5c. 2012 Easter Egg Candy Hunt Evaluation 1 c_
MEMORANDUM
CITY TO: Todd Hoffman, Parks & Recreation Director
CHANHASSEN Jerry Ruegemer, Recreation Superintendent
7700 Market Boulevard DATE: May 22, 2012
PO Box 147
Chanhassen, MN 55317 SUBJ: 2012 Easter Egg Candy Hunt Evaluation
Administration
Phone: 952.2271100 The 29 annual Easter Egg Candy Hunt was held on Saturday, April 7 at City Center Park. Two
Fax: 952.2271110 hundred and fifty three (253) kids registered, which was down slightly from last year. There were
113 pre- registered participants and 140 registered the day of the event. Despite the poor weather,
Building Inspections staff believes it was a very successful event with over 500 people in attendance.
Phone: 952.2271180
Fax: 952.2271190 All participants received a bag with a door prize ticket, small prizes, and a prefilled plastic egg.
Kids were divided into three age groups for the candy hunt: 4 and under, 5 -8, and 9 -12. Each
Engineering age group had its own designated area for hunting candy, which created an environment that was
Phone: 952.2271160 safe for all participants.
Fax: 952.2271170
Finance Upon completion of the candy hunt, all participants gathered for the door prize drawings.
Phone: 952.2271140 Approximately 25 prizes were given away, with the grand prize being a bike donated by Bokoo
Fax: 952.2271110 Bikes & Paddle Sports. Other prizes included Easter baskets, large chocolate bunnies, stuffed
animals, and gift certificates donated by the local business community.
Park & Recreation
Phone: 952.2271120 Over 135 coloring contest entries were submitted, which were judged and awarded prizes by each
Fax: 952.2271110 age group. This continues to be an attractive part of the event for many participants.
Recreation Center To help market the event, flyers were inserted into the Chanhassen Villager two weeks prior to
2310 Coulter Boulevard the event. In addition, flyers and coloring contest sheets were distributed to the Local elementary
Phone: 952.2271400 schools. This provided increased visibility throughout the community and surrounding areas.
Fax: 952.2271404
Like all community events, volunteers were vital to the Easter Candy Hunt's success. The
Planning & Chanhassen High School Key Club and local residents were a tremendous help with set -up,
Natural Resources
Phone: 952.2271130 clean -up, candy distribution, wearing the bunny costume, taking photos, and processing
Fax: 952.2271110 registrations. Volunteers truly make the community events special for everyone.
Public Works RECOMMENDATIONS FOR 2013
7901 Park Place D Continue handing out candy bags to kids as they register. Each bag should include a door
Phone: 952.2271300
Fax: 952.2271310 prize ticket, small prize, and prefilled plastic egg.
> Look into the possibility of incorporating online voting for coloring contest entries.
Senior Center > Increase the size of the candy hunt areas to accommodate larger crowds in the future.
Phone: 952.2271125 > The 5 -8 age group is the largest and should have the most candy available for distribution.
Fax: 952.2271110 > Continue having the Key Club and other volunteers set up the morning of the event.
> Consider providing a discount for participants who pre- register, however continue to process
Web Site registrations the day of the event.
www.ci.chanhassen.mn.us
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Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
2012 Easter Egg Candy Hunt
Revenue
Pre - registrations: 113 participants $ 565.00
Day of registrations: 140 participants $ 700.00
$1,265.00
Expenses
Target: Candy $1,517.40
Wal -Mart: Prizes $ 124.42
Oriental Trading Co: Prizes, etc. $ 181.00
Southwest Publishing: Villager Inserts $ 283.50
Dry clean bunny suit (x2) $ 52.50
$2,158.82
Total Revenues $1.265.00
Total Expenses - $2,158.82
- $ 893.82
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