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4 Three Rivers Park Winter TraiCITYOF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen lAN 55317 P%e: 952227 1!00 Fax 952227 1110 Building Inspections P!xne: 952227 ~180 Fax: 952 2271190 Engineering Pkone: 952227 1!60 Fax: 952 2271170 Finance R',,9 ne 952227.!i40 Fax: 952 2271110 Park & Recreation P%ne: 962.2271120 Fax: 952.2271110 Recrea!ion Canter 2310 Coulter Boulevard Phone: 9522271400 Fax: 952 2271404 Planning & Natural Flesources Phone: 9522271130 Fax: 952 227 1110 Public Works 1591 Park Road Phgne: 952 2271300 Fax: 952.227 1310 Senior Center P%ne: 9522271125 Fax: 9522271110 Web Site ?c,,v,~, ci ct~anrqasse n r?nus MEMORANDUM TO: Park & Recreation Commission FROM: Todd Hoffman, Park & Recreation Director DATE: August l5,2003 SUB J: Renewal Three Rivers Park District Winter Trail Activities Permit Annually for the past 8-10 years, the City has requested a winter use permit from Three Rivers Park District allowing snowmobile usage on the Southwest Light Rail Transit (LRT) trail in Chanhassen. The Chanhassen Snowmobile Club marks the trail with signage and provides grooming when required. The trail receives light use from snowmobiles due to the limited access points available to riders and the lack of snow cover every other year or so. Nevertheless the riders that do have an opportunity to use the trail appreciate the opportunity to connect to the City of Chaska and the Minnesota River Valley trail system. RECOMMENDATION It is recommended that the Park and Recreation Commission recommend that the City Council approve an application to Three Rivers Park District for 2003- 2004 winter trail use for snowmobiles on the Southwest Light Rail Transit trail in Chanhassen. All applicable restrictions including a 30 mph speed limit and 10:00 p.m. to 7:00 a.m. curfew will apply. The City of Chanhassea · a gr,owu~g conmunity ~,ith clean lakes quality schools, a charming downtown thriving businesses, winding trails and beautiful parks & great place "' ~ u nv,, work and pla} ,,% ree Rivers PARK DISTRICT Memo TO: FROM: Todd Hoffman Park and Recreation Director City of Chanhassen Margie Walz, Director Park Operations Services 763/559-6746 DATE: August 1, 2003 SUB J: Regional Trails - 2003-2004 Winter Trail Activities Permit PLEASE RESPOND TO THIS REQUEST BY SEPTEMBER 26, 2003 Enclosed is a copy of the 2003-2004 Winter Use Permit request form for regional trail segments located within your community. Please determine the level of winter use you are requesting, fill out the application form and follow the procedures outlined below. Attached for your convenience is a copy of your 2002-2003 permit request. If your community does not plan to authorize any winter use activities, please indicate (none) in the box at the top of the permit and return it so that the trail can be signed as CLOSED, by order of your city council. The Winter Use Permit ultimately authorizes your City to utilize the section of trail for the use you request. Permitted activities are determined by individual communities, contingent upon approval from the Park District's Board of Commissioners. An updated Certificate of Insurance, namine Suburban Hennel~in Reeional Park District as an additional named insured, should be submitted with the I)ermit al~lffication. Coveraee will need to show inclusive dates from November 15, 2003 and March 31, 2004. Please include proposed rules and regulations for winter use, as well. Your current certificate of insurance on file with the Park District expired December 31, 2003. Permit requests should be submitted to Ann Bassett, Administrative Assistant, and include verification of formal City Council action al~provin~ the proposed activities (a copy of al)l~rol~riate meetine minutes). Some cities have elected to pass board motions authorizing multi-year Winter Trail Activities Permit applications. This is completely acceptable to the Park District and may save you administrative time. If you have questions regarding this, please contact me at 763/559-6746. Thank you. c; Doug Bryant, Superintendent Don DeVeau, Development Administrator Boe Carlson, Trails Coordinator Mayor Tom Furlong Ohl/regional trails/2003-2004 winter use permit letter, indiv letter 12615 County Road 9, Plymouth, MN 55441 Phone: 763/559-9000 Fax: 763/559-3287 SUBURBAN HENNEPIN REGIONAL PARK DISTRICT REGIONAL TRAIL SYSTEM 2003-2004 WINTER USE PERMIT Name of City Contact Person Regional Trail From Authorized 2003-2004 Winter Activities City Hall Phone Phone to Regional Trail From Authorized 2003-2004 Winter Activities to Regional Trail From Authorized 2003-2004 Winter Activities tO Regional Trail From Authorized 2003-2004 Winter Activities to Authorization is hereby requested from the Park District Board of Commissioners to use portions of the Regional Trail Corridor for winter use activities between November 15, 2003 and March 31, 2004, as determined by each municipality within guidelines set forth herein on District property located within individual City boundaries. It is understood and agreed that approval from the Park District Board of Commissioners is contingent upon the following conditions: The City agrees to defend, indemnify, and hold harmless the Park District, its officials, officers, agents, volunteers, and employees from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorney's fees, resulting directly or indirectly from any act or omission of the City, its respective contractors, anyone directly or indirectly employed by the, and/or anyone for whose acts and/or omissions they may be liable for related to the winter use of the Regional Trail Corridor. If City maintains general liability insurance at the time this permit is issued, City shall provide the Park District with a Certificate of Insurance, naming Three Rivers Park District as an additional named insured. The City agrees to maintain the trail, including, but not limited to, any plowing, sweeping, sanding, packing, trash pick-up, and sign replacement, between November 15, 2003-March 31, 2004. The City further agrees to immediately address all safety issues on or adjacent to trails. · The City will provide signage at locations approved by the Park District, notifying the public of authorized winter activities within its city limits; activities may include, but are not limited to, hiking, biking, snowmobiling, cross-country skiing, snowshoeing, or pet walking. Winter use signs must be installed by the City at designated locations prior to November 15, 2003 and removed by the City no later than April 15, 2004. These signs are totally the responsibility of each municipality. · Snowmobiling is not allowed on asphalt trails. Permitted use for snowmobiles will be limited to direct crossing and/or in areas where the snowmobile trail is kept from running on paved trails and bridges. If snowmobiling is permitted, cities must take steps to keep snowmobiles from damaging paved trails, bridges and other property. · The City agrees to enforce rules and regulations established by the municipality as part of its request for a Winter Use Permit. · The City agrees to repair all trail surface damage that occurs as a result of winter trail activities and/or maintenance, including, but not limited to, bituminous/concrete repair, bridge deck repair, grading or adding aggregate pursuant to guidelines established by the Park District. · The City agrees that winter trail use will be available to all persons, regardless of residence. Each City is required to submit its annual permit requests, including proposed rules and regulations, by September 30, 2003, after which the Park District may take up to 45 business days to process. Each permit request must be submitted as a result of formal City Council action, with accompanying verification, agreeing to the terms and conditions outlined by the Park District's Winter Use Permit. It should be further understood that no winter activity will be allowed on segments of the Regional Trail Corridor where municipalities do not request and receive permits. The Park District reserves the right to terminate a permit at any time, if the conditions set forth herein are not followed. Signed: Date: Title: (Authorized Representative of the City) ohl/regional trails/winter use permit.regional trail system THREE RIVERS PARK DISTRICT REGIONAL TRAIL SYSTEM 2002-2003 WINTER TRAIL PERMIT Name of City {('I~~Wz'( City Hall Phone '"'""" ' --'/'-./// ContactPerso Phone ? 7- Authorized 2002-2003 Winter A{];(vities o~-;~.et~~.¢~t,~ Regional Trail From 85 Authorized 2002-2003 Winter Activities Regional Trail From Authorized 2002-2003 Winter Activities to Regional Trail From Authorized 2002-2003 Winter Activities to Authorization is hereby requested from the Park Disthct Board of Commissioners to use portions of the Regional Trail Corridor for winter use activities between November 15, 2002 and March 31, 2003, as determined by each municipality within guidelines set forth herein on Disthct property located within individual City boundaries. It is understood and agreed that approval from the Three Rivers Park District Board of Commissioners is contingent upon the following conditions: The City agrees to defend, indemnify, and hold harmless the Park District, its officials, officers, agents, volunteers, and employees from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorney's fees, resulting directly or indirectly from any act or omission of the City, its respective contractors, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable for related to the winter use of the Regional Trail Corridor. If City maintains general liability insurance at the time this permit is issued, City shall provide the Park District with a Certificate of Insurance, naming Park District as an additional named insured. The City agrees to maintain the txail, including, but not limited to, any plowing, sweeping, sanding, packing, trash pick-up, and sign replacement, between November 15, 2002-March 31, 2003. The City further agrees to immediately address all safety issues on or adjacent to trails. The City will provide signage at locations approved by the Park District, notifying the public of authorized winter activities within its city limits; activities may include, but are not limited to, hiking, biking, snowmobiling, cross- country skiing, snowshoeing, or pet walking. Winter use signs must be installed by the City at designated locations prior to November 15, 2002 and removed by the City no later than April 15, 2003. These signs are totally the responsibility of each municipality. Snowmobiling is not allowed on asphalt trails. Permitted use for snowmobiles will be limited to direct crossing and/or in areas where the snowmobile trail is kept from running on paved trails and bridges. If snowmobiling is permitted, cities must take steps to keep snowmobiles from damaging paved trails, bridges and other properly. The City agrees to enforce rules and regulations established by the municipality as part of its request for a Winter Use Permit. The City agrees to repair all trail surface damage that occurs as a result of winter trail activities and/or maintenance, including, but not limited to, bituminous/concrete repair, bridge deck repair, grading or adding aggregate pursuant to guidelines established by the Park District. · The City agrees that winter trail use will be available to all persons, regardless of residence. Each City is required to submit its annual permit requests, including proposed rules and regulations, by Sel~tember 30, 2002, after which the Park District may take up to 45 business days to process. Each permit request must be submitted as a result of formal City Council action, with accompanying verification, agreeing to the terms and conditions outlined by the Park District's Winter Use Permit. It should be further understood that no winter activity will be allowed on segments of the Regional Trail Corridor where municipalities do not request and receive permits. The Park District reserves the right to terminate a permit at any time, if the conditions set forth herein are not followed. (Authorized Representative of the City) Title: