2003 09 262.
3.
4.
5.
AGENDA
CHANHASSEN SENIOR COMMISSION
Friday, September 26, 2003
10:00 A.M. TO 11:30 P.M.
CHANHASSEN COUNCIL CHAMBERS
Approval of agenda.
Approval of minutes dated August 15, 2003.
Senior Center Expansion Update.
Update on Senior Center Activities.
Senior Commission Comments.
HLE
Adjournment
* The next Senior Commission meeting will take place on October 17, 2003.
SENIOR COMMISSION
REGULAR MEETING
August 15, 2003
Chairman Geving called the meeting to order at 10:00a.m.
MEMBERS PRESENT: Mel Kurvers, Jean Mancini, Bobbie Headla, Albin Olson, Dale
Geving, and Pat McGough.
MEMBERS ABSENT: Tom Faust.
STAFF PRESENT: Todd Hoffman, Park and Recreation Director, Sharmeen Al-Jaff,
Senior Planner.
APPROVAL OF THE AGENDA: Commissioner Headla moved, Commissioner
Mancini Seconded the motion to approve the agenda. All voted in favor and the motion
carried.
CITY HALL LOWER LEVEL EXPANSION: Hoffman reported an update on the
expansion. The Senior Commission was invited by Hoffman to attend the City Council
meeting on September 8, 2003 to discuss any issues related to the expansion.
UPDATE ON SENIOR ACTIVITIES: See attachment 1.
SENIOR COMMENTS: None.
Prepared and submitted by Sharmeen Al-Jaff, Senior Planner.
SENIOR COMMISSION
REGULAR MEETING
July 18, 2003
Chairman Geving called the meeting to order at 10:00a.m.
MEMBERS PRESENT: Mel Kurvers, Jean Mancini, Bobbie Headla, Albin Olson, Dale
Geving, and Pat McGough.
MEMBERS ABSENT: Tom Faust.
STAFF PRESENT: Todd Hoffman, Park and Recreation Director, Sharmeen A1-Jaff,
Senior Planner.
APPROVAL OF THE AGENDA: Commissioner Headla moved, Commissioner
Mancini Seconded the motion to approve the agenda. All voted in favor and the motion
camed.
CITY HALL LOWER LEVEL EXPANSION: Hoffman reported an update on the
expansion. The Senior Commission was invited by Hoffman to attend the City Council
meeting on September 8, 2003 to discuss any issues related to the expansion.
UPDATE ON SENIOR ACTIVITIES: See attachment 1.
SENIOR COMMENTS: None.
Prepared and submitted by Sharmeen A1-Jaff, Senior Planner.
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CITYOF
CHAN EN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www. ci.chanhassen.mn.us
To: Chanhassen Senior Commission
From: Sharmeen A1-Jaff, Senior Planner
Date: September 25, 2003
Re: Senior Center Expansion Update.
Attached are meeting minutes and proposed Senior Center Expansion plans. Staff
will discuss this information with the commission and carry their feedback to the
City Manager with a recommendation.
ATTACHMENTS
1. Meeting minutes dated September 19, 2003.
2. Memorandum from Matt Masica dated September 24, 2003.
3. Memorandum from Roxanne DeCoster dated August 14, 2003, revised
September 24, 2003.
4. Senior Center Expansion Layout.
The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
KKE Architects, Inc.
300 first avenue north
minneapolis, mn 55401
612/339-42OO
612/342-9267 fax
www. kke.com
minneapolis
newport beach
KK- iiTM
architects
Meeting Minutes
Project Name:
Project Number:
To:
From:
Date:
Subject:
Present:
Chanhassen City Hall Remodel
KKE 0307.1220.01
File, All Present
Matt Masica
09/19/03
Schematic Design Review Meeting
Todd Hoffman - City of Chanhassen
Todd Gerhardt - City of Chanhassen
Dale Geving - Senior Representative
Tom Faust - Senior Representative
__ - Senior Representative
Roxanne Decoster- KKE Architects
Matt Masica - KKE Architects
Number
1
Item
The following items were discussed as desirable for the kitchen
area of the new senior center space:
· A microwave
· A dishwasher
· A refrigerator
· Both upper and lower cabinetry to run the entire length
of the wall between the new senior center space and the
new conference room space.
· Tile near the countertop space is preferable for cleaning
purposes.
There was a discussion about the possibility of placing a door
between the new senior center space and the new conference
room but it was agreed that more countertop space and better
acoustical separation between these rooms would be more
desirable.
Action
Senior Coordinator Office
· Shelving and file storage space is needed.
· A Iockable drawer would be desirable in the senior
coordinator's office.
Furniture
· A mix of round and square tables with rolling casters
expanding the vision
Schematic Design Review Meeting
09/19/03
KKE 0307.1220.01
Page 2
Number
Item
·
would be desirable
Tables to seat 4 people comfortably; 6 would be
preferable
Tables need to be foldable to clear space for different
functions.
Chairs for the new conference room to be similar to the
conference room chairs at the new library.
Chairs for the new senior center space to be lightweight,
stackable and preferably with arms.
4
Misc. Items
· Eight copies of updated plans will be delivered to
Chanhassen City Hall CIO Sharmine to be distributed to
the senior commission for review at their Friday
meeting.
· Glenn Gauger from KKE Architects to contact Todd
Hoffman regarding potential reformatting the parameters
of the agreement and scope of the project
Action
Please review the above for errors and omissions. Notify this office immediately with
any comments or corrections. After 10 days of receipt, these minutes will become part
of the KKE main file.
Copy to:
KKE Architects, Inc.
300 first avenue north
minneapolis, mn 55401
612/339-4200
612/342-9267 fax
www. kke.com
minneapolis
newport beach
Memorandum
KK- TM
architects
Project Name:
Project Number:
To:
From:
Date:
Subject:
Chanhassen City Hall Remodel
KKE 0307.1220.01
Todd Hoffman
Matt Masica
9/24/03
Revised Preliminary Construction Estimate
Dear Mr. Hoffman,
Based on the attached drawings and description of the Chanhassen City Hall Project
KKE would estimate the following breakout of packages and their estimated associated
costs. These numbers have been revised to reflect changes made from a September
12, 2003 letter from Todd Gerhardt and from the September 19, 2003 schematic
design review meeting held at Chanhassen city hall.
Package No. 1 - General Construction
Demolition/Dumpster
Drywall
General Carpentry
Doors/Frames/Hardware
Glass/Glazing
Final Cleaning
General Conditions
Overhead/Fee
Total
$ 5,760
$ 20,300
$13,900
$ 7,450
$ 5,000
$ 1,150
$10,060
$ 6,150
$ 69,570
Package No. 2 - Mechanical, Electrical and Plumbing
HVAC/Plumbing
Electrical
Sprinkler
Total
$12,000
$16,400
$ 1,200
$ 29,600
expanding the visiom"
Todd Hoffman
9/24/03
KKE 0307.1220.01
Page 2
Package No. 3 - Finishes
Acoustical Ceiling
Millwork
Carpet/BaseNCT
Painting/Decorating
Appliances
Projection Screens
Total
Total construction package cost
Other Costs:
Furniture
See attached Furniture Opinion of Probable Cost for breakdown
Total $
Architects Fees
Total $
$ 5,600
$10,900
$17,250
$ 7,190
$ 2,800
$ 3,000
$ 46,740
$145,910
50,390
10,300
Total Revised Estimated Project Cost
$ 206,600
KKE Architects, Inc.
300 first avenue north
minneapolis, mn 55401
612/339-4200
612/342-9267 fax
www. kke.com
minneapolis
newport beach
Memorandum
KK- TM
architects
Project Name:
Project Number:
To:
From:
Date:
Subject:
Chanhassen City Hall Remodel
KKE 0307.1220.01
MJM
Roxanne DeCoster
14 August 03, Revised 9/24/03
Furniture Opinion of Probable Cost
This opinion is based on revised drawings and meeting 9/18/03:
Description of Product
Quan Unit Price Extended
Cost
MULTI USE ROOM
Stackable, upholstered, w/arms, wood legs 42 $250/ea 10,500
Table, laminate top, wood edge, casters, flip top, 42" x 42"
4 500/ea 2,000
Table, laminate top, wood edge, casters, 42"x 42", drop leaf, opens to 60"dia
6 1,100/ea 6,600
Sign-in table, 24" x 48", casters 1 500lea 500
COORDINATORS OFFICE
Desk 1 700/ea 700
Safe 1 100/ea 100
Desk Chair 1 300/ea 300
File - 2 drawer 1 400/ea 400
CONFERENCE ROOM
Wood leg, stackable
Caster based chair, mid back
Conference Table (3 sections)
Desk for note taking
Poduim
12 400/ea 4,800
17 500/ea 8,500
1 10,000/ea 10,000
1 800/ea 800
1 600/ea 600
Sub total
$45,800
10% contingency
4,580
TOTAL
$50,390
expanding the visions"
MJM
14 August 03, Revised 9/24/03
KKE 0307.1220.01
Page 2
Includes freight and installation.
Does not include tax.
Copy to:
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