1e. 2012 Law Enforcement Contract0
CITY OF
CHANgASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Laurie Hokkanen, Assistant City Manager
DATE: December 10, 2011
RE: 2012 Law Enforcement Contract
1e,
PROPOSED MOTION:
"The Chanhassen City Council approves the 2012 Law Enforcement Contract
with Carver County."
Approval of this item requires a majority vote of the City Council.
BACKGROUND
Attached to this report is the proposed 2012 Contract for Police Services with
the Carver County Sheriff's Office. The City of Chanhassen will be contracting
for full -time equivalents (FTEs). This contract includes two Sergeants in lieu of
Deputies and the elimination of the Contract Assistant position. These changes
result in a savings of $49,349 over 2011 with no reduction in service levels.
The proposed contract for 2012 will include 15 sworn officers and 7 vehicles
divided into the following structure:
PERSONNEL COSTS
8 FTE Patrol Deputy (2080 hours)
2 FTE Patrol Corporal
2 FTE Patrol Sergeant
1 FTE Liaison Lieutenant
1 FTE Investigator
1 FTE School Resource Deputy
= $700,536
= $166,270
= $199,464
= $103,698
= $84,466
= $83,135
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Mr. Todd Gerhardt
2012 Police Contract
December 12, 2011
Page 2
VEHICLE COSTS
6 Patrol Vehicles
Investigator Vehicle
Liaison Lieutenant Vehicle
School Resource Vehicle
TOTAL COST
= $78,000
= $3,075
= $3,075
= $2,932
= $1,424,651
($1,474,000 in 2011)
The contract does not provide for overtime, which may be required to backfill
deputies during vacations or other leave periods or to provide staff for court
appearances. The Sheriff's Office is recommending that the City plan for an
additional $60,000 in overtime (we budgeted $70,000 in 2011). Overtime is
charged to the City based on actual use.
In addition to the contract amount, the City of Chanhassen has historically
participated in the Southwest Metro Drug Task Force (SWMDTF). For 2011,
the cost of participation is $2,100 (same rate since 2005). These costs are paid
directly to SWMDTF.
RECOMMENDATION
Staff recommends that the Chanhassen City Council approve the attached
contract for police services with the Carver County Sheriff s Office in the
amount of $1,486,751.00 for 2012 policing services. This action requires a
majority vote of the City Council for approval.
ATTACHMENT
1. Cover Letter from Commander Jason Kamerud
2. 2012 Contract for Police Services
3. 2012 Cost Accounting Sheet
G:\Admin\LH \Public Safety \Service Contracts\2012\2012 police contract staff report.doc
e . 1i; Office of County Sheriff
Carver County Government Center
v► Justice Center
CARVER 606 East Fourth Street
COUNT C Minnesota 55318 -2102
Nover er 2�, 2011
City of Chanhassen
7700 Market Blvd., PO Box 147
Chanhassen, MN 55317
Attn. Todd Gerhardt
Dear Mr. Gerhardt,
RECEIVE
NOV 3 0 2011
CITY OF CHANH
Jim Olson, Sheriff
Emergency: 911
Sheriff Admin: (952) 361 -1212
Admin. Fax: (952) 361 -1229
Dispatch: (952) 361 -1231
(Non- Emergency)
I have enclosed the 2012 Police Services Contract for your review and submission to your
City Council for approval and signatures. I have also included an amended cost accounting
sheet reflecting the decrease in cost stemming from deletion of the Police Contract
Assistant position. This change, combined with other decreases in overhead costs, has
significantly reduced the overall cost of the Police Services Contract when compared to the
2011 billable rate.
Please review the contract and submit to your City Council at your earliest convenience.
After the appropriate signatures are received on your end, return the signed originals to
me and I will submit the contracts to the Board of Commissioners for review and
signatures. Once I have the perfected agreements, I will return one of the original copies to
you for your records.
Please do not hesitate to contact me directly with any questions about the contract rate or
terms of the agreement. Thank you.
Sincerely,
Sheriff Jim Olson
4a
y J on Kamerud, Commander
Equal Opportunity Employer
Printed on 30% Post - Consumer Recycled Paper
City of CHANHASSEN - 2012 —�
Description
Number
Unit Cost
Total
Liaison Lieutenant
1
$103,698.00
$103,698.00
Liaison Sergeant
0
$97,629.00
$0.00
Liaison Corporal
2
$83,135.00
$166,270.00
Patrol Sergeant
2
$99,732.00
$199,464.00
Patrol Corporal
0
$88,898.00
$0.00
Deputy - 2184
8
$87,567.00
$700,536.00
Deputy - 2080
0
$83,433.00
$0.00
Investigator
1
$84,466.00
$84,466.00
School Resource Deputy
1
$83,135.00
$83,135.00
CSO - Hourly
0
$26.72
$0.00
TOTAL PERSONNEL COST
$1,337,569.00
Liaison Lieutenant Vehicle
1
$3,075.00
$3,075.00
Patrol Vehicle
6
$13,000.00
$78,000.00
Investigator Vehicle
1
$3,075.00
$3,075.00
SRO Vehicle
1
$2,932.00
$2,932.00
TOTAL VEHICLE COST
$87,082.00
SHERIFF'S OFFICE TOTAL COST
$1,424,651.00
Recommended
Drug Task Force*
1
$2,100.00
$2,100.00
Overtime Contingency
1
$60,000.00
$60,000.00
TOTAL COST OF POLICE SERVICES
$1,486,751.00
1 * Estimate to be billed by another agency
CONTRACT FOR POLICE SERVICES
CITY OF CHANHASSEN
THIS AGREEMENT, made and entered into this day of , 20___ by
and between the County of Carver, through its Sheriff's Office (hereinafter, "County "), and the
CITY OF CHANHASSEN, (hereinafter, "CITY "), and, collectively known as the "parties ".
WHEREAS, the CITY desires to enter into a contract with the County whereby the County will
provide police services within the boundaries of the CITY; and
WHEREAS, the County agrees to render such services upon the terms and conditions
hereinafter set forth; and
WHEREAS, said contract is authorized by Minn. Stat. Sec. 471.59, 436.05, and Minn. Stat. Sec.
366 and 367;
NOW, THEREFORE, it is agreed between the parties as follows:
ARTICLE I
PURPOSE. The purpose of this agreement is to provide for the cooperative exercise of the
Parties' powers in securing police contract services for the CITY. Minnesota Statutes Section
471.59 authorizes two or more governmental units to jointly exercise any power common to
the contracting parties. Minnesota Statutes Section 436.05 allows municipalities to contract
with other municipalities for police services.
ARTICLE II
1. POLICE SERVICES. The County agrees to provide police service within the corporate limits of
the CITY to the extent and in the manner set forth below:
1.1 Police services to be provided under this contract shall encompass those police duties
and functions which are the type statutorily deemed to be the responsibility of the local
communities;
1.2 With input from the CITY, the County shall assign personnel as necessary;
1.3 All matters incident to the performance of such service or the control of personnel
employed to render such service shall be and remain in the control of the County;
1.4 In the event a dispute arises between the parties concerning the type of service to be
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rendered, or the manner in which such service is provided, the County shall retain sole
discretion in determining a solution to said dispute (e.g., re- assignment of personnel,
types of patrol, level of service available); and
1.5 The police services will be provided to the CITY for the selected number of contracted
hours and /or full time equivalent (FTE) personnel. Such services shall not include
situations in which, in the opinion of the County, a police emergency occurs which
requires a different use of the personnel, patrol vehicle, equipment, or the performance
of special details relating to police services. It shall also not include the enforcement of
matters which are primarily administrative or regulatory in nature (e.g., zoning, building
code violations).
ARTICLE III
SPECIAL EVENT OR ADDITIONAL SERVICES. If the CITY desires additional police services over
and above the hours and /or FTE's contracted for in this Agreement, the CITY shall contact the
Sheriff's Office contract manager or designee noted in this agreement. The County will invoice
the CITY for these additional services pursuant to Minn. Stat. Sec. 471.425.
ARTICLE IV
COOPERATION AMONG PARTIES. It is hereby agreed that the parties and all of their officials,
personnel, agents and employees shall render full cooperation and assistance to each other to
facilitate the provision of the services selected herein.
ARTICLE V
1. PROVISION OF EQUIPMENT. It is agreed that the County shall provide all necessary labor,
supervision, vehicle, equipment, and supplies to maintain and provide the police services
selected herein.
2. OFFICE SPACE. If an FTE is requested, the CITY shall provide office and work space for the
assigned personnel.
3. FINANCIAL LIABILITY, The CITY does not assume liability for the direct payment of any
salaries, wages, or other compensation to personnel employed by the County to perform the
selected services. It is agreed that all personnel shall be employees of the County and the
County shall be responsible for providing worker's compensation insurance and all other
benefits to which such personnel shall become entitled by reason of their employment with the
1 Minn. Stat. Sec. 471.425 Prompt payment of local government bills. Subd 2. (a) For municipalities who have
governing boards which have regularly scheduled meetings at least once a month, the standard payment
period is defined as within 35 days of the date of receipt.
Page 2 of 6
County.
4. MUTUAL INDEMNIFICATION. Each party shall be liable for its own acts to the extent
provided by law and hereby agrees to indemnify, hold harmless and defend the other, its
personnel and employees against any and all liability loss, costs, damages, expenses, claims or
actions, including attorney's fees which the other, its personnel and employees may hereafter
sustain, incur or be required to pay, arising out of or by reason for any act or omission of the
party, its agents, servants or employees, in the execution, performance, or failure to adequately
perform its obligations pursuant to this Contract. Liability of the County or other Minnesota
political subdivisions shall be governed by the provisions of the Municipal Tort Claims Act,
Minn. Stat. Ch. 466, and other applicable laws.
LIABILITY
(a)To the full extent permitted by law, actions by parties pursuant to this Agreement are
intended to be and shall be construed as a "cooperative activity" and it is the intent of the
parties that they shall be deemed a "single governmental unit" for the purposes of liability, all
set forth in Minnesota Statutes, Section 471.59, subd. 1a (a): provided further that for
purposes of that statute, each party to this Agreement expressly declines responsibility for the
acts or omissions of the other party.
(b) For purposes of determining total liability damages, the participating governmental units
and the joint board, if one is established, are considered a single governmental unit and the
total liability for the participating governmental units and the joint board, if established, shall
not exceed the limits on governmental liability for a single governmental unit as specified in
section 3.736 or 466.04, subdivision 1, or as waived or extended by the joint board or all
participating governmental units under section 3.736, subdivision 8: or 471.981.The Parties of
this Agreement are not liable for the acts or omissions of the other participants to this
Agreement except to the extent to which they have agreed in writing to be responsible for acts
or omissions of the other Parties.
5. INSURANCE. The County agrees that all insurance required to adequately insure vehicles,
personnel and equipment used by the County in the provision of the selected services will be
provided by the County.
ARTICLE VI
1. TERM. The term of this contract shall be January 1, 2012 to December 31, 2012.
2. RATE. The Sheriff's Office has presented the CITY with a recommended police plan which
includes the police contract rates.
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3. NOTICE.
3.1 If the County does not desire to enter into a contract for police service for 2013, the CITY
shall be so notified in writing six (6) months prior to the expiration of the current
contract.
3.2 On or before August 15 of the current contract year, the County shall notify the CITY of
the police contract rates for the following year.
3.3 The CITY shall notify the County of its intention to contract for police services for the
following year no later than October 15 of the current contract year.
3.4 In the event the CITY shall fail to give notice as required above, the County shall presume
the CITY does not desire to enter into an agreement with the County for police services.
3.5 Notice under the above provisions shall be sent to:
Sheriffs Contract Manager:
Jason Kamerud, Commander
Carver County Sheriffs Office
6064 th Street East
Chaska, MN 55318
952 - 361 -1784
ikamerud @co.carver.mn.us
ARTICLE VII
MENU OF POLICE SERVICES
1. POLICE STAFFING OPTIONS
1.1 FULL TIME EQUIVALENT (FTE) PERSONNEL OPTION
CITY:
City of Chanhassen
7700 Market Blvd., PO Box 147
Chanhassen, MN 55317
Attn. Todd Gerhardt
1.1.1 FTE personnel are full time employees dedicated to the contract community.
The FTE deputy's compensated time includes regular assignment duties, training,
holidays, vacation, sick leave and other benefited time. The FTE deputy position is
not automatically backfilled when the deputy is away from assignment for the
above types of compensated time. The FTE deputy cost includes: salary, benefits,
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supervision, administration, training, clerical support, insurance, and county
overhead. The FTE costs do not include additional hours which are necessary for
court or filling a shift for a compensated day off. If the CITY requests coverage for
any compensated days off noted above, it is recommended the CITY set aside a
contingency for additional hours.
Hours worked on a designated holiday will be billed at double the FTE's hourly pay
rate per the collective bargaining agreement(s).
Additional hours for Deputies will be billed at $57.17.
PERSONELL COSTS
1 Liaison Lieutenant (FTE)
$103,698.00
2 Patrol Sergeant (FTE)
$199,464.00
2 Corporal (FTE)
$166,270.00
8 Deputy — 2184 (FTE)
$700,536.00
1 Investigator (FTE)
$ 84,466.00
1 School Resource Deputy (FTE)
$ 83,135.00
VEHICLE COST
1 Lieutenant Vehicle $ 3,075.00
6 Patrol Vehicle $78,000.00
1 Investigator Vehicle $ 3,075.00
1 School resource Deputy Vehicle $ 2,932.00
TOTAL POLICE SERVICES $1,424,651.00
2. PAYMENT
The Sheriff shall invoice in quarterly amounts of $356,162.75 beginning on or about March 1,
2012, to be paid within 35 days of the date of the receipt.
3. MINNESOTA STATE POLICE AID: The County upon receiving the Minnesota State Police Aid
shall reimburse the CITY its share, if any, pursuant to Minn. Stat. Sec. 69.011.
Page 5 of 6
IN WITNESS THEREOF, the Municipality has caused this agreement to be executed by its Mayor
and by the authority of its governing body on the day of , 20
SIGNED:
MAYOR
SIGNED:
CITY ADMINISTRATOR /CLERK
DATE:
DATE:
IN WITNESS THEREOF, the County of Carver has caused this Agreement to be executed by its
Chair and attested by its Administrator pursuant to the authority of the Board of County
Commissioners on the day of , 20
APPROVED AS TO FORM:
SIGNED:
CARVER COUNTY ATTORNEY
COUNTY OF CARVER:
DATE:
SIGNED: DATE:
CHAIR, BOARD OF COMMISSIONERS
SIGNED: DATE:
SHERIFF
ATTEST:
SIGNED:
COUNTY ADMINISTRATOR
DATE:
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