our HACA distribution
payments from the state. The real tragedy associated with this woeful saga is the fact that the
state transferred approximately $136 million in general state expenses out of the state's budget
and into the trust fund. Accordingly,, one of the reasons that the state budget is currently
showing a surplus of $400+ million is the fact that they shifted $140 million into the trust fund.
I have already met with all of our, department heads relaying the bad news and the necessity for
each of them to go back and rework their budgets. Assuming the city council approves this
request to use the contingency funds to help reduce part of the anticipated revenue losses, I will
send out the attached memorandum officially requesting that our departments help in finding
$40,000 from their aggregate budgets., I would ;anticipate that one of the first "reworked" budgets
that the council will see will be in the motor vehicle area when . the request is made to start the
specification process for vehicles for 1994 (probably our second meeting in January).
I would justify the usage of the '$33,000 to help in reducing our $72,000 problem on the
following bases:
- Park and Recreation Objectives The origins for the $33,000 was from park and
recreation to ensure that the city could slowly wean itself from using $100,000 per year
from the Park Acquisition and Development Fund. The Park Commission's point was
that we are currently spending acquisition dollars to refurbish existing buildings and
equipment. The Park and Recreation Commission felt that it was important that the
original purpose for this fund be re- established, i.e. that monies derived from new home
MEMORANDUM
Mayor and City Council
January 3, 1994
Page 2
' construction would be used for land acquisition and park improvements in the vicinity of
those new homes. By doing such we would also be keeping pace with development and
' ensuring that new residents would not crowd out existing residents or overburden existing
systems. To the extent that we were able to allocate $33,000 in the 1994 budget, albeit
not directly for park and recreation, we have now included that in our base level of
' revenue /expense as we approach the 1995 budgetary process. That means that if we
could find an additional $33,000 in 1995 we will be one step closer to the Park and
Recreation Commission's original objective of $100,000 per year;
' - Practicality Assuming that the Park and Recreation Commission was given the
opportunity to try to move the $33,000 from contingency to specific park improvements,
such would likely not occur until late in 1994. As a practical matter, although the dollars
would then be available for that purpose, they could not be spent recognizing the
prioritization, specification, bidding process.
RECOMMENDATION
' This office would recommend that the City Council approve a resolution amending the 1994
budget to show the $33,000 currently being held in contingency as a means to help reduce the
$72,000 revenue shortfall anticipated in 1994. Further, I would recommend that staff be charged
' with the responsibility of finding a means to reduce or otherwise modify the 1994 budget so as
to find an additional $40,000 to correct the remainder of the revenue shortfall problem. I had
considered including in my recommendation preparation of a letter to our senator and
' representative stating our concerns about the trust fund and the action that the legislature took
this past year. However, a better approach may be the one being suggested by the AMM which
is to invite our legislators to the legislative reception being hosted by AMM during February.
' Typically, the legislators are then invited to have dinner with the cities represented by those
legislators. It's much easier to verbally communicate your concerns if legislators can see cities
are united on certain positions, i.e. raiding of the trust fund. [Note: You should be receiving an
' invitation to the reception/dinner in the near future.]
' I found it ironic that shortly before writing this memorandum I came across the following
parable, "In times like these it helps to remember that there have always been times like these."
See you Monday evening.
MEMORANDUM
CITY OF
CHANHASSEN
690 COULTER DRIVE 0 P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 0 FAX (612) 937 -5739
TO: All Department Heads
FROM: Don Ashworth, City Manager
DATE: January 3, 1994
SUBJ: Reductions in State Aid -- Necessity to Modify the 1994 Budget
Attached you will find the notice that we received from the League of Cities that our state aid
payments for 1994 will be reduced by $72,000. Oa January 10, 1994, the city council will be
making a decision as to whether the $33,000 contingency fund can be used to help lessen the
anticipated shortfall. Assuming that the council did approve that recommendation, I would ask
each of you begin the process of reworking your 1994 budget so as to see how you may be able
to help us solve the remaining $40,000 problem. As Tom and Jean were vitally involved in the
detail associated with your budget, I have asked them to visit with you in an effort to identify
areas where cuts might occur. As we are probably to the point of reconsidering programs, cuts
will probably not be "across the board."
Thanking you in advance for your continued cooperation.
r
I
J
I
I BARTON- ASCfIMAN ASSOCIATES, INC.
111 Third Avenue South, Suite 350 • Minneapolis, Minnesota 55401 USA - (612) 332 -0421 - Fax (612) 332- 6180
' MEMORANDUM TO: Charles Folch, Chanhassen
FROM: James Unruh
DATE: February 14, 1994
SUBJECT: Updated Cost Estimate and Preliminary Assessment Roll for
TH 5 South Frontage Road Construction (Project No. 93 -26)
Overview
' This memorandum provides the information that was noted as pending in the "TH 5
South Frontage Road and Galpin Boulevard Feasibility Study" dated January 4, 1994.
' TH 5 South Frontage Road Cost Estimate and Assessments
The cost estimate for the TH 5 South Frontage Road (Table 1) has been modified from the
' estimate included in the feasibility study. Trunk sanitary sewer and water main costs
were listed in a February 1992 report entitled "Upper Bluff Creek District -- Sanitary
Sewer and Water Main Improvements," Project No. 91 -17, prepared by Bonestroo Rosene
Anderlik and Associates and have therefore been deleted from the frontage road cost
estimate. The construction cost for the proposed storm water treatment pond in the
southeast corner of the school site has been added.
The feasibility study noted that frontage road grading and street construction costs would
be assessed to abutting land owners on a front -foot basis. The cost participation for the
frontage road is shown in Table 1 and is based on the following City policy:
Abutting property owners are assessed for a standard 31 -foot wide, 9 -ton design
load roadway. Since the TH 5 South Frontage Road will be 36 feet wide for
capacity purposes, the City will pay for the additional 5 -foot width. This computes
to an 86.1 percent share of the roadway cost assessed to the abutting property
owners.
Abutting property owners are assessed for 100 percent of curb and gutter costs.
Abutting property owners are assessed for 50 percent of drainage, landscaping,
lighting, and sidewalk costs.
The resulting specific roadway assessment costs for individual property owners are listed
in Table 2. The property locations are shown on Figure 1. Figure 2 from the feasibility
study shows the frontage road and utility layout and is included with this memorandum.
PARSONS
TRANSPORTATION GROUP
An cQOa' 0Ppo -. !v EmDlOyer
' BARTON- ASCHMAN ASSOCIATES, INC.
The mass grading costs for the school site will be shared by the City and Independent
School District No. 112; bids are due within one month, after which the specific
assessment costs will be determined.
' Trunk Sanitary Sewer and Trunk Water Main Assessments
As noted previously, the cost estimates and assessments for the trunk sanitary sewer and
' trunk water main were listed in the February 1992 Bonestroo report. The assessments
listed in Table 2 are based on that report but also take into account land transactions
that have occurred since 1992 and the 1994 assessment rates, which are as follows:
Note: REU = residential equivalent units
Net Area = total parcel area less major right -of -way and wetlands
The City of Chanhassen and Independent School District #112 assessments include the
' cost for a 12 -inch sanitary sewer lateral necessary to serve the proposed school/community
center. The cost -split is based on the area of the building utilized for school versus
community center purposes.
' Summary
The assessments listed in Table 2 are preliminary and are subject to change based on
actual construction costs, development plans, right -of -way takings, etc. The schedule for
construction of the roadway was noted in the feasibility study. It is likely that the trunk
' utilities will be installed concurrently with the roadway construction.
I dmv
Trunk Sanitary Sewer
Trunk Water Main
Land Use
Minimum
REU /Acre
REU Rate
Net Area
REU Rate
Net Area
Charge
Charge
Single- Family
2
$1,050/REU
$2,100 /acre
$1,375/REU
$2,750 /acre
Multifamily
3
$1,050/REU
$3,150 /acre
$1,375/REU
$4,125 /acre
(low density)
Multifamily
6
$1,050/REU
$6,300 /acre
$1,375/REU
$8,250 /acre
(high density)
Commercial/Industrial
4
$1,050/REU
I $4,200 /acre
$1,375/REU
$5,500 /acre
Public
2
$1,050/R.EU
I $2,100 /acre
$1,37511EU
$2,750 /acre
Note: REU = residential equivalent units
Net Area = total parcel area less major right -of -way and wetlands
The City of Chanhassen and Independent School District #112 assessments include the
' cost for a 12 -inch sanitary sewer lateral necessary to serve the proposed school/community
center. The cost -split is based on the area of the building utilized for school versus
community center purposes.
' Summary
The assessments listed in Table 2 are preliminary and are subject to change based on
actual construction costs, development plans, right -of -way takings, etc. The schedule for
construction of the roadway was noted in the feasibility study. It is likely that the trunk
' utilities will be installed concurrently with the roadway construction.
I dmv
TABLE 1 - TH5 SOUTH FRONTAGE
ROADWAY, DRAINAGE, AND RIGHT -OF -WAY COST ESTIMATE
2M4/94
ROAD
COST PARTICIPATION
PROPERTY OWNER COST CITY COST
ITEM
UNIT
OUAN.
COST $KNIT
TOTAL $
100%
31/36 (86.1 %)
50%
5136 (13.99'.)
50%
COMMON EXCAVATION
C.Y.
55,700
3.00
167,100.00
143,873.00
23,227.00
SUBGRADE EXCAVATION
C.Y.
16,000
3.50
56,000.00
48,216.00
7.784.00
GRANULAR BORROW L
C.Y.
16,000
4.50
72,000.00
61,992.00
10,008.00
AGGREGATE BASE CL 5
TON
10,950
6.50
71,175.00
61,282.00
9,893.00
BITUMINOUS WEAR COURSE, TYPE 41
TON
1,650
23.00
37,950.00
32,675.00
5,275.00
BITUMINOUS BASE COURSE, TYPE 31
TON
3,700
21.00
77,700.00
66,900.00
10,800.00
B618 CONCRETE CURB AND GUTTER
L.F.
8,100
7.00
56,700.00
56,700.00
CATCH BASIN
EACH
26
1,200.00
31,200.00
15,600.00
15,600.00
12' RCP
L.F.
216
20.00
4,320.00
2,160.00
2,160.00
15' RCP
L.F.
900
22.00
19,800.00
9,900.00
9,900.00
18' RCP
L.F.
390
28.00
10,920.00
5,460.00
5,460.00
24' RCP
L.F.
2,100
33.00
69,300.00
34,650.00
34,650.00
36' RCP
L.F.
700
46.00
32,200.00
16,100.00
16,100.00
48' RC CULVERT
L.F.
100 1
80.00
8,000.00
4,000.00
4,000.00
48" RC APRON
EACH
2
900.00
1,800.00
900.00
900.00
RIPRAP
C.Y.
18
50.00
900.00
450.00
450.00
STORMWATER TREATMENT POND
L.S.
1
100,000.00
100,000.00
50,000.00
50,000.00
CONCRETE WALK
S.F.
32,400
2.00
64,800.00
32,400.00
32,400.00
CONCRETE RETAINING WALL
L.F.
600
250.00
150,000.00
129,150.00
20,850.00
ELECTRICAL LIGHTING DISTRIBUTION SYSTEM
L.S.
1
35,000.00
35,000.00
17,500.00
17,500.00
FATHERING STEEL LIGHT POLES WITH 250
HPS, 30' MOUNTING HEIGHT
ill' CAL. BOULEVARD TREES, 60' SPACING
EACH
EACH
25
140
3,800.00
400.00
95,000.00
56,000.00
47,500.00
28,000.00
47,500.00
28,000.00
SOD
S.Y.
9,000
1.50
13,500.00
6,750.00
6,750.00
ARCH STRUCTURE
L.S.
1
300,000.00
300,000.00
150,000.00
150
SEED /MULCH
L.S.
1
3,000.00
3,000.00
1,500.00
1,500.00
MOBILIZATION
I L.S.
1
74,331.00
74,331.00
63,999.00
10,332.00
RIGHT -0F -WAY
L.S.
1
25,000.00
25
25 000.00
SUBTOTAL
1,633,696.00
1,112,657.00
521,039.00
15% CONTINGENCY
245,055.00
166,899.00
78,156.00
T OTAL CONSTRUCTION COST
1,878,751.00
1,279,556.00
599,195.00
ADD 30% FOR ENGINEERING, LEGAL, ADMINISTRATION
663,625.00
383,867.00
179,758.00
TOTAL PROJECT COST (WITHOUT RIGHT -0F -WAY
2,442,376.00
1,663,423.00
778,953.00
LINEAL FEET OF ROADWAY FRONTAGE
PROPERTY OWNER COST / LINEAL FOOT OF FRONTAGE
8400
1,66342318400 - $198.0261FT
TABLE 2 - TH 5 SOUTH FRONTAGE ROAD
PRELIMINARY ASSESSMENT ROLL
TH 5 SOUTH FRONTAGE ROAD AND TRUNK UTILITIES
2114194
SANITARY
NET
REU'S
SEWER
WATERMAIN
ROADWAY
ROADWAY
TOTAL
ASSESS.
LAND
PER
NO.OF
ASSESS.
ASSESS.
FRONTAGE
ASSESSMENT
TOTAL
MAP REF.
PROP. (DENT. NO.
OWNER
ACRES
ACRES
USE
ACRE
REU S
$1050 /REU
$1375(REU )
(FT.
$198.026Fr.
ASSESSMENT
1
25.0151210
CHAN LAND PARTNERS
40.76
27.46
COMAND
4
110
$115,500.00
$151,250.00
$266,750.00
200 HWY. 13 W.
BURNSVILLE, MN 55337
2
25.0151211
HERTITAGE DEVELOPMENT INC.
24.1
19.97
SINGLE FAMILY
2
40
$42,000.00
$55,000.00
$97,000.00
450 E. CO. RD. D
LITTLE CANADA, MN 55117
3
25.0150300
HI -WAY 5 PARTNERSHIP
94.32
76.5
15.2 ACRES SIN, FAM
2
326
$342,300.00
$448,250.00
4000
$792,104.00
$1,582,654.00
& PART 25.0151100
15241 CREEKSIDE COURT
29.4 ACRES MULTI FAM.
3
EDEN PRAIRIE, MN 55344
(LOW DENSITY)
51.8 ACR COMAND
4
4
CITY OF CHANHASSEN
16.58
12.99
PUBLIC
2
26
$27,300.00 (T)
$35,750.00
1500
$297,039.00
$366,089.00
690 COULTER DRIVE
$6,000•00 (L)
(
P.O. BOX 147
CHANHASSEN, MN 55317
5
INDEPENDENT SCHOOL
24.28
18.23
PUBLIC
2
36
$37,800.00 (T)
$49,500.00
1900
$376,249.00
$495,549.00
DISTRICT #112
(2
6
25.0151700
BETTY O'SHAUGHNESSY
83.53
61.51
SINGLE FAMILY
2
123
(1)
(1)
1000 HESSE FARM ROAD
CHASKA, MN 55318
7
25.0151400
DALE F. & MARCIA WANNINGER
0.69
0.69
SINGLE FAMILY
2
1
(1)
(1)
8170 GALPIN BLVD.
CHANHASSEN, MN 55317
8
25.0151300
THOMAS & MARIAN SCHMITZ
0.50
0.50
SINGLE FAMILY
2
1
(1)
(1)
8190 GALPIN BLVD.
CHANHASSEN, MN 55317
9
25.0150600
LAWRENCE & F. RASER
0.75
0.75
SINGLE FAMILY
2
1
(1)
(1)
8210 GALPIN BLVD.
CHANHASSEN, MN 55317
10
25.4520010
McGLYNN BAKERIES INC.
43.10
37.51
CIO GRAND MET TAX DEPT.
200 S. 6th ST. MS: 1843
MINNEAPOLIS, MN 55402
11
25.4520020 &
SHAMROCK PROPERTY PARTNERS
32.70
32.70
1000
$99,013.00
$99,013.00
25.4520030
ONE McGLYNN DRIVE
CHANHASSEN, MN 55317
(1) ASSESSMENTS PENDING COMPLETION OF UPPER BLUFF CREEK - PHASE 2 PROJECT (No. 91 -17B)
(2) SCHOOL SITE GRADING COSTS WILL BE ADDED TO ASSESSMENT AFTER AWARD OF GRADING CONTRACT.
(T) TRUNK SANITARY LINE
(L) LATERAL SANITARY LINE
-T I.
s C I N 4l • . 1 <.. �'�� L '
.4
Z - V
W4 FA I agm
770 s
x � q
r
i
1 L
A
Mmii
ti
�� wr
..y
i
R
f
A
4.`
i
;r
. 5 UPG E —
A.
........ ...
CE
w
REAL ESTATE x • r
RPORATION �, {3 S� CQ, PGRA'TE
,r
• i:.
P
M I
r�
v
P N
E �N fi
1 ELO ME T f -
_
d
V
r . BLUFF ..O
-
:' CREEK ,��_ : t.• :rz _
Q 1 _
1 ;SEE FIGS. 5 & 7 �. C WEST' CONNEf I {
`:�. FORK M Y
.� K RADE GALPIN �< #'U TURF cGL B D. Y AD AYS 0 ��� ' z
1
Q
2
YNN ,.
=F :_ / �� ' RO AGE
T z S GE 1 I -STAG ' 2 I
. PI RETAI
MCGLAN
-%+ WALL"'"`" _ - BAKERY' i
j E _
TIME R WOOD -
/
Y
vT#0
'AIMR
wk LL 0
rn
,• LEGEND
EXISTING WETLAND
PROPOSED SCHOOL SITE
A — - — PROPERTY LINE
1 1 EXISTING WATERMAIN
PROPOSED WATERMAIN
-- > -- EXISTING SANITARY SEWER
PROPOSED SANITARY SEWER
- - - - PROPOSED PEDESTRIAN TRAIL
.c PROPOSED PEDESTRIAN
TRAIL UNDERPASS
_ PROPOSED RETAINING WALL
1 FEASIBILITY STUD Y TH 5 South Frontage Road
`z CITY OF CHANHASSEN (from Galpin Boulevard toAudu Rood)
BARTON- ASCHMAN ASSOCIATES, INC. Gll plit Rotill•Vm ((ISAII 19)
PARSONS TRANSPORTATION GROUP (from Timberwood Drive to TI-15)
FIGUR
Frontage Road Layout