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PRC 2013 06 25 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING JUNE 25, 2013 The Park and Recreation Commission toured capital improvement projects from 5:30 p.m. to 7:30 p.m. Chairman Kelly called the meeting to order at 7:40 p.m. MEMBERS PRESENT: Cole Kelly, Steve Scharfenberg, Brent Carron, Jim Boettcher, Rich Echternacht, and Luke Thunberg MEMBERS ABSENT: Elise Ryan YOUTH REPRESENTATIVES PRESENT: Jacob Stolar and Ryan Lynch STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Mitch Johnson, Recreation Supervisor; and Jodi Sarles, Rec Center Manager PUBLIC PRESENT: Gary Carlson 3891 West 62' Street APPROVAL OF AGENDA: Kelly: Anything anybody needs to add to the agenda? Boettcher: How about introduction of our new members. Kelly: Oh yeah, we'd like to welcome Jacob Stolar and Ryan Lynch as our new commissioners. Congratulations for being appointed gentlemen. So nothing will be added to the agenda. PUBLIC ANNOUNCEMENTS: 2013 KLEINBANK SUMMER CONCERT SERIES. Johnson: Good evening commissioners. My name is Mitch. I'm the Recreation Supervisor with the Park and Rec Department. KleinBank Summer Concert Series is in full swing. We have 2 concerts in. This week tomorrow, or excuse me Thursday we have our first noon concert or afternoon concert. It starts at 11:00 a.m. It's the Wonderful World of Woody. Then we take a week off the 4th of July then we get into the Daisy Dillman Band and a couple other big names to wrap up the summer. The Okie Dokie Brothers and things so every Thursday night throughout the summer, 7:00 p.m. except this Thursday it's 11:00 a.m. to 12:00 p.m. 30 ANNUAL CITY OF CHANHASSEN 4 OF JULY CELEBRATION. Johnson: And move on, 4th of July. 30 Annual 4 of July celebration begins next week, July 2 "d, 3rd and 4 July 2 " is Family Night at the carnival. July 3rd is the street dance and the big night here at City Center Park. And then on the 4 we go out to Lake Ann Park for some fishing contests and some beach games and also here at the 4 in downtown we've got the parade and the fireworks back out at Lake Ann Park so. Kelly: Any questions for Mitch? Park and Recreation Commission — June 25, 2013 Boettcher: Mitch, do you have the, like you did last year, the handout with all the events and stuff on it? Johnson: Yep, I do. I brought a whole stack here. I'll make sure you get some. Boettcher: Okay, good. Scharfenberg: Mitch are you going to contact us for any assistance, help this year? Johnson: We're going through the schedules now. I don't think we'll need assistance but I'll certainly keep you guys in mind if we could use you anywhere. Scharfenberg: Okay, and so if I wanted to do the raffle then talk to Terry Kimble. Johnson: You could, yep. Alright. Hoffman: Are they running it? Johnson: They're not running it this year. Scharfenberg: Oh they're not? Johnson: So the booster club backed out, just for lack of participation and finding volunteers and stuff. Scharfenberg: Okay. Johnson: So we reached out to CAA and a couple other youth organizations and nobody was interested. Scharfenberg: So we're not doing one this year? Johnson: Not doing one this year. Scharfenberg: Oh really. Johnson: One of those things I think that's kind of fizzled out over time and then I don't know if you take a year off if it will spark back up next year or just one of those things that you can move on from. Scharfenberg: You get all those regulars that are used to hanging out back there buying tickets. Johnson: Yep, exactly. Kelly: I was able to make the first KleinBank series. That was just a wonderful night. Wonderful concert. If you can make it out there you should try to get out there when you can. It's just a wonderful venue. And I'm looking forward to the big celebration coming up Mitch, thanks. Johnson: Yep, thank you. YOUTH COMMISSIONER INTRODUCTIONS. 2 Park and Recreation Commission — June 25, 2013 Kelly: Well we kind of did the youth commissioner introductions already. Todd, anything you want to add about them? Hoffman: If you want to introduce yourselves. Kelly: You want to tell us a little bit about yourself'? Each of you can take a turn. Stolar: I'm Jacob Stolar. I go to Minnetonka. I'm going to be a junior. I play baseball and basketball and as you all know my dad served on the board for. Lynch: I'm Ryan Lynch. I go to Holy Family. I will be a senior next year. Play football, hockey and I also do trap shooting. Yeah, great. Hoffman: Nice job. Appreciate it. Kelly: Welcome to the board and again congratulations on your appointment. APPROVAL OF MINUTES: Echternacht moved, Boettcher seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated May 29, 2013 as presented. All voted in favor and the motion carried unanimously with a vote of 8 to 0. VISITOR PRESENTATIONS. Kelly: Do we have a visitor here tonight? Yes we do. Sony about that. Gary Carlson: Good evening. My name is Gary Carlson. I reside at 3891 West 62n Street in Chanhassen. I live in the Cathcart home. I live on the corner of West 62 and Cathcart and I own the 5 acre hobby farm that's there and that house has been there since 1862. Been a home there. I once owned the land on both sides of Cathcart Park and used to raise corn on Cathcart Park so Gary Carlson goes back a while in the neighborhood. What we need to work on is, that park is totally in Chanhassen and through the years Shorewood would send a letter and say we're putting in a baseball diamond and Chanhassen must have said fine. We're putting in a tennis court. Chanhassen must have said fine because it's within Chanhassen's regulations. But there was never a stormwater drainage plan done. So it has slowly become a full 5 acres of hard surface. Whether it's hard mowed lawn, tennis courts, parking lot. So 5 acres of water comes onto Gary Carlson's property in a one 7 to 12 inch high wave. It's washed out Cartway Lane many, many times and we try and kind of solve like the doctor, well we'll treat that symptom. We'll treat this symptom. Our street department has been wonderful. They've been very accommodating. The City of Chanhassen has come out many times and fixed the little gravel road that goes by the house but it's time to get into the process. Look at budgeting. Hire an engineer and what's happened is it's Shorewood's park but it's in Chanhassen so Chanhassen wants to do, can do, wants to do. Shorewood wants or can do but it's in Chanhassen. I mean it's, it's getting to be quite a, it's getting to be time. I've been very patient to get this looked at. Solved. Put in the budget process. Hire some engineering and say okay, let's get this park, as anybody else in the city develops 5 acres, Chanhassen has been very good and very thorough. They make you do all the planning. They make you, which is proper. That you handle your stormwater. You retain it on site and only let it go out at the rate that it used to go out before it was developed. You know if it was a forest. If it was a field or if it was a pasture or, but this has slipped through the cracks because you know, well you don't know. You want to put in a baseball diamond? Well there's no building involved. You don't need a building permit for it I mean so it's, it's got cracks that it's been happened. So I'm just here to say, you might see this and if there's someone that lives up there, they might kind of take it and run. You know help run with it in the next couple years. I've talked to our staff. They're very good. Very accommodating and it's just a matter of lining up the 3 Park and Recreation Commission — June 25, 2013 ducks. Now I don't know if everyone of Chanhassen's parks are just developed that way. I don't know that. You guys might question that as you're going forward. Are all our parks just drained however they were when they were first said, well you're a park now and you can picnic on it and the next thing you know there's a baseball diamond on it. Next thing you know there's hockey rink on it. You know what happens to all that water? Is that just dumped onto the neighbor, but it's happened on this park and so going forward any help I can be or any help I can give or be asked to come and get it started but it just needs to say well we have some money for a study. Hire, you know if the city engineering staff can do it, as to how to hold the water. Retain it on the park because going forward our street department keeps berming the road and now what I'm saying, my house. I own two houses on this property so you say well Mr. Carlson, you live way up at the corner. Well I also own a home on the other end of my property that was built back when Chanhassen was a township and that's the house that gets inundated. I've taken out all the carpet and have ceramic tiled the lower floor. It's a walkout and it was graded and built according to Chanhassen regulations. Has plenty of fall from the house but when 7 inches of water comes down your driveway and you only have a 2 inch fall on your driveway, you can see I lose. I lose all the time and I've had a 500 year event. I've had two 100 year events and now we just had the 3 inch event which washed out the road and I'm not that close to 100 yet. I don't deserve all these events being, okay well hopefully going forward someone will pick up the ball and kind of guide it to, because the park needs it. If they keep berming the road which if you drive out there and see at that end of my property where that house is, the City of Chanhassen has got quite a rise in that road now to try and hold the water at least on that side. Well when they hold it on that side of the, it goes into another neighbor and then he'll be in front of you so it would be good that that park solve it's stormwater retention and deal with it with you know in line to the next, there's storm sewers down, I mean downhill from it that are handling their waters and you might be able to get into that system and dump the excess there or something but I'm not an engineer but I thank you for your time. Kelly: Thank you Gary. Anybody have any questions for Gary or Todd? Todd I'm familiar with Cathcart Park. I've been there a few times and I am familiar that Shorewood developed the park but we still own the land or it's still in Chanhassen or how does that work? Hoffman: The City of Shorewood owns the land and the park and it's within the city of Chanhassen. Gary Carlson: Yeah they've asked us to, and I think we do share the lawn, I guess we do the lawn mowing. Hoffman: Not anymore. Gary Carlson: Well now you've changed that so I mean it was a sharing. Sometimes Chan would mow the lawns there just because they had the big equipment up that way or something but it was a sharing thing that's happened through the years and it has been a free gift to Chanhassen...and they put in a nice swing set there last year. So how it gets paid for, the problem is that Cartway Lane and Church Road were never, they're township roads that were just paved so there's along them there's no stormwater handling properly...roadway doesn't dump that much water so all the neighbors and residents take it up but it was a city street here you know you'd be curb and gutter and have catch basins and all that so all that water also comes onto mine because I'm downhill from even the corner of Church Road and West 62n which is the prime corner of the park. Even that, I get all the water off of that park, from that park which the park, when they put in that last parking lot Shorewood said well our water drains to Church Road. On our new parking lot. Well sure it is. Well Church Road then drains down to Cartway Lane which ends in my property so because it wasn't, any highway engineer wouldn't have designed it that way. It's just how those roads on the border between Shorewood and Chanhassen so that road maintenance has always been, you're going to do it or I'm going to do it. Unfortunately...those kind of 4 Park and Recreation Commission — June 25, 2013 border line properties, they always take a lot of teeth grinding and citizen input to keep things rolling along. Sorry to take up so much of your time on it but if I can answer any of your questions. Kelly: Thank you Gary. Scharfenberg: Todd, is this something that's on the City's radar at all? Hoffman: Yes it is. Scharfenberg: Okay. Hoffman: And Terry Jeffery, our Water Resources Coordinator and Paul Oehme, our City Engineer and Public Works Director, Mike Wegler our Street Superintendent, they're all very familiar with this so I'll follow up with those staff members and the City of Shorewood and assess where it's at with the stormwater issue in the park and then we'll respond back to Mr. Carlson. Kelly: Okay, thank you Gary. Thank you Todd. No other visitor presentations. PARK AND TRAIL CONDITIONS OF APPROVAL - CAMDEN RIDGE- REQUEST FOR REZONING FROM AGRICULTURAL ESTATE (A2) TO PLANNED UNIT DEVELOPMENT - RESIDENTIAL (PUD -R); SUBDIVISION OF APPROXIMATELY 24 ACRES INTO 32 SINGLE FAMILY LOTS, 26 TWINHOME LOTS, AND 7 OUTLOTS; AND A CONDITIONAL USE PERMIT TO ALLOW DEVELOPMENT WITHIN THE BLUFF CREEK OVERLAY DISTRICT. PROPERTY IS LOCATED AT 1500 PIONEER TRAIL. APPLICANT: LENNAR. OWNER: BRUCE JEURISSEN. Hoffman: Thank you Chair Kelly, members of the commission. This is a property we visited just some probably half hour, 45 minutes ago. Camden Ridge is a new development being proposed by Lennar Group and then the owner of the property, Bruce Jeurissen. It's situated in Bluff Creek, in the Bluff Creek corridor area. Areas of the plat are near or in the primary Bluff Creek watershed and where we stopped on our tour, we drove right down this temporary trail and we were stopped right at the end of our trail system, which our trail ends right here. So as you looked to the south and back to the east, that's the field where these homes, new homes would be constructed as a part of the Camden Ridge. The proposed motion for the commission tonight, recommending that the City Council apply a couple of conditions of approval concerning parks and trails for Camden Ridge. That full park dedication fees be collected per city ordinance in lieu of acquiring parkland dedication. In this case a single family home is $5,800. The twins are less than that. That is collected at the time of the platting. At the time of the final platting and those dollars are then deposited in the City's park fund to help pay for all the other improvements that are going on in the area in parks and trails. The second proposed motion for Camden Ridge is the construction of the Bluff Creek trail from it's current southerly terminus, which we took a look at extending between the new homes in Bluff Creek to a terminus point at Highway 212, and how we do those is, this trail section would be a part of the Comprehensive Plan. It's on our trail plan so when the developer is developing the adjacent piece of property, we want them to grade, install the trail but we don't feel like it's their complete obligation to build that trail for the entire community so we want to pay them back for the gravel, the asphalt, and the stormwater improvements. The other costs are incidental to the development of the property and those are expected to be paid for by the developer. So the trail should be 10 feet in width. Surfaced with asphalt and constructed to meet all city specifications and then the applicant will be reimbursed. Labor, installation, design, engineering and testing services are not reimbursable expenses. That's been a common use practice in our community and constructing trails concurrent with development and Camden Ridge, or their representatives have not been notified of any dispute to that recommendation. Background of the property. We're not going to go through that in great 5 Park and Recreation Commission — June 25, 2013 detail. Parks and open space. We have a half a mile park service area and the park for this, these homes would be Pioneer Pass Park. So it's on the exterior is on the outside. It's not, it's at the 1 1/2 mile radius and it is obviously, there are some hills but there is a trail system. That's how you would connect to the Pioneer Pass Park. In this situation many of these residents would choose to load up their family, especially small children and drive to that park site which is also convenient and then park in the parking lot to access the park. So the park needs are met. There's also the woods which is just to the north. Portions or all of that will be preserved into a park preserve type setting. That is part of the primary zone and the Bluff Creek Overlay, and that's the woods. The large woods which is right up in this hill so there will be much open space in the area. The trail plan, we've already talked about that. This section of the Comprehensive Plan, City's comprehensive trail plan is on this property and so would run right along the creek from north down to south. Everybody calls it the spider bridge on 212. That's located right here. When we get to that terminus of the plat we would like to work with the owner, Bruce Jeurissen and Lennar to try to extend this at least on a temporary basis and so people can get up to Pioneer Trail down that driveway. That gravel driveway. They're going to do it anyway. You're so close now that they're going to want to make that connection and so, but there may be some property issues that they don't want to get involved with so we'll have to have those conversations but when dealing with the plat, what is outlined in black, those are the recommendations that we have for you tonight and again I've heard no negative comments from the developer. Be happy to answer any questions of the commission and then I recommend you make a motion to the City Council. Kelly: So Todd what, if we got full fees would it be about $300,000? Hoffman: I've not done the calculation. Kelly: I'm sorry. Hoffman: I've not done the calculation. Echternacht: Todd, if I recall, is it Degler that has one little area there so all the trees behind that area would remain. Hoffman: Correct. Echternacht: Okay. Just those 6 lots or 7 lots, okay. Hoffman: All those trees are likely to remain. That's into a future development but it's in the primary Bluff Creek zone which says by zoning that they shall, it shall remain and it's recommended to stay but until that land comes in for development there really is no definitive answer on what will happen to that particular location. Because it's under private ownership. Scharfenberg: Todd where is this request in terms of the rezoning process? Hoffman: It's at the Planning Commission and it was approved at the preliminary level and so now you'll incorporate your recommendations and it will go to City Council next. Scharfenberg: Okay. Hoffman: Another interesting thing to take, at least be aware of. This road extension is likely to be a fire lane that will extend on the east side of the trees all the way back up to Bluff Creek Drive. So this would be a through road but would not be open and it may be utilized as a pedestrian trail in the interim so it 6 Park and Recreation Commission — June 25, 2013 would be a full width road but it would be closed to traffic unless you have a fire lane situation where it could be opened... Kelly: I just figured it based on roughly $6,000 for single homes and $3,000 for twin homes. I don't know what, you said it was $5,800 I think. Hoffman: Yep, $5,800 for the single, yep. Kelly: And I don't know what the double homes are. Hoffman: $3,800 or slightly more than that. Kelly: So my estimate should be a little low. Echternacht: Todd is it pretty standard that parks are within a mile and a half? Is that what? Hoffman: Half a mile. Echternacht: Oh half a mile, okay. Hoffman: So there's a park service area map on page 3 of the packet. Echternacht: Yep. Hoffman: It shows the Pioneer Pass Park service area and the green circle incorporates all of Camden Ridge so they're within a half a mile of Pioneer Pass Park. Basically what that is saying to them, if you want a park within a half mile of everyone's front door you certainly should not be more than that because you can't afford to pay for them, construct them and maintain them in the future so you want just enough park to service everyone. In this case it would be the full half mile walk to the park but that's within the park service area. Thunberg: In the neighborhood across the street, is that The Preserve? There's a small park in the middle of that development. Is that a city park or is that just within? Hoffman: That's association. Thunberg: That's association. So there is a small park across, on that location. Hoffman: But that's, we wouldn't include that in our calculation. I think in the future when that wooded area develops, there would be a chance for a pocket park kind of right up alongside the road so to incorporate almost like a trailhead so if you had trails in that woods, you'd have a little pocket park. It'd be up in, just up in the north here so there might be that opportunity. Kelly: So Todd the construction of the trail, it looks like you want the applicant to do pretty much everything but what are we paying for on that? Hoffman: Rock, asphalt and then the stormwater pipe. Kelly: So we're just paying for the materials and they're doing all the work as part of the deal? 7 Park and Recreation Commission — June 25, 2013 Hoffman: Correct. It's a good arrangement. That's the time when the trail should be built. It's in such tight proximity that when they're grading for those lots, then they should go ahead and grade that trail bench in. It really doesn't work to have them do their work first and then have us come back and... Kelly: Right, so what do we estimate our costs at? Hoffman: We don't have those numbers. Kelly: Yeah. What's a best educated guess? Hoffman: 100 bucks per foot. Kelly: Okay. Hoffman: And I don't know what the... Over a 1,000 feet so, yeah $150,000 or less probably. Kelly: Okay. Hoffman: We'll get those numbers. Once it's approved they'll go ahead and estimate those numbers and I can report back on those costs. Kelly: Any other questions for Todd at the moment? Does anybody want to provide a motion? Scharfenberg: I'll make a motion. I would move adoption of staff's recommendations for Camden Ridge for full park dedication fee to be collected per city ordinance requiring parkland, in lieu of parkland dedication. Along with construction of the Bluff Creek trail as set forth in staff's proposal. Kelly: Is there a second? Carron: Second. Kelly: All those in favor. Oh questions? Do you have a question? Scharfenberg moved, Carron seconded that the Park and Recreation Commission recommends the City Council apply the following conditions of approval concerning parks and trails for Camden Ridge: 1. Full park dedication fees shall be collected per city ordinance in lieu of requiring parkland dedication; and 2. Construction of Bluff Creek Trail from it's current southerly terminus, extending between the new homes and Bluff Creek to a terminus point at TH 212. The developer shall provide design, engineering, construction and testing services required of the "Bluff Creek Trail ". All construction documents, including material costs, shall be delivered to the Park and Recreation Director and City Engineer for approval prior to the initiation of each phase of construction. The trail shall be 10 feet in width, surfaced with asphalt and constructed to meet all city specifications. The applicant shall be reimbursed by the City for the cost of the aggregate base, asphalt surfacing, and storm water systems utilized to construct the trail. This reimbursement payment shall be made upon completion and acceptance of the trail and receipt of an invoice documenting the actual costs for the construction materials noted. Labor and installation, design, engineering and testing services are not reimbursable expenses. 8 Park and Recreation Commission — June 25, 2013 All voted in favor and the motion carried unanimously with a vote of 8 to 0. Echternacht: Question for you. Hoffman: Yeah. Echternacht: Do our new commissioners realize that they can vote as well? They may not know the rules. Hoffman: Just say aye or nay. Kelly: Yeah, you guys vote and ask questions, you know that right? Okay. RECREATION CENTER REPORT. Sarles: Great, thank you Chair Kelly. Greetings commissioners from the Rec Center. I'm Jodi Sarles. I'm the manager out there. Welcome you guys. We are now on summer hours so starting Memorial Day we kind of shorten our days a little bit. We go 5:30 a.m. to 9:00 p.m. so we cut an hour out of the day there. Weekends we go 8:00 to 6:00 and Sundays we're closed in the summer. Just kind of based upon the usage of the Rec Center and people in and out, kind of a little bit of money savings but also due to lack of use out there so. We've got a few things. Summer maintenance is going to come up faster than we think but August 15 and so we shut down from August 15 through Labor Day this year. It's about the same every year. The amount of time that we go down for basic overhaul cleaning. They sand down the floors and re- surface the gym and the studio there. The last week we're open we tried, last year usually they try to make us stay open for 4 days but we don't have a gym or studio. This year they're only going to sand it one of those days so we were able to slim that down just a little bit this year so we can let our basketball players and our dancers and everybody to continue to use the space. Let's see, it feels like it's been a while but Dance for Fun, we just had our year end recital. That was in May over at the Chan High School. We had around 200 dancers participating. We sold over 730 tickets for the 3 shows. We worked with some in town, Chanhassen Floral to sell the flowers out there. We did t -shirts and DVD's and already we're starting, we've placed 44 dancers into competition teams and they're starting to work for next year already so just is kind of a never ending process there. We keep the girls dancing all summer into the fall so. Youth safety training. I should update these numbers for you today. Today we had 16 more achieve their babysitting training certificates so it's 32 now so far for the year. 21 kids have done the Safe On My Own class. We added 11 more yesterday so now we're up to 32 on that one. Those are great classes for kids. That teaches them how to be safe when they're at home and then the babysitting one, all the kids want to get those certificates so they can go out and earn some summer dollars here helping out the neighbors. Rec Center Sports. It's been a challenging summer a little bit with the weather. We had a slow start to a few of the programs but for the spring the Small Fry Sports, we just had overwhelming. We would fill those programs up right away so we weren't able to keep up with the demand so for the summer we expanded our roster sizes which added the challenges because we couldn't bring them back into the gym because you can't have 25 kids playing, little, little ones playing soccer so, so we had a few cancels but we're back up and we did some reschedules and some refunds and reschedules and so we're working with our staff to get that settled and hoping that that second session works much better. That the weather stays away. At least I'm crossing my fingers for Mondays, or Tuesdays and Wednesdays is when we run programs and about the first two weeks this summer, both those days were not good days to have them. So but we've run the little ones, we had 68 soccer players. Our first session of the Small Fry t -ball had 51 kids. When we did run that one in the gym we did end up having whiffle balls and plastic bats and a little more safe equipment in there for those kids. Our 4 to 6 year old children, those are the Lil Stars and again wet weather so it's been difficult there but we had 40 9 Park and Recreation Commission — June 25, 2013 kids that they played soccer and now we are just finishing up next week with the make -up games we'll be finishing up with 94 kids participating in that first session of t -ball so it continues to be a great program for kids and families to kind of learn and play and have a good time here. After school sports, it seems like that's another one we haven't seen kids in the school for a while so 26 kids were in our After School Sports activities. We did soccer, flag football and tennis. Looks like in the fall we're going to add lacrosse as one of our sports but we're kind of asking if you guys have any additional suggestions to what we can do to kind of revamp that after school program. Any ideas that maybe you two new commissioners here could help us out or point us in any direction you think might help us boost up those numbers a little bit and get more kids participating. We have a few challenges since we just offer them a couple days a week. It's not an every day. It's not a daycare type aspect that we do. It's more fun and sports so. Kelly: So how many days a week do you offer each of these? Sarles: We do one on Tuesdays and one on Wednesdays. We kind of match the same schedule. Kelly: So just those two days that we need the good weather for, okay. Sarles: Yeah we only need Tuesday, I mean I personally would like weekends if you can add that for me I would appreciate that as well but, no. Let's see moving on we, if you haven't been by the Rec Center lately we have a Little Free Library out in front in the little courtyard area right in front. I guess it's not a courtyard. There's a bench there. We installed the Little Free Library this June. It went along with the Hooked on Books event this year with the library and the school district had created this and they were looking for a home and I raised my hand and I said we'd love to have that out there and we actually have some people coming up and say where can we get books? So now we have our own little free library and it's got a life of it's own. People dropping off books. People picking up books. I check in every now and again but yeah, everything, pretty much everything's turned over so it's good. People are using it. We have a couple stewards that are helping us out with the project so they're just making sure that everything is functioning and nobody vandalizes it and the books are appropriate and that's Dave and Jan Lundquist and they're very frequent users of the Rec Center so they've agreed to help us out out there. And then now for a few upcoming events out at the Rec Center. We continue to do the pickleball clinics so we have free pickleball clinics on the outdoor courts there so Cole, yeah. You can come out and take part. We've got trainers on hand. Kelly: Just what I need. Sarles: Yeah, so we've kind of tried to put them like the next one will be July 9th and that's 9:00 to 10:30 in the morning. And then on the 29 we've bounced that one back and did the 5:30 to7:00 p.m. so everybody's welcome. We provide the equipment. Equipments available to check out from the Rec Center too if you want to go play so it has no cost to it at all and we've got a great relationship with the Southwest Metro Pickleball Association or Club so they're a good group. And then we start our Dance for Fun open houses in August so we've got first one coming up August 6 th. Then the 14 and then we do one right when the kids go back to school on September 4 so big recruiting effort for our dance program. But those are the updates from the Rec Center. If you have any questions or comments for me. Kelly: Questions for Jodi. Scharfenberg: Jodi for the pickleball equipment, does it check out until what, 8:00 or? 10 Park and Recreation Commission — June 25, 2013 Sarles: Basically til 9:00. You know we typically just take a license or most people leave us their car keys. Come up. Grab the bag and go out and play so each bag has 4 rackets or paddles and then 4 balls so. Scharfenberg: Okay. Echternacht: The After School Sports, what time is that? Like 3:30 to 5:30? Sarles: We run them right, the school that we're attached to, Bluff Creek Elementary, they get out of school at about 10 to 4:00 so they're the latest in the bunch so then our program runs from 5:00. The kids coming right at 4:00. You know 10 to 4:00 so we run it til 5:00. Stolar: For the After School Sports, is it like, is it just like organizing? Just have like counselors there or how is it organized? Sarles: Yeah we have, depending on the amount of people that are registered, we at least have 2 people out there helping out with the sports. You know if we're doing something more like dodgeball, which is more fun play versus instructional, then we tend to have maybe 2. If it's a bigger group of kids we throw in another 2 or 3 staff to make sure that we're giving them the right attention. Stolar: Okay, thank you. Kelly: So Jodi, how's that new equipment we bought the past few years holding up? Sarles: So far so good. You know we've replaced a few things but everything seems to be holding up well. We've added a few, you know a couple helmets here. Somehow when we got the baseballs or the small softballs we've acquired more than we bought so that was a good thing for us. Somehow they're finding them out on the field but everything seems to be, you know when it comes to replacement time, it's only a few pieces here and there so it's not, it hasn't become a huge problem for us. You know the biggest things of what we buy is like dodge balls because those just kind of break down. Kelly: So what needs do you have that you don't, something you don't have? Sarles: Well we just purchased some lacrosse equipment. Depending on how that program starts up for us in the fall, that's another one that could grow in expense quite a bit. We only bought enough equipment for about 12 so that we could start it up and create that. Anytime you start a different, like you know people are looking more at those alternative type sports sometimes like lacrosse or now we've got a demand for archery so we've been partnering with Carver County so they've brought in some equipment for that. But anytime we do anything new or start up, that's when we would require more. Right now with the ages of the kids that are using our equipment, it doesn't get beat up as much. Now like if I have a basketball, that gets beat up right away so. Kelly: So it sounds like everything's going very well. Sarles: Right, yeah. It is going very well. Kelly: Well thank you for all the great work you're doing over there. Sarles: Thank you very much. 11 Park and Recreation Commission — June 25, 2013 PARK AND TRAIL MAINTENANCE REPORT. Kelly: Dale's not here so I have a feeling I know who's speaking for him. No? Oh, Todd gets to speak for Dale. Go ahead Todd. Hoffman: Dale as you know has unofficially announced his retirement and so we don't have an official date yet but when those dates and celebrations of his career are set, we will certainly let you know. 42 years with the City of Chanhassen. The entire time serving as either Park Foreman or Park Superintendent and so when you think about Dale has really seen the construction and development of anything and everything we've ever done in our city that has to do with parks and trails so we're very proud of that accomplishment and we will duly celebrate his retirement once he officially names the date. He is out this evening taking care of home selling issues and other things related to that. In his division they are busy, busy, busy. It's very difficult to, you hate to get him on the phone to add one more thing to the list because there's just not room anyway so why waste the time talking to him about another issue. The storm damage, they did respond to. We really dodged a bullet with that. Storm damage was very minimal in Chanhassen so we're thankful for that in our area. Any issues regarding maintenance that I can bring to his attention? Carron: Just one thing that I don't think we should look at, or do anything now but something to look at in the future is the new trail that we just put in at 41. Hoffman: Yep. Canon: At the tunnel. Coming down off that hill. Granted there's no cover on that first lot that just, or that lot that's being built but it's always wet and it's always draining across there and I don't know if a French drain or something like that would be a good idea but I think in the constant moisture and the wetness there is going to deteriorate that trail. Hoffman: Correct. I agree with that and I talked to SRF and that's a design issue. My response to SRF is that the people of Chanhassen, the people of Carver County deserve better. To design a trail that does not function is not our, it's not where we want to be so they'll be responding back with a fix in two areas. Right at the tunnel and then up the hill on that high portion there's also, to the north of there there's also some drainage. And so they'll be responding back with a fix. I'm not sure if it's going to be Rosti that's going to be installing that or somebody else but we have to get that water out of the asphalt so we don't have the premature aging of the asphalt surface. But we also, if we have that water in there too long we're going to develop algae and then people will start to slip, especially on their bikes. Canon: Good. Hoffman: So we're addressing that and we've talked about icing in the tunnels. We try to prevent it. It did occur so we're going to work on some additional drainage corrections there. Project, any project has it's in's and out's and up's and down's and water and this one is one of the biggest issues we have right now so, we're not interested. I'm not interested in investing $1.8 million dollars of the public's money and not having a product that is brand new and shiny and ready to be used so we'll be addressing that. Carron: Okay. Hoffman: Any other maintenance issues? Kelly: Any other questions for Todd on the park and trail? 12 Park and Recreation Commission — June 25, 2013 Hoffman: Just keeping up with grass is the biggest challenge right now. Kelly: When Dale does decide when his retirement is you're going to let us know right away I assume and let us know what the plans are. Hoffman: We will. Kelly: Thank you. SENIOR CENTER REPORT. Hoffman: Senior Center Activities, in the summer the senior population grows in our community and thus programs always take off. Sue and her volunteers do a wonderful job and Sue works hard so she's off on a vacation for a week and a half or so. Taking some time away from the senior center but all of their programs are full. Very well received. Our senior participants are happy with what goes on in the building, and outside the building on trips. Mark down Thursday, July 18 5:00 if you'd like to come and rub elbows with the Mayor and the other seniors, that would be a great evening to do so. It starts at 5:00 with a dinner and then we go outside for the concert, and what's our concert that night? Big band? Johnson: Minnesota Community, Minnesota Valley Community Band. Hoffman: So if you have the opportunity mark that down. Come visit with the Mayor and the seniors and then take in the concert that evening and we would appreciate your participation. So that's what's going on at the senior center. Always popular. Very nice place to be. Kelly: Any questions on the senior center for Todd? Thank you Todd. 2013 FOURTH OF JULY CELEBRATION. Johnson: Thank you Chair Kelly and good evening again commissioners. I passed out, we kind of touched on it a little bit earlier during public announcements the 4 of July celebration. I passed along our colored brochure for this year as well as our tri-fold. The tri -fold will be inserted in the Villager this Thursday and the color magazine you may have seen in the Villager last week. It was also mailed to all residents who don't receive the Villager. Really happy with the way it turned out this year. Being it's the 30 annual celebration we try to go for a little vintage look to it. You know a little distressed look which seems to kind of be in style nowadays. We kind of put the collage of the old pictures on front. Staff actually designed the entire cover and then we partnered with Southwest Newspapers for the publication and some of the articles written too. This is a great you know publication we look forward to every year and I think a lot of people really embrace over the years. We kind of hit on some of the history of the event and kind of some how it's developed. We developed some new event maps as well as a new parade route map. In the center you can see the schedule of events. We kind of lay it out by date and kind of highlighted some of the key events like the street dance, the family night, the carnival, the parade and then of course the fireworks out at Lake Ann Park. Also included is the parade Grand Marshal. We include that with the parade page and then of course on the back are all of our sponsors who sponsor all of our community events. 4 of July is number 3 of a series of 4. Without these sponsors you know events like this wouldn't be possible. I think our sponsorship now is over $31,000 in cash and donations so very thankful for those sponsors who try to do as much as we can to kind of provide some additional exposure for them. In the tri -fold like I said, this is kind of a nice piece for people to put in their pockets for the event to kind of carry with them. Kind of lays out all the events. We kind of cleaned it up this year. Some of the descriptions so we could kind of keep it to an 8 1/2 by 11 page. In the past it was legal but we went to color printing this year and we kept that in -house to kind of save on some costs as well, and 13 Park and Recreation Commission — June 25, 2013 then once again we've got all the sponsors listed on that for some additional exposure. On the back you'll see we've got 4 of July t -shirts that we're selling this year. I brought some samples that people can check out. Kind of something fun on the front of the cover. You'll see the kid in the red shirt is actually wearing one of the 4 of July t -shirts so thanks to the magic of graphic design we were able to make that happen and kind of help with some pub of the shirts so check those out. Like I said those are going to be all over the community or else they're distributing them at the Rec Center and City Hall. Like I said the event begins Tuesday, July 2 " We're actually up to 8 food vendors now. The report says 7. The Chanhassen Dinner Theater was the eighth food vendor that just signed up. Thanks to the Rotary Club. Chanhassen Rotary Club. They organize the Taste of Chanhassen as well as the car show and also the parade. We do partner with a lot of organizations including the Minnesota Twins for the baseball clinic out at the StOitii/Red Birds Stadium. Like I mentioned the Southwest Newspapers publication. Also the Southwest Metro Chamber of Commerce sponsors the Business Expo so we're thankful for those partnerships and look forward to continuing to grow the event over the years. Of course CBO will be back for the street dance this year so we're excited on the third. Something new we have this year, we're actually adding some video screens behind CBO. There's going to be a three piece video crew that will actually be projecting the singers and the concert onto these big LED screens and then during the intermissions the City has the right to put whatever they want on the screens so we're going to run some slides of old photos of the event over the years. You know put our sponsors up there and kind of events to look forward to on the 4 and stuff so really excited about that. You know kind of that step it up a notch I guess and I think it will add some nice color with the big white tent too so we're looking forward to that. Like I said we've got some great PR going out in the Villager as well as a couple ads. And then I mentioned the shirts that we can take a look at after the meeting if you'd like. Does anybody have any questions on the 4 of July celebration? Kelly: It's very impressive. Very nicely done. Johnson: Thank you. Kelly: Any other questions? Let's move on. Hoffman: Question for Jacob or Ryan. Have you participated in the past for the 4 of July? Stolar: Yeah. Hoffman: What's been your impression or what do you like about it or what? Stolar: Well I've done some, like the basketball tournament before. I always do the Water Wars. I think that's really fun. Food's always good. Hoffman: Great. Lynch: Yeah actually we have some family coming in for this year's 4th of July and they're all excited about the Street Dance. And then I think we're going to watch the parade and we go to it every year. I mean it's always really fun so, good time. Hoffman: Good, thank you. Johnson: Any other questions? 14 Park and Recreation Commission — June 25, 2013 2013 KLEINBANK SUMMER CONCERT SERIES. Kelly: I guess you've already kind of touched on that too. Johnson: Yeah, kind of touched on that. You know just a big thanks to KleinBank across the street here. They've been the title sponsor for the last few years. They've donated or sponsored worth $2,000 which covers half the cost of the concert series so we're very thankful for them. They provide free water at all the events. For the kids concerts they do balloons and face painting and we really appreciate that partnership. The City's once again selling little concessions out there. We've got our popcorn machine. The first two concerts we've already done more sales than we have all of last year so we're really excited about that. I think people are coming to expect that so the 50 cent popcorns kind of add up over the length but nothing to pay for the series so thanks to KleinBank for that. We developed fliers. You may have seen around town with all the event listings. We've got magnets that we've distributed the first couple concerts and hopefully everybody got one of those. We've also had a nice write up in the Villager the last two weeks highlighting the events and then Facebook seems to be very popular and the website also to kind of plug those events. Kelly: Great, thank you very much Mitch. Johnson: Thanks. ADMINISTRATIVE PACKET. Kelly: Todd before we get to the administrative packet, I was wondering if you had a chance to run down that Star Tribune article I talked about last meeting and talk to our Water Resources Coordinator? Hoffman: I did and Mr. Jeffery reported that what we're talking about, he's up to speed with and he didn't really feel the need to come down and give a report to the commission but he's tracking, I don't recall the specifics of the article but I did talk to him and he didn't have any great concerns. Kelly: Okay great, thank you Todd. And then I guess that brings us onto the administrative packet. Anything you want to point out specifically Todd? Hoffman: No, not that I recall. Picnic evaluations I believe in there. Kelly: Yeah, I think Jerry's getting really good reviews on the evaluations. Good job Jerry. • Hoffman: Then I guess we did include the, all the fourth graders from Chanhassen Elementary designed a park so Sunnyside Park was one of the parks that was designed and the kids were very enthusiastic about the project and the STEM program. Science, Technology, Engineering and Math so that was a fun project for that group. Kelly: Any other questions for Todd? Any other issues anyone would like to bring up? Boettcher: I just wanted to mention that Luke and Steve and I and Todd, we were at the pavilion dedication. Al Klingelhutz, was that 3 weeks ago? Hoffman: June 9 Boettcher: Yeah. It was very neat. Great to see the whole family there and son and daughter get up there and talk about their dad and it was pretty interesting. Weather was bad but we all huddled under the 15 Park and Recreation Commission — June 25, 2013 pavilion and waited until the rain broke and then the Mayor went out there and they unveiled the memorial to them but it was really a good time. Kelly: Well good, I'm glad we had a good showing there of commissioners. Anybody would like to call the question? Carron moved, Echternacht seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting was adjourned at 8:45 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 16