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PC SUM 2003 09 02CHANHASSEN PLANNING COMMISSION REGULAR MEETING SUMMARY MINUTES SEPTEMBER 2, 2003 Chairman Sacchet called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Craig Claybaugh, Steve Lillehaug, Bruce Feik, Uli Sacchet, Bethany Tjornhom, Kurt Papke and Rich Slagle STAFF PRESENT: Kate Aanenson, Community Development Director; Bob Generous, Senior Planner; Sharmeen A1-Jaff, Senior Planner; Matt Saam, Assistant City Engineer, and Kristen Wentzlaff, Planner. PUBLIC PRESENT FOR ALL ITEMS: Janet & Jerry Paulsen Debbie Lloyd 7305 Laredo Drive 7302 Laredo Drive THE CITY OF CHANHASSEN HAS AUTHORIZED THE DISTRIBUTION OF THE ALTERNATIVE URBAN AREAWIDE REVIEW DOCUMENTS (AUAR) FOR THE 2005 METROPOLITAN URBAN SERVICE AREA (MUSA) LOCATED SOUTH OF LYMAN BOULEVARD, EAST OF AUDUBON ROAD, WEST OF FUTURE TH 212, AND NORTH OF PIONEER TRAIL IN THE CITY OF CHANHASSEN, MN. THE PROJECT CONSISTS OF APPROXIMATELY 650 ACRES OF LAND INCLUDING PARKS AND OPEN SPACE, RESIDENTIAL-LOW DENSITY, RESIDENTIAL-MEDIUM DENSITY, OFFICE/INDUSTRIAL AND OFFICE USES. Public Present: Name Address Rosemary Biersdorf Tallis Blake Sever Peterson Char Jeurissen Kara Strazzanti Bart Blinstrup Mitch & Jill Anderson Eric S. Theship-Rosales 2907 Butternut Drive, Chaska 2907 Butternut Drive, Chaska 15900 Flying Cloud Drive, Eden Prairie 9715 Audubon Road 2901 Forest Ridge, Chaska 18736 The Pines, Eden Prairie 2853 Timberview Trail, Chaska 9201 Audubon Road Kate Aanenson presented an update on the AUAR review process and introduced Mark Koegler from Hoisington-Koegler. He made some brief comments before introducing Gary Ehret with Kimley Horn and Tim Casey with HDR who is working with Kimley and Horn on the noise and air quality portions of the study. Commissioner Papke asked Tim Casey to comment on why HDR did not do any measurements or analysis of Pioneer Trail or contours on the future Powers Boulevard and voiced a concern that HDR did not study the 212 corridor for noise and air quality issues. Other commissioners also asked for clarifications on the scope of the study performed by HDR, what was and was not included in the study. Noise mitigation and air quality. Chairman Sacchet outlined things that still needed to be addressed in the AUAR before it was considered complete, i.e. identification and utilization of Best Management Practices, updating storm water Planning Commission Summary - September 2, 2003 management plans, land use management tools, park and open space acquisition, development strategies. He stated that what the Planning Commission is really doing is laying the foundation framework for when developers come in with specific proposals to measure these proposals against this study to see where are areas that need to be further mitigated. Commissioner Lillehaug asked if the Planning Commission members could still ask or submit written comments after this meeting. Kate Aanenson stated comments could be received until the EQB is closed. He asked for clarification on the traffic volumes on the east/west collector road and if the river crossing was needed. Kate Aanenson stated that the Planning Commission would be getting a copy of the mitigation and as a group, as an agenda item, could discuss and have those as part of the record and forwarded to the EQB as well. Chairman Sacchet opened the public hearing for additional comments. Mitch Anderson, 2853 Timberview Trail, Chaska. spoke on behalf of the Autumn Woods neighborhood and stated there was good information presented which reinforces some of the concerns that his neighborhood had originally with the impact of the traffic is not just the traffic itself, but also the noise. He asked that the City be proactive in addressing the traffic and noise situations. Janet Paulsen, 7305 Laredo Drive asked if the traffic study was done while school was in session. Tim Casey stated it was done a couple weeks ago, prior to the beginning of school. Chairman Sacchet closed the public hearing. Commissioner Feik stated he was disappointed that the study did not address some of the underlying zoning and uses, and that the sound and traffic concerns outside of the subject property were really not addressed. He stated the reason for doing the large comprehensive AUAR was to get a better study than if this had come in as separate studies over the next few years. The only thing coordinated is the intersection of the roadways. He stated he didn't see a whole lot of higher and better analysis out of this project as it relates to impacting the city than if it had come in piecemeal. Commissioner Slagle stated he felt we had the cart before the horse and as a citizen he felt that most people would hope that this area does not end up being worst case scenario. He would rather plan for medium case scenarios and live within that. Chairman Sacchet stated his expectations of this AUAR process were somewhat different. From the Planning Commission aspect it's a little frustrating to be involved so early in the process when they'd like to help shape it further. He stated he hoped the Planning Commission's contributions to this point has been helpful and looks forward to seeing how this process continues. He asked what information was needed before it gets published. Mark Koegler stated by and large it is intact with the exception of flushing out final mitigation strategies but it is not final until the comment period closes and comes back before the city for action. Lillehaug moved, Papke seconded that the Planning Commission recommends that the AUAR be published in the September 15, 2003 Environmental Quality Board Monitor. All voted in favor, except Feik, Slagle and Claybaugh who opposed. The motion carried with a vote of 4 to 3. Commissioner Feik felt the AUAR was not complete in scope. Commissioner Claybaugh stated he was not sure that the Planning Commission fully understands everything that's in front of them, and that's an individual concern. Commissioner Slagle stated with respect to the baseline of worst case scenario versus medium case scenario. Planning Commission Summary - September 2, 2003 CONSIDER THE APPLICATION OF SMG, INC. REQUESTING A CONDITIONAL USE PERMIT AND SITE PLAN REQUEST WITH VARIANCES FOR A GOLF COURSE ON PROPERTY ZONED A2, LOCATED AT THE SOUTHEAST CORNER OF THE INTERSECTION OF PIONEER TRAIL AND GREAT PLAINS BOULEVARD. Public Present: Name Address Sharon Gatto Jeff Sorum John Lonstein Gary A. Koch Mike Conroy 9631 Foxford Road 9900 Deerbrook Drive 9861 Deerbrook Drive 9901 Deerbrook Drive 9921 Deerbrook Drive Sharmeen AI-Jaff and Matt Saam presented the staff report on this item. Commissioner Feik and Commissioner Slagle had asked for clarification on the possible realignment of the gravel driveway northward to the Halla entrance. Commissioner Lillehaug asked staff questions raised in the letter from Carver County regarding the entrance into the golf course and right turn lanes and left turn lanes on Pioneer. Commissioner Slagle had concerns with the impact of the well for the golf course on neighboring properties, and concern about the use of phosphorus in the fertilizer. Commissioner Papke asked about the path construction and grading for the golf cart path right along the bluff line and safety concerns. He requested that a guardrail be considered. Commissioner Lillehaug had concerns over the materials being used for the trash enclosure and the need for the gravel road to the bluff. Commissioner Feik had concerns with the well water impacts and over burdening this applicant when others in the area, i.e. Halla Nursery or Bluff Creek Golf Course might be impacting the water system as well. Commissioner Claybaugh had concerns with the wording of condition number 20 related to the well inspection process. Kevin Norby, the golf course architect, stated the applicant was looking to get approval from the Planning Commission and then the City Council to begin construction on the golf course this fall. Their hope would be to dig the irrigation pond, start roughing in the parking lot and the driving range. He addressed the concerns raised by the Planning Commission at the last meeting related to access into the site, the proposed realignment in the southwest corner, installation of nets along Highway 101, the proximity of the holes to 101 and the neighbors to the south, the bike trail construction, exterior lighting, and the construction and monitoring of the well on the site. Chairman Sacchet opened the public hearing. John Lonstein, 9861 Deerbrook Drive was concerned with the water and availability of water in the future. If he's suddenly without water, what procedure does he follow. Making a phone call's not going to solve his water problem. Debbie Lloyd, 7302 Laredo Drive asked that the Planning Commission add the phrase, the developer provide inspection reports to the City for the private street. She also asked about development upland from the fen can have an impact on the fen and if that has been addressed. David Walstad, 10071 Great Plains Boulevard had concerns with the impact on his water, the alignment of Hole 8 to TH 101, and the realignment of the access road to the south. He felt the golf course is a temporary use until sewer and water is brought into this area, and the realignment of that road can be addressed at that time when further development occurs. Gary Koch, 9901 Deerbrook Drive stated he and his neighbors on Deerbrook Drive were very concerned with the water situation. David Teich at 1217 South Monroe in Shakopee, Minnesota. He owns the property to the south of this project, and was born and raised on that farm. The realignment of Planning Commission Summary - September 2, 2003 the access would involve easements which is a complicated, impractical procedure. Tom Gertz, 10001 Great Plains Boulevard stated he did not support the realignment of the access road to the south. Following commission discussion the following motions were made. Feik moved, Lillehaug seconded that the Planning Commission recommend the approval of Conditional Use Permit 92003-4 CUP for the construction of a golf course with club house as shown on plans dated August 25, 2003, with the following conditions: 1. Hours of operation shall be seasonal and limited to sunrise to sunset. 2. No outdoor speaker system shall be permitted (individual pager systems are permissible). No commercial kitchen shall be permitted in the club house. There shall be no cooking equipment permitted on the premises with the exception of a microwave oven, pizza/ toaster oven, etc. The intent of this condition is to put the golf course operator on notice. The proposed septic system design does not allow for any cooking grease to be disposed through the system which will cause the system to fail. Approval of the Conditional Use Permit is contingent upon approval of Site Plan Review //2003-7 SPR. Soil tests must be performed at least once a year. Results of all soil testing must be submitted to the City of Chanhassen. In addition, annual reports detailing all applications of fertilizer (including nutrient content for nitrogen, phosphorus and potassium; application rate in pounds per acre; date of application; and total quantity of fertilizer applied) must be submitted to the City of Chanhassen. No fertilizer containing phosphorus may be applied unless the soil test results demonstrate a deficiency in phosphorus. No grading, disturbance or dumping shall be permitted in areas designated as bluff or in bluff impact zones. Runoff from cart paths, fairways, greens or tee boxes on Hole 3 shall not be directed into bluff impact zones or bluff areas. On-site grading may not increase the rate or volume of runoff downstream from the site or onto adjacent properties. 8. The applicant shall enter into a conditional use permit with the City. No exterior lighting shall be permitted with the exception of convenience lighting for safety. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Feik moved, Lillehaug seconded that the Planning Commission recommend approval of Site Plan Review 92003-7 SPR for the construction of a Club House and Maintenance Building for a golf course as shown on plans dated August 25, 2003, subject to the following conditions: 1. Approval of the Site Plan Review application is contingent upon approval of the Conditional Use Permit. 4 Planning Commission Summary - September 2, 2003 All trees to be preserved must be protected by tree protection fencing. Fencing must be installed prior to grading. No vegetation may be removed within the bluff impact zone. The applicant shall provide a pedestrian/bikeway connection to the City's trail system at the intersection of Great Plains Boulevard and Pioneer Trail. Fire Department Conditions: Please contact the Building Official and Fire Marshal to discuss the sprinklering requirements for the club house and storage/maintenance building. If a fire hydrant is available, a 10 foot clear space must be maintained around fire hydrants, i.e. street lamps, trees, shrubs, bushes, Qwest, Xcel Energy, cable TV, and transformer boxes. This is to ensure that fire hydrants can be quickly located and safely operated by firefighters. Pursuant to Chanhassen City Ordinance #9-1. "No Parking Fire Lane" signs and yellow curbing will be required. Please contact Chanhassen Fire Marshal for exact location of signs and curbs to be painted yellow. The builder must comply with Chanhassen Fire Department/Fire Prevention Division regarding maximum allowable size of domestic water on a combination water/sprinkler supply line. This is only if a sprinkler is required. Pursuant to Chanhassen Fire Department/Fire Prevention Division Policy #36-1994. The builder must comply with the Chanhassen Fire Department/Fire Prevention Division regarding premise identification. Pursuant to Chanhassen Fire Department/Fire Prevention Division Policy #29-1992. A post indicator valve will be required on any building that will have a sprinkler system. g. Submit radius tums and dimensions to City Engineer and Chanhassen Fire Marshal for review and approval. Building Official conditions: Submit a detailed floor plan of the club house so the occupancy classification and fire suppression requirements can be determined. The building plans must be prepared and signed by design professionals licensed in the State of Minnesota. c. An accessible route must be provided to all facilities on the site. do Submit a design of the on-site sewage treatment system for review and approval. Two sites must be provided and these sites must be protected from damage prior to beginning any construction activity on the site. The system must comply with the requirements of Minnesota Rules 7080.0600. Planning Commission Summary - September 2, 2003 Detailed occupancy related requirements cannot be reviewed until complete plans are submitted. The owner and/or their representative shall meet with the Inspections Division as soon as possible to discuss plan review, permit procedures and fire suppression options. 7. Engineering Department conditions: Staff recommends that Type I silt fence be used along the northwesterly and southerly property lines. The applicant should be aware that any off-site grading will require an easement from the appropriate property owner. All disturbed areas are required to be restored with seed and mulch within two weeks of grading completion. Add the following City of Chanhassen latest Detail Plate Numbers: 5201, 5203, 5207, 5300 and 3001. Co The applicant is responsible to obtain and comply with all regulatory agency permits. d. On the grading plan add a benchmark. The applicant must submit detailed architectural plans for the club house and maintenance building that meet the design ordinance requirement. The applicant shall enter into a Site Plan Agreement and provide financial guarantees to insure compliance with the project. 10. Only one (1) monument sign may be permitted on the site. The total sign area shall not exceed twenty-four (24) square feet of sign display area, nor be more than five (5) feet in height. 11. The applicant is responsible to obtain and comply with a MnDot and Carver County permit. 12. Per MnDot's review memo dated September 2, 2003, the need for a net along TH 101 will be evaluated upon completion of the golf course. If it is determined that a net is needed, then the applicant will be required to install it. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Chairman Sacchet summarized the Planning Commission's concerns as the water issue. Directing engineering to further study how the water situation can be mitigated should the unfortunate circumstance arise that some wells get negatively affected. Staff should have a clear understanding how the State agencies deal with these type of issues to be proactive rather than reactive. The private drive to the south seemed quite unanimous that the neighbors in that area were not interested in this realignment and had some reservations about impacting the Halla property. A better solution for this drive can be found once further development occurs in that area, either on the Halla property or to the south. The Planning Commission would like to see Planning Commission Summary - September 2, 2003 some tree trimming where that drive comes out on 101 to maximize sight distance without having to do an actual realignment. The gravel drive to the bluff should be eliminated with clean-up of the bluff. PUBLIC HEARING: CONSIDER THE APPLICATION OF PATRICK AND ANGELA REQUESTING VARIANCES FOR THE CONSTRUCTION OF AN LOCATED AT 9203 LAKE RILEY BOULEVARD. SIMMONS ADDITION Kristen Wentzlaff presented the staff report on this item. Commissioner Claybaugh asked for clarification on the type and size of the house. Commissioner Slagle asked staff what action the Planning Commission had taken on the Suter's variance request, which is a couple doors away from this property. Pat Simmons explained the 7.2 square feet that encroaches into the setback. Commissioner Tjomhom asked the applicant to explain the hardship in this matter. Chairman Sacchet opened the public hearing. No one spoke and the public hearing was closed. After discussion the following motion was made. Lillehaug moved, Claybaugh seconded that the Planning Commission approves Variance g2003-12 to allow a 7 foot side setback on the north side of the property, with the following conditions: A building permit must be applied for within one year of approval of the variance or the variance shall become void. 2. The addition must be built per plans submitted on August 15, 2003. A Registered Land Surveyor shall examine the slope and determine if a bluff exists. If it is found that a bluff exists, the survey must incorporate the top, side, impact zone and bluff setback. 4. Show all existing easements within the property lines on the survey. Type III silt fence will need to be installed in the rear yard of the property to prevent excavated material from going into the lake. Show this on the survey. o Show where the excavated material for the new foundation will be placed. If the material will stay on site, proposed and existing contours are needed on the survey. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Planning Commission Summary - September 2, 2003 PUBLIC HEARING: CONSIDER A REQUEST FOR SUBDIVISION OF 1.56 ACRES INTO 2 SINGLE FAMILY LOTS WITH VARIANCES ON PROPERTY ZONED RSF, RESIDENTIAL SINGLE FAMILY AND VACATION OF A PORTIOAN OF SANTA FE TRAIL, LOCATED AT 7551 GREAT PLAINS BOULEVARD, ERNEST PIVEC, LAHAYE ADDITION. Public Present: Name Address Nancy Mancino Wyck Linder 7552 Great Plains Boulevard 7550 Great Plains Boulevard Sharmeen A1-Jaff presented the staff report on this item. Commissioner Feik asked for clarification on the driveway access off of the private drive. Commissioner Lillehaug asked staff to clarify condition number 11 on page 12 which says Lot 2 cannot use the same driveway access off of Great Plains Boulevard as the private street. Chairman Sacchet asked about the location of the catch basin, water connection for Lot 1, and the vacation. The applicant was not present to speak. Chairman Sacchet opened the public hearing. Debbie Lloyd, 7302 Laredo Drive asked about the street width of the private drive between the existing two oak trees. She also requested that condition number 10 include the terminology, the developer shall provide inspection reports to the city for the private street. Wyck Linder at 7550 Great Plains Boulevard who has lived in this area for 18 years, state he and his neighbors favored the hammerhead configuration of the road and the private street was owned by himself and one other neighbor, is 33 feet wide, not the 30 foot as mentioned. Chairman Sacchet closed the public hearing. After commission comments the following motion was made. Lillehaug moved, Feik seconded that the Planning Commission recommends approval of the preliminary plat for Subdivision g03-3 for LaHaye Addition for two lots and a variance to allow a double frontage lot as shown on the plans received August 15, 2003 subject to the following conditions: 1. Install sod in.all of the pavement removal areas. If grading material will need to be imported or exported to construct the lots and street, the applicant and/or the contractor must supply the City Engineer with a detailed haul route for review and approval prior to site grading. The new turnaround on Great Plains Boulevard shall be constructed to current city design standards with 28 foot wide pavement, B-618 curb and gutter and concrete driveway aprons. A minimum 30 foot wide drainage and utility easement is required over the public sanitary sewer line in the vacated road area. o Any grading or utility work outside of the property limits or right-of-way will require a temporary easement. Planning Commission Summary - September 2, 2003 6. Revise the grading plan as follows: o 11. 12. 13. 14. 15. Show the proposed grades for the private street and turnaround upgrades. Add a benchmark and legend to the plan. The legend should define all of the different line types, easements, silt fence, etc. Show all existing and proposed easements on the plans. Add tree preservation fencing around any and all trees to be saved. Show the existing storm sewer and culverts under the existing driveWays. Revise the utility plan as follows: Show the existing sanitary sewer line in Great Plains Boulevard. Show the existing watermains in Great Plains Boulevard and Frontier Trail. Add a legend to the plan. Label the existing size and type of pipe for both the sanitary and watermains. Show the existing storm sewer and culverts under the existing driveways. Add a catch basin at the low point in the turnaround with a storm sewer line that discharges just east of the proposed driveWay for Lot 2. The water service for Lot 2 will be coordinated with the City. The proposed private street upgrades shall include a 20 foot wide pavement, built to a 7 ton design, and a 30 foot wide private easement dedicated to the benefiting property owners. In order to save the two existing oak trees on each side of the private street, the street width may be narrowed in this area. The developer shall provide inspection reports for the private street to the City. Deleted. Detailed street construction plans and specifications in accordance with the City's latest edition of Standard Specifications and Detail Plates will be required for review and approval by the City Council at the time of final plat consideration. Since the street improvements will become owned and maintained by the City, the applicant must enter into a development contract with the City and provide financial security in the form of a letter of credit or cash escrow to guarantee construction of the public improvements. Permits from the appropriate regulatory agencies will be required, including but not limited to Watershed District, MPCA, etc. The site will be subject to one sanitary sewer and water connection charge for the new lot. The 2003 connection charges for both sanitary sewer and water are $4,513. The property is also subject to sanitary sewer and water hook-up charges for the new lot. The 2003 trunk utility hook-up charges are $1,440 per unit for sanitary sewer and $1,876 per unit for water. The 2003 SAC charge is $1,275 per unit. These charges are collected prior to the building permit issuance. Tree preservation fence shall be installed at the edge of the grading limits prior to any construction. Building official conditions: Planning Commission Summary - September 2, 2003 Final grading plans and soil reports must be submitted to the Inspections Division before building permits will be issued. Each lot must be provided with separate sewer and water services. Retaining walls over 4 feet high require a permit and must be designed by an engineer licensed in the State of Minnesota. 16. Fire Marshal conditions: An address monument sign shall he installed at the common driveway entrance where they split. Plans must be submitted to the Chanhassen Fire Marshal for review and approval. Also, if the address numbers installed on the houses are not visible from the common driveway, additional numbers will be required at the driveway entrances. These requirements are pursuant to Chanhassen Fire Department/Fire Prevention Division Policy #29-1992. Copy enclosed. 17. Storm water calculations should be submitted to demonstrate that the proposed subdivision maintains existing runoff rates and volumes. 18. Impervious surfaces should be minimized to the greatest extent possible due to the lack of storm water infrastructure. This includes the construction of Alternate A (Hammerhead Turnaround) instead of Alternate B (Complete Circle). 19. The bluff impact zone and bluff setback should be shown and labeled on the grading plan. 20. Based on the proposed developed area of 1.57 acres, the water quality fees associated with this project are estimated at $1,490 and the water quantity fees associated with this project are estimated at $3,686. The applicant will not be assessed for areas that are dedicated outlots. No credit will be given for temporary pond areas. At this time the estimated total SWMP fee, due payable to the city at the time of final plat recording is $5,176. 21. Approval of the subdivision is contingent upon the City Council approving the vacation of the right-of-way. 22. Full park and trail fees will be collected in lieu of land dedication for the newly created lot in the amount of $2,400. 23. Access to Lot 2 shall be prohibited off of Frontier Trail. All voted in favor and the motion carried unanimously with a vote of 7 to 0. PUBLIC HEARING: CONSIDER THE REQUEST FOR SUBDIVISION APPROVAL TO CREATE TWO LOTS ON 5.13 ACRES OF LAND AND SITE PLAN REVIEW FOR A THREE STORY, 89 UNIT HOTEL ON 3.01 ACRES WITH VARIANCES FOR SIGNAGE AND DESIGN STANDARDS LOCATED AT THE SOUTHEAST CORNER OF HIGHWAY 5 AND CENTURY BOULEVARD, PROPERTY ZONED PUD, STEINER CONSTRUCTION SERVICES, INC., AND STEVE SLOWEY, HOLIDAY INN EXPRESS. 10 Planning Conunission Summary - September 2, 2003 Bob Generous presented the staff report on this item. Commissioner Slagle asked staff to show where the trails are on this site. He suggested that the applicant address traffic flow between the hotel and Lot 1. Commissioner Papke had concerns with the traffic flow within the site. Commissioner Lillehaug asked if the city has switched to the new ADA requirement for trunk heated domes that MnDot has adopted and clarifications on easements. He addressed the traffic analysis and asked for the city's input. He stated you can throw this analysis out the window because staff agreed with a couple of them and didn't agree with all of them and the major conclusions here were every conclusion be implemented, not just one or two. Commissioner Feik asked for the location of the mechanical equipment. He stated he was uncomfortable with the wording of condition number 12, leaving it up to the property owners to decide if the intersection is safe and asked staff for clarification on the trail recommendation. Chairman Sacchet asked for clarifications on the site plan. Commissioner Slagle asked if staff felt the turning radius and the number and location of the parking stalls were adequate for the site. Phillip Baum, President of Steiner Construction Services spoke on behalf of the applicant. He stated they would like to see the signage as it's shown on the rendering and have it on the north and west elevations. Commissioner Slagle asked the applicant if there had been any consideration to the residents to the north in the design of the project. He stated they had not had discussions with those neighbors. Chairman Sacchet opened the public hearing. Debbie Lloyd, 7302 Laredo Drive who is in the hotel industry stated that the Holiday Inn Express product is really a great product and she feels the design is tremendous. The public hearing was closed. After commissioner comments the following motion was made. Feik moved, Claybaugh seconded that the Planning Commission recommends approval of the preliminary plat Subdivision g2003-13 as shown on plans prepared by Schoell & Madsen Inc., dated received August 1, 2003 and dated 7/01/03 respectively, based on the findings in the attached findings of fact and recommendation and subject to the following conditions: The development of the individual lots must comply with the Arboretum Business Park Development Design Standards. The developer shall be responsible for planning, engineering, and constructing the "wetland trail". The city shall compensate the developer full costs of trail construction plus a 10% design and construction management fee. Full trail fees shall be collected pursuant to city ordinance for all lots in the Arboretum Business Park 6t~ Addition. If the trail alignment is within property not owned by the City, then the developer shall dedicate a 20 foot wide trail easement centered on the trail alignment. Vacate the permanent roadway, drainage and utility easement on the southwest comer of the parcel and dedicate the public right-of-way, drainage and utility easement with the plat. o Public utility improvements will be required to be constructed in accordance with the City's latest edition of Standard Specifications and Detail Plates. Detailed construction plans and specifications will be required at the time of final platting. The applicant will 11 Planning Commission Summary - September 2, 2003 o 10. 11. 12. 13. 14. 15. 16. 17. also be required to enter into a development contract with the City and supply the necessary security in the form of a letter of credit or cash escrow to guarantee installation of the improvements and the conditions of final plat approval. Before building permit issuance, permits from the appropriate regulatory agencies must be obtained, including but not limited to the MPCA, Department of Health, Watershed District, MnDot, etc. A private storm sewer easement against Lot 1 must be obtained from the owners and recorded before the building permit issuance. The underlying property has been previously assessed for sewer, water, and street improvements. The remaining assessment due payable to the City is $137,272.40. This remaining balance may be re-spread against the newly platted lots on a per area basis. In addition, the sanitary sewer and water hookup charges will be applicable for each of the new lots. The 2003 trunk hookup charges are $1440 for sanitary sewer and $1876 for watermain. Sanitary sewer and watermain hookup fees may be specially assessed against the parcel at the time of the building permit issuance. The proposed sanitary sewer and watermains in the main drive aisle will be considered public utility lines since they will serve more than one lot. A minimum 35 foot wide public utility easement will be required over the public sewer and watermain. The end of the public sewer and watermain shall be at the property line between Lot 1 and Lot 2. Erosion control measures and site restoration shall be developed in accordance with the City's Best Management Practice Handbook (BMPH). Staff recommends that the City's Type II! erosion control fence, which is a heavy duty silt fence be used for the area adjacent to the existing wetland just south of the site. In addition, erosion control blankets will be required on the steep slopes on the site. The main drive aisle through the site will be a private street since it serves multiple lots. As such, the road must be a minimum of 26 feet wide, built to a 9 ton design and enclosed within a 40 foot wide private easement. A cross access easement must be obtained and recorded before building permit issuance. The developer must submit testing reports verifying that the driveway is built to a 9 ton design. A right-in/right-out driveway access onto Century Boulevard will be allowed. Prior to final plat approval, a professional civil engineer registered in the State of Minnesota must sign all plans. Storm water calculations should be submitted to ensure the downstream storm water infrastructure is sized adequately for the proposed development. Drainage and utility easements shall be provided over all existing and proposed storm water infrastructure. Private easement for the shared storm sewer must be obtained and recorded against the lots before building permit issuance. Erosion Control Note #4 should include straw mulch (MnDot Type I mulch) application with seed for stabilization. 12 Planning Commission Summary - September 2, 2003 18. Category 3 (straw or wood fiber) blanket should be applied following seeding in the proposed swale in the northeast comer of the site. 19. The silt fence used should be heavy-duty machine sliced silt fence, metal T-posts with 4 to 6 foot spacing. Existing vegetation should be conserved as much as practicable while installing and during construction. 20. The silt fence end in the southwest comer of the site should be angled up slope to inhibit water from flowing around the silt fence. 21. Inlet control is needed following installation of inlet structures. Inlet control methods will be varied before and after pavement of the parking lots. Before pavement, inlet protection could consist of heavy-duty mono-mono silt fence with 4 foot spacing of metal T-posts andl" rock around silt fence material. After paving of parking lots, mulch socks, sand bags or rock and wire could be used as temporary inlet control. 22. Based on the proposed developed area of 5.13 acres, the total SWMP fee, due payable to the City at the time of final plat recording is $51,772. 23. The owner/operator of the proposed development must apply for and receive the NPDES permit prior to beginning construction activities. 24. The applicant shall apply for and obtain a permit from Riley-Purgatory-Bluff Creek Watershed District and comply with their conditions of approval. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Feik moved, Papke seconded that the Planning Commission recommends approval of Site Plan #2003-8, plans prepared by Schoell & Madsen, Inc. and Lightowler Johnson Associates, Inc. dated received August 1, 2003, and dated 7/1/03 and revised 8/25/03 respectively, with a 15 percent variance from the 50 percent fenestration requirement to permit 35 percent fenestration on the northern building elevation on Lot 2, Block 1, Arboretum Business Park 6th Addition based on the findings in the attached findings of fact and recommendation and subject to the following conditions: The developer shall enter into a site plan agreement with the City and provide the stipulated. The developer shall record the final plat for Arboretum Business Park 6th Addition. The developer shall plant 13 overstory trees in and around the parking lot to meet minimum requirements. At least three grouping of overstory trees, with a minimum of three trees each, shall be located along the south curb line. The slope located along the southern and eastern property lines shall be left natural. The applicant will be allowed to mow along the parking lot and trail if necessary. 6. A revised landscape plan shall be submitted for city review and approval. 13 Planning Commission Sunmaary - September 2, 2003 o 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. Two landscape peninsulas shall be added, one in the northern parking lot and one in the southern parking lot. The developer shall install site furnishing including benches, bicycle racks, and tables. The internal sidewalk system shall be constructed to bring pedestrians from the public trails on the west and south sides into the site, and to the adjacent property to the west. All signs shall require a separate sign permit. Show the driveway dimensions on the site plan to read 26 feet in width and the access corner radius. Storm sewer design data will need to be submitted for staff review before City Council approval. Sanitary sewer and water hookup charges will be applicable for each of the new lots. The 2003 trunk hookup charges are $1440 for sanitary sewer and $1876 for watermain. Sanitary sewer and watermain hookup fees may be specially assessed against the parcel at the time of the building permit issuance. On the grading plan: Co Add storm sewer schedule. Add silt fence around proposed storm sewer line from MHI to the existing manhole. Revise the erosion control fence from Type II to Type III per city plate 5300. Show all proposed 2' contours. Show the pedestrian ramps at both sides of the access off Century Boulevard. Show all existing and proposed easements. Revise the flat elevation in the northeast portion of the parking lot. Revise the side slope to 3:1 maximum along the north side of Lot 2. On the utility plan: a° ° Show the public drainage and utility easement. Show the existing and proposed storm manholes rim elevations. Show the water and sanitary sewer services size, type and class. Relocate Sanitary MH3 to the property line between Lot 1 and Lot 2 where the public sewer line must end. All of the public watermain will be PVC C-900 pipe. Revise where necessary. Add all applicable City of Chanhassen latest detail plates. Show Century Boulevard existing street lights. Seed and mulch or sod the site within two weeks of grading. If dirt is required to be brought into or out of the site, provide a haul route for review and approval. Installation of the private utilities for the site will require permits and inspections through the City's Building Department. 14 Planning Commission Summary - September 2, 2003 20. Concrete driveway apron, per city detail plate 5207 is required at the proposed access point to the site. 21. The building must be protected with automatic fire sprinkler system. 22. The building plans must be prepared and signed by design professionals licensed in the State of Minnesota. 23. Five accessible parking spaces must be provided. 24. Accessible guest rooms and accessibility to recreation features must be provided in accordance with Minnesota State Building Code, Chapter 1341. 25. The building owner and/or their representative should meet with the Inspections Division to discuss plan review and permit procedures. 26. The plans were reviewed for general building code compliance only. A detailed plan review cannot be done until complete plans are provided. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Feik moved, Slagle seconded that the Planning Commission recommends approval of sign variance to permit signage on the western building elevation as shown on the renderings prepared by the applicant, based on the findings that it would be consistent with other hotels in the city and because it's more tasteful in the fact that it's not a cupola or an aperture onto the building but is incorporated into the building. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Sacchet: Should we summarize for council. Our concern is the access. That we put in a right- in/right-out, how we put it for the bank and the child care knowing that council has not accepted that before. We do have enough of a concern that we add this again so at this point it's properly considered. And other than that we support them to have signage on the west side as well because it' s much more acceptable than some of the other hotels we have in the city, in a similar situation. Any other aspects of summary that we want to add? APPROVAL OF MINUTES: Commissioner Feik noted the Minutes of the Planning Commission meeting dated August 19, 2003 as presented. Chairman Sacchet adjourned the Planning Commission meeting at 11:55 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim 15