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6b Parking BluffCreekSchool/CRCCITY OF 690 COULTER DRIVE · P.O. BOX 147 · CHANHASSEN, MINNESOTA 55317 (612) 937-1900 · FAX (612) 937-5739 MEMORANDUM TO: FROM: DATE: SUB J: Park & Recreation Commission Todd Hoffman, Park & Recreation Director March 17, 1997 Parking at Bluff Creek Elementary School/Chanhassen Recreation Center Iarn pushing an agenda to expand the parking capacity at Bluff Creek Elementary and the Chanhassen Recreation Center. If you believe in this project, please lobby on its behalf. In tight times, I understand the apprehensions school board members and city council members may have in funding a parking lot expansion. It is not the most glamorous capital investment endeavor ever proposed. However, not to complete the expansion is analogous to running 25 miles in a marathon and then going home. We have invested $10,000,000 to date, let us invest another $100,000 (1% of the total project) to create sufficient parking. ATTACHMENTS Memo dated March 6, 1997 including agenda Memo dated March 17, 1997 gg, park\thXcrcparking.doc CITY OF 690 COULTER DRIVE · P.O. BOX 147 · CHANHASSEN, MINNESOTA 55317 (612) 937-1900 · FAX (612) 937-5739 March 6, 1997 School District 112 Fred Whitney, School Board Chair Dave Clough, Superintendent Dave Peterson, Finance Director Cathy Gallagher, Principal Greg McGree, Buildings and Grounds Carl Mattson, Custodian City of Chanhassen Nancy Mancino, Mayor Todd Gerhardt, Assistant City Manager Patty Dexter, Recreation Supervisor Scott Harr, Public Safety Director Charles Folch, City Engineer Bob Zydowsky, Deputy Public Safety Dir. Mark Littfin, Fire Marshal Ladies & Gentlemen: As you are aware, parking at the Bluff Creek Elementary School/Chanhassen Recreation Center is severely limited. For the past 18 months, officials from both the district and the city have been working to improve parking accommodations at the site. Prompted by a recent rash of parking violations, officials met again on Wednesday, February 19. That meeting resulted in the following outcome: Over 50% of the desired, but nonessential fire lanes were eliminated, gaining approximately 36 permanent and 20 part-time spaces. In addition, it was agreed that another meeting would be scheduled for March 12 to discuss parking lot expansions. Previous initiatives have also helped manage the parking: The north side of Coulter Boulevard was opened for parking from 5 p.m. to midnight, Monday through Friday and all day on weekends. This provides approximately 30 spaces during those times. · "Visitor, 15 minute, and 1 hour" spaces have been identified to accommodate quick trips. These "creative" solutions have lessened the parking crunch, but more work needs to be done. March 6, 1997 Page 2 At present, approximately 100 spaces are available in the community parking lot with just over 85 available in the school parking lot. The school district lot can be expanded by approximately 30 spaces and the city lot by as many as 70 spaces for an additional 100 spaces. The estimated investment to accomplish this initiative is $100,000. The Chanhassen City Council and Park & Recreation Commission have set aside $50,000 to be used for this purpose. It is our hope that the district will also make a commitment to this proposed project. From my conversations with district personnel, I am cognizant of the tight times at the school district level. Through this meeting, we hope to further understand your committed obligations and discuss whether or not this issue can become one of them. Thank you for your attention to this matter. I look forward to seeing you on March 12. Sincerely, Todd Hoffman Park & Recreation Director TH:k CC: Chanhassen City Council Park & Recreation Commission Don Ashworth, City Manager Attachments: Agenda g:\park\thSparkinglotimpr.doc AGENDA BLUFF CREEK ELEMENTARY SCHOOL/ CHANHASSEN RECREATION CENTER "Parking Meeting" WEDNESDAY, MARCH 12, 1997, 11:00 A.M. CHANHASSEN RECREATION CENTER LOTUS LAKE ROOM 1. Introductions. e Project History: District: Greg McGree City: Todd Hoffman Consequences of Insufficient Parking: District: Fred Whitney and Cathy Gallagher City: Nancy Mancino and Patty Dexter Public Safety Concerns: District: Cathy Gallagher City: Scott Harr Brief Overview of Accommodations made to Date: District: Cathy Gallagher City: Charles Folch and Mark Littfin Parking Lot Expansion Proposal: District: Cathy Gallagher City: Todd Hoffman Financial Position Statements: District: Dave Peterson City: Todd Gerhardt 8. Other. 9. Adjourn at 12 noon. CITY OF 690 COULTER DRI~ 1;)P;O3 ~ B1~0X01e47F~x~6H1A~ t-~7S,S5~3N~ MINNESOTA 55317 March 17, 1997 School District 112 Fred Whitney, School Board Chair Dave Peterson, Business Manager Cathy Gallagher, Principal Greg McGree, Buildings & Gounds Carl Mattson, Custodian City of Chanhassen Todd Gerhardt, Assistant City Manager Patty Dexter, Recreation Supervisor Dave Hempel, Assistant City Engineer Bob Zydowsky, Deputy Public Safety Dir. Mark Lit[fin, Fire Marshal Ladies & Gentlemen: Thank you for attending the "parking" meeting this last Wednesday. Your participation in the ongoing process of solving the parking problems at the Bluff' Creek Elementary School/ Chanhassen Recreation Center is appreciated. This letter is being sent to confirm the outcome our meeting. If the follo~ving representations are contrary to your notes or recollectiom [)lease contact me. It xvas agreed that the accommodations made to date, including on-street parking on Coulter Blvd., the elimination of some fire lanes, and the identification of"visitor/15 minutes/1 hour" parking spaces has been very helpful. Those responsible for these improvements were recognized. Greg McGree and ! will administer the preparation of cost estimates including preliminary design work for the expansion of both on-site parking lots. This work has been authorized by the district. 3. Dave Peterson and Todd Gerhardt will seek approval for an agreement in which the city will construct the lots with the district leasing back the west lot. 4. A final agreement must be approved by the District 112 School Board and the Chanhassen City Council. March 17, 1997 Page 2 Again, thank you for your valuable input. Sincerely, Todd Hoffman Park & Recreation Director TH:k C: Dave Clough, Superintendent Nancy Mancino, Mayor Don Ashworth, City Manager Scott Harr, Public Safety Director Charles Folch, City Engineer I will keep you informed of progress being made. g:\park\th\pkglotimpr.doc r,IF~R 1S "9? :tl:£~e, ]F)I'.3TRICT 11~ F'.~ School District, March 18, 1997 Mr. Todd Gerhardt Assistant City Manager City of Chanhassen P.O. Box 147 690 Coulter Drive Chanhassen, MN 55317 Dear Mr. Gerhardt RE: BtuffCreek Parking Thank you to Todd Hoffman and you for arranging the March 12th meeting to review the parking lot needs and possible solutions. The meeting was much needed and provided several new possible ideas. in summary, the District Administration continues to believe that the east and west parking lot expansion specifications are to be accomplished as soon as possible by HGA with the city and school sharing 50% of this cost. The 24% and 76%joint power split is not aligned to this project as both the city and school need parking lot expansion equally. Once the HGA specifications are completed, then the City Engineer will either obtain a cost for each lot's change-order (from a contractor under contract for area roads) or publish for sealed bids with a bid alternative for the school west parking tot expansion. The district does not have any FY97 or FY98 capital or construction budget available for this project. All available assets have already been recommended for other high priority district needs. The projects to be currently funded have been identified through various committee processes. Therefore, once the district lot cost is known, you and I need to meet to review a process by which a FY99 installment purchase from the city might be accomplished. As we create a plan, said will require school board action and approval. Hopefully we can coordinate this effort to a successful conclusion. Standing by to serve you. Director of Finance and Operations cc: D, Clough, Superintendent D. Ashworth, City Administrator Serviora the communities of eastern Carver County throuclh eoual ocr~ortunity in emctovment and education.