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3a. 2012 Feb Fest Evaluation 3�. CITY OF MEMORANDUM CHANHASSEN TO: Jerry Ruegemer, Recreation Superintendent 7700 Market Boulevard PO Box 147 FROM: Mitch Johnson, Recreation Supervisor Chanhassen, MN 55317 DATE: February 28, 2012 Administration Phone: 952.2271100 SUBJ: 2012 February Festival Evaluation Fax: 952.2271110 Building Inspections Food and Drink Concessions Phone: 952.2271180 The Chanhassen Rotary Club and Culver's operated the concessions at this year's Fax: 952.2271190 festival. The Rotary sold a variety of beverages including beer, pop, spiked Engineering drinks and water, while Culver's sold burgers and fries. With the great weather, Phone: 952.2271160 sales were very good for most of the day. Both areas were well staffed to keep Fax: 952.2271170 the lines to a minimum. We appreciate the service of the Chanhassen Rotary Club and extend an enthusiastic invitation to have them continue as the event Finance concessionaires. Phone: 952.2271140 Fax: 952.2271110 Bonfires Park & Recreation Similar to last year, two bonfires were placed on opposite ends of the contest area. Phone: 952.2271120 Despite the above - average temperatures, both were popular throughout the day. Fax: 952.2271110 There always seemed to be a crowd around them and it is recommended that we continue to have two fires. City staff monitored the fires and spread granite chips Recreation Center around them to prevent slippery conditions. 2310 Coulter Boulevard Phone: 952.2271400 S'more Cookout/Bait Sale Fax: 952.2271404 Chanhassen Boy Scout Troop #330 had another successful year selling s'more Planning & kits and bait. Many people take advantage of the bait sales on the ice, and we Natural Resources appreciate the service of Troop #330 and warmly welcome them back next year. Phone: 952.2271130 Fax: 952.2271110 Skating Rink The skating rink was a popular attraction at the festival. People of all ages Public Works utilized the ice rink throughout the day and it allowed for an alternate activity 7901 Park Place Phone: 952.2271300 within view of the fishing contest area. Staff recommends increasing the size of Fax: 952.2271310 the rink next year and providing more picnic tables for spectators. Senior Center Sleigh Rides Phone: 952.2271125 Horse drawn sleigh rides continue to be extremely popular and provide another Fax: 952.2271110 family activity not related to fishing. Due to lack of snow cover on the lake for Web Site the horses to gain traction, it was determined that wagon rides on the trail towards www.ci.chanhassen.mn.us Greenwood Shores Park was a safer option. The hoar frost on the trees and the winding trail through the woods provided an outstanding ambiance. This aspect Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Mr. Jerry Ruegemer February 28, 2012 Page 2 CITY of the festival continues to draw families to the event specifically to enjoy this CHANHASSEN opportunity. 1 recommend continuing this activity next year. 7700 Market Boulevard Ice Fishing Demos PO Box 147 CampFire USA and Camp Tanadoona organized ice fishing demonstrations for all Chanhassen, MN 55317 ages. Participants were instructed on the basics of ice fishing and the equipment that is available for the sport. Demonstrations included jigging; how to use an ice Administration fishing rod and reel, tip -up, and power ice auger; checking depths; and fish house Phone: 952.2271100 displays. This was very popular and added another activity that complimented the Fax: 952.2271110 event. Staff looks forward to working with Camp Tanadoona again next year. Building Inspections Literary Bingo Phone: 952.2271180 This is organized by the Friends of the Chanhassen Library and continues to be a Fax: 952.2271190 fun activity for all ages. Donated prizes are awarded to winners and it provides an Engineering opportunity for people to take a break from fishing. Participation was steady Phone: 952.2271160 throughout the day, and staff is looking forward to continuing this activity next Fax: 952.2271170 year. Finance Medallion Hunt Phone: 952.2271140 We were pleased to have the Friends of the Chanhassen Library sponsor the Fax: 952.2271110 medallion hunt again this year. Daily clues were posted at several locations the Park & Recreation week leading up to Feb Fest, and the medallion was found on Thursday morning. Phone: 952.2271120 It is recommended that we continue the medallion hunt in the same capacity next Fax: 952.2271110 year. This exciting aspect of the festival really creates a buzz leading up to the event. Recreation Center 2310 Coulter Boulevard Ice Fishing Contest Phone: 952.2271400 A total of 602 fishing tickets were sold for the contest; 114 tickets were sold in Fax: 952.2271404 advance and 488 were sold on the ice. Ticket sales were down from last year, due Planning & to statewide concerns over ice safety. Over $6,000 in prizes were awarded for the Natural Resources top 50 fish caught by weight. A new computer system was used to tally the Phone: 952.2271130 results, which worked very well! Staff is constantly searching for ways to Fax: 952.2271110 streamline the process, thus a few minor changes will be made prior to next year. Overall, the contest went very well with over 60 fish caught, weighed, and Public Works released! 7901 Park Place Phone: 952.2271300 Fax: 952.2271310 Door Prizes The door prize format continues to be separate from the fishing contest. Everyone Senior Center in attendance received a free door prize ticket and a chance to win $3,000 in Phone: 952.2271125 prizes. The Chanhassen High School Key Club provided volunteers to sell Fax: 952.2271110 fishing tickets and distribute door prize tickets on the ice. They were very helpful Web Site and staff would like to publicly recognize them for their efforts. www.ci.chanhassen.mn.us \ \cfs5 \cfs5 \shared_data\ park \febfest \2012 \evaluation. docx Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Mr. Jerry Ruegemer February 28, 2012 Page 3 CITY General Comments /Suggestions CHANHASSEN • To commemorate the 20 anniversary, recognize anglers who have �Yj� l� • participated in each of the fishing contests. 7700 Market Boulevard • Continue using the new computer software program to enter and organize data PO Box 147 for the fishing contest. Research the possibility of eliminating duplicate Chanhassen, MN 55317 entries and be sure to have primary backup systems set up prior to the event. In addition, have multiple people trained to input and sort data in order to get Administration the results out sooner during and after the contest. Phone: 952.2271100 • Continue to create a road along the edge of the lake for people to access Fax: 952.2271110 fishing on other parts of the lake. This worked very well this year. • Have volunteers work from 10 a.m. — 3 p.m., and remind them to dress Building Inspections appropriately for the weather conditions. Phone: 952.2271180 • The Chanhassen Rotary again volunteered to drill the contest holes. This was Fax: 952.2271190 very generous and I will invite them back next year! Engineering • Include on event flyer, "Fishing Ticket Sales at the event will begin at Phone: 952.2271160 10:30 a.m." Fax: 952.2271170 • Explore the possibility of purchasing an overhead banner to be hung at Finance West 78 Street and Great Plains Boulevard for increased advertising. Phone: 952.2271140 • Create larger and colorful signs indicating the locations of the fish weigh -in Fax: 952.2271110 station, bait sales, ticket sales, and door prize tickets. • Develop event posters that could be displayed at local sponsors. Park & Recreation • Cut off the door prize tickets at a specific time, before drawing for prizes. Phone: 952.2271120 • Move fishing contest area closer to shore, to create a larger area of shallow Fax: 952.2271110 water. Recreation Center • Allow fisherman to enter the contest area starting at 11:OOam. 2310 Coulter Boulevard • Increase the number of "officials' present at the event to ensure that contest Phone: 952.2271400 rules are being followed. Fax: 952.2271404 Planning & Natural Resources Phone: 952.2271130 Fax: 952.2271110 Public Works 7901 Park Place Phone: 952.2271300 Fax: 952.2271310 Senior Center Phone: 952,2271125 Fax: 952.2271110 Web Site www.ci.chanhassen.mn.us \\ efs5 \cfs5\shared_data\ park \febfest \2012 \evaluation.docx Chanhassen is a Community for Life - Providing forTodayand Planning for Tomorrow I O W CITY OF 2012 FEBRUARY FESTIVAL CLAAAi71CSEN Expense Report 7700 Market Boulevard REVENUE AMOUNT PO Box 147 Ticket Sales $ 6,020.00 Chanhassen, MN 55317 Administration EXPENSES AMOUNT Phone: 952.2271100 Southwest Publishing $ 1,234.00 Fax: 952.2271110 Skyway Event Services $ 1,510.01 AV Systems Design $ 825.00 Building Inspections Hayrides $ 520.00 Phone: 952.2271180 Imperial Porta- Palace $ 300.00 (est.) Fax: 952.2271190 Dicks Sanitation Inc $ 200.00 (est.) Engineering Cabin Fever Sporting Goods $ 1,807.26 Phone: 952.2271160 Brengman Printing $ 138.94 Fax: 952.2271170 Minnesota DNR Fishing Permit $ 120.00 Supplies for program $ 132.91 Finance Phone: 952.2271140 Total Expenses $ 6,788.12 Fax: 952.2271110 Park & Recreation Phone: 952.2271120 TOTAL EXPENSES: $ 6,020.00 Fax: 952.2271110 TOTAL REVENUE: $ 6,788.12 BALANCE: $ (768.12) Recreation Center 2310 Coulter Boulevard Phone: 952.2271400 Fax: 952.2271404 Planning & Natural Resources Phone: 952.2271130 Fax: 952.2271110 Public Works 7901 Park Place Phone: 952.2271300 Fax: 952.2271310 Senior Center Phone: 952.2271125 Fax: 952.2271110 Web Site www.ci.chanhassen.mn.us Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow