C. Discuss Fire Dept. Turnout GearCHANHASSEN FIRE DEPARTMENT
P.O. Box 97 • 7610 Laredo Drive • Chanhassen, MN 55317
Bus. Phone 952 - 227 -1200 • Minnewashta Station No. 2 • Phone 952 -474 -7094
TO: Todd Gerhardt, City Manager
FROM: John Wolff, Fire Chief
DATE: May 14, 2012
SUBJ: 2012 Fire Department Turnout Gear Purchase EQ -010: PPE /Turnout Gear
REQUESTED ACTION
Authorize purchase of PPE /Turnout Gear.
DISCUSSION
Annually, the city replaces custom fit turnout gear that has exceeded average life expectancy
and /or does not meet safety standards. Turnout gear is also issued to new firefighters upon
completion of their probationary period. The gear is designed to minimize firefighter exposure to
the products of combustion (heat, smoke and chemical hazards). It is used on a regular basis
(sometimes daily) and has to be reliable to safely maintain appropriate service levels.
DISCUSSION /JUSTIFICATION
The fire department is proposing to leverage the Hennepin County Fire Chiefs Association Joint Powers
Agreement (JPA) and corresponding pre- negotiated pricing for both turnout gear and maintenance and
repair services to reduce costs and ensure safety standards are consistently adjudicated on a regularly
scheduled basis. (JPA membership documents executed fall of 2011).
The fire department is proposing to replace all turnout gear on a 5 year cycle. This will ensure that the
inventory does not age beyond acceptable safety standards. At this time we are proposing to replace the
current inventory purchased before 2010 (35 sets). We will also "pre -pay" an additional 18 sets to
accommodate new hires over the next 5 years. Total CIP purchase for Turnout Gear at this time is
53 sets at $1,680 = $89,040. An additional $30,000 will be required for the ongoing maintenance and
repair. (Pricing for the ongoing costs has been pre- negotiated by the JPA.)
Staff is requesting that instead of purchasing the gear over a 5 year period as spelled out in CIP item
EQ -010, that the money be advanced so all 53 sets can be purchased at this time. The total advancement
cost is estimated at $119,040 vs. the budgeted CIP amount of $136,500.
- :\safety \fire \purchase cip turnout gear.doc
Mr. Todd Gerhardt
May 14, 2012
Page 2
BIDS AND QUOTES
The following quotes have been received from the JPA.
PPE /Turnout Gear (Unit Cost x 53)
Maintenance & Repair
Total
Two additional quotes were received:
Fireguard — Morning Pride, Omaha NE (does not include maintenance contract)
Fire, Inc. — Morning Pride, Edwardsville, IL (does not include maintenance contract)
$89,040
$30,000
$119,040
$193,066
$171,347
Staff will be present to answer any questions the council may have. Following council review,
this item will be scheduled for action at the next regular meeting.
ATTACHMENT
1. Capital Improvement Program, EQ -010, PPE: Turnout/Helmets
Capital Improvement Program 2012 thru 2016
City o f Chanhass MN
Project # EQ -010
Project Name PP E: Turnout/Helmets
Account #1 400 - 4105 -4705
Account #2
Account #3
Account #4
Department Major Equipment
Contact John Wolff
Type Equipment
Useful Life 5 -7 years
Category Fire
Priority n/a
De Total Project Cost: $211,500
This is for the repair and maintenance of all turnout gear to meet the NFPA 1851 standard, along with the replacement of turnout gear that has
reached its useful life. The department will also provide new members with turnout gear after they complete their probationary period. Funding
for turnout gear of the new firefighters to staff station 3 in 2013 will be funded out of the station 3 equipment fund.
Justification
Turnout gear lasts approximately 5 -7 years on average.
Prior Expenditures
75,000 Maintenance
Total
26,500 26,900 27,300 27,700 28,100 136,500
Total 26,500 26,900 27,300 27,700 28,100 136,500
Prior Funding Sources
2012
2013
2014
2015
2016
Total
75,000 Capital Replacement Equipme
26,500
26,900
27,300
27,700
28,100
136,500
Total Total
26,500
26,900
27,300
27,700
28,100
136,500
2012 2013 2014 2015 2016 Total
Budget Impact/Other
There should be no operational impact from this purchase. The current maintenance budget will accommodate for this addition.