5a. 2013 East Egg Candy Hunt Evaluation MEMORANDUM
TO: Jerry Ruegemer, Recreation Superintendent
CITY FROM: Mitch Johnson, Recreation Supervisor
CHANHASSEN DATE: April 23, 2013
7700 Market Boulevard SUBJ: 2013 Easter Egg Candy Hunt Evaluation
PO Box 147
Chanhassen, MN 55317 The 30 annual Easter Egg Candy Hunt was held on Saturday, March 30 at City Center
Park. Two hundred seventy -eight (278) kids registered, which was 1 0% higher than
Administration last year. There were 156 pre - registered participants ( +38 %) and 122 day of
Phone: 952.2271100 registrations ( -15 %). Despite the poor weather, staff believes it was a very successful
Fax: 952.2271110 event with over 600 people in attendance.
Building Inspections All participants received a candy bag with a door prize ticket and some small prizes.
Phone: 952.2271180 Kids were divided into three age groups for the candy hunt: 4 and under, 5 -8, and 9 -12.
Fax: 952.2271190 Each age group had its own designated area for hunting candy, which created an
environment that was safe for all participants.
Engineering
Phone: 952.2271160 Upon completion of the candy hunt, all participants gathered for the door prize
Fax: 952.2271170 drawings Approximately 15 prizes were given away, with the grand prize being a
bicycle. Other prizes included Easter baskets, summer toys, and gift certificates
Finance donated by the local business community.
Phone: 952.2271140
Fax: 952.2271110 Over 115 coloring contest entries were submitted, which were judged and awarded
Park & Recreation prizes by each age group. Each winner was awarded a gift basket courtesy of ABC &
Phone: 952.2271120 Toy Zone of Chanhassen. This continues to be an attractive part of the event for many
Fax: 952.2271110 participants.
Recreation Center To help market the event, flyers and coloring sheets were inserted into the Chanhassen
2310 Coulter Boulevard Villager two weeks prior to the event. In addition, they were distributed to four local
Phone: 952.2271400 elementary schools. This provided increased visibility throughout the community and
Fax: 952.2271404 surrounding areas.
Planning & Like all community events, volunteers were vital to the Easter Egg Candy Hunt's
Natural Resources success. The Chanhassen High School Key Club and local residents were a tremendous
Phone: 952.2271130 help with set -up, clean -up, candy distribution, wearing the bunny costume, and
Fax: 952.2271110 processing registrations. Volunteers truly make the community events special for
everyone.
Public Works
7901 Park Place RECOMMENDATIONS FOR 2013
Phone: 952.2271300
Fax: 952.2271310 y Continue handing out candy bags to kids as they register. Each bag should include
Senior Center a door prize ticket, a few small prizes, and program flyers for other city programs,
Phone: 952.2271125 y Look into the possibility of incorporating online voting for coloring contest entries.
Fax: 952.2271110 y Increase the size of the candy hunt areas to accommodate larger cro-,\ {is in the
future.
Web Site y The 5 -8 age group is the Largest and should have the most candy available for
www.ci.chanhassen.mn.us distribution.
y Continue having the Key Club and other volunteers set up the morning of the event.
Consider moving the event back one hour, to a start time of 10.00 ani.
g:\ park \easter\2013 \evaluation.docx
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
2013 Easter Egg Candy Hunt
REVENUE & EXPENDITURE REPORT
Revenue
Pre - registrations: 156 participants x $5.00 $ 780.00
Day of registrations: 122 participants x $5.00 $ 610.00
$1,390.00
Expenses
Target: Candy $1,017.02
Gifts Galore: Prefilled Eggs $ 133.00
Target: Door Prizes $ 164.99
Oriental Trading Co: Prizes, etc. $ 228.75
Southwest Publishing: Villager Inserts $ 186.00
Dry clean bunny suit $ 39.30
$1,769.06
Total Revenues $1.390.00
Total Expenses $1,769.06
BALANCE (-8379.06)
*The Easter Egg Candy Hunt is one of four events under the Community Event
Sponsorship Program. Over sixty local businesses will contribute approximately
$30,000 in cash and goods in 2013 to support these four events.