PC SUM 2013 11 05
CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
SUMMARY MINUTES
NOVEMBER 5, 2013
Chairman Aller called the meeting to order at 8:00 p.m.
MEMBERS PRESENT:
Andrew Aller, Mark Undestad, Lisa Hokkanen, Maryam Yusuf, Stephen
Withrow, and Steven Weick
MEMBERS ABSENT:
Kim Tennyson
STAFF PRESENT:
Kate Aanenson, Community Development Director; Bob Generous, Senior Planner;
Sharmeen Al-Jaff, Senior Planner; and Alyson Fauske, Assistant City Engineer
PUBLIC PRESENT:
Doug Allen 2250 Lukewood Drive
Mike Hodges 8101 Pinewood Circle
Chuck Sohn 2351 Lukewood Drive
John Noller 2381 Timberwood Drive
J.B. Ryan 8121 Pinewood Circle
PUBLIC HEARING:
CHANHASSEN PIONEER CEMETERY: REVIEW OF CITY CEMETERY PROPERTY ON
PROPERTY LOCATED AT 8151 GALPIN BOULEVARD. APPLICANT/OWNER: CITY OF
CHANHASSEN, PLANNING CASE 2013-24.
Commission Withrow was not present to vote on this item.
Kate Aanenson presented the staff report on this item. In referencing the email that was received from
Brian Johnson, Commissioner Yusuf asked about the question of an economic impact study.
Commissioners Weick and Undestad asked for clarification of the buffering plan. Chairman Aller opened
the public hearing. Doug Allen, 2250 Lukewood Drive asked for clarification on why the plots shaded
green were currently not in use and budget questions before explaining that he was opposed to this
expansion and had concerns with the buffering. Mike Hodges, 8101 Pinewood Circle outlined his reasons
for opposing the expansion and removal of trees. Chuck Sohn, 2351 Lukewood Drive stated his
opposition to the expansion. John Noller, 2381 Timberwood Drive asked for clarification on the number
of graves being added, funding sources, timing for planning the buffer area before going on record saying
he and his family oppose this expansion. He expressed concern with the City crews depositing debris in
the buffer area, increase in traffic on Galpin, and asked that a barrier be placed on the north side of the
cemetery. J.B. Ryan, 8121 Pinewood Circle stated concern that there was nowhere to park on Galpin
Boulevard. Chairman Aller closed the public hearing. Commissioner Undestad expressed support for
expansion of the cemetery but noted that parking needs to be addressed. Commissioner Hokkanen asked
that tree removal and parking be looked at further. Commissioner Weick suggested incorporating a plan
that increases the number of plots to satisfy the need for the City as well as maintain some of the beauty
of the existing space for the neighbors. Chairman Aller agreed that parking needs to be reviewed and
commented on the buffer before noting this item will move forward to the City Council with the
comments provided.
Commissioner Withrow returned to the commission for the rest of the agenda.
Planning Commission Summary – November 5, 2013
PUBLIC HEARING:
VARIANCE: REQUEST FOR A VARIANCE FROM SECTION 20-615 OF THE CHANHASSEN
CITY CODE TO CONSTRUCT A DETACHED GARAGE ON PROPERTY ZONED
RESIDENTIAL SINGLE FAMILY (RSF) AND LOCATED AT 6780 LOTUS TRAIL.
APPLICANT: PETER ROCHFORD/LISA THOMPSON. OWNER: LISA THOMPSON,
PLANNING CASE 2013-22.
Bob Generous presented the staff report on this item. Chairman Aller asked for clarification of the
previous variance that was granted and what is being requested now. Commissioner Withrow asked for
clarification on the location of the proposed garage. The applicant was not present to speak. Chairman
Aller opened the public hearing. German Sugura, 750 Carver Beach Road stated his reasons for
opposing this variance request. Chairman Aller closed the public hearing and noted for the record the
email received from Bruce Johansson dated November 4, 2013 objecting to this variance request.
Hokkanen moved, Yusuf seconded that the Chanhassen Board of Appeals and Adjustments denies
the variance request to construct a 27 foot by 24 foot detached accessory structure 18 feet from the
front property line and adopts the attached Findings of Fact and Decision. All voted in favor and
the motion carried unanimously with a vote of 6 to 0.
PUBLIC HEARING:
VARIANCE: REQUEST FOR A VARIANCE FROM THE LAKESIDE PLANNED UNIT
DEVELOPMENT PERIMETER SETBACK STANDARDS TO CONSTRUCT A THREE-UNIT
TOWNHOME ON PROPERTY ZONED PLANNED UNIT DEVELOPMENT-RESIDENTIAL
(PUD-R) AND LOCATED ON LOTS 1, 2 AND 3, BLOCK 1, LAKESIDE SECOND ADDITION.
APPLICANT: JOHN ARTHUR HOMES. OWNER: LAND HOLD CO., INC., PLANNING
CASE 2013-21.
Bob Generous presented the staff report on this item. Commissioner Withrow asked for clarification of
the setback requirements for different housing types (two-unit versus three-unit). Art Plante from John
Arthur Homes described the housing design being proposed. Chairman Aller opened the public hearing.
No one spoke and the public hearing was closed.
Withrow moved, Yusuf seconded that the Chanhassen Board of Appeals and Adjustments approves
the variance to the perimeter setback requirement to construct a three-unit townhouse subject to
the following conditions and adopts the Findings of Fact and Decision:
1. The minimum setback from the eastern perimeter property line shall be 44.3 feet for building,
decks, patios, porches and stoops.
2. The applicant must apply for a separate building permit.
All voted in favor and the motion carried unanimously with a vote of 6 to 0.
PUBLIC HEARING:
CHANHASSEN GREAT PLAINS CENTER: REQUEST FOR SITE PLAN REVIEW WITH
VARIANCES FOR A 10,443 SQUARE-FOOT SINGLE-LEVEL RETAILCENTER ON 1.13
ACRES OF PROPERTY ZONED HIGHWAY AND BUSINESS SERVICES DISTRICT (BH)
AND LOCATED AT 7905 GREAT PLAINS BOULEVARD (BP GAS STATION SITE).
APPLICANT: NHH CHANHASSEN PARTNERS, LLC. OWNER: CAMELOT CONV.
QUALITY FUEL & FOOD, PLANNING CASE 2013-23.
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Planning Commission Summary – November 5, 2013
Sharmeen Al-Jaff presented the staff report on this item. Commissioner Yusuf asked staff for further
information on the biofiltration area. Dean Dovolis with DJR Architecture reviewed highlights of the
proposed site plan. Chairman Aller opened the public hearing. No one spoke and the public hearing was
closed.
Yusuf moved, Undestad seconded that the Chanhassen Planning Commission recommends the City
Council approve a Site Plan for the construction of a 10,443 square foot single level retail center on
1.13 acres of property zoned Highway and Business Services District (BH) located at 7905 Great
Plains Boulevard (BP gas station site) as shown in plans dated Received October 4, 2013; and
adoption of the attached Findings of Fact and Recommendations, subject to the following
conditions:
Environmental Resource Conditions:
1.The applicant shall install a total of two peninsulas in the parking lot.
2.The south side of the parking lot along Highway 5 must be screened. The applicant shall add
shrubs with a minimum mature height of three feet along the south parking lot perimeter.
3.The applicant shall install the required bufferyard plantings along the south property line.
4.The applicant shall install two evergreens on the eastern corner of the property.
5.The applicant shall remove the existing ash tree along Great Plains Boulevard and replace it
with an overstory tree species from the Approved Tree List.
Building Official Conditions:
1.The proposed structure is required to have an automatic fire extinguishing system (MN Rule
1306).
2.All plans must be prepared and signed by design professionals licensed in the State of
Minnesota. A geotechnical (soil evaluation) report required.
3.Detailed building code-related requirements have not been reviewed; this will take place
when complete structural/architectural plans are submitted.
4.Demolition permit required (contact MPCA regarding underground, fuel storage tanks
removal requirements).
5.The owner and/or their representative shall meet with the Inspections Division as soon as
possible to discuss plan review and permit procedures.
Fire Marshal Conditions:
1.An additional on-site fire hydrant will be required. Location to be on the north/west corner
of the building. If necessary contact Fire Marshal for exact location.
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Planning Commission Summary – November 5, 2013
2.Yellow painted curbing will be required. Areas include but not limited to are the curbing
north of the building. Contact Fire Marshal for exact location. Also “ No Parking Fire Lane”
signs will be required where yellow cubing is present.
3.A three-foot clear space must be maintained around fire hydrant.
Engineering Conditions:
1.The sidewalk must be minimum five feet from the edge Great Plains Boulevard and the right
turn lane.
2.A sidewalk easement is required over any portion of the sidewalk that does not lie within
public right-of-way.
3.The sidewalk easement shall extend five feet beyond the edge of the sidewalk.
4.The developer must obtain a MnDOT permit for the portions of the sidewalks that will be
within MnDOT right-of-way.
5.Prior to construction of the trash enclosure an encroachment agreement must be recorded to
allow for the portion of the trash enclosure that will lie within the sanitary sewer easement.
6.A $7,600 security must be submitted to ensure that Great Plains Boulevard is properly
restored after the utility work. This escrow will be released if the street patch is in good
condition after one freeze-thaw cycle has passed.
7.The sanitary sewer line must be televised before and after construction to ensure that the
grading equipment does not damage the sanitary sewer.
8.Before the city signs the site plan agreement a $7,500 security must be submitted in case of
damage to the existing sanitary sewer.
9.The existing sanitary sewer manhole in the northeast corner must be reconstructed due to the
proposed grade changes in the area.
10.City water and sanitary sewer hook-up fees and the Met Council SAC fee will be due with
the building permit and will be based on additional SAC units, if any.
11.Before site grading can commence the grading plan must be revised as follows:
a.Label the existing contours.
b.Label the Emergency Overflow (EOF) elevation.
c.Ensure that the lowest opening of the building is minimum one foot above the EOF
elevation.
d.Ensure that all proposed contours tie into existing (for example, the proposed 954 contour
south of the EOF does not tie in).
a.Revise the grading on the northeast corner of the site so that the proposed grades do not
exceed 3H:1V.
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Planning Commission Summary – November 5, 2013
12.Storm water runoff rates must not increase under the 2-year, 10-year and 100-year return
interval storms at any point where water leaves the site.
13.A Phase 1 Environmental Site Assessment must be performed on this site and made available
to the city to determine the likelihood of encountering contaminated soils at the proposed
biofiltration location.
14.The hydraulic calculations for the storm sewer shall be provided and approved prior to the
city signing the site plan agreement.
15.The SWPPP must include all required elements under the NPDES Construction Stormwater
Permit.
16.Rock construction entrance shall be measured from the bituminous saw cut.
17.The biofiltration area shall not be constructed until after the site is substantially completed.
At a minimum, the base course shall be installed prior to construction of the biofiltration
area.
18.The biofiltration area shall be protected from construction-related activities throughout site
development. The SWPPP and Erosion Prevention and Sediment Control Plan must indicate
how this will be accomplished.
19.Before the City signs the site plan agreement a $5,000 security must be submitted to insure
compliance with the erosion prevention and sediment control plan. This will be released
once a minimum of 75% of the site has been permanently stabilized and the sediment control
BMPs have been removed.
20.The owner shall be responsible for the operations and maintenance of the rain garden facility.
The applicant shall develop an operations and maintenance manual and provide a copy to the
city prior to the City signing the site plan agreement.
21.The owner shall prepare and submit an annual report indicating that the biofiltration is
functioning properly or, in the event it is not, what steps area planned to restore the
functionality of the biofiltration feature.
Planning Conditions:
1.The applicant shall work with staff to improve the screening of the parking lot through the
use of berming and landscaping. Parking setbacks will be adjusted based on the screening
plan.
2.All rooftop and ground equipment must be screened from views.
3.Sign illumination and design shall comply with ordinance. Signs shall be limited to the north
and south elevations.
4.The exterior material for the trash enclosure must be of the same exterior material as the
building. Recycling space and other solid waste collection space should be contained within
the same enclosure.
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Planning Commission Summary – November 5, 2013
5.A photometrics plan shall be prepared for the site. Light levels for site lighting shall be no
more than one-half foot candle at the project perimeter property line. This does not apply to
street lighting. All fixtures must be shielded.
6.The proposed development has a total hard coverage area of 67.2%. The applicant shall
revise the plan to meet hard surface coverage ordinance requirements not to exceed 65%.
7.Snow storage shall not create a hazard to the safe, efficient movement of vehicular or
pedestrian traffic.”
All voted in favor and the motion carried unanimously with a vote of 6 to 0.
Kate Aanenson thanked Sharmeen Al-Jaff for the good work she has done on this and other projects.
APPROVAL OF MINUTES: Commissioner Hokkanen noted the verbatim and summary Minutes
of the Planning Commission meeting dated October 15, 2013 as presented.
COMMISSION PRESENTATIONS.
None.
ADMINISTRATIVE PRESENTATIONS.
Kate Aanenson provided an update on action taken by the
City Council on Planning Commission items and discussed future Planning Commission agenda items.
Undestad moved, Hokkanen seconded to adjourn the meeting. All voted in favor and the motion
carried unanimously with a vote of 6 to 0. The Planning Commission meeting was adjourned at
9:20 p.m.
Submitted by Kate Aanenson
Community Development Director
Prepared by Nann Opheim
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