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3. 2012 Park & Rec Annual Report CITY OF MEMORANDUM CHANHASSEN TO: Todd Hoffman, Park & Recreation Director 7700 Market Boulevard FROM: Jerry Ruegemer, Recreation Superintendent PO Box 147 Chanhassen, MN 55317 DATE: March 26, 2013 Administration SUBJ: 2012 Park & Recreation Annual Report Phone. 952.2271100 Fax. 952.2271110 Staff has completed the 2012 Park & Recreation Annual Report. The report Building Inspections Phone: 952.2271180 identifies accomplishments and information relating to all divisions within our Fax: 952.2271190 department. The information is used to evaluate performance in order to deliver quality programs, facilities, and customer service to the Chanhassen community. Engineering Phone. 952 2271160 Highlights of 2012 are listed below: Fax. 952 2271170 Finance Chanhassen Senior Center Phone 952 2271140 • Ladies Tea: Fashion Through the Decades Fax 952 2271110 • E- Books: There's an App for That • Details with the Deputies Park & Recreation • Travel Shows Phone 952 2271120 • Special Events: An Evening with the Mayor, December Holiday Party, Fax 952 2271110 Taps and Apps, Author's Journey, Valentine Delight Recreation Center • Health & Wellness: EnhancedFitness, Maintain Your Brain, Hula 2310 Coulter Boulevard Hooping Fun, Pickleball Sampler Phone 952 2271400 • Meals on Wheels: 3,817 meals delivered, 486 volunteer hours, and Fax 952 2271404 4,672 miles driven to deliver meals Planning & Natural Resources Chanhassen Recreation Center Phone: 952.227.1130 • Invested $10,511.88 in three new Life Fitness strength machines Fax: 952.227.1110 • Offered 62 adult programs that resulted in $22,464.62 in revenue • Received an $800 grant to introduce pickleball Public Works 7901 Park Place • Hosted an Artisan Fair with 36 exhibitors and over 1,000 visitors Phone: 952.227.1300 Fax: 952.227.1310 Chanhassen Rec Center Sports • Offered 41 sports sessions with over 814 participants. Increased number Senior Center of sessions by 13 Phone: 952.2271125 • Generated revenue of $33,906, with a net profit of $12,964; an increase Fax: 952.227.1110 in revenue of over $4,900 from 2011 Web Site • Developed a brand new Rec Center Sports Logo www.a.chanhassen mn us • Increased marketing techniques which increased enrollment P r.....M ..... l.........._14.. i.... l :6.. r)....,:.J:.... J... T..A...,.....J DInnn.nn Snr Tmm�rrn... Mr. Todd Hoffman March 26, 2013 Page 2 Youth Programs • Offered over 250 programs with over 3,000 participants ranging from birth to age 17 • Summer Discovery Playground Program featured 22 sessions with 405 participants • 116 children received their American Red Cross Babysitter and Safe on My Own training certificates Adaptive Recreation • Program offerings include social clubs, special events, holiday parties, and dances • REACH for Resources helped train playground seasonal staff to identify and help children with disabilities in our programs • REACH for Resources hosted their annual picnic at Lake Susan Park • Served 22 children and adults Adult Athletics • 43 softball teams with over 650 individuals participated • Softball revenues totaled $21,941 Community Events • Annual Sponsorship Program: 60 sponsors contributed $29,571 • Over 54,000 people participated and enjoyed our special events Facilities • Warming houses were open 28 days during the season due to poor ice conditions • Skate Park attendants recorded 6,030 users while on duty • 26,000 swimmers enjoyed Lake Ann Beach while lifeguards were on duty • There were 63 days above 80 degrees for the beach season • 113 pavilion/shelter rentals, which generated $14,000 in revenue Aquatic Invasive Species • Created and implemented an AIS program Park Maintenance • Maintained 101 miles of pedestrian trails • Developed a winter /summer maintenance schedule g \park \annual report\2012 \prc report 3- 26- 13.docx Mr. Todd Hoffman March 26, 2013 Page 3 Park Improvements • Graded, seeded, and asphalted trail /basketball court in Riley Ridge Park • Depot was painted by the Volunteers of America • Three outdoor pickleball courts were striped at the Rec Center • Tennis court improvements were made at Lake Susan, Meadow Green, North Lotus and South Lotus Lake Parks • Bandimere Disc Golf Course was completed • Skate Park and Hockey Rink improvements at City Center Park Partnerships • Maintained more than 70 partnerships that involved all divisions of our department Capital Improvements Projects • Eight (8) project items ranging in cost from $10,000 to $633,000; totaling $1,268,000 g: \park \annual report\2012 \prc report 3- 26- 13.docx . .. , • , ,c - 4 .. ..''' - ,- ..e. 6 > V • Iii, ' ‘7.4. 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'41ktit ". 41 H A ._ N , p k & R • • ANNUAL REPORT . _ 2 0 1 2 CITY OF CHANHASSEN .• 0 c Fast Facts Table of Contents 503 Acres Open Space in 14 Park Preserves Mission Statement 1 24 Neighborhood Parks Organization Information 1 1.5 Tennis Courts Organizational Flow Chart 2 3 Fishing Piers Park & Recreation Commission 3 8 Outdoor Skating Rinks Senior Center 4 5 Swimming Beaches Recreation Center 8 12 Community Events Rec Center Sports 14 1 Disc Golf Course Youth Programs 15 4 Community Parks Adaptive Recreation 17 1 Off -Leash Dog Park Adult Athletics 18 9,500 Sr. Center Participants Community Events 19 101 Miles of Trails /Sidewalks Facilities 23 5,500 Skate Park Visitors Aquatic Invasive Species 28 2,425 Trees in Mowed Areas Park Maintenance 29 619 Watercraft Rentals Partnerships 31 30 Canoe Rack Rental Spots Park Improvements 39 46 Athletic Fields Capital Improvement Program 40 3 Boat Launches 26 Playgrounds 401 Acres of Parkland 4,133 Meals on Wheels Delivered 250 Park Programs Offered 27,000 Swimmers at Lake Ann 12,500 Picnic Facility Users 4 Park Shelter Buildings Park and Recreation Department Mission The quality and number of recreational facilities in a community directly contributes to its quality of life. For this reason, the City of Chanhassen places strong emphasis on parks, open space, trails and recreation. Mayor and City Council Park & Recreation Commission Tom Furlong, Mayor Jeff Daniel, Chair January -March Vicki Ernst Cole Kelly, Chair April- December Denny Laufenburger Steve Sharfenberg, Vice Chair January -March Jerry McDonald Tom Kelly, Vice Chair April- December Bethany Tjornhom Elise Ryan January- December Peter Aldritt January- December Brent Carron January- December Jim Boettcher April- December Administration City Manager Todd Gerhardt Park & Recreation Director Todd Hoffman Recreation Superintendent Jerry Ruegemer Recreation Supervisor Mitch Johnson Recreation Center Manager Jodi Sarles Senior Center Coordinator Sue Bill Maintenance Park Superintendent Dale Gregory Park Foreman Dean Schmieg Park Keeper /Light Equipment Operator- Downtown Charlie Eiler Park Keeper /Light Equipment Operator- Downtown Brad Morse Heavy Equipment Operator Jim Theis Park Laborer /Light Equipment Operator Jerry Chalupsky Park Laborer /Light Equipment Operator Rob Heinen 1 Organizational Chart Park & Recreation Department - City of Chanhassen (Park and Recreation Commission City Council City Attorney I I City Manager I I Park & Rec Director Recreation Recreation Center Senior Center Superintendent I Manager ! Coordinator Park Superintendent' Seasonal Recreation *Rec Center Sports Dance Facility Park Laborer/ Staff (5) Supervisor Coordinator Coordinator (1) Supervisors (9) Volunteers Park Foreman Lt. Equip Operator Downtown I *Rec Center Sports Seasonal Rec Sports Dance Heavy Equipment Park Laborer/ Coordinator Staff (32) Staff (3) Instructors (4) Operator Lt. Equip Operator Downtown Rec Sports Seasonal Seasonal Staff (3) 1 Laborers (11) Laborers (4) I I Park Laborer/ Equipment Operator , (2) * Co- Supervised by the Rec Center Manager and the Recreation Supervisor 2 Park & Recreation Commission * i ( 441 0- I i V ' H ,., ` ya / 0 I , , ice' phi ., r its: Left to Right: Peter Aldritt, Brent Carron, Jim Boettcher, Cole Kelly, Steve Scharfenberg, Elise Ryan, Tom Kelly The Park & Recreation Commission acts as an advisory board to the City Council, reviewing all recreation, leisure, and park - related issues. These issues include park development and implementation of the Recreation Section of the City's Comprehensive Plan. Chanhassen Senior Center The Chanhassen Senior Center is located on the lower level of city hall and offers programs, activities and services for people 55 and older. Our mission is to establish a setting which is inviting and improves the quality of life and use of leisure time for older adults. The service area is primarily Chanhassen, but we always welcome participants from surrounding communities. -- • • - • • i 1 l'Arl' . • - - • 020 Ilk -...... - . , ors" " . "Pr! wrierc :iii 4 -e* ' 1 1 11 :0 1 0 " I F 0114 V 110, 44"' 4s -e.... , i • ,, ,,, w , , s *., : .:4 ... .... ,u, 0.,...., • 0 4 - . il s 1;,11,1: A66. A, 1 A A . • . i , i pi 1111011111111111111.1111. "It Ai 7 :411 111 W 1 as . , ? lois toll it 0 7: . 7 ; , ,, ..' .........,„,„.. , ". V i 1 :„," ._ ?' ' 1 . _ J h %. . ■ .4 1 4 * A , I i • li e d.--.~411110.- p f • , , IPS, ■ . ykrs ----• a : . * .., ^1 ' i II • ■ 111115"1400.1 Wr, ■ ., I e 'w•• 1 7ri ' i 1 k . • i 0 .. i . ......, .." h . O il' . i 4 ; „ - i ,... 4. _ i• • ... A , . , . i _41 It 44. : 1 .... I The Senior Center hours of operation are Monday - Friday from 9:00 am - 4:00 pm with special programs offered in the evening and some weekends. The Chanhassen Senior Center has been providing service to seniors since July 4, 1992, and has gained a reputation for being a leader in senior services and addressing issues that seniors face in our community. The Senior Center is staffed by a part-time coordinator. A Senior Advisory Board meets monthly and advises the coordinator on programs and services. Volunteers provide weekly office assistance and support daily programs and special events. There is no annual membership fee at the Senior Center. A program fee and /or activity fee is charged to cover program costs and materials. Additional revenue is generated by daytime rental of the Senior Center, the coffee fund, the recycled greeting card program, memorial gifts and program sponsorship donations. The total revenue for the Senior Center was $34,440 ($33,190 in general revenue and donations of $1,250), with expenses of $26,709. The Senior Center and its programs are marketed throughout the community in a variety of ways. The primary points of marketing are the City of Chanhassen website, the Chanhassen Connection (quarterly), the Senior Connection (quarterly Senior Center newsletter), and the weekly Senior News column in the Chanhassen Villager. Additionally, program information is sent to area churches, the Chanhassen Library, Chanhassen senior housing buildings, the Sun - Sailor Newspaper, Schools of Eastern Carver County Community Education office, local cable television channel, and most importantly, word of mouth. Senior Center Programs Leisure and Educational Classes and Programs are offered regularly to provide current information, meet the interests of older adults, and fulfill their desire for lifelong learning. In 2012, 723 people participated in 42 classes and programs. They included: AARP 55 Alive Defensive Driving; Augsburg College of the Third Age (Jerusalem City of God, Lessons from Nature, Lenten Theme Through An Artist's Eyes, Reflections on the Morality of War); Holiday Floral Design; Spring Floral Design; Details with the Deputies; Reading Food Labels: How to Be a Savvy Shopper; Veterans Information Briefing; Learn to Knit; Tablets: What Are They and What Can They Do ?; Ebooks; There's An App for That; Brain Storming Fun; Senior Cribbage Tournament; Grand Times Together (intergeneration program); Senior Surf Days Computer Instruction. Weekly and Monthly Activities are offered throughout the year and include: Bridge, Bingo, Recycled Greeting Card Program, CHAN -o- laires Chorus, Cribbage, Details with the Deputies, Foot Care Clinic, Friday Cards & Games (500, Hand & Foot), Happy Hands Knitting, Health Insurance Assistance, Meals on Wheels, Nintendo Wii, Woodcarving, and Women's Club. In 2012, 7,946 people attended these activities. Special Events are offered throughout the year and include: An Evening with the Mayor; December Holiday Party, Christmas Tea; Annual Lake Ann Picnic; Ladies Tea: Fashion through the Decades: Tapps and Apps; Author's Journey; and Valentine Delight. 5 Passport to the World and Lunch Encounter Programs offer monthly themed lunches and entertainment and included: Iceland; Israel; St. Patrick's Day Lunch — Irish Fun Facts; Oktoberfest Fun Celebration; History of Big Island; and Images of Carer County. 761 people attended these events. Health and Wellness: Senior - specific health and wellness programs and services are offered throughout the year to meet the needs of our older adult population. Programs are offered at the Senior Center and Recreation Center. EnhanceFitness is a low impact exercise class. Health and Wellness programs offered included Anyone Can Fall, Living Well with Arthritis, Skin Cancer, Insomnia, Maintain Your Brain, CarFit, Medicare 2013 Part D Update, Open Swim at the AmericInn, Foot Care Clinic, and Health Insurance Assistance. In 2012, a coordinated effort was made to offer additional fitness classes and activities which included Line Dancing, Pickleball Sampler, Pickleball, Tennis Clinic, Hula Hooping Fun, Zumba Gold, and Enhanced Fitness. 618 people participanted in these programs. Nutrition Programs: The CAP Agency Senior Nutrition Program offers the Meals on Wheels and Congregate Dinning programs. • Congregate Dining provides hot, nutritious meals served Monday through Friday at the Senior Center for persons age 60 and older. The program requests a $3.75 contribution, but no one is denied a meal if they are unable to pay. 401 meals were served. • Meals on Wheels offer a hot, nutritious, home delivered meal to Chanhassen seniors in need. The service is available Monday through Friday to seniors age 60 and older. The program asks for a contribution of $3.75, but no one is denied a meal if they are unable to pay. 3,817 meals were delivered, 486 volunteer hours and 4,672 miles were driven in delivering meals. Trips: Day trips occur on a monthly basis and include travel to theatres, landmarks, community casinos, restaurants, and museums. One -day trips are offered jointly with The Chaska Lodge and Eden Prairie Senior Center and Victoria Park and Recreation Department. 385 people traveled on 18 day trips. Senior Center Clubs and Activities: A variety of clubs offer a format for participants to share common activities and interests: • Women's Club meets regularly on the second Monday of the month from 9:30 —11 am. This energetic group of ladies enjoys interesting speakers, crafts, special group outings, community volunteer opportunities and help with Senior Center special events. Women's Club members meet on the fourth Mondays of the month to make cards for the recycled greeting card program. There are 20 members. • Book Club meets the fourth Monday of the month from 1:00 - 2:30 pm at the Senior Center. The group consists of 17 members and has lively discussions of new and classic books. 6 • Bridge Club meets every Monday from 12:30 - 3:30 pm to enjoy 24 hands of party bridge. All levels of players are welcome. There are 85 members. • Cribbage meets on the first and third Friday from 1:00 - 3:00 pm. Six games are played with prizes awarded to the top three point holders. There are 20 people who play with an average of 4 -6 players per table per week. • Friday Fun and Games meets on Fridays from 9:30 - noon. People drop in to play a variety of card and board games of their choice. 6 -10 people attend regularly. • Happy Hands Knitting meets on the 2 and 4th Wednesday of the month and approximately 6 -8 women participate. The women knit for leisure as well as knitting hats, mittens, and scarves for various charities. • Woodcarving is a mixed group of 26 men and women that meet every Wednesday and Friday from 9:00 - 11:30 am. Novice and experienced carvers join together to practice their skills, learn new techniques, and socialize with others who share their love of woodcarving. Youth are often invited to work along -side a skilled woodcarver on a specific project or technique. A woodcarving workshop is located in the lower level of the City Hall building. • CHAN- o- laires Chorus is a mixed group of 35 men and women who meet every Tuesday (Sept. -May) from 12:30 - 2:15 pm. Throughout the year, the group sings at various retirement facilities, special events, nursing homes /assisted living homes, and community events. The Senior Center Advisory Board advises and makes recommendations to the coordinator on matters relating to social, recreation and educational programs and classes at the Senior Center. The board consists of eight members who are elected and serve a two -year term. I A representative from the Senior -- -- Commission attends the monthly meetings. Intergenerational Programs: The Grand ' � 1 Times Together program offers special holiday - themed programs for grandparents and grandchildren. In 2012, Grandparent & Me Bingo was introduced and was held at the r Lake Susan Park Shelter. Senior - Commissioner and Senior Advisory Board members participated in the Bluff Creek Elementary School "Focus Friends Story Collecting Tea" with the 4 and 5th grade class. Recreation Center Manager Jodi Sarles and Senior Center Coordinator Susan Bill plan and promote these activities. 7 r b , �- ;'; • 1 _•r . r Chanhassen Recreation Center ' .v.....-.-__41 Of' I V ! 41* - , +; - ' ,-: I , 1 ;:::, ..- ' ' 'I • ) vr -,■ A t - k - - ___...— 4 ).., " , % . . ,, _„ . _ .. , _ i, - -1•44•11 - ...,, 4 - am , . trak... , .., : * - 0 ., . The Chanhassen Recreation Center is located at 2310 Coulter Boulevard, on the east side of Bluff Creek Elementary School. The mission of the Chanhassen Recreation Center is to offer quality, affordable fitness and recreational opportunities that meet the needs and interests of the Chanhassen community. The Rec Center also provides program and meeting space for government and school activities as well as rentals for the community. 8 The Chanhassen Recreation Center is a multi - purpose facility that allows for a wide range of sports and fitness activities, tournaments, leisure programs, meetings and party rooms. It also serves as a key information and registration site for the city parks and recreation programs. The Chanhassen Rec Center has been offering programs and rentals since the building opened in 1995, and operates under a joint powers agreement with School District 112. The site hosts both the Chan Rec Center and Bluff Creek Elementary School. The City of Chanhassen is responsible for 24% of the facility's utilities, operational and capital expenses. School District 112 maintains the interior of the building and the city is in charge of the exterior maintenance. School District 112 utilizes Recreation Center rooms at no charge. The Chanhassen Rec Center employs one full -time Recreation Center Manager, nine part-time Facility Supervisors, one part-time Dance Coordinator, and four part-time Dance Instructors. Facility Schedule The Chanhassen Recreation Center is open Monday - Friday 5:30 am —10 pm; Saturdays 8 am — 8 pm; and Sundays 10 am — 8 pm. From Memorial Day - Labor Day, the Rec Center is open Monday - Friday 5:30 am - 9:00 pm; Saturdays 8 am — 6 pm and is closed on Sundays. The Rec Center undergoes an annual, two week maintenance and budget shutdown every August. Chanhassen Recreation Center Marketing The Recreation Center utilizes the City of Chanhassen website, the quarterly Chanhassen Connection Newsletter, mailings, Craig's List postings, email blasts, community events, mobile signs, Facebook ®, Facebook ads, google listings, the Chanhassen Villager, local cable channel, and the electronic sign for marketing. Budget Summary The Chanhassen Recreation Center serves thousands of participants each year through the fitness center, studio, gymnasium, and meeting rooms. It also serves as the host site for many of the city's recreation programs and special events. 2012 Capital Improvement Program Funds The Recreation Center utilized 2012 Capital Improvement Program Funds to update fitness equipment. This is the final installment of a 5 -year, $50,000 capital fitness improvement. Fitness In January, the Chanhassen Rec Center replaced fitness equipment and received: • 1 Life Fitness Multi -Press Strength Machine • 2 Life Fitness Crosstrainers • 1 Life Fitness Stair Climber Total Capital Improvements: $ 10,511.88 Rec Center Fitness Operations The Chanhassen Recreation Center operates the fitness and open gym on a drop -in basis. No membership is required. Individuals may pay a daily entrance fee or purchase a punch card to utilize the facilities. Thousands of visits are recorded yearly. 9 The sport of Pickleball was introduced at the Chanhassen Rec Center in January 2012. It began as a program cosponsored by the Senior Center and Rec Center. The city received an $800 grant for this project. Clinics and open houses were well attended and open pickleball play began at the Rec Center. Outdoor pickleball courts were also created. 2012 Rec Center Operations Revenues (Open Gym /Fitness Center): $37,352.36 2012 Chanhassen Rec Center Expenses $ 306,767.65 23% 10% 64% IAA Personal Services $ 196,049.69 (64%) Materials & Supplies $31,549.91 (10 %) Contractual Services $ 79,168.05 (23%) 2012 Chanhassen Recreation Center Revenues $ 206,457.06 0 % 1% 8% 11% I 18% 18% 28% 1% • Food Concessions $ 534.87 (0%) Room Rentals $ 37,136.65 (18%) Fitness $ 37,352.36 (18%) Personal Training $ 1,258.38 (1%) Dance $ 57,125.92 (28%) • Dance Costumes $ 31,905.00 (15 %) Preschool Activities $ 1,490.24 (1%) Youth Activities $ 16,389.02 (8%) Adult Activities $ 22,464.62 (11%) Grants $ 800.00 (0%) • Net loss $100,310.70 10 General Facility Usage The Chanhassen Recreation Center is utilized for many of the Park & Recreation Department's events as well as other public meetings or trainings. District 112 also hosts many meetings and activities at the Rec Center. Thousands of people visit the Rec Center annually for a variety of programs, meetings, and special events. The Chanhassen Artisan Fair was hosted at the Rec Center in November. It increases Rec Center visibility and offers the opportunity for local artists and crafters to sell their wares. The event was a success with 36 exhibitors and over 1000 visitors. The Chanhassen Rec Center also hosted a Spring Bazaar in April. There were 38 vendors and 800 visitors. It was a success for local artists and businesses to sell their items. Rental Usage The Chanhassen Recreation Center facilities (four meeting rooms, a conference room, gymnasium, and fitness center) are available to the public for rent during regular business hours. 2012 Rec Center Total Rental Revenue: $37,136.65 2012 Chan Rec Center Non - Billable Hours: 4,971.25 2% 2% 1% 4% 1% 14 1% 12% 14% 58% • Government Agency Use 87 hrs (2 %) Community Group Use 127.25 hrs (3 %) District 276 Schools 24 hrs (1 %) Athletic Assoc Gym Use 51.5 hrs (1 %) ICI Election Use 256.25 hrs (5 %) • District 112 Gym Use 59 hrs (1 %) District 112 Room Use 606.25 hrs (12 %) City of Chanhassen Gym Use 698.75 hrs (14 %) City of Chanhassen Room Use 2,857.25 hrs (57 %) Warming House Tourney Use 204 hrs (4 %) 11 Value of Chan Rec Center Non - Billable Hours: $94,800.00 0% 1% 2% 0 %2% 3% 4% 10% 47% 31% • Government Agency Use: $1,305.00 (1 %) Community Group Room Use: $1,908.75 (2 %) District 276: $360.00 (1 %) Athletic Assoc Gym Use: $2,060.00 (2 %) HS Award Banquets: $292.00 (0 %) [1 District 112 Gym Use: $2,360.00 (3 %) District 112 Room Use: $8,801.25 (9 %) City of Chanhassen Gym Use: $27,950.00 (30 %) City of Chanhassen Room Use: $42,858.75 (45 %) Election Use $3,843.75 (4 %) Recreation Center Adult Activities The Chanhassen Recreation Center offered 62 programs for adults in 2012, with over 393 people participating. A variety of programs were offered throughout the year. Traditional programs such as Yoga, Pilates and Golf were complimented with Zumba and EnhanceFitness®. The Recreation Center Manager is responsible for managing, contracting and marketing these services. The Recreation Center strives to provide quality, affordable programming to the Chanhassen community. All of the adult activities are contracted with area service providers. The Recreation Center negotiates a percentage of the proceeds for advertising and Rec Center usage. The total revenue of 2012 Recreation Center Adult Activities was $22,464.62 with expenses of $15,340.05.`. 4r lA r j � 2012 Special Events Hosted at the Rec Center + j } ' 4 • Chan Rec Center Artisan Fair • Barnyard Boogie i 12 • Bluff Creek Elementary Beach Party • Bluff Creek School Play • Breakfast with Santa • Penny Carnival • Chanhassen and Chaska High School Extra Curricular Activity Banquets • Daddy Daughter Date Night • Bluff Creek Elementary Kindness Retreat • Minnetonka Middle School Friendship Retreat • Halloween Party • Indoor Garage Sale • Kids to Kids Sale • Safety Camp • Rec Center Sports Open House • 5K for Education • Capstone Art Projects Open House, Chanhassen & Minnetonka High Schools • Chanhassen Rec Center Spring Boutique Alk ... 6 • • " P. { �-, ) / � te i, it k J 1L i,llA•. e. `, .. v. 1 , ?Olt .., .**14r44 i. • IZV41/41 . - 1 4 • ( 4111 1 1111110 ., ; 41 i 1 n \ ' — ' -- :1, - i -. 0. / ; 1 ili aliala.aliglik 1 'ills r !_ 1 3 Chanhassen Rec Center Sports The Chanhassen Rec Center Sports Program provides fun and affordable recreational sports programs. Its aim is to teach children the basic skills of sports, play the game and enjoy their time. 2012 was the third full year of programming. The programs are managed by the Recreation Supervisor and the Recreation Center Manager. Planning and administration responsibilities are a collaborative effort between the two positions. Additionally, a part-time coordinator directly leads the programs along with 3 part-time sports leaders. In 2012, Chanhassen Rec Center Sports offered 16 sessions of Lil' Star Sports (ages 4 -6), 13 sessions of Small Fry Sports (3 -4 years old), and 12 sessions of After School Sports (ages 7- 11). We had 537 participants in Lil' Star Sports, 124 participants in Small Fry Sports, and 153 participants in After School Sports. This year, we tried evening Small Fry sessions and there was a great response. More sessions will be added in 2013. Each session now includes lesson plans and a fully structured program. This program has received much positive feedback. When comparing to the previous year, Kristi Borchert wrote, "I just want to say how impressed I am with the changes you've made to the preschool sports program. My children have participated in basketball and floor hockey at the Chan Rec Center for several years now and the communication and organization is so much better than in prior seasons. Keep up the GREAT work! We really appreciate it!" Staff is excited about a _ future high school program that is currently -- -- being developed and the continuance of quality sports programs. A variety of marketing strategies were used to promote these programs. T- . shirts with the Rec Sports logo were • given to all participants. The interne was utilized through e- blasts, city web pages and Facebook. Other forms of marketing _ � used include the electronic and portable signs, flyers in the Villager, Cable Channel 8 and the Chanhassen Connection. These marketing techniques produced an increase in enrollment for each program. - The Rec Center Sports programs are funded as self - supporting programs in fund 1800 of the general budget. The programs generated $33,906 in revenue with $20,942 in expenses. As more programs are added, it is anticipated that net revenue will continue to increase. 14 Youth Programs In 2012, the City of Chanhassen's youth programs had many successes. With over 250 programs offered, we had over 3,000 participants ranging in age from birth to 17 throughout the year. Our programs are grouped in one of the following six categories: Summer Discovery Playground, Special Events, Preschool Sports, Preschool Activities, Youth Sports, and Youth Activities. The programs are under the supervision of the Recreation Supervisor and Recreation Center Manager, while some were partnered with the Senior Center Coordinator. All programs were marketed throughout the community in several different ways. Primary points of marketing are the Chanhassen website, E- blasts, quarterly Chanhassen Connection Newsletter, inserts and press releases in the Chanhassen Villager, flyers and the electronic sign, and Facebook. Staff will continue to explore new marketing tools and techniques into the future. __.._____ -- - The Summer Discovery Playground Program 7 continues to be one of the most popular programs. 1 ' _ It featured 22 sessions over 8 weeks, with 405 participants. Total revenue generated was , , ` ,.. ''‘ � '.'`* $19,096.37 with $32,534.26 in expenses. I �' ' �'. Additionally, the Summer Sensations program "~�, V for 3- year -olds was redesigned to last 1.5 hours 2 ti and took place outside at Lake Susan Park. A. ir. -'.= There were eight participants in two sessions. The Penny Carnival offered over 250 -IP - participants a chance to enjoy a day of carnival -style games with friends and playground leaders. Total revenue generated was $108.50 with $376.60 in expenses. Daddy /Daughter Date Night continues to be a highly successful program with 2 nights of dinner, dancing and games for fathers and daughters to enjoy. With 54 couples in attendance, fun was had by all participants. Total revenue generated was $2,430 with $2,355.11 in expenses. Staff is committed to offering a wide variety of high quality youth programs at affordable prices to our residents. We are always looking to develop and update old programs while responding to community needs by adding new exciting programs. Total revenue for youth programs was $52,506, while expenditures were $46,232. This totaled a net gain of $6,274. The Chanhassen Recreation Center offers additional programs and activities for youth. Youth programs are divided into two categories: preschool activities and youth activities. Preschool activities include the Tot Time Sweetheart Dance and The Barnyard Boogie, two programs co- sponsored by the Parks and Recreation Departments of Chanhassen and Chaska; Tot Time Fun, holiday - themed activities for preschoolers and their parents; and Little Tigers Self - Defense and Tae Kwon Do Tigers Training. The Barnyard Boogie is an annual event that includes a petting zoo, craft activities, dance and refreshments for preschool children and their families. A total of 10 activities were offered for preschool children, with 215 children participating. 15 Revenues for the combined preschool activities in 2012 totaled $1,490.24 with expenses of $1,522.60. Youth programs range from physical activities including Tae Kwon Do to the safety certification program of American Red Cross Babysitter Training and Safe On My Own. 116 children received their American Red Cross Babysitter and Safe On My Own Training Certifications through these courses. A favorite youth program is Tae Kwon Do, 83 youth participated in various levels. The total revenue for 2012 Recreation Center Youth Programs was $16,389.02. The total youth program expenditures were $9,322.72. The Dance for Fun program completed its 16 year at the Chanhassen Recreation Center. It is a full service dance program for ages 3 to adult. Classes offer dance instruction in a supportive environment with a focus on the student's self - esteem and personal development. The dance season culminates in an annual spring recital. Classes range in style from ballet and tap to hip - hop. There are also competition teams for the children as they advance their skills. During the summer, camps are offered to introduce children to dance and clinics work to enhance older dancers' techniques. Classes offered: Ballet/Creative Movement, Ballet /Tap, Jazz, Jazz/Lyrical, Combo 1, 2 & 3, Pointe; Dance Line Prep, Hip Hop, and Competition Teams: Starlettes, Comets, Shining Stars, Rising Stars & Super Stars, and a variety of summer camps and clinics. The Dance for Fun program offered a total of 94 classes throughout the year. Participants: 734 in 4 sessions Staff: 1 Dance Coordinators, 4 Dance Instructors 2012 Dance for Fun Revenues: Rec Center Dance Operations $57,125.92 Rec Center Dance Costumes & Competitions $31,905.00 Total Dance Revenues $89,030.92 2012 Dance for Fun Expenditures: Rec Center Dance Operations $57,929.79 Rec Center Dance Costumes & Competitions $29,058.84 Total Dance Expenditures $86,988.63 2012 was a year of growth and program expansion at the Chanhassen Recreation Center. Continuing to work with the Recreation Supervisor and the Senior Center Coordinator to grow and expand program opportunities for children is a top priority. The commitment to quality, affordable programs is a focal point for the Chanhassen Recreation Center. 16 Adaptive Recreation r _....., il ' fi b ' , .„., • ,e ____- 1 , . , ..,. , ,-, s i - .:., , -"; 11 iti ,... , 1 ' ‘ t i I . , 1 r 4" • !fi : , t i lit wit 1 - • i I .Yik 4 t> * - 6' : Ck -1 1 ' 1 1 _ Pi •- ' 4 0 e I •Js Agtl PSI ,t ' '. rt OA , jik Pia la*: 111: W. ' vi" ftlal Pi The Adaptive Recreation Program is a cooperative effort between the cities of Chanhassen, Chaska, Hopkins, Minnetonka, St. Louis Park and REACH for Resources. REACH is an agency serving individuals, ages 7 to adult, with developmental disabilities in the west and northwest metro area. Programs include social clubs for various levels of disability, adult athletic leagues, teen social clubs, teen athletic leagues, children's social clubs, special events and holiday parties and dances. The City of Chanhassen served 22 children and adults through our recreation and special event programs. Two inclusions were coordinated for Summer Discovery Playground and Lake Ann Adventure Camp. The annual adaptive recreation contract amount fluctuates based on the number of participates. The contract amount for 2012 was $3,999.55. 17 Adult Athletics The City offers a variety of adult athletic activities. Our goal is to create a healthy lifestyle while promoting positive competition and social interaction with other adults. The City takes great pride in providing quality athletic facilities that ensure safe indoor and outdoor playing conditions. In 2012, 43 teams with over 650 individuals participated in adult summer and fall softball. 2012 Softball revenues $21,941 2012 Softball expenditures $16,986 ii . — \ ,1 ....,_,.-z---- _ ' r ii k/ Arr - . \ V imirni _. . _ .... . 18 Community Events , 0 -arm_ ,140 ....,.. fit IA 111111 .:r4 lit t 14 -4 , -\ 1 : r c • } r s. . 4 r 4 ; •.- 14 - trir __ z • - ,ji r i P , -00 It` - t• ; 4" :: V' .. • 1 • la 1 - , . I - IOW 1 1. . Of '4 ' .. I . , I, At4 r* ' t ''.- e t 4 -.)1 fc.,,,;, .., __. v , .. t. ... a .,4 4 ; 4 E - * 1#1 ' 1 "i � ' nk= .r5 : i r - _ . • �"t as # _ S' .ma - ' _ 4 i - i k ` , , - ; _ - * 1 The City of Chanhassen takes great pride in promoting "community" through special events. With the generous support of area businesses and community service clubs, the city hosts four special events annually: February Festival, Easter Egg Candy Hunt, 4th of July Celebration, and a Halloween Party. All of these events have longstanding traditions in our community. Residents have been enjoying February Festival for 19 years, the Easter Egg Candy Hunt and 4th of July Celebration for 29 years, and the Halloween Party for 28 years. In addition to these events, the city hosts ChanJam, the KleinBank Summer Concert Series, and the Tree Lighting Ceremony. 19 February Festival: The 19 annual February Festival was held on Saturday, February 4, on Lake Ann. The event provides — — residents with an opportunity to celebrate a good old- fashioned Minnesota winter. Activities include ice skating, s `mores cookout, literary bingo, medallion hunt, door prize drawings, sleigh rides, and of course, the ice fishing contest! Volunteers from the Chanhassen Rotary generously drilled over 1,200 fishing holes for the contest. The event s '� drew an estimated 1,200 participants and spectators. In 2012, 602 tickets were sold at $10 per ticket and over 60 fish were caught, weighed and released. Ticket sales generated $6,020 in revenue and expenses totaled $6,788. In addition, many non - profit organizations helped with different aspects of the festival. The Friends of the Chanhassen Library organized Literary Bingo and the Medallion Hunt. They also provided the prize for the Medallion Hunt. Local Boy Scout Troop #330 sold bait and s `more kits that could be roasted on the bonfire. Camp Tanadoona provided ice fishing demonstrations, and the Chanhassen Rotary Club and Culver's volunteered to sell concessions. The city appreciates their support. Easter Egg Candy Hunt: The Easter Egg Candy Hunt was held on Saturday, April 7, 2012 at City Center Park. Over 500 children and parents were in attendance. Activities included candy hunt, coloring contest, and prize giveaways. Volunteers from the Chanhassen High School Key Club helped and were a tremendous asset with setup, cleanup, candy distribution, and wearing the bunny costume. The Key Club continues to help with many city events and their time and service is greatly appreciated. Total revenue generated by the admission fee was $1,265. Total expenses, which included candy, prizes and general supplies, came to $2,158. 4 of July Celebration: On July 2 - 4, Chanhassen had its biggest celebration of the year with its 29 Annual 4 of July Celebration! This celebration is the cornerstone of our year -round series of community events and embodies small town living at its best. Throughout the three -day event, a variety of activities were offered. Events began at 3:00 pm on July 2 with Family Fun Night, and concluded on July 4 with the fireworks at 10:00 pm. The schedule of events included: SouthWest Metro Chamber of Commerce Business Expo, The Taste of Chanhassen, Chanhassen Storm Chasers Booster Club raffle, carnival rides, live musical entertainment, camel and pony rides, skateboard competition, family games and contests, kiddie parade, Tae Kwon Do demonstration, adult and kids fishing contests, treasure hunt, classic car show, the street dance featuring Casa Blanca Orchestra (CBO), July 4 parade, and the fireworks! 20 An estimated 10,000 people per day enjoyed the activities. Other highlights included the Minnesota Twins Youth Baseball Clinic, 3 -on -3 basketball 44. tournament. The Twins clinic had 150 boys . {; • \ ±�. �1t • and girls participate while the basketbal 47 -n 11,► : Y'- tournament featured 17 teams in grades 4 -9. � ? 'i � • Nick the camel returned for his third year, �` providing a fun and unique activity for all C , ' \� :.� ages. The fireworks show was contracted through Melrose Pyrotechnics. It was an excellent display and a great finale to this event. The fireworks were set off at 10:00 pm over Lake Ann and lasted for approximately 20 minutes. The parade was well attended. The Chanhassen Rotary took the lead in sponsoring and organizing the parade. The city supported the parade through in -kind services and administrative help. The parade theme was "Beyond the Yellow Ribbon." Tim & Ginger Mulcrone, local volunteers, were the grand marshals. The parade consisted of approximately 70 entries and included bands, floats, fire trucks, classic cars and local celebrities. The Chanhassen Rotary also brought in local food vendors for the Taste of Chanhassen. With a total of 8 vendors, there was a wide variety of food and beverages served on both days. The city contracted with several vendors to provide various activities. Fees received from those contracts, as well as t -shirt sales, adult fishing contest registration, mini carnival and family games resulted in revenues totaling $12,976. Expenses for services, tents, tables, chairs, advertising, garbage services, and supplies totaled $64,932. These costs were covered by the 2012 general fund budget (1600) as well as generous donations from local businesses and organizations through the community event sponsorship program. Halloween Party: The Halloween Party was held on Saturday, October 27, at the Chanhassen Recreation Center. Approximately 700 children and parents attended. This continues to be a safe and fun experience for Chanhassen families. Activities available during the two -hour event include live entertainment, trick -or- treating, spooky rooms, carnival games, photo opportunity, face painting, hayrides, and refreshments. Several groups helped bring this event together in conjunction with city staff. The park maintenance staff was exceptional with their help in creating the spooky rooms, while the Chanhassen High School Key Club provided volunteers to help with candy distribution and carnival games. All of the volunteers were greatly appreciated. We also contracted with Maund Entertainment for face painting, Ken Theis for hayrides, and Magician Brian Richards provided his variety show for the live entertainment. Total expenses came to $3,233 with revenue totaling $1,349. 21 ChanJam '12: This is a battle of the bands for students of local high schools serving Chanhassen (Chaska, Minnetonka, and Chanhassen). ChanJam '12 was scheduled for November 16 at Chanhassen High School. Unfortunately, only 3 bands registered for the event, so it was cancelled. Staff looks forward to offering the program again in 2013. Tree Lighting Ceremony: The Tree Lighting Ceremony was held on Saturday, December 1, 2012 in City Center Park Plaza. The event featured a bonfire, carolers, refreshments, live reindeer, the official lighting of the park, and a visit from Santa Claus. Approximately 350 children and families enjoyed this fun holiday tradition. The city partnered with Buy Chanhassen, Mark Halla of The Mustard Seed Landscaping and Garden Center, Byerly's, Cub Foods, and Caribou Coffee. Expenses totaled $234 for program supplies and advertising. KleinBank Summer Concert Series: -- -- 2012 marked the eighth year for the City of • summer concert series. The program featured eight bands from a variety of " ' genres; including folk rock, concert band, jazz, r, country, and children's music. Each concert �� +, , w. ,_ 1 y consisted of an hour -long performance in City '� , / Center Park Plaza beginning in early June and ' ` 1� running through mid August. The concerts were free 1 of charge. The average attendance per show was approximately 250 people. KleinBank was a financial partner for this program . again this year. Their donation of $2,000 reduced expenditures by half. In addition, concessions were sold by staff, which generated an additional $239 in revenue. Community Event Sponsorship Program: The City of Chanhassen is very pleased with the annual support from the local business community in sponsoring community events. This program annually reaches out to the local business community seeking financial assistance, merchandise gifts, labor, or other personal resources. In 2012 there were 60 sponsors who contributed $29,571 in total support, $18,935 of which was cash. These donations were used towards February Festival, Easter Egg Candy Hunt, 4th of July Celebration, and the Halloween Party. 22 Facilities Outdoor Ice Rinks and Warming Houses: The 2011 -12 ice skating season operated from December 24, 2011 to February 15, 2012. This year's locations included: City Center Park, North Lotus Park, Roundhouse Park, and the Chanhassen Recreation Center. During this period, the warming houses were open a total of 28 days and closed a total of 25 days due to high temperatures, low temperatures, or poor surface conditions. The warming house hours at Roundhouse Park were modified to Saturday, 12 -6 pm and Sunday, 1 -7 pm. A total of 16 rink attendants were hired to staff the warming houses. The total expenses per day for ice rinks and warming houses was $719. Below are the details of the expenses and rink user numbers for the season: Rink Expenses Temporary and Seasonal wages $5,015.88 Equipment Rental: (warming houses) $ 3,028.76 Rink Maintenance $12,092.00 TOTAL: $20,136.64 Warming House Use — Participant Numbers City Center (1 pleasure rink & 1 hockey rink) 276 Recreation Center (1 pleasure rink & 2 hockey rinks) 158 North Lotus Lake Park (1 pleasure rink & 1 hockey rink) 141 Round House Park (1 pleasure rink) 188 TOTAL USAGE 763 Skate Park at City Center Park: The Chanhassen Skate Park was open following the snow melt in spring through late fall. It provides a variety of permanent obstacles no larger than 48 inches for skateboards, scooters, bicycles, and inline skates. This portion of City Center Park continues to be a very popular place for residents, mostly those under the age of 18. For the 2012 season, staff recorded over 6,030 participants using the facility. These numbers were up from 2011, but it is believed the skate park serves even more people when the attendant is not working. Park Maintenance staff continues to maintain the equipment and the park. City staff supervised the daily operations of the park along with two attendants, totaling approximately 30 hours of supervision each week from May 26 to August 14. The attendant was responsible for educating users about skate park rules, reporting issues within the park, daily attendance, and general supervision of the facility. Temporary and seasonal wages for the attendants totaled $4,820.51, with a total of 531 hours recorded. Beaches: The City of Chanhassen contracts for lifeguard services at Lake Ann Beach through Minnetonka Community Education and Services. This longstanding relationship dates back to the 1970s. 23 Over 26,000 swimmers enjoyed the beach at Lake Aim Park from June 9 through August 19. The 2012 beach contract totaled: $27,265 The charts below indicate the average number of swimmers in the water by month and time. June 70 59 60 ! 51 54 50 • - - 40 • `- 30 25._ 22 2 7 29 32 Jun 11 2& 20 15 15 _. 17 ■Jun -12 10 9H r .0 III Mr W a ■ ■ ■ INI ■ 11 AM 12 PM 1PM 2PM 3PM 4PM 5PM 6PM 7PM July 100 95 86 95 78 85 80 ,C6 r 66 62 55 57 60 - 51 45 44 38 Jul - 11 40 i EI1i 1 1 L.EI 11Jul -12 20 11 AM 12 PM 1 PM 2 PM 3 PM 4 PM 5 PM 6 PM 7 PM August 80 74 61 60 47 - 437 40 38 39 40 30 Aug - 11 24 13 -- 21 _ 23 16 ii 16 • Aug 12 20 0 8 all 11 AM 12 PM 1 PM 2 PM 3 PM 4 PM 5 PM 6 PM 7 PM Average Peak Number of Swimmers by Daily High Temperature Temperature No. of Days 90° F+ 33 80° F - 89° F 30 24 Lake Ann Watercraft Rental and Concessions Total Boat Rentals Paddleboats 351 Canoes 137 Kayak 70 + , Row boats with trolling motor 42 * w i • 4 Row boats 19 : a - 619 e _ Concession Hours & Wages Concession Hours 726 Concession Wages $6,053.25 Total Vendor Supplies $8,257.88 Total Expenditures $14,311.13 Revenue $19,589.36 Expenditures - $14,311.13 Net profit $ 5,278.23 Canoe Rack Rentals: Chanhassen has canoe racks located at Lake Ann, Lake Susan and Lotus Lake. A total of 30 racks were available for rent between April and October. 25 racks rented @ $50 = Revenue $1,250 Picnic Shelters During 2012, the city had three separate picnic areas available for rent. The Lakeside Pavilion and the Hilltop Shelter at Lake Ann Park, and the Lake Susan Shelter at Lake Susan Park. There were a total of 113 pavilion and shelter rentals with an estimated 11,000 users. The 113 rentals generated $14,000 in revenue. Picnic Site Allocations Lakeside Hilltop Pavilion 35% Shelter 39% Lake Susan Shelter 26% 25 Com arison of Facilities and Amenities 2009 2010 2011 2012 Acres of Parks 383 390 396 401 Acres of Open Space 434 434 489 503 Number of Shelter Buildings 4 4 4 4 Number of Playgrounds 26 26 26 26 Number of Swimming Beaches 6 5 5 5 Number of Tennis Courts 17 17 17 15 26 CITY OF CHANHASSEN City of Chanhassen Tennis Court Locations Updated October 16, 2012 City of Chanhassen City of Chanhassen - Future Tennis Courts 0 Chanhassen Recreation Center 2 (lighted) 6 Bandimere Park 2 2310 Coulter Boulevard 9405 Great Plains Boulevard © City Center Park 4 (2 lighted) Roundhouse Park 2 7700 Market Boulevard kel 3950 Kings Road Total Future Courts 4 © Lake Ann Park 1 7500 Lake Ann Park Drive O Lake Susan Park 2 � I c'' !' i�� ' LL V f � 903 Lake Drive u ' ,, m � ` ° Ilii © Meadow Green Park 2 I . t � � r L . 921 Pontiac Lane l North Lotus Lake Park 2 M 4 ��' a " tl j • , g 295 Pleasant View Road m South Lotus Lake Park 2 (lighted) R- �_ ~ t 4 , O e . 7610 South Shore Drive m Total City Courts 15 (6 lighted) s,,, ys J M 1 �2 �r , 4 Ibilt- 3 -- Eastern Carver County Schools Sor ` y `YS ik Chanhassen High School h ool 8 4 ik 9 10 2200 Lyman Boulevard Minnetonka School District Ly kg, a , T - __. Minnetonka Middle School West 7 ' t m � �� 6421 Hazeltine Boulevard 10 B P �1 f8_ , 1 J 7- City of Shorewood Total number of courts in Chanhassen: / Lyman Blvd R -18) 2 �� A Cathcart Park 1 Existing 31 ^ 3821 W 62nd Street Future 4 =$ Total her C ' ^.. \_ Ot Courts 16 Chanhassen Parks and Recreation 7700 Market Boulevard PH 952- 227 -1100 www.ci.chanhassen.mn.us PO Box 147 FAX 952 - 227 -1110 Chanhassen, MN 55317 27 Aquatic Invasive Species Program Description In 2012, the City of Chanhassen initiated an Aquatic Invasive Species Program with defined action steps: • Watercraft Inspection Program • Best Management Practices for Water Accesses • Grants and Collaboration with other Project Partners • Public Awareness and Education on AIS Watercraft Inspection Program • The City of Chanhassen contracted with Volt Workforce Solutions to staff the city's watercraft inspection program. • The inspections were conducted on a voluntary basis —no refusals to comply with the voluntary inspections were reported. • Inspectors were certified as Level 1 inspectors through a MnDNR -led Aquatic Invasive Species AIS Watercraft Inspection Training Program. • Inspectors were stationed at all three city -owned public water accesses at peak use times. • All Carver County deputies also received training in watercraft inspection and were certified as Level I Inspectors. 2012 Watercraft Inspection Program Summary • The city inspection program included three lakes: Lake Ann, Lake Susan and Lotus Lake. • Inspectors worked a total of 2,655 hours concentrated Friday through Sunday and on holidays from May 12 through September 30. • Inspectors were also scheduled Monday through Thursday at Lotus Lake during peak launch times. • A total of 2,834 inbound and outbound inspections were completed for an overall inspection rate of 1.07 inspections per hour. • The Lotus Lake public water access had a rate of 1.7 inspections per hour— generally three times the level of activity at Lake Ann and Lake Susan. • Fishing boats were the most common watercraft inspected, followed by runabouts and personal watercraft. • Of the watercraft inspected upon entering a lake, 72% had been out of the water for three or more days, 6% had been out of the water two days, and 22% had been out of the water one day or less. • Of the watercraft inspected upon exiting a lake, 15% had been in the water three days or more, 1% had been in the water two days, and 84% had been in the water one day or less. • Launches tallied by weekday were concentrated to Friday, Saturday, and Sunday (74 %). 28 Park Maintenance „., - ,;:i .- ,,,,, or :77.,,,,774 ' „oft( v gust .:< f ii ) tip' `A..' /M ..P•••■.. 1 " 4 yy , 1 L t - .. • • . f ..% Y t ' f/� J r � A - 1 ,, .: , \ , ,).' x - ii i k ,r ,:•-.,!.,-...-- . f, 1 l • y ti • `r'y W :r `+t , ' -., / •� !'�•• • • t o t r t� t t , " } ' its 1: . 1. 1� '� s - ` -g , - - . - - '/ , . . ! " r 7 e . f + u t t , C '' l'i ;1 ,,, i ' The Chanhassen Park Department maintains 30 parks, 14 preserves, 101 miles of pedestrian trails, and the downtown greenspaces and boulevards. This is accomplished utilizing 7 full -time employees and 15 seasonal employees. The city also maintains 503 acres of natural preserve land, and 401 acres of developed parkland. The 2012 budget was $923,200, which covered wages, supplies, operating expenses, and contractual services. The Park Department maintains 19 soccer fields, 20 youth baseball /softball fields, 4 youth /adult baseball fields, 3 adult softball fields, and 15 tennis courts. The city also maintains 4 park shelter buildings and 3 fishing piers located at Lake Ann, Lake Minnewashta, and Lake Susan; 5 additional fishing docks in various parks; 5 public beaches; and 3 rental picnic areas. Other recreational areas maintained include: 8 sand volleyball courts, 23 basketball courts, 1 skate park, 1 sledding hill, 4 hockey rinks, 4 family rinks, 3 boat launches and 25 playgrounds. The community garden and Pioneer Cemetery are also maintained by the Park Department. 29 WINTER MAINTENANCE SCHEDULE Snowplowing Trails /Sidewalks: Each snow and ice season, the Park Department Maintenance Division is responsible for clearing snow from 91 miles of public trails, and clearing snow from 10 miles of downtown sidewalks, sidewalks and stairways at 10 public buildings, 6 public parking lots, and 15 parking lots located within parks. Upon conclusion of each snow event greater than one -inch (or in some cases during), the park staff reports to work at 4 a.m. Three employees travel to the Bluff Creek Elementary School/ Chanhassen Recreation Center to clear parking lots and sidewalks prior to the start of the school /rec center business day. Two employees report to City Hall, the Library, Main Fire Station and City Center Park to clear snow from parking lots and trails prior to the start of daily activities at each of these facilities. Two employees will be dispatched to City Hall, the Library, Main Fire Station and Water Treatment Plant to clear snow from entrance sidewalks. Upon completion of these duties, the Park Maintenance Division meets back at the shop (around 7:30 a.m.) to discuss how the day's work has progressed and then formulates a plan to finish out the day. In a typical scenario, two employees will transport bobcat skid steers to the downtown area and begin to clear sidewalks in the downtown and adjoining business parks using attached v -plows and/or snow blowers. Four or five employees will initiate the task of clearing the city's trail system using both v -plows and tractor - mounted snow blowers, depending upon snow depth and consistency. The crew plowing trails also stops to plow the snow from neighborhood skating/hockey rinks as they pass by them on their assigned plow route. Skating Rinks: The flooding season is always determined by the weather. Flooding begins as soon as the weather stays cold and frost is in the ground. When temperatures are cold enough, we will flood with two trucks going 24 hours a day for approximately 10 days. Once the rinks are open, rinks are swept and flooded every day. Tree and Brush Removal: Regular tree and brush trimming takes place in the winter when access to the trails is easier and less damage is done after frost is in the ground. In the summer, tree trimming and removal is done as needed due to storms and high winds. SUMMER MAINTENANCE SCHEDULE Turf Mowing Schedule: Through the summer months, all parks are mowed once a week and ballfields and soccer fields mowed twice a week. Fertilizing: Fertilizing is done three times a year on athletic fields only (May, September & October). Ballfield Grooming: This starts a week prior to the baseball and softball season. Fields at Lake Ann, Bandimere, Lake Susan, City Center, and Bluff Creek are done daily and all neighborhood park ball fields are done weekly. 30 Trail Sweeping: Sweeping starts in early spring after the trails are clear of snow and ice. All trails are swept three times throughout the summer and all trails going through wooded areas get swept an additional four times. Garbage Pick -Up: Garbage is picked up daily (Sunday- Saturday) at Lake Ann, Lake Susan, Library area, and the Skate Park. Garbage is picked up five days per week (Monday- Friday) at Bandimere Community Park, Rec Center /Bluff Creek School, Greenwood Shores, Carver Beach (both main beach and mini beach), Roundhouse Park and Beach, North Lotus, Meadow Green, City Center Park, and South Lotus Lake Boat Landing. Garbage is picked up twice a week (Monday- Friday) at Bandimere Heights Park, Bluff Creek Park, Carver Beach Playground, Chanhassen Estates Park, Chanhassen Hills Park, Curry Farms Park, Herman Field, Kerber Pond Park, Minnewashta Heights Park, Public Works Truck Storage, Pheasant Hill Park, Power Hill Park, Prairie Knoll Park, Rice Marsh Lake Park, South Lotus Lake Park, South Lotus Lake Tennis Courts, Stone Creek Park, Sugarbush Park, Sunset Ridge Park, and Public Works gas pumps. Equipment required for garbage pick -up includes a truck or workman, push broom, scoop shovel, two garbage can liners, steel garbage can for ash, steel dust pan for emptying grills, and a garbage can liner or 5 gallon bucket for aluminum. Beach Maintenance: The beach is checked daily throughout the summer. It is dragged daily during peak usage and twice a week during the slower times. Picnic Pavilions: From May 15- August 15, the picnic pavilions at Lake Ann, Lake Susan, and Bluff Creek are cleaned on a daily basis. Neighborhood shelters are cleaned twice a week, or as needed, after August 15. Outdoor Facili 0 eration Guideline Dates Facility Installation Removal Aeration System (Lake Susan) February 1 March 20 Baseball/Softball Bases April 1 October 15 Portable Toilets April 4 October 26 Volleyball Nets April 15 October 15 Tennis Nets April 15 November 1 Pickleball Nets April 15 November 1 Soccer Goals/Nets April 15 November 1 Fishing Piers April 15 October 15 Docks April 15 October 15 Picnic Shelters April 15 October 15 Lake Ann Ball Field Concession April 15 October 15 Irrigation Systems April 15 October 1 Swimming Buoys May 20 September 20 31 Partnerships Partnerships between the city and volunteer groups, civic organizations and individuals are vital to the success of the community. These partnerships assist the city in strengthening the relationship with its citizens. With more citizens and organizations involved, the city becomes stronger and more effective while serving all residents. , a r w�. i .' 3 .r s J P7 +. t 1 w . .. , • . -a. r ' ' . awc..00 R *sr 1 ■ Y •00. din=b'4.rk' - l lb lij _ ,. , ... , # 940, , _.- . v wf r ' ` 4 .... „.,,,, . _,d1 .f t 1 ' The Park and Recreation Department has developed partnerships with the following organizations: Senior Center KleinBank of Chanhassen: Provides financial sponsorship for the Augsburg College of the Third Age Program. Community Bank Chanhassen: Provides financial sponsorship and is a co- sponsor of the annual December Holiday Party. Chanhassen Lion's Club: Sponsors and hosts the annual Lake Ann picnic. Hair for Guys and Dolls: Provides financial support for the entertainment at the Ladies Tea Lunch. Augustana Emerald Crest: Provides financial sponsorship for the Skin Cancer and Insomnia speakers. AARP: (The American Association for Retired Persons) provides instructors for the monthly defensive driving classes (8 Hour & 4 Hour programs offered). MAAA: (Minnesota Area on Aging) provides the monthly health insurance counseling program. A state certified counselor provides one -on -one counseling services to Medicare beneficiaries at no cost and an instructor for Senior Surf Days Augsburg College: Provides speakers for Lifelong Learning classes at the Senior Center. Carver County Social Services and Public Health, Office on Aging: Provides coordination and staff assistance with the Car Fit program. Carver County Historical Society: Provides speakers for educational presentations. SmartLink: Provides information on Carver County transportation services. Quello Clinic: Provides a physician for the Skin Cancer and Insomnia presentations. Chanhassen Floral: Provides bi- annual classes to Senior Center participants. The Chanhassen Library: Provides joint programming opportunities such as Senior Surf Day and other programs in coordination with the Senior Center. A library staff member is a liaison to Senior Advisory Board. Carver County Library System: Provides annual tax assistance for seniors. 33 Ridgeview Medical Center: Provides speakers for Health & Education presentations, including Living Well With Arthritis and Reading Food Labels. Carver County Sheriff's Department: Provides speakers for Details from the Deputies. Alzheimer's Association of Minnesota & North Dakota: Provided speakers for the Maintain Your Brain presentation and Brain Games. Pickleball Association of Minnesota: Provided instruction and assistance for the launch of Pickleball in Chanhassen. Chaska Park and Recreation Department meets quarterly and plans and coordinates monthly day trips and overnight trips. Eden Prairie Senior Center: Coordinates quarterly casino trips and joint program opportunities. The City of Victoria Park and Recreation Department: This partnership allows both communities to get maximum participation for Twins Baseball joint trips. Summerwood of Chanhassen: Partners on special day trips and events. Americlnn: Provides the pool for the Senior Open Swim program. Chanhassen Villager: Provides the free weekly column, The Senior News. Recreation Programs 3rd Lair Skate Park: The city contracts with 3 Lair to provide four skateboarding camps and the summer skateboard series on July 3. SouthWest Metro Chamber of Commerce: The city works with SouthWest Metro Chamber to help coordinate the annual Business Expo at the 4th of July Celebration. The SouthWest Metro Chamber also hosts an annual picnic at Lake Ann Park for its members. City Council and city staff assist by preparing the picnic lunch and providing activities and games. Buy Chanhassen: Buy Chanhassen assists with the annual Tree Lighting Ceremony by providing volunteers with food and drink at the event. Living Christ Lutheran Church: Volunteers from the church sing at the annual Tree Lighting Ceremony. They provide music which adds to the festive atmosphere. Chanhassen Rotary: The Rotary Club is a wonderful partner for our 4 111 of July Celebration. The club sponsors and coordinates the refreshment sales for the Taste of Chanhassen and the 4 of July Parade. They also coordinated the food and beverage sales at February Festival. The Rotary is a key partner and is vital to the success of Chanhassen community events. 34 Chanhassen Villager: Provides free bi- weekly press releases for programs and events. Chanhassen Key Club: Provides volunteers for the Halloween Party, ChanJam, Easter Egg Candy Hunt, and Feb Fest. Chanhassen, Chaska, and Minnetonka High Schools: Distributes promotional materials for Chan Jam. Bands from our local high schools compete in this annual battle of the bands. Woodcarvers: The Senior Center woodcarvers taught woodcarving classes to the youth of our community. Staff feels it is important to offer inter - generational programming Skyhawks, Sports Unlimited, Brad Pluth, and Minnesota Timberwolves: A variety of youth sports camps were provided by these agencies. These contracts improved our program offerings. Chanhassen Athletic Association: Coordinated and sponsored the 3 -on -3 basketball tournament at the 4 of July Celebration. KleinBank: They have been a great community sponsor for many years. KleinBank is the title sponsor of the Summer Concert Series. Southwest Publishing: This is a unique partnership in developing a professional promotional brochure for the 4 of July Celebration. Southwest Publishing coordinates selling ads, writing the feature articles and advertising for the brochure. Minnesota Twins: The Park and Recreation department coordinated with the Minnesota Twins to host a free baseball clinic at the Chanhassen High School baseball stadium. The clinic had 150 participants. Chanhassen Storm Chasers Booster Club: Coordinated the raffle at the July 3 street dance. This fundraiser helps the Booster Club fund Chanhassen High School Athletics. Minnetonka Community Education & Services: Provides lifeguard services and swimming lessons at Lake Ann Beach. This partnership dates back to the 1970's. Scouting Groups: A number of scouting groups cleaned up our park system, which saves labor costs. Miracle Kids Triathlon: The department assists with coordination of the triathlon by providing a safe facility for all participants. REACH For Resources: Annually the city contracts with REACH for Resources to provide recreational opportunities for residents of Chanhassen with special needs. Chanhassen High School: Work with Chanhassen High School to provide athletic facilities, schedule facilities and assist with the Homecoming parade and other events. 35 Chanhassen American Legion: Provide assistance and support for the annual Memorial Day Ceremony at the veteran's monument in City Center Park. Flash Digital Portraits: Volunteered to provide photo opportunities to participants of Daddy /Daughter Date Night. Berne Scale: Donates the use of two digital scales for weighing fish at the Feb Fest Ice Fishing Tournament. scout Troop 330 Boy Scout Troop #330: Volunteered to sell bait and h� �n�55tn, MN s `more kits at Feb Fest. Camp Fire USA/Camp Tanadoona: Volunteered to provide ice fishing demonstrations at the Feb Fest and w pm 00014 donated a prize pack to be included in the door prize . Kits rj drawing. aim S'more Friends of the Chanhassen Library: Volunteered and coordinated literary bingo and the medallion hunt for Feb Fest. Chapel Hill Academy: Assisted in organizing and coordinating the gingerbread house contest for the Tree Lighting Ceremony. Recreation Center Schools of Eastern Carver County: This partnership is valuable to the Recreation Center in many ways. It increased our ability to have a more flexible program schedule and provided additional space during summer shutdown at no cost to the city. It increased visibility of the Recreation Center to the community members who attend the events hosted at the facility. The beautiful artwork created by the students is displayed in the large lobby and hall and adds ambience to the Rec Center. • Bluff Creek Elementary: Shared our facility which reduced expenses and allowed large events to occur. • Chaska and Chanhassen High School: Showcase location for high school student's artwork. • Work Experience Program: Utilized the Recreation Center as a job experience work site for high school students. Students assisted the Rec Center staff with cleaning and room set -up functions. • Community Ed: Cross promote adult programs in the Chanhassen Connection, offer shared programs, and provide program space for district meetings, trainings and events. • Athletics & Extracurricular Activities: Provide space to celebrate community youth and serve as a host site for the Debate Team. • School Board Elections 36 Minnetonka Schools: Provided space for Middle School symposiums and sports banquets which increased visibility to District 276 community members. Carver County: Host site for a variety of Public Health community meeting and trainings. SouthWest Metro Chamber of Commerce: Provide affordable space for networking meetings, committee meetings and Home & Garden Expo. These events increase our visibility to the business community and we have benefitted from additional rentals from chamber members. Chanhassen Rotary: Provide special event space for Breakfast with Santa. University of Minnesota: Provide space for soil and erosion control meetings. Chaska Park & Recreation: Co- sponsors the following annual events: Barnyard Boogie, Tot Time and Sweetheart Dance. Provides additional community programs and shares expenses for unique preschool and family activities. Ridgeview Clinics: Physical Therapists are allowed to train clients in our Fitness Center using a punch pass. Clients continue to exercise at the Rec Center paying the daily rate. Southwest Metro Pickleball: Played weekly at the Rec Center. Park Maintenance Sentence to Serve (Adults): This Carver County program allows adult inmates to work off part of their sentence by performing work in the community. Examples of jobs they have completed for the city include: • Build picnic tables • Cut trees and brush to make trail in Herman Field Park • Blow and clean sand from downtown main street in the spring • Rake and blow leaves around city hall, two fire stations, and the public works building in the spring • Pick up garbage and woodchipped trees where needed Sentence to Serve (Juveniles): This Carver County program allows juveniles to work off time on their sentences in the community. Examples of jobs they have done for the city include: • Painted soccer goals and park benches • Raked and cleaned buckthorn from the Pioneer Cemetery Individuals with Community Service: Carver County refers individuals who have been sentenced to complete community service hours. Examples of work they have completed include: • Pulling weeds in several parks • Painting park benches • Cutting sucker branches under pine trees 37 Eagle Scout Projects: Eagle Scouts completed the following projects: • Design and plant tres and shrubs around new entrance sign to Lake Ann Park • Planned and helped build new disc golf course at Bandimere Park Minnetonka Senior Service Day: A group of senior high students volunteer their time working in the community for a couple of days. • Woodchipped trees and bushes at Chanhassen Rec Center, Lake Ann, and along West 78 Street Choice: A group of handicapped individuals volunteer their time once or twice a week picking up garbage at Lake Ann Park. Dugout Club — This group helps maintain and upgrade baseball facilities in the community. K EL I A A t w • pan Paik -14411 QnNt1►N1ms `' 38 2012 Park Improvements Riley Ridge Park: A new neighborhood park was built at Reflections on Riley Lake development. All the grading, seeding, mulching, cutting in the trail and basketball court was done in- house. Blacktopping the trail and basketball court was contracted out. Lake Weeds: This year we started treating the weeds at the following beaches: Greenwood Shores, Lotus Lake, Roundhouse Beach on Lake Minnewashta, Lake Ann Beach and Boat Rental area. Herman Field Park: A basketball court was installed at this park. Lake Susan Backstop: With financial assistance from the Chanhassen Athletic Association, the backstop was moved closer to home plate. Lake Ann Entrance Sign: A new illuminated entrance sign was installed at Lake Ann Park. Trail Trimming: With the lack of snow, staff was able to trim the trees along all of our trails. Skate Park: The skate park and hockey rink at City Center Park both got a new layer of blacktop and the skate park got a number of new ramps and jumps. Bandimere Park: Soccer field #2 was taken out of use and was reseeded this year. Disc Golf: A nine -hole disc golf course was built at Bandimere Park. Downtown: 2,374 flowers were planted in the downtown area. Tennis Courts: This year tennis courts at Lake Susan, Meadow Green, North Lotus and South Lotus Lake Park were repaired and resurfaced with 11/2 inches of blacktop and re -color coated. Pickleball: Three pickleball courts were striped on one of our older double tennis courts. Chanhassen Hills Park: New wood fiber was added to the playground area. Boat Landings: All three of our boat landings have been signed and stenciled for aquatic invasive species prevention per the DNR. Chanhassen Historic Depot: Volunteers of America painted the building's exterior. Jobs Contracted Out: • New trail and underpass along Highway 41 north of Longacres Drive to the entrance of Minnetonka Middle School West. • A new connection trail was built from Degler Circle to Bluff Creek Trail at the Preserve. 39 2012 Capital Improvement Projects The 2012 Park & Trail Capital Improvement Program (CIP) included eight items, ranging in cost from $10,000 to $633,000 and totaling $1,268,000. Below is a description of the status of each project: Trees - $15,000: This allocation of dollars is invested in an annual tree planting program developed each summer and typically completed in the fall. Parks and public spaces experiencing tree loss due to damage or disease, or areas that simply would benefit from having additional trees, are selected. This program also plants trees in areas with a high concentration of ash trees to mitigate the damages resulting from their impending loss due to emerald ash borer damage. Lastly, trees donated through the city's Memorial Giving Program are purchased using this fund. $6,200 spent to date. Picnic Tables/Park Benches - $10,000: These dollars are utilized to purchase new picnic tables and benches for areas within our parks and public open spaces that currently do not offer seating opportunities or limited seating. These dollars are also used to acquire benches purchased through the city's Memorial Giving Program. $4,500 spent to date. Highway 41 Pedestrian Underpass /Trail Grant Match - $633,000: This project was moved forward from 2011 to 2012 and the funding allocation was increased to $633,000. The trail and pedestrian underpass are largely complete. Carver County has not yet submitted an invoice to the city for re- payment of funds expended. Disc Golf Course Construction - $10,000: Included construction of a nine -hole disc golf course in Bandimere Park. Project complete with $8,100 spent to date. Bandimere Community Park Expansion - $500,000: Acquisition of a 2.5 -acre parcel of land and single family home located adjacent to Bandimere Community Park. Acquisition complete with $425,000 spent to date — demolition and site clearing to occur in 2013. Rice Marsh Lake Trail Loop Planning - $10,000: Planning work associated with the future construction of 3,500 feet of 10- foot -wide pedestrian trail on the south and west sides of Rice Marsh Lake. $5,000 spent to date. TH 5 Improvements — TH 41 to Downtown Victoria - $80,000: This was a matching amount for the federal grant that paid for the Minnewashta Parkway pedestrian underpass. Payment of the funding match has not yet been processed. Herman Field Park Half - Court Basketball - $10,000: Construction of a 50 -ft. by 50 -ft. asphalt half -court basketball area with a single hoop. The asphalt court and basketball hoop has been installed. $7,800 spent to date. 40 Assessment /Revolving Assessment Fund The 2012 Assessment /Revolving Assessment Fund included one park and recreation related item: Tennis Courts - $ 125,000: Providing for the maintenance and re- surfacing of the city's tennis courts. A total of eight tennis courts at Meadow Green Park, South Lotus Lake Park, North Lotus Lake Park and Lake Susan Park were repaired and resurfaced at a cost of $87,400. 2012 General Capital Replacement Equipment Fund The 2012 General Capital Replacement Equipment Fund included two park and recreation related items: Recreation Center Fitness Equipment - $10,000: This was the fifth and final allotment in a five -year plan totaling $50,000 to purchase new fitness equipment for the Recreation Center. $10,000 spent. Skate Park Ramp Replacement & Asphalt Resurfacing - $110,000: Replacement of the original skate park equipment with new equipment. The original equipment at the park was purchased in 1999, 2000, and 2003. The asphalt surface in both the skate park and adjoining hockey rink was also in need of repair. Project complete with $101,000 spent. 41