2. 2013-2014 Lake ann Beach Lifeguard Contract MEMORANDUM
TO: Todd Hoffman, Park & Recreation Director
FROM: Jerry Ruegemer, Recreation Superintendent
CITY OF DATE: February 26, 2013
CHANHASSEN SUBJ: 2013 -2014 Lake Ann Beach Lifeguard Contract
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317 PROPOSED MOTION
"The Park & Recreation Commission recommends that the City Council
Administration approve a two -year contract with Minnetonka Public Schools ISD 276
Phone: 952.227.1100 for Lake Ann Park Beach Lifeguard Services in the amount of $28,566
Fax: 952.227.1110 g
per year."
Building Inspections
Phone: 952.227.1180 Approval requires a simple majority vote of the commission.
Fax: 952.227.1190
The City of Chanhassen contracts with Minnetonka Public Schools ISD 276 for the
Engineering
provision lifeguard services Lake Ann Park. The and ISD 276 have
Phone. 952.227.1160 p on o g ces at nn e city
Fax: 952.227.1170 worked together and developed a two -year contract format that has been used since
2007. The city council has endorsed the concept of a multi -year contract.
Finance
Phone: 952.227.1140 The 2012 contract was based on:
Fax: 952.227.1110
Park & Recreation 26 hours /day x 72 days = 1,872 hours per season
Phone: 952.227.1120 Hours: 11 am — 7 pm daily
Fax: 952.227.1110 Dates: June 9 through August 19
Recreation Center Attached is an illustration of how the 26 hours per day broke down by the number of
2310 Coulter Boulevard lifeguards on duty and the hours of coverage per day. The total annual contract
Phone: 952.227.1400 amount was $27,529 in 2012. The same level of service would cost $32,292 in
Fax: 952.227.1404
2013.
Planning &
Natural Resources Also attached is a list of options developed by Minnetonka Public Schools
Phone: 952.227.1130 ISD 276 for the 2013/2014 contract. Staff reviewed the various options and is
Fax: 952.227.1110 recommending approval of Option D. This option reduces the hours from 26 to 23
daily, while the number of days the beach is open remains at 72. The proposed new
Public Works contract amount is $28,566, a 3.6% increase over 2012. This amount is included in
7901 Park Place
Phone: 952.227.1300 the 2013 Lake Ann Operations Budget (1540).
Fax: 952.227.1310
Mr. Ben Bartell, Director of Minnetonka Aquatics will attend Tuesday's meeting to
Senior Center review the options and answer the commission's questions.
Phone: 952.227.1125
Fax: 952.227.1110 ATTACHMENTS
Web Site
www.ci.chanhassen.mn.us 1 Lake Ann Lifeguard Coverage.
2. Lifeguard Service Proposal Options
g: \park \ferry \lifeguards \proposed 2013 contract prc memo 2- 26- 13.docx
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
2012 Lake Ann Lifeguard Coverage
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City of Chanhassen Beach Options 2013
One Year Contract Two Year Contract
Option A: 65 days Option A: 65 days
26 hrs/day x 65 days = 1,690 hours 26 hrs/day x 65 days = 1,690 hours
Total hours: 1,690 x $17.75 = $29,997.50 Total hours: 3,380 x $17.25 = $58,305 ($29,152/yr)
Option B: llam - 6pm Option B: 11am - 6pm
23.5 hrs/day x 72 days = 1,692 hours 23.5 hrs/day x 72 days = 1,692 hours
Total hours: 1,692 x $17.75 = $30,033 Total hours: 3,384 x $17.25 = $58,374 ($29,187/yr)
Option C: 11am - 6pm AND 65 days Option C: llam - 6pm AND 65 days
23.5 hrs/day x 65 days = 1527.5 hours 233 hrs/day x 65 days = 15273 hours
Total hours: 1572.5 x $17.75 = $27,113 Total hours: 3,055 x $17.25 = $52,699 ($26,34L9/yr)
Option D: 12pm - 6:30pm Option D: 12pm - 6:30pm
23 hrs/day x 72 days = 1,656 hours 23 hrs/day x 72 days = 1,656 hours
Total hours: 1,656 x $1735 = $29,394 Total hours: 3,312 x $17.25 = $57,132 ($28,566/yr)
Option E: 12pm - 6:30pm AND 65 days Option E: 12pm - 6:30pm AND 65 days
23 hrs/day x 65 days = 1,495 hours 23 hrs/day x 65 days = 1,495 hours
Total hours: 1,495 x $18.00 = $26,910 Total hours: 2,990 x $17.25 = $51,578 ($25,789/yr)
Option F: Drop 1 day/week (example: Monday) Option F: Drop 1 day/week (example: Monday)
26 hrs/day x 62 days = 1,612 hours 26 hrs/day x 62 days = 1,612 hours
Total hours = 1,612 hours x $17.75 = $28,613 Total hours: 3,224 x $17.25 = $55,614 ($27,807/yr)
Notes: Hourly rate is based on total number of hours. Two Year Contract increases total hours, resulting
in a lower hourly rate.
Safest Place to cut hours is early in the day.