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CC Minutes 09-09-2013Chanhassen City Council – September 9, 2013 Councilman Laufenburger moved, Councilwoman Tjornhom seconded that the Chanhassen City Council approve the Development Contract and the construction plans and specifications for Lake St. Joe’s Cove conditioned upon the following: 1. The applicant enter into the Development Contract and supply the City with a cash escrow or letter of credit for $513,766.64 and pay a cash fee of $95,318.38. 2. The applicant’s engineer shall work with City staff in revising the construction plans to meet City standards. All voted in favor and the motion carried unanimously with a vote of 5 to 0. CONSENT AGENDA: CAMDEN RIDGE, 1500 PIONEER TRAIL: A. FINAL PLAT APPROVAL. B. APPROVAL OF DEVELOPMENT CONTRACT AND PLANS & SPECIFICATIONS. Mayor Furlong: Ms. Aanenson, our conversation, there were a couple of clarifications that needed in the condition and in the plat drawing itself. Kate Aanenson: Yes. Thank you Mayor for catching that. Typically when we do the final plat we show for tracking purposes the conditions that were recorded with the plat and as it’s stated in here it said that the roads for the Camden Ridge needed to be 60 foot wide and it said that condition has been met and as they are shown on the plat they are 55 foot wide. In working through that project, in order to get the change in grade to make that work we felt that the 55 foot would be more appropriate. In addition and we talked about a road extending to the north for emergency access, that that also be shown as a public street and that wasn’t identified on the plat so what we would recommend, and I’m on page 15 of the staff report that said the right-of-way be shown at 65 feet. That condition should say, has not been met. Or has been modified. It should say has been modified so I would. Mayor Furlong: Has been modified to 55. Kate Aanenson: To 55 but it should actually, this is just a tracking thing. What we really want to do is add another condition to the, under engineering and that would be on page 23. Page 23 under engineering condition you want to add condition number 11. Because the first one’s just a tracking item that would say this condition has been modified. So the condition under number 11 would state, all street right-of- way shall be shown at 55 feet including the street extending to the north. Therefore the mylar would then have to be modified to meet that. Mayor Furlong: By street to the north, the street, the stubbing out, the stub street to the property. Kate Aanenson: Correct. Mayor Furlong: To the Fox property. Kate Aanenson: That’s correct. Mayor Furlong: Thank you. Kate Aanenson: So with that we’re consistent with the original recommendation. 29 Chanhassen City Council – September 9, 2013 Mayor Furlong: From the preliminary, thank you. Kate Aanenson: Correct. Mayor Furlong: Any questions on that? If not then would somebody like to make a motion of approval subject to that additional condition 11 under engineering? Councilman Laufenburger: I’ll get there in just a second Mr. Mayor. Mayor Furlong: Okay, Councilman Laufenburger. Councilman Laufenburger: Okay. Mr. Mayor I move that the Chanhassen City Council approves the final plat for Camden Ridge subject to the conditions of the staff report as stipulated plus changing page 15, item 12. Kate I need your help on that wording. Kate Aanenson: Stating this condition has been modified. Councilman Laufenburger: This condition has been modified to read 55 feet. Kate Aanenson: Correct. Councilman Laufenburger: And page 23, adding item 11 under engineering that all streets will be 55 feet including the stub street to the north into the Fox property. Kate Aanenson: That’s correct. Mayor Furlong: Thank you. Is there a second? Councilwoman Ernst: Second. Mayor Furlong: Mr. Knutson, is that okay? Roger Knutson: Development contract? Mayor Furlong: And approval of the development contract. Todd Gerhardt: B. Councilman Laufenburger: B, oh excuse me. And item B. 3B. Including the approval of the development contract. Councilwoman Ernst: Second. Mayor Furlong: Motion’s been made and seconded for items 3A. Or item A modified and then B as presented. Any discussion? Seeing none, motion’s been made and seconded. We’ll proceed with the vote. Councilman Laufenburger moved, Councilwoman Ernst seconded to approve the Final Plat for Camden Ridge subject to the conditions in the staff report, with the following changes: Page 15, item 12 has been modified to 55 feet; and Page 23, condition 11 under Engineering would read, All 30 Chanhassen City Council – September 9, 2013 street right-of-way shall be shown at 55 feet including the street extending to the north. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilman Laufenburger moved, Councilwoman Ernst seconded to approve the development contract and the construction plans and specifications for Camden Ridge conditioned upon the following: 1. The applicant shall enter into the development contract and supply the City with a cash escrow or letter of credit for $2,043,442.42 and pay a cash fee of $664,589.16. 2. The applicant’s engineer shall work with City staff to revising the construction plans to meet City standards. All voted in favor and the motion carried unanimously with a vote of 5 to 0. PROPOSED 2014 BUDGET: RESOLUTION APPROVING CERTIFYING PRELIMINARY LEVY TO THE CARVER COUNTY AUDITOR. Mayor Furlong: Mr. Sticha, good evening. Greg Sticha: Good evening Mayor, Council members. The first meeting of September every year, as the City Council’s aware, we pass a preliminary levy that is used for essentially Truth in Taxation statement purposes that our residents will be receiving the middle of November. This evening, as in previous years, you’ll be passing a preliminary levy that is a not to exceed number between now and setting a final levy th on December 9. The levy that you pass this evening will be part of the Truth in Taxation statements that will be received by our residents here, like I said, mid November and then we’ll set the final levy on th December 9 when we can only go down from this number. We cannot increase the final levy based on what we set this evening for preliminary levy so I’m just going to go through a brief power point that kind of talks about some of the items that impacted this year’s budget discussions so far for those people at home who haven’t had the opportunity to take in some of the budget discussions we’ve had. Before I go too far I’m going to go over the budget calendar for the remainder of the year in case people want an th opportunity to discuss any of the budget items between now and setting the final levy on December 9. This evening we’ll pass a preliminary levy. Our first meeting in October will be a very intensive budget discussion meeting in particular during the work session. We’re going to be reviewing our enterprise and special revenue fund budgets. We’ll also be reviewing the 2014 through 2018 CIP along with how we’ve done so far throughout 2013 in terms of revenue and expense data through 3 quarters and then we’ll also be presenting our utility rate study for 2014 presented by our financial advisors, Ehlers as we do every thth year. November 12 and 25 we have some time set aside in each of those work sessions if we need th additional discussion time on any of those previous items that we’ll be discussion on October 14. nd December 2 we’ll be holding the public budget meeting formerly known as the Truth in Taxation hearing. This meeting or hearing will be giving our residents that opportunity to come and speak to the effect of the budget. Again we’ll be discussing the budget at that meeting based on the preliminary levy and that’s what the discussion will revolve around at that point and they can give feedback to the City th Council that would help direct them for setting a final levy on December 9 where we will also adopt a 2014 to 2018 CIP and set our utility rates for 2014. The budget assumptions used for preparing the 2014 budget were 3% wage increase for city employees. Now keep in mind the City pay system is a merit based pay system which is different than some communities. It incorporates a couple components which other communities typically have step increases as well as cost of living. Our pay system is a complete merit based pay system. We have 15% included for an increase in health care costs. If you’ll recall from earlier meetings, and those of you at home that were not able to attend those, Carver County has told us that there’s approximately 1.8% new construction dollars in the City of Chanhassen which would be, 31