SUM 2003 10 28CHANHASSEN PARK AND
RECREATION COMMISSION
SUMMARY MINUTES
REGULAR MEETING
OCTOBER 28, 2003
Chairman Franks called the meeting to order at 7:30 p.m.
MEMBERS PRESENT: Rod Franks, Glenn Stolar, Amy O'Shea, Jack Spizale, and Tom Kelly
MEMBERS ABSENT: Susan Robinson and Paula Atkins
STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation
Superintendent;
APPROVAL OF AGENDA: Glenn Stolar asked that staff provide an update on the budget
process. Amy O'Shea asked to discuss user fees. Todd Hoffman stated he would provide an
update on City Hall lower level remodeling project and City Center Park construction.
PUBLIC ANNOUNCEMENTS: None.
VISITOR PRESENTATIONS: None.
APPROVAL OF MINUTES: Kelly moved, Spizale seconded to approve the verbatim and
summary minutes of the Park and Recreation Commission meeting dated September 23,
2003 as presented. All voted in favor and the motion carried unanimously with a vote of 5
to 0.
ESTABLISH 2003/04 ICE SKATING AND HOCKEY RINK PROGRAM.
Jerry Ruegemer provided an update on the upcoming skating season. He presented a warm
weather policy for the commission to review and comment on. Commissioner O'Shea asked
what had changed staff's mind from their recommendation of closing 7 rinks last year to opening
them all this year. Commissioner Stolar stated a concern that there would be no rinks south of the
Rec Center if the policy is implemented and asked for some flexibility around the dates and
locations of rinks. Chairman Franks asked what the cost was for setting up the pleasure rinks and
asked for clarification regarding the budget. Commissioner Kelly asked about the costs
associated with setting up a new rink at Bandimere Park and to consider switching Site #11 to
Bandimere Park. Commissioners commented that some were in favor of collecting usage data
this winter, and others felt it was a good time, after two years of non-use for pleasure rinks, to
close the neighborhood rinks without warming houses and save that money now.
O'Shea moved, Stolar seconded that the Park and Recreation Commission recommend to
accept the warm weather flooding policy as presented, and to recommend to flood only the
four rinks at Roundhouse Park, North Lotus Lake Park, City Center Park and Chart Rec
Center where there are warming houses for the 2003-2004 season, with the possibility of
adding Bandimere as a warming house site and rink site in the 2004-2005 season. All voted
in favor and the motion carried unanimously with a vote of 5 to 0.
Park and Rec Commission Summary - October 28, 2003
ESTABLISH RULES GOVERNING THE USE OF BICYCLES, IN-LINE SKATES,
SCOOTERS~ AND SKATEBOARDS; CITY CENTER PARK.
Todd Hoffman presented the staff report on this item. Commissioner Stolar provided a similar
example from Eden Prairie at Round Lake Park and felt the plaza should be a walking zone, not
riding zone. They directed staff to prepare a motion with verbiage not allowing riding of any
kind through the park. Encourage people to ride to the park but saying that jumping, riding rails,
grinding, etc is not permitted,
Stolar moved, Spizale seconded to directed staff to bring back a motion establishing rules
governing bicycles, in-line skates, scooters and skateboards for City Center Park. All voted
in favor and the motion carried unanimously with a vote of 5 to 0.
USER FEES.
Commission O'Shea brought this item up for discussion. She suggested staff look into charging a
user fee for participants in sports that use city facilities as a way of generating revenue. Chairman
Franks asked staff to bring this item back on a future agenda with a recommendation after
investigation of surrounding cities policies.
RECREATION PROGRAM REPORTS:
2004 FEBRUARY FESTIVAL.
This is an informational item. 2004 February Festival is scheduled for Saturday, February 7th.
Commission Stolar suggested staff consider having two parallel fishing contests, one for the
smaller type fish and one for the bigger type fish.
2003 TREE LIGHTING CEREMONY.
This is an informational item. The tree lighting ceremony will be held on Saturday, December 6th
at 5:00 p.m, in City Center Park.
2003 HALLOWEEN PARTY.
Jerry Ruegemer provided the report on the Halloween Party held Saturday, October 25~.
Commissioner Stolar suggested inviting leaders of the KEY Club to a commission meeting for
recognition of their volunteering at this event.
CASABLANCE ORCHESTRA CONTRACT FOR 2004 4TM OF ,JULY STREET DANCE.
Jerry Ruegemer presented the staff report on this item and asked for a recommendation.
Kelly moved, O'Shea seconded that the Park and Recreation Commission recommend
approval of the contract for CBO in the amount of $4,000 for July 3, 2004 from 7:00 to
11:00 p.m. at City Center Park. The cost of the entertainment has been included in Fund
1600 of the 2004 recreation program budget. All voted in favor and the motion carried
unanimously with a vote of 5 to 0.
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Park and Rec Commission Summary - October 28, 2003
COMMISSION MEMBER COMMITTEE REPORTS. None.
COMMISSION MEMBER PRESENTATIONS. None.
Todd Hoffman reviewed the power point presentation given to the City Council as a part of the
2004 budget process. He also talked about the construction progress on City Center Park by L.S.
Black Company, and the City's disappointment in their performance.
ADMINISTRATIVE PACKET.
Chairman Franks commented on the cost for the goose removal program and Commissioner
Kelly commented on the Lacrosse program.
Submitted by Todd Hoffman
Park and Rec Director
Prepared by Nann Opheim