4a 2003 Halloween Party EvalCITYOF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Ohanhassen MN 55317
Administration
Phone: 9522271100
Fax: 952227 1110
Building Inspections
Phone: 9522271180
Fax: 952 2271190
Engineering
Phone: 9522271160
Fax 9522271170
Finance
Phone: 9522271140
Fax: 952227.1110
Park & Recreation
Phone: 952.2271 ]20
Fax: 9522271110
Recreation Center
2310 Courter Boulevard
Phone: 9522271400
Fax: 9522271404
Planning &
Natural Resources
Phone: 9522271130
Fax 952 227 1110
Public Works
1591 Park Road
Phone: 9522271300
Fax: 952 2271310
Senior Center
Phooe: 9522271125
Fax: 952227 1110
Web Site
www cJ chanhassen mn us
MEMORANDUM
TO:
FROM:
Jerry Ruegemer, Recreation Superintendent
Corey Hoen, Recreation Supervisor(f_'
DATE:
November 18, 2003
SUB J:
2003 Halloween Party Evaluation
The annual Halloween Party, held on October 25, 2003 at the Chanhassen
Recreation Center, was a great success. Over 700 children and parents enjoyed an
evening of entertainment, games, refreshments, trick-or-treating, and hayrides.
The following are general comments I have regarding the components of this
event.
Hayrides
· One hay wagon this year seemed to work well within the time frame of the
event. As Lines were never an issue.
· Continue using the doors at the north end of the Recreation Center to exit
people for the hayrides.
· Provide more signage and or possibly look at moving hay wagon to a new
area where they will have better visibility.
Musical Entertainment
· The Touch of Magic "Geoff Williams" show received mixed reviews. I
will be looking for new entertainment for next year.
· Moving the entertainment back from the bleachers worked well. This
allowed for more seating and better overall traffic flow.
Face Painting
· Having the face painters in the back comer of the school gym provided for
overall better traffic and line control.
· Three face painters seemed to work well. Lines were never out of control.
The City of Chanhassen, A growing community with clean lakes, quality schools a charming downtown, thriving businesses, winding trars, and beautiful parks A great place to live work and play
Refreshments
· Continue using rooms 3 & 4 for refreshments.
· Continue having ample volunteers to keep this room clean and running
smoothly.
· Provide plastic gloves for people working with the cookies.
Games
· The use of the school gym for the games worked well. It helps keep the
traffic flowing.
· Having an ample number of volunteers is crucial to running the games
smoothly.
Volunteers/CRC Staff
· The use of Chaska High School Key Club, Park & Recreation
Commissioners, and other local volunteers were key to the success of this
event.
· Coordinating event registration, setup and cleanup with the Recreation
Center staff is key to running a successful event.
General Comments
· The lobby setup for walk-in registrations worked well and assisted in
alleviating any initial congestion at the event.
· Continue using the school gym for games.
· Continue setting up the kids candy guess and the adult raffle in the gym.
This helps with general traffic flow in the lobby area.
· Reserve the conference room until Monday morning. This will give us a
place to store supplies over the weekend.
· Pizzas seemed to be a big hit this year with the volunteers. Next year we
will need to order about 14 or 15 pizzas.
· Having the "scary room" in rooms 1 and 2 allowed participants to enter
this activity immediately upon arrival to the Recreation Center.
2003 HALLOWEEN PARTY
Expense Report
Revenue
397 Participants @ $4.00
$1,588.00
Expenditures
101-1614-4130
Target - Candy, film development, etc.
County Market - Cookies & cider
Oriental Trading Company - Prizes
Gina Maria's - Pizza's
The Home Depot - General Supplies
Paper Warehouse - General supplies
$1,023.00
$ 321.54
$ 255.17
$ 161.39
$ 47.13
$ 16.95
$1,825.18
101-1614-4300
Touch of Magic - Entertainment
Maund Entertainment - Face Painters
Ken Theis - Hayrides
530.00
412.50
400.00
$1,342.50
Total Expenditures
Total Revenue
$3,167.68
$1,588.00
$1,579.68