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3. 2013 Picnic Reservation Fees CITY OF MEMORANDUM CHANHASSFN TO: Todd Hoffman, Park & Recreation Director 7700 Market Boulevard FROM: Jerry Ruegemer, Park & Recreation Superintendent PO Box 147 Chanhassen, MN 55317 DATE: November 27, 2012 Administration Phone: 952.2271100 SUBJ: 2013 Picnic Reservation Fees Fax: 952.2271110 Building Inspections The Park & Recreation Commission reviewed the 2012 picnic season at their Phone: 952.2271180 October 23 meeting. The commission discussed revenues, reservation categories, Fax: 952.2271190 customer types, and other related items. Engineering At this meeting, the commission will review picnic fees for the 2013 season. Phone: 952.2271160 Fax: 952.2271170 Although the Park & Recreation Commission may choose to raise or lower fees, staff recommends that the fees remain at the same level as 2012. Finance Phone: 952.2271140 RECOMMENDATION Fax: 952.2271110 Park &Recreation Staff recommends that the 2013 group picnic reservation fees remain at the same Phone: 952.2271120 level as 2012. The commission's recommendation will be forwarded to the city Fax: 952.2271110 council as a part of their annual review of all license fees. Recreation Center ATTACHMENT 2310 Coulter Boulevard Phone: 952.2271400 1. 2012 Picnic Reservation Fees Fax: 952.2271404 Planning & Natural Resources Phone: 952.2271130 Fax: 952.2271110 Public Works 7901 Park Place Phone: 952.2271300 Fax: 952.2271310 Senior Center Phone: 952.2271125 Fax: 952.2271110 Web Site www.ci.chanhassen. mn. us g: \park \jerry\picnics \picnic reservation fees 2013.docx Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow CHANHASSEN PICNIC INFORMATION City of Chanhassen, 7700 Market Blvd., P.O. Box 147, Chanhassen, MN 55317 952- 227 -1121 LAKE SUSAN PARK SHELTER • Available May 1— September 30 • Accommodates 50 -200 • Group receives exclusive use of the shelter area. All other ' park facilities are subject to use by the general public. ; �' p J Y g p Vn�c . Amenities -00�i r 747— Pa zvow ' , .. 25' x 45' covered shelter with stone fireplace and lights, electrical outlet, water spigot, bathrooms, picnic tables, trash receptacles, play area, sand volleyball court, ball field, basketball court, tennis courts, fishing pier and boat access. LAKE ANN PARK LAKESIDE PAVILION - • Available May 1 — September 30 }► • Accommodates 25 -175 • Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general public. ,, ; .. . j —y Amenities i , 40' x 40' covered shelter has lights, electrical outlets, access fi g , 6. , ■ an } to water, bathrooms, ball fields, play areas, grills, trash It t S4 ** receptacles, swimming beach, boat access, fishing pier, boat --- „ rentals, concessions, tennis court, and bird's eye view of Lake Ann. LAKE ANN PARK HILLTOP SHELTER • Available May 1 — September 30 • Accommodates 100 -400 • Group receives exclusive use of the picnic shelter area. All other park facilities are subject to use by the general public. Amenities 50' x 100' covered shelter with lights, electricity, picnic tables, grills, trash receptacles, portable restrooms, water spigot, ball fields, play areas, swimming beach, fishing pier, boat access, boat rentals, concessions, and tennis court. Group Reservation Rates for all Picnic Areas (all fees include tax) TYPE MON. — THURS. FRI. — SUN. Resident $100 $125 Resident School $45 $50 Non - Resident $200 $250 Non - Resident School $100 $150 Refundable Damage Deposit $200 Non - Profit /Senior Group Discount 25% MEMORANDUM TO: Todd Hoffman, Park & Recreation Director CITY FROM: Jerry Ruegemer, Recreation Superintendent CHANHASSEN 7700 Market Boulevard DATE: October 23, 2012 PO Box 147 Chanhassen, MN 55317 SUBJ: 2012 Picnic Site Evaluation Administration The 2012 picnic reservation season was another good one, with paid picnic Phone: 952.2271100 reservations totaling 113. The picnic sites hosted family reunions, weddings, Fax: 952.2271110 anniversaries, graduations, birthdays, baptisms, school, and company parties. Building Inspections The most popular site is the Hilltop Shelter at Lake Ann, second is the Lakeside Phone: 952.2271180 Pavilion at Lake Ann, and the Lake Susan Shelter is third. The 113 reservations Fax: 952.2271190 generated $14,000 in revenue, which is an increase over 2011. These paid Engineering reservations resulted in the city hosting over 11,000 picnickers. Many other Phone: 952.2271160 picnics take place weekly at all locations, as some groups choose not to make a Fax: 952.2271170 reservation. We are pleased that the community is utilizing the picnic facilities Finance for multiple programs, special events, camps, and picnics. Phone: 952.2271140 Fax: 952.2271110 Attached is a summary of all picnics held in 2012, including reservation Park & Recreation categories, facility breakdown, the type of customer making the reservation, and Phone: 952.2271120 the day of the week reserved. This information is needed to review future Fax: 952.2271110 facility improvements, fee structures, and operational procedures. Recreation Center 2310 Coulter Boulevard Upon completion of every picnic, staff sends out evaluation forms seeking Phone: 952.2271400 Fax: 952.2271404 information from park users. The information collected is largely positive with comments relating to facility processes and fees. Staff reviews all comments Planning & and works together to address any concerns or issues our customers may have. Natural Resources Phone: 952.2271130 Picnic evaluation forms have been included in the Administrative Section in Fax: 952.2271110 your packets throughout the summer. Public works On October 8 the city council acted to rename the Hilltop Picnic Shelter to the 7901 Park Place Phone: 952,2271300 Al Klingelhutz Memorial Pavilion. The city's website has already been updated Fax: 952.2271310 to reflect this change. Staff will be helping coordinate a dedication ceremony in Senior Center the spring of 2013. Phone: 952.2271125 Fax: 952.2271110 The 2012 picnic reservation season was very successful, with the overwhelming Web Site majority of our guests having a positive experience. Staff will continue to look www.ci.chanhassen.mn.us for ways to improve our procedures and facilities to ensure our customers have a good experience and seek to return in the future. g: \park \jerry \picnics\2012 picnic reservations\season evaluation 10- 23- 12.docx Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow 2012 Picnic Reservation Categories Lakeside Pavilion Mon Tues Wed Thurs Fri Sat Sun Total Resident 1 2 2 3 3 9 10 30 Resident School Dist 112/276 0 0 1 2 0 0 0 3 Non - Resident 0 1 1 1 0 3 1 7 Non - Resident School District 0 0 0 0 0 0 0 0 Total 40 Lake Susan Shelter Mon Tues Wed Thurs Fri Sat Sun Total Resident 1 2 0 3 1 8 0 15 Resident School Dist 112/276 2 1 2 1 2 0 0 8 Non - Resident 0 0 1 1 1_ 1 0 4 Non - Resident School District 0 0 0 0 1 0 , 2 Total 29 Hilltop Shelter Mon Tues Wed Thurs Fri Sat Sun Total Resident 2 1 2 2 2 10 9 28 Resident School Dist 112/276 0 0 0 1 0 0 1 2 Non - Resident 0 1 2 4 1 4 2 14 Non - Resident School District 0 0 0 0 0 0 0 0 Total 44 113 Total Picnics Paying Fees g: \park \jerry \picnics\2012 picnic reservations \picnicreservationcategories 12.doc Picnic Categories by Location Hilltop Shelter Family Reunions 8 Community Group 12 Company 8 School Group 4 44 Total Graduation Party 6 Birthday Party 2 Wedding 4 Lakeside Pavilion Family Reunions 12 Community Group 5 Company 8 School Group 4 40 Total Graduation Party 5 Birthday Party 4 Wedding 2 Lake Susan Shelter Family Reunions 7 Community Group 3 Company 5 School Group 7 29 Total Graduation Party 4 Birthday Party 2 Wedding 1