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PC Minutes 02-07-2012 CHANHASSEN PLANNING COMMISSION REGULAR MEETING FEBRUARY 7, 2012 Chairman Aller called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Andrew Aller, Mark Undestad, Tom Doll, Kathleen Thomas, Kim Tennyson, and Lisa Hokkanen MEMBERS ABSENT: Kevin Ellsworth STAFF PRESENT: Kate Aanenson, Community Development Director; Bob Generous, Senior Planner; and Alyson Fauske, Assistant City Engineer PUBLIC PRESENT: Mary Rabai 7340 Frontier Trail Vicki Bomben 9260 Talis Circle Kyle Rose 17352 Frondell Court PUBLIC HEARING: TH 80 WEST 78 STREET: REQUEST FOR SITE PLAN REVIEW FOR A 20,600 SQUARE FOOT COMMERCIAL BUILDING ON PROPERTY ZONED HIGHWAY AND BUSINESS SERVICES TH DISTRICT (BH) AND LOCATED AT 80 WEST 78 STREET. APPLICANT: CENTER COMPANIES, LLC., PLANNING CASE 2012-03. th Generous: Thank you Chairman Aller, commissioners. The first item is 80 West 78 Street. It’s a request for site plan review for a 20,600 square foot commercial building on property zoned Highway and Business Services District. The property is zoned, is guided for commercial use. The applicant is Center Companies LLC and it’s Planning Case #12-03. The site plan, the 20,600 square foot building is one story. It replaces an existing two story office building on this site. As you can see the property’s located thth north of West 78 Street, which is just north of Highway 5 and east of 101. It’s the first site on West 78 Street. The City owns the property immediately to the west of that. It contains a stormwater pond. To the north of the site are the railroad tracks and they’re approximately 8 feet above the proposed finished floor elevation for this building. To the east of the property is the garden center and then east of that is the Haskell’s store that was just recently, two years ago was approved and developed on it. This is the entranceway to, the property is 2.79 acres in size and the floor area ratio for the development is 0.17. The existing two story building that’s on the property was built in 1973 and that will be demolished as part of the redevelopment of this site. This is the commercial entrance to the community. To the east of it are some office industrial developments and then this property and the two to the east of it and those south of Highway 5 are really where the commercial development starts in the city of Chanhassen and continues in to our downtown area. Okay, the 20,600 square foot one story commercial office building is proposed for one tenant right now. Goodwill is going to be the tenant in the development. The property is zoned Highway Business and so it permits all kinds of commercial retail uses, service uses, office uses. The proposed use is consistent with both the zoning and the land use for the property. The proposed development complies with all the district regulations relative to setback, building height and site coverage. The proposed building, finish floor elevation is approximately 3 1/2 feet higher than the existing building finished floor elevation on the site so it will be a little bit higher up but the total building is only 20 feet tall to the principle parapet area. Should note on the plans they show a wetland buffer on the north edge of the property. However that’s a stormwater pond so there are no wetland buffer requirements. The wetland is actually on the property immediately to the east of this and so north of the Chanhassen Planning Commission – February 7, 2012 garden center site. The main entrance is located on the east side of the building. They do on the south side have a full entrance area that they have extensive glass systems in. Above both elevations they have a canopy. A metal canopy. Building materials consist of face brick, scored block, EIFS, which is Exterior Insulating Finishing System, and store front windows. There are column like elements included at the entrances and at the corners and along the side of the building. Staff is recommending that these elements be projected out slightly from the building to provide an additional articulation to those frontages, or the building elevations. The EIFS is by code is required to be no more than 15% of the building material. In this instance we’ve calculated it and it’s approximately 40% so one of the conditions is that they reduce the amount of EIFS that they include on the building. The vertical articulation is provided through this step parapet height. It starts at 20 feet and then it goes to 23 feet 4 inches and then up to 26 feet 8 inches at the very top, right over the entrance. The east and south elevations exceed the minimum façade transparency requirements under city code so they have more than enough windows. The west elevation we believe needs a little more additional architectural details. Due to the use of this area of the building, it’s a warehouse portion of the building, we do not require that they use transparent windows. However we do recommend that they provide additional detailing. We provided some alternatives that they can use. They could have upper level windows to provide lighting into that area but not direct use in the storage area. The spanrow glass, glass block or they could even use, do some architectural detailing with the material work going up and down and projecting out. Staff has suggested that they may look at a roof element over the entrance on the north side of the building. Over the stairway and additionally the, in the southwest corner over that door may be also a good place to provide some type of covering, especially if that’s right inside of that is the employee break room and some office space so people may be using that that work there. The parking is divided into two parts. Approximately 68% of the parking or 69 spaces are located on the east side of the building and 32 spaces are located south of the building. There is a drop off area on the northwest side of the building and this is a, has an enclosed canopy area that they drive through to drop off area. The loading docks are located on the north side of the building so it’s free from all public views. All the drive aisles are two way except for the drop off which will be a one way around the side of the building. We are recommending that this area in the northeast corner of the site, in the future when the property to the east redevelops that that be made a vehicular connection so that people don’t have to leave the commercial sites, go out on our public street and then go to another commercial site so, but that won’t be until the garden center redevelops. As part of the review they need to provide additional landscape islands on the east, in the eastern parking lot and at least 2 trees and then an additional tree on the southwest corner of the building in that landscape peninsula th that sticks out from the building. That’s just his view of West 78 Street so, which is a public street. It’s a little tough. They are providing area lighting in the parking area and adjacent to the building. Wall light. All the lighting complies with city code. Maximum height is 30 feet. They’ll be less. They’ll be at 28 feet for their lighting standard. All of the lighting is shielded and has a 90 degree cutoff angle so it won’t be glowing up into the sky. Under the canopies they also have lighting that will be recessed into that. As part of the signage they’re proposing signs on the south and east elevations of the building. That is permitted by code. We haven’t reviewed those because we don’t have sufficient detail to see if they comply with the ordinance but if they meet the BH District regulations they will get signing. They do show on the plans a 30 foot pylon. Our ordinance doesn’t permit that. They are allowed to have one th monument sign on West 78 Street. Maximum height is 8 feet with the sign display area of 64 square feet. Again the grading plan shows that they are raising the finished floor elevation of the building. One of the conditions on this is that the applicant provide the drainage area plans to show where all the water is going and that they provide the drainage calculations. Staff is recommending approval of the site plan for a 20,600 square foot one story retail building and adoption of the attached Findings of Fact and Recommendation subject to the conditions in the staff report. With that I’d be happy to answer any questions. Aller: Any questions? 2 Chanhassen Planning Commission – February 7, 2012 Doll: I have one. Aller: Tom. Doll: On the west side elevation, can you show me where the drop off area is. I’m confused by that. Generous: It’s this area right here. This actually projects out from the rest of that face. Doll: Okay. I was just kind of looking for more of a door there. Generous: Yeah, you can see it here. This is the doorway into it that you’d see from the south side. Doll: Okay. Hokkanen: So do you drive into that gray area there? Generous: Yes. Doll: Drive under a canopy. And are there areas for garbage disposal and recycling type? Generous: The applicant has advised us that they will be having that inside and it will be rolled out of their loading dock doors. However should in the future another tenant come in and they wanted to have outdoor trash, then they would have to put an enclosure up on the sides. Doll: Okay. That’s all I have. Hokkanen: That was my same question. Aller: Okay. Has there been any input or reaction from the business community? I mean it looks pretty. Generous: No, it’s been pretty quiet. Aller: Complimentary to what’s down there so, okay. I have no other questions. Would the developer like to come up and make a presentation? If so at this time please step forward and state your name and address for the record and who you represent. Ben Merriman: Good evening. My name is Ben Merriman. I’m with Center Companies and address of the company is 2025 Coulter Boulevard here in Chanhassen. I guess I’ll just go over a couple things on the staff recommendations. Perhaps we’ll start on the west. We can leave the site plan up I guess at this point. The west elevation, they’re asking that we add some windows and articulation to that west side. There is a long line of trees on a City property, which actually you can kind of see on this site plan now, and those trees run the entire length I think further north, if I’m not mistaken and if those trees were removed that side of the building will be quite visible to the public. If they’re not removed, that side of the building really won’t be visible to the public hardly at all so I guess my thought is, we can add some articulation to that side of the building and we would be willing to add more, especially if those trees were removed for whatever reason. If not, I don’t see a lot of rationale for it. And then on the north elevation, which is where the loading docks are, there is a couple of emergency exits and then there’s an entrance for a truck driver to come up and enter in, but other than that it’s a service entrance and it faces north. There’s a wetlands and then there’s a railroad track and then beyond the railroad track would be an apartment building and that has the back sides of garages. So it’s the back side of a long string of garages so I don’t see a lot of rationale behind making a lot of architectural changes to a side of a building that 3 Chanhassen Planning Commission – February 7, 2012 faces a railroad track but we’re willing to work with staff and come up with compromises that work. I think we have more trees than we need, at least understory trees I think we’re over and I think shrubs we’re over and there’s some recommendations that we move some shrubs and add an island and move some trees around and we’re perfectly fine with that. Well I don’t see any issues with that. We’ll decrease the amount of EIFS that is on the project and increase either with columns and/or different types of material to meet the code as far as EIFS goes. Don’t see an issue there at all. Other than that I’m open to any questions you might have. Aller: I guess I’m getting the sense that, from if I just look at the report itself, you don’t have a problem with the conditions as placed and working with staff and making sure that those get accomplished. Ben Merriman: I don’t at all. Aller: Okay. Kathleen? Thomas: No. Aller: Tom? Doll: Nope. Hokkanen: Nothing. Aller: No questions thank you sir. Would anyone from the public like to come up and speak on this particular subject? Seeing no one’s coming forward I will close the public hearing. Commissioners, open for comment. Undestad: Pretty straight forward. Nice looking project. Thomas: Very nice. Aller: I think as the report, it looks like they’re in compliance with the zoning requirements and the setbacks are there and been willing to work with staff on making sure the conditions get met so it looks like a good project. Thomas: I agree. Aller: They’ve done other work before and it’s come out great so with that I’ll entertain a motion. Thomas: I’ll make a motion. Aller: Okay. Thomas: Okay. The Chanhassen Planning Commission recommends the City Council approve the site plan as outlined in the staff report subject to conditions 1 through 5 and adoption of the Findings of Fact and Recommendation. Aller: I have a motion. Do I have a second? Doll: Second. 4 Chanhassen Planning Commission – February 7, 2012 Thomas moved, Doll seconded that the Chanhassen Planning Commission recommends that the City Council approve the Site Plan for a 20,600 square-foot, one-story retail building, plans prepared th by MFRA dated 1/4/2012, for property located at 80West 78 Street, and adopt the findings of fact and recommendation, subject to the following conditions: Building Official 1. A demolition permit is required for the removal of any existing structures. 2. Complete construction plans must be prepared and signed by design professionals licensed in the State of Minnesota. 3. The building is required to have an automatic fire extinguishing system. 4. Detailed occupancy-related requirements will be addressed when complete building plans are submitted. 5. The owner and/or their representative shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. Forester 1. The line of shrubs along the parking lot on the south property line shall be extended to provide a buffer for the length of the parking area. The plantings can be incorporated into the rain garden. 2. The applicant shall add an island in the east parking lot containing two overstory trees, minimum inside width of 10 feet. 3. The applicant shall add one overstory tree to the peninsula in the south parking lot at the southwest corner of the building. Water Resources 1. No final approval of the proposal may be given without the review and approval of the drainage plans and calculations. 2. The curb cuts must be increased to a minimum width of five (5) feet to avoid concentrated flow and resulting scour. 3. Additional topographic information is required in the area between the two existing ponds in order to determine the emergency overflow (EOF) elevation of the pond to the west. 4. The lowest floor elevation of the building must be minimum 18 inches above the established EOF elevation. A berm may be required on the northwest corner of the drop-off drive in order to properly divert the EOF water. 5. Correct the elevations on the filtration basin cross section on page C4.01. 6. The filtration basin will be privately owned and maintained. A maintenance agreement will be required by the City. Engineering 1. Erosion control phasing Gantt chart will need to be completed prior to earth-disturbing activities. 2. The swale along the western property boundary will need to be stabilized per Part IV. B.3 of the NPDES Construction Stormwater Permit. (Ex. Stabilization of the last 200 lineal feet with 24 hours of connection to a surface water.) 3. Grading should be phased so that the filtration basin is constructed last and is protected from construction traffic. The streets shall be swept clean nightly or as needed. 5 Chanhassen Planning Commission – February 7, 2012 Planning 1. The property owner shall combine RLS 59, Tracts A and B into a Zoning Lot. The combination must be recorded at Carver County prior to issuance of a building permit. 2. The applicant shall provide future circulation information to the easterly properties prior to council approval. When the parcel to the east redevelops, then the vehicular accesses shall be constructed. 3. The articulation of the building shall be further enhanced through the use of additional projecting columns in those areas where the face brick is extended above the windows. 4. The elevations shall be revised to meet City Code requirements for the percentage allowed for accent material. 5. The fenestration and architectural detailing on the west elevation shall be increased. 6. The architectural detailing and columns shall be continued along the north elevation. 7. Should an exterior trash enclosure be necessary in the future, it shall be screened and constructed with similar materials to the building. 8. All signage shall comply with City Code and requires a separate sign permit application. 9. The applicant shall provide a bike rack.” All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC HEARING: CITY CODE AMENDMENT: CONSIDER AMENDMENT TO CHAPTER 20, ZONING CONCERNING STORAGE OF RECREATIONAL VEHICLES AND RECREATIONAL FACILITY LIGHT HEIGHT. Generous: Thank you Mr. Chairman, commissioners. Our last meeting we went through there were like six potential planning, or changes to the city code. We got direction to bring at least 2 of them back right now and there’s some additional work required on the other ones. The first one is the storage of recreational vehicles, Section 20-910, Subsection 6. As we stated before currently our ordinance says you can have a recreational vehicle parked in your yard or be occupied for 7 days, but it doesn’t have a limit on the amount of 7 days you could have in the year and so we looked at the existing camping ordinance that the City has and used the same language and are proposing that that be included in the proposed code amendments and adoption of the ordinance. The second item is regarding recreational light heights. The recreational field light heights. Currently our ordinance limits the height to 65 feet for the lights. The one existing lights at Lake Ann Park are at 75 feet already so they’re nonconforming. The parks director recommended that we adopt that standard for recreational facilities for not only the City but other recreational facilities that are developed in the future so we’re recommending that Section 20-913(c)(2) be amended to raise the light pole heights to, from 65 feet to 75 feet. Staff is recommending that the Planning Commission recommend approval of the ordinance amending these two sections of the city code. With that I’d be happy to answer your questions. Aller: Bob, on the fixture lights going to 75 feet. The light itself is going to be on top of that so it’ll be actually some additional height. Generous: Right. Aller: But this really doesn’t change the lighting that much because of the 90 degree cap correct? Generous: Right. They have to. 6