3 Chan Rec Center PoliciesMEMORANDUM
TO:
Todd Hoffman, Park & Recreation Director
FROM:
Patty Dexter, Recreation Supervisor
DATE:
August 21, 1996
SUB J:
First Annual Review; Chanhassen Recreation Center Policies
A year has passed since some or all of the following policies have been established. I am asking
for input and recommendations from the Park & Recreation Commission regarding the following
policies:
Alcohol Policy: At the August 22, 1995 meeting, the commission recommended that there be no
liquor consumed at the Recreation Center and requested that the policy be reviewed in a year.
Commission recommendation?
Facility Fees Policy: Currently the commission has approved free use of the Recreation Center
facilities for School Districts 112 and 276 when rooms are available. I am looking for further
clarification on this issue. Does this include free use regardless of room or use?
Currently an in-house rental policy (city CAA, school district) requires a minimum of 8 people in
attendance to reserve the conference room and a minimum of 15 people to reserve one of the
community rooms. This restriction does not apply to paying rentals.
I have, on a few occasions, charged the school district to rent our facility for teacher workshops
and before school child care. For discussion purposes, if the decision is to allow all free use,
should we put a cap on the free hours per month and charge the regular rate thereafter? If they
are charged, what constitutes a free rental vs. a charged rental? Upon recommendation, would .
this also apply to CAA, scout groups, 4-H groups, etc? For programs that are co-sponsored by
the Park & Recreation Department, what rate, if any, should apply?
Attached please find a chart depicting rentals from January - July 15, 1996, and a copy of the
current rental fees at the Recreation Center.
Thank you for your input.
G:\park\patty\recctr fees.e
I E TAL PRICES
Effe~ve 'December. 15, 1995
CATEGORY A: Civic, Church, Non-Profit
CATEGORY B: Private
CATEGORY C: Business/Commercial
WEEKDAYS: Monday 6:00 am ~hru Friday 6:00 pm
WEEKENDS: Friday 6:00 pm thru Sunday 8:00 pm
All prices.are per hour and per individual room.
Categories B and C receive a 20% discount when
renting 4 hours or more per day (does not apply
to gym). For details and reservations please call
the Chanhassen Recreation Center at 474-0641.
WEEKDAYS A B C
Resident $5.00 $ I 0.00 $ I 0.00
Non-Resident $10.00 $20.00 $20.00
WEEKENDS A B C
Resident $10.00 $15.00 $15.00
Non-Resident $15.00 $25,00 $25.00
WEEKDAYS A B C
Resident $7.50 $12.50 $12.$0
Non-Resident $12.50 $25.00 $25.00
WEEKENDS A B C
Resident $12.50 $17.50 $17.50
Non-Resident $17.50 $30.00 $30.00
WEEKDAYS A B C
Resident $5.00 $ I 0.00 $ I 0.00
Non-Resident $ I 0.00 $20.00 $20.00
WEEKENDS A B C
Resident $ I 0.00 $15.00 $15.00
Non-Resident $15.00 $25.00 $25.00
WEEKDAYS &WEEKENDS A B C
Resident $30.00 $35.00 $40.00.'
Non-Resident $35.00 $40.00 $45.00
CHANHASSEN RECREATION CENTER
MEETING ROOM
RENTAL ANALYSIS
Number of Estimated Number of Revenue from
In-house "Value" Paid Paid
(Free) of Rentals Rentals
Rentals In-house
Rentals
Jan '96 32 $917.25 49 $1416.00
Feb '96 42 $1771.25 49 $1591.25
Mar '96 24 $548.75 38 $1398.75
Apr '96 42 $1418.75 36 $1530.00
May '96 32 $1147.50 32 $985.00
June '96 16 $578.75 19 $1369.25
July '96 8 $130.00 11 $591.00
Through 3 $202.50 7 $659.75
Aug 15, '96
TOTAL 199 $6714.75 241 $9541