2 ChanRecCenter1996AnnualRepor CITY OF --
690 COULTER DRIi~1;)P;O3~B1090X01~7F~x~6H1A~t-~3A7SS57E3N~ MINNESOTA 55317
TO:
FROM:
DATE:
SUB J:
MEMORANDUM
Todd Hoffman, Park & Recreation Director
Patty Dexter, Recreation Superviso~'-~, ~
June 2, 1997
Chanhassen Recreation Center 1996 Annual Report
Attached please find the long awaited, first ever Chanhassen Recreation Center Annual Report.
The report has been prepared into two sections. The first is the two page executive summary
report. The second is an attachment to the executive summary report which charts out quarterly
revenue and expenditures on all programs and an overview of all programs offered at the
Chanhassen Recreation Center. Although the compiled facts and figures are important now, they
will become even more valuable as we compare numbers from year to year.
Please see me if you would like to discuss this report or if you would like to see additional
information included in the report.
g:\park\patty\rec.ctr\annualreport.doc
Chanhassen Recreation Center
Overview
In 1996, the Recreation Center completed its
first full year of service to the public. The
Recreation Center offers a variety of services
to the community, including: public use of one
gymnasium, aerobic/dance studio, fitness
room, four meeting rooms, one conference
room, and program site for numerous park and
recreation programs. The Recreation Center is
also the key information and registration site
for all city parks and recreation programs.
Other services include the facility use for
Chanhassen community athletic groups and the
outside amenities of four tennis courts, two in-
line hockey rinks, athletic fields, and a picnic
shelter and pavilion.
Operating Expenses & Revenue
$300,000
$250,O00
$200,0O0
$150,000
$100,000
$50,000
$-
$66,158
$18,275
1995
$258,721
$122,237
$13,352
1996
· Expense [] Revenue [] In-Kind Rental
Revenue
Total revenue for the Recreation Center was
$135,589.51 in 1996.
Revenue Breakdown
1995 1996
Facility Rentals $ 3,432.50 $ 26,739.57
101-000-3631
Exercise (Punchcards) 12,053.00 $ 58,075.00
101-000-3631-402
Dance 2,260.00 14,027.00
101-000-3631-401
Special Events 530.00 2,064.25
101-000-3631-410
Sports-Adult 0.00 921.50
101-000-3631-404
Programs-Adult 0.00 295.00
101-000-3631-409
Sports-Youth 0.00 5,434.00
101-000-3631-403
Programs-Youth 0.00 8,953.00
101-000-3631-408
Child Care 0.00 2,277.50
101-000-3631-411
Vending 0.00 3,450.75
Subtotal 18,275.00 122,237.57
Inhouse 13,352.00
TOTAL--1996 $135,589.57
Operating Expenses
The operating expenses for 1996 were $258,721.
Expenditure Breakdown
Sept-Dec.
1995 1996
Personnel Services 38,128 180,066
Office Supplies 3,310 3,468
Equipment Supplies 470 12,356
Program Supplies 1,320 4,171
Maintenance Materials 1,097 587
Books & Periodicals 157 46
Uniforms 1,195 1,102
Services Fee 1,641 8,526
Telephone 1,768 4,686
Utilities 327 24,641
Postage 96 618
Printing 12,813 7,911
Cleaning 0 1,304
Subscriptions 466 354
Travel & Training 240 1,206
Promotion 1,362 2,691
Rental Equipment 865 2,863
R & M Building 1,097
R & M Equipment 722
Misc. Contractual 294
Sales Tax 878 _0
TOTAL $66,158 $258,721
The Recreation Center continues its mission to provide recreation
facilities and programs to the community while narrowing the gap
of meeting annual operating expenses and revenue.
Looking Ahead to 1997
The Recreation Center will welcome improvements to
both exterior and interior. The parking lots are pro-
posed for expansion, creating an additional 70 spots on
the Chanhassen Recreation Center side, and 30 spaces
on the Bluff Creek School side. The conference room
will receive wall covering and additional lighting to
soften the appearance.
The inline skating rinks will be heavily programmed.
The marketing of room rentals and punchcard sales will
continue to be a top priority.
Local athletic association representatives will be invited
to attend a gym schedule meeting to allocate gym time.
ATTACHMENT TO EXECUTWE SUMMARY REPORT
Includes revenue and expenditures on the following programs:
· Punch Cards
· Dance for Fun
· Child Care
· Contractual Programs
· Focus onFitness
· Vending Room
· Recreation Programs (in-house)
g:\park\patty\Exec SumReportAttachment
Punch Cards
Punch cards are the CRC's version of paid membership to our facility. There is not an
initialization fee or long term commitment placed on the customer. The customer pays only for
what it uses.
With the purchase of a punch card, the user gains admittance into the finess room, aerobic class,
open gym time or tot-time.
Since its opening, the CRC has seen a continuous increase in all areas of punch card admittance.
Punch Card sales are the # 1 generator of revenue for the CRC for the 1996 year.
Quarterly Report
Punch Cards - Fitness, Aerobic, Tot rime, Open Gym, etc.
Punch Cash Single 1;1674 $5001 $2441 $1950.25 $3981.50
5030.204/304/104
Punch Card 10 $2135 $3460 $1595 $1045 $2242.50
5030.201/301
Punch Card 20 $3258 $4368 $2116 $1412 $2874
5030.202/302
Punch Card 40 $4924 $4960 $3772.75 $8388 $3556
5030.203/303
Punch Cash Aerobics $252 $389 $374 $372 $376
5030.205/305
Punch Cash Locker $27.50 $40.50 $26.50 $ l I $33.50
5030.206/306
Punch Card 10 $50.00
5030.101
Punch Card 20 $33 $23
5030.102
Punch Card 40 $42 $210
5030.103
Monthly Locker $15 $15 $45 $45 $15
5030.207/307
Sub Total $12,285.50 $18,233.50 $10,370.25 $13,298.25 $13,361.50
Quarterly Totals $12,285.50 $18,233.50 $28,603.75 $41,902.00 $55,263.50
Cumalaltve
Dance for Fun
The Dance for Fun program is designed to meet the needs of children 3 years of age and up,
along with programs with adults. The goal of this program is to offer quality dance education in
a non-competitive environment where an emphasis is placed on self-esteem and social
development. Dance is an art form that can serve to cultivate the seeds of character, self-
confidence and the ability to work in harmony with others. It is with these things in mind that we
have developed an innovative program that focuses on individual accomplishment in a fun and
encouraging environment. The program is divided into three equal quarters and new enrollrnent
is accepted in the fall and winter quarter's. The dance year ends with a Spring Dance Concert,
which highlights the years accomplishments.
Pre-school age students participate in a program called Kinderdance, which is designed to
develop self-confidence along with working on social and gross motor skills. For many students
at this age, this is their first introduction to a structured learning setting. We work on developing
listening skills and following directions in class through fun activities, in addition to learning
pre-ballet dance steps. Classes are 45 minutes in length.
School age students can choose from combination classes in Ballet/Tap or Jazz/Funk. Classes
are 1 hour in length and work on developing proper technique through barre' work and
performing combinations across the floor. During the winter and spring quarters, students work
on routines that will be performed at the annual Spring Dance Concert.
Adult classes are offered in Jazz/Tap, Line and Ballroom and are 45 minutes in length.
The program began with the opening of the new Recreation Center in the Fall of 1995 with 25
students. The program has grown at a strong pace with 53 students at the end of May 1996. In
September 1996, the program grew to 109 students, prompting us to add another instructor for
the program. We anticipate enrollment numbers to continue to grow at a rapid pace for one more
year and plan on expanding the number of classes offered to accommodate the additional
students. Residents from the following communities participate in the program: Chanhassen,
Excelsior, Chaska, Victoria, Shorewood, St. Louis Park, Eden Prairie, and Bloomington.
Quarterly Report
Dance
Kinderdance I $1923.78 $1745.50 $1936.00 $2167.00
Kinderdance I1 $210.00 $784.00 $980.00
Jazz - Youth $222.56 $333.00 $110.00 $1159.00 $1045.00
Ballet - Youth $292.55 $325.00 $993.50 $1200.00
Tap - Youth
Camp - Youth
Line - Adult $110.00
Country - Adult
Ballroom - Adult $220.00 $385.00
Misc. - Adult $308.54 $696.77 $419.05 $294.00
Dance Recital $468.00
Sub Total $2747.43 $3558.27 $321.00 $5617.55 $6071.00
Cumulative Sub Total $3558.27 $3889.27 $9506.82 $15,577.82
"Expenditures
Instructor $7,200.00
Assistant $700.00
Equipment $25.00 $25.00 $25.00 $25.00
Dance Recital $544.85
Sub Total $8,000.00
Cumulative Sub Total $569.85 $619.85 $694.85 $8694.850
NET GAIN/LOSS $6882.97
AFTER ACTION REPORT
DANCE RECITAL - MAY 18, 1996 - 6:30 P.M.
LOCATION: CHANHASSEN RECREATION CENTER
Expenditure
Stage Rental
McGlynn's Bakery
Andons - Helium
Balloon
Festival Foods
Food for Volunteers
Punch, Cookies
Revenue
Sales of Admission Tickets
117@$4.00
$377.12
46.62
75.00
46.11
$544.85
$468.00
Net Loss $ 76.85
InKind Donations
g/p~k/pd/ata ction/a faction
(Report does not reflect the cost of salary time, for set up, performance time or clean up).
Child Care
Child care was implemented in April of 1996. The hours are as follows:
· Labor Day through memorial Day: Monday - Friday, 9:00 a.m. - noon
· Summer Months: Monday, Wednesday and Friday, 9:00 a.m. - noon
Use of the Child Care service was slow in the beginning, as the weather was warming up and
customers were exercising outdoors. The fall and winter months saw an increase in attendance
numbers.
Child care has served 783 children and 561 adults. The quarterly figures are illustrated below:
Quarter Children Attending Parents Served daily Average
April - June * 132 102 2.5
July - September 206 151 5.3
October - December 445 308 7.3
· first quarter this program was offered
A total of 93 different families (or 125 children) have participated in this program. In October,
the sale of Child Care punch cards went into effect.
At the request of CRC customers, evening child care was made available 2 nights a week. A trial
run was offered for 8 weeks. Due to a lack of response and interest, the evening child care was
discontinued.
Although revenue generated by Child Care may not appear to cover the operating cost of the
program, the primary factor is that the CRC is providing a service to the customers and in return,
the customers are purchasing punch cards to use the fitness or aerobic rooms. Of the 93 families
that place their children in Child Care, over 75% state that they would not work out at CRC if the
Child care program were to be eliminated.
Quarterly Report
Child Care
Child Care Single $403 $793.50 $899.50
5030.309
Punch Card Clffid Care 0 0 $181.50
5030.315
Sub Total $403 $793.50 $1,081.00
Expenditures Instructor $1,664.00 $1,248.00 $1,952.00
Assistant $936.00 $702.00 $1,098.00
Equipment $300.00 $164.00 $70.00
Sub Total $2,900.00 $2,114.00 $3,120.00
NET GAIN/LOSS -$2,497.00 -$1,320.50 -$2,039.00
Quarterly Totals -$3,817.50 -$5,856.50
Cumulative
Contractual Programs
In addition to programs offered exclusively in-house, the CRC has made arrangements with
specialized companies in providing additional programs. Currently we work with Kim's Tae
Kwon Do and Ridgedale YMCA (pre-school sports). The arrangements are as follows:
TAE KWON DO
Kim's Tae Kwon Do is responsible for:
· Hiring, supervising and paying all instructors
· Providing the CRC with promotional material, flyers, etc.
Receiving 60% of registration fee
· Communicating with participants regarding class cancellation, inclement weather, etc.
The Chanhassen Recreation Center is responsible for:
· Taking all registrations on RecWare
· Providing information in promotional materials
· Providing a location
· Receiving 40% of registration fee
PRE-SCHOOL SPORTS
Ridgedale YMCA (Pre-school Sports) is responsible tbr:
· Hiring, supervising and paying all instructors
· Providing the CRC with promotional material, flyers, etc.
· Receiving 65 - 75% of registration fee
· Communicating with participants regarding class cancellation, inclement weather, etc.
The Chanhassen Recreation Center is responsible for:
· Taking all registrations on RecWare
· Providing information in promotional materials
· Providing a location
· Receiving 25 - 35% of registration fee
Starting in the spring of 1997, the CRC will be working with Robichons Inline Skate School in
providing programs for citizens utilizing the CRC Inline Skating Rinks.
Quarterly Report
Contractual Programs
Tae Kwon Do $190.00 $326.00 $520.00 $606.80
Tae Kwon Do $1,644.80
Year End Total
Ridgedale YMCA $803.o0
Ridgedale YMCA $803.00
Year End Total
Robichons Inline Skate
Robichons Inline Skate
Year End Total
Quarterly Totals $2,447.80*
Cumulative
*Chan Rec Ctr. percent of program registration fee.
Focus on Fitness
A Personal Trainer Program has been available since the opening of the CRC. In July, we
enhanced the program by providing "packages" for the client.
Although it is not a huge revenue generator, it covers its operating cost and assists in retaining
CRC Health and Fitness customers.
There are three packages currently being offered:
GETTING STARTED
This is for those wanting to begin a new program or wanting to improve their current fitness
level. The first hour is a complete fitness evaluation including a detailed health history, skinfold
measurement, blood pressure, cardiovascular endurance, upper and lower body strength (IRM),
and midsection endurance. The second and third sessions will review the results and show you
the program. A complete printout of results and program is included.
ONE ON ONE
This is geared towards the individual looking for a certified trainer to work them out. The
program includes all the tests listed in the Getting Started program, plus a complete body
workout appropriate for your goals. The workout concludes with a massage for muscles trained
during the session.
NUTRITION GUIDANCE
This analysis is a complete evaluation of what your diet has been for 7 consecutive days and then
interprets what areas need addressing. Included is a full breakdown of food groups to be
consumed to aid in making a healthy lifestyle change.
Quarterly Report
Focus on Fitness
Getting Started - 2020.140 $620 $635
3 sessions ~ $80
One to One - 2020.141 0 $355
I session ~ $35
One to One - 2020.142 0 0
10 session ~ $250
One to One - 2020.143 $920 0
20 session ~ $460
Nutrition - 2020.144 0 0
2 session ~ $50
Sub Total $1,540 $990
Expenditures
Instructor $1, I 15 $ 510
Equipment $150
Sub Total $1,265 $510
NET GAIN/LOSS $275 $480
Quarterly Totals $755
Cumulative
Vending Room Revenue -
BEVERAGE SERVICE
Coca Cola had a 1-year contract for full service beverage vending, which expired in September
1996.
I met with a representative from the Coca Cola Company and the Pepsi Cola Company. Both
companies submitted a contract proposal.
Listed below is information regarding the existing contract and the proposals we received:
Existing Contract
Cans Contour
Contract Vending Commission Contour Vending Commission Financial Miscellaneous
Length Price Rate Price Rate Contribution
Current 1 Yr. .55 27% .75 15% $500 None
9/95-9,/96
Proposals Received
Coke 5 Yr. .65 32% $1.00 32% $7,000 CRC Special Event,
11 ,/96-11/01 *$ 1,400/yr pro~ram, banners ~ N/C
Pepsi 5 Yr. .65 32% $1.00 32% $2,500 None
l 1/96-l 1/01 $500/yr
*$1,400 paid by Coke Cola to Chanhassen Recreation Center in November of each year for 5 years.
On October 29, 1996, the contract was awarded to Coca Cola for 5 years. The Chanhassen
Recreation Center and warming house will be offering Coca Cola products exclusively. If within
the 5 year contract, the City operates a concession stand in the warming house, it would also
offer Coca Cola beverages exclusively.
The relationship that CRC and Coca Cola currently has is very good, so needless to say, I was
very pleased that we were able to continue our business arrangement.
CANDY/SNACK SERVICE
CRC currently receives full vending services from A & J Enterprise. This contract will expire
September 8, 1997. At that time, I will invite all interested vending companies to submit bid
proposals to the CRC for vending services to begin September 9, 1996.
Special Note: It was not until I contacted A & J Enterprise in December of 1996 that the CRC
received its first commission check since the building opened in September of 1995.
Quarterly Report
Vending Room Revenue
Coke Cola unavailable $476.12 $ 235.47 $174.73 $460.43
Pop commission
Coke Cola $500.00 $1,400.00
Yearly contract money
lJ. Vending $37.75 $204.00
Snack food commission
Quarterly Total $976.12 $235.47 $174.73 $2,064.43
Quarterly Totals $976.12 $1,211.59 $1,386.32 $3,450.75
Cumulative
Recreation Program
(in-house)
The CRC offers numerous programs for all ages. A majority of these programs are coordinated
and implemented by CRC staff. These programs are referred to as in-house programs. CRC also
provides programs that are coordinated and implemented by an outside agency. These programs
are referred to as contractualprograms. More specifics on contractualprograms can be found
under the Contractual Program Report.
In-house programs involve staff development, coordination, implementation and follow-up on
the program.
Programs such as these are rarely a huge revenue generator when offered to the customer. The
purpose of these recreation programs is to provide affordable community recreational programs.
These programs are monitored as they are offered, with their future existence being evaluated
both for monetary and recreation benefits.
In the fall of 1996, I implemented the use of after-action reports as a means of evaluating all in-
house recreation programs. Unfortunately, I do not have documentation on recreation programs
prior to the fall of 1996.
Quarterly Report
CRC Recreation Programs
Baby-sitting Class $110.00 $312.50
Basketball - 3 on 3 N/A N/A
Creative Memories $32.75 Canceled
Daddy Daughter Date N/A $247.45 N/A
Free Time Canceled Canceled N/A
Hockey - Boot N/A Canceled N/A
Hockey - Floor $237.50 $80.00 N/A
Hockey - Roller $221.00 N/A N/A
Hockey Clinic N/A Canceled N/A
Kids In the Kitchen $175.51 N/A N/A
March Madness Shootout N/A N/A
Skating Cllulc N/A $124.50 N/A
Space Camp $22.00 N/A
Sports Spectacular N/A $84.00
Spring Sportsfest N/A N/A
Quarterly Net Gain/Loss $798.76 $848.45
Total
Quarteriy Totals $798.76
Cumulative
Refer to After Action Reports for specifics on each program.
Chanhassen Park and Recreation
After Action Report
Dates of Event:
Creative Memories Class
Photo 101 October 22
Memory Book October 29
Holiday Photo November 21
Description:
Outcome:
Learn how to safely, meaningfully and decoratively store your
treasured photos and priceless memorabilia in a memory book. 3
classes offered. Co-sponsored with Community Education #112.
Average response, very little staff time involved. Community
education and CPR alternated corrdinating the program.
Recommendation:
Continue to offer as a joint program with Community Education
#112.
Expenditure:
See attachment
g:\park\patty\afaction\CreativeMemories
Finance Report
Fall 1996 Creative Memories Class
* Chanhassen Recreation Center owes Julie Taintor
*ISD 112 owes Chanhassen Recreation Center
$94.50
$27.25
Photo 101 CRC 3~$10= $30
ISD 1~$10 = $10
Photo Memory
CRC 5~$10= $50
Holiday Card CRC 28510= $20
ISD 4~$10 = $50
Individual Total
CRC 10~$10=
ISD 68510=
$100
$ 60
$160
Expenditure
1 Instructor ~ $10.50/hour x 9 hours = $94.50
Total Revenue $160.00
Expenditures - 94.50
Net Gain $ 65.50
CRC Revenue $100.00
CRC Expenditure $ 94.50
$ 5.50
From ISD112 + 27.25
CRC Net Gain $ 32.75
+ 2 -- $32.75 each for CRC and ISD 112
ISD Revenue $ 60.00
Paidto CRC - 27.25
ISD Net Gain $ 32.75
g:\park\patty\creativememories
Chanhassen Park and Recreation
After Action Report
Baby-sitting Clinic
Dates of Event:
Description:
Outcome:
Recommendation:
Revenue:
Expenditure:
Net Gain:
Tuesday, Thursday November 12, 14, 19 and 26, 1996
4:00 - 600 p.m.)
Basic child care, characteristics of children, appropriate games and
toys, accident prevention, emergency actions and first aid were
taught. Those that passed the course received a certificate
indicating successful completion of the program.
This was the first time this program was offered. It was a great
Success and the kids loved it.
Offer again winter 1996-97.
20 ~ $15.00 $300.00
20 ~ $5.00 to Red Cross $100.00
20 ~ 1 (supplies) $ 20.00
10 hrs. ~ $7.00 per hr. (instructor) $ 70.00
$190.00
$110.00
g:\park\patty\afaction\BabysitClinic96
Chanhassen Parks and Recreation
After Action Report
Fall Free Time
Dates of Event
Description:
Outcome:
Recommendations:
Mondays: Sept. 16-Oct.21 3:50-4:50pm(6 wks)
Tuesdays: Sept. 17-Oct.22 3:50-4:50pm (6 wks)
A non-structured program for kids ages 5-12. This program was an
opportunity for kids to play games, do homework, or hang out with
their friends. It was supervised by Abbey VanReisen. The program
was held at the Chanhassen Recreation Center. Fee was $16/child.
This program did not run, mostly because this was a new program
started by a Facility Supervisor who resigned before the program
got going. Therefore, there was no conformity. There were three
children who registered and many parents who called to inquire
about the program after it had been canceled.
I would offer this program with more structure. This program will
be offered again in January and February of 1997. The program
will again be six weeks. Every week will have a theme, such as
balloon sculpting, board games, ice cream making, etc. Kids will
have the opportunity to either relax and/or do homework, or do the
scheduled activity.
Expenditures: One leader
Revenue: $O
Net
Canceled due to low numbers
F:\StaffXAfler Action Report\Fall Free Time
Chanhassen Park and Recreation
After Action Report
Dates of Event:
Floor Hockey
September 23 - November 20, (Mondays & Wednesdays), 8 weeks,
3:50 -5:00 p.m., Fall 1996
Description:
Outcome:
The program consisted of eight weeks of fundamentals and games
in the Recreation Center Gym. The program was led by two
Recreation Center staff members The program was open to kids in
grades 1-2 and 3-5.
The program went well. Enrollment was thirteen out of a
maximum 24 for grades 1-2 and fifteen out of a maximum 24 for
grades 3-5. We would strongly suggest having two people
supervising the younger age group. The feedback was positive
from parents and the kids.
Recommendation:
Take a break in spring and summer of 1997 and offer again in fall
and winter of 1997/98. Have the program run for 6 weeks rather
than the previous 8 week session.
Expenditure:
Revenue:
1 leader @ 10 hrs. @ $8.75
1 leader ~ 10 hrs. ~ $8.50
13 Participants ~ $15.00
15 Participants @ $15.00
$87.50
$85.00
$172.50
$195.00
$225.00
$420.00
Net Gain:
$247.50
D~tes of Event:
Description:
Outcome:
Recommendation:
Roller Hockey
September 17, 1996- October 22, 1996, 3:50p.m.- 4:50p.m.
( rain days available October 29)
The program consisted of six weeks of games and
fundamentals at the Chanhassen Recreation Center
Rinks. The program was led by a Rec. Center Staff
member. Roller Hockey was open to children ages
9-12. Cost was $25 per child.
The program went extremely well. Enrollment was 13 out of
a maximum of 42. Ratio of leaders to children was 1:13, which
was appropriate. Suggest adding one more leader if the
enrollment is 15 or more. The program was set up to be a
non competitive league, but with only 13 participants we
just split the children up randomly each session and played
games. The feedback from the children and parents was
positive.
Overall, Roller Hockey was successful and gave the children
a fun experience in a rather new sport.
Take a break in winter and spring 1997, and offer again in
summer and fall 1997. Also offer same program for kids
ages 13-15.
Expenditure:
1 leader ~ 8/hrs ~ $8.75
1 leader ~ 4/hrs ~ $8.50
$70.00
$34.00
$104.00
Revenue:
13 Participants
$325.00
Net Gain:
$221.00
CHANHASSEN PARK AND RECREATION
AFTER ACTION REPORT
Event:
Description:
Outcome:
Recommendation:
Expense:
Total
Revenue:
Net Gain
Kids In the Kitchen - Tuesdays
October 1 - November 5 (6 weeks); 4:00 - 5:00 p.m., Ages 7 - 12.
Chanhassen Recreation Center
Kids love cooking, so this class has been designed especially for
them. They'll prepare many fun recipes, discuss kitchen safety, and
of course, sample all the creations!
Kids loved it. Designed for elementary kids from Bluff Creek. All age
groups work well together.
Take a break in winter and spring 1997 and offer again, summer 1997.
Instructor 8 hours ~ $7.00 = 56.00
Festival 9.89
Festival 7.91
Festival 12.34
Festival 8.64
Festival 9.71
$104.49
14 Participams @ $20.00
$280.00
$175.51
gSparkXpanyXattemcfiompt0
Date of Event:
Description:
Outcome:
Recommendation:
Revenue:
Expenditures:
Net Gain:
JJ Ryan 11/1/96
Chanhassen Parks and Recreation
After Action Report
Space Camp
October 15 and 16, 1996 ( 9:00am - 2:00pm each day)
Two days of space activities at the rec center in both the
gym and a community room. The activities included
drawing, making star charts, marshmallow space stations,
and spending time in the starlab planetarium viewing stars as
they would be seen in the night sky. They were also able to
eat astronaut food. The age group for the program was 1 st
through 5th grade.
This was a very successful program, after it had failed in its
first attempt. We had a complete roster of 30 children
almost 1 month before the program. We had a waiting list
of 15 children.
I recommend that we run the program again in the spring
and continue to offer it every other season or offer two
sessions during the fall season.
$18 x 30 Children $504
Tim Underdahl $160 per day X 2 days = $320
$2 per child for materials X 30 Children = $ 60
1 Additional stafffor 12 hours ~ $8.50 = $102
Total expenses $482
$22
FSstaff\afteractionreport\spacecamp after action report
Chanhassen Park and Recreation
After Action Report
Baby-sitting Clinic
Dates of Event:
Publicity:
Description:
Outcome:
Recommendation:
Revenue:
Expenditure:
Net Gain:
Saturday, January 11, 18, 1997 - 10:00 a.m. - 2:00 p.m. and
Tuesday, Thursday March 11, 13, 18, 20, 1997 - 4:30 - 6:30 p.m.
Publicized in Winter 1996/97 newsletter.
News releases in local papers.
Flyers available at Chanhassen Recreation Center
and Chanhassen City Hall.
Basic child care, characteristics of children, appropriate games and
toys, accident prevention, emergency actions and first aid were
taught. Those that passed the course received a certificate
indicating successful completion of the program.
This was the second quarter this program was offered. It was a
great success and the kids loved it.
Offer again spring 1997.
37 @ $15.00 $555.00
37 @ $1.50 to Red Cross $ 55.50
37 @ $1.00 (supplies) $ 37.00
20 hrs. ~ $7.50 perhr. (instructor) $150.00
$242.50
$312.50
g:\park\pattyXafaction~BabysitClinic 97
Chanhassen Park and Recreation
After Action Report
Dates of Event:
Publicity:
Description:
Outcome:
Recommendation:
Revenue:
Expenditure:
Net Gain:
*Does not include stafftime.
Daddy Daughter Date Night
Thursday, February 13, 1997, 6:00-8:00 p.m.
Chanhassen Recreation Center
Published in the 1996/97 winter newsletter, news releases in local
papers, letters to 1996 daddy/daughter participants and flyers.
This event was brought back by popular demand. A special
evening was planned just for dads (or grandpas) and their daughters
to celebrate Valentine's Day. This year's gala event took place at
the Chanhassen Recreation Center. Supper, games and special
entertainment was offered along with dancing and fun.
Very successful. Had a maximum turnout of 60 girls and 54 dads.
Was sold out approximately 3-4 weeks prior to the event.
Keep the price the same. Offer the program two nights in a row.
The photos were a hit. They were time-consuming, however, they
were very rewarding and were appreciated by the participants. The
entertainment this year was a hit, but always look for new ideas.
Registration s $1,410.00
Hillcrest Catering
Andon (balloons)
Wile E. Balloon
Alpha Bits (musical group)
Misc. decorations, photo developing
Sub-total of Expenditures
594.27
267.35
70.00
125.00
105.93
$1,162,55
$247.45*
g:Xpark\patty\a factio nU3addyDaughter 1997
Chanhassen Park and Recreation
After Action Report
Boot Hockey
Date(s) of Event:
Tuesdays, January 9 through February 27, 1997;
3:30-4:30pm. Advertised in the winter newsletter.
Description:
Participants play boot hockey weekly on the CRC
outdoor rinks. Players were required to bring sticks
and wear helmets and shin pads. CRC would
provide foam pucks. The class was designed for
13-15 year olds.
Outcome:
The class was canceled to absolutely no enrollment
Not one stinking kid! I wasted a great Top 10 list
for nothing!
Recommendation:
Self-mutilation! Just kidding! This program could
be successful by making either of the following
changes. First, if it is decided to continue to target
the teenage consumer with this class, a more
aggressive advertising campaign, including active
recruitment, may be needed. Second, by simply
changing the demographics of the class to the
traditional elementary age (6-12) children would
make success more likely
Revenue:
None. Da!
Expenditures:
What do you see when you close your eyes?
Net Gain:
You do the math!
Jason Heath 2/11/97
Chanhassen Park and Recreation
After Action Report
Dates of Event:
Publicity:
Description:
Outcome:
Recommendation:
Expenditure:
Revenue:
Net Gain:
Floor Hockey
January 6 - March 3, 1997, Mondays, 4:00 - 5:00 p.m.
Winter Newsletter 1996-97, News Releases and Flyers
The program was eight weeks long, consisted of games and
learning the fundamentals. The program was led by two Rec.
Center staff members. Floor Hockey was offered to kids
grades 1-2 & 3-5. Cost was $15.00.
The program went well. Enrollment was 13 out of a possible
24. The kids enjoyed themselves and the parents were pleased
with this program.
Take a break spring and summer 1997. Offer again in fall and
winter 1997/98. Would highly recommend having two staff
members supervising the younger kids program. Also, only
have the program run for 6 weeks instead of 8. (8 weeks was
too long)
1 leader for 8 hours ~ $8.00
1 leader for 6 hours ~ $8.50
Total
$ 64.00
$ 51.00
$115.00
13 participants ~ $15.00
$195.00
$8O.OO
g:\park\patty~A fact ion\FIoorHockey
Chanhassen Park and Recreation
After Action Report
Dates of Event:
Youth Hockey Clinic '9 7
Saturdays in January (4, 11, 18 and 25).
Description:
Four days of learning the fundamentals of hockey and team work.
Outcome:
Recommendation:
There were two programs scheduled of different age groups 1 st _ 3rd
grade and 4th - 6th grade. Neither program was able to enroll the
minimum number of participants to run the class.
I recommend that we try this program again in the winter of
1997/98. There were three interested participants. Maybe we need
to decrease the amount of required equipment to participate. I tried
to work with the Chan/Chaska Hockey Association to get extra
equipment and they were helpful, so it would be wise to call again
for assistance next year.
*Canceled due to low enrollment numbers
Chanhassen Park and Recreation
After Action Report
Dates of Event:
Publicity:
Description:
Outcome:
Recommendation:
Expenditure:
Youth Skating Clinic
Wednesdays, January 8, 15 & 22, 1997, from 4:00 - 5:00 p.m.
Winter Newsletter 1996-97, News Releases and Flyers.
Teach basic techniques of starting, stopping and falling.
The program was led by a Rec. Center Staff member and
offered to kids grades 1-5 at the Rec. Center rinks. Cost
$10.00.
Overall the kids had fun. The weather didn't cooperate much
and we had to use make up dates. The participants were on
the younger part of the scale.
Definitely offer again next winter (1997-98). Would
recommend having 2 staff members supervise due to tying
skates, etc.
1 leader for 3 hours ~ $8.50
$25.50
Revenue:
15 participants ~ $10.00
$150.00
Net Gain:
$124.50
g:\park\patty\afaction\YouthSkatingClinic97
Chanhassen Parks and Recreation
After Action Report
Date(s) of Event:
Description:
Outcome:
Recommendation
Revenue:
Expenditures:
Net Gain:
Jason Heath 2/8/97
Sports Spectacular
Tuesdays, January 6-February 4 ( 5 weeks ), 1997
4:00-5:00p.m.
Each week participants played a different activity in the
Rec Center's Gymnasium. Volleyball, floor hockey,
kickball, and basketball were among the selected games.
Very successful; 75% enrollment capacity; the kids were
very enthusiastic each week. A fun time was had by all.
I recommend we run this program twice a year - once in the
winter and once in either the fall or spring. Program should
be lengthened to eight weeks to better fit into our gym
schedule. Outside activities can, and probably should, be
included especially in the fall or spring session.
$10 X 13 Children
1 child pro-rated ~
1 child pro-rated ~
$130
$6
$4
$140
1 Stafffor 7 hours ~ $8.00 per = $56
$84