CC Packet 2010 02 22A G E NDA
C H AN H A SS E N C I T Y C O UNC I L
M O NDAY , F E B RUARY 22 , 2010
C H AN H A SS E N M UN I C I P A L B U I L D I N G , 7700 M AR K ET B O U LE VARD
5 :30 P .M . – E C O N O M I C D E V EL O P M E N T AU T HO R I T Y M EET I N G , F O UN T A I N
C O N F E R E NC E R OO M
E D A -1 . A pp r o v a l o f M i n u t e s d a t e d F e b r u a r y 8 , 2010 .
E D A -2 . R e s o l u t i o n A pp r o v i n g I n t e r f u n d L o a n f o r C h a nh a ss e n T r a n s i t S t a t i o n P r o j ec t.
5 :35 P .M . - C I T Y C O UNC I L W O R K S E SS I O N , F O UN T A I N C O N F E R E NC E R OO M
N o t e : I f t h e C it y C o un c il do e s n o t c o m p l e t e t h e w o r k s e ss i o n it e m s i n t h e ti m e a ll o tt e d , t h e
r e m a i n i n g it e m s w ill b e c o n s i d e r e d a f t e r t h e r e g u l a r ag e n da.
A . I n t e r v i e w A pp li ca n t s f o r t h e P l a nn i n g C o mmi ss i o n :
- 5 :35 p .m . – D e nn y L a u f e nb u r g e r , P l a nn i n g C o mmi ss i o n
- 5 :45 p .m . – C o ll ee n D o c k e n d o r f , P l a nn i n g C o mmi ss i o n /P a r k & R ec r ea t i o n C o mmi ss i o n
- 6 :00 p .m . – A n d r e w A ll e r , P l a nn i n g C o mmi ss i o n /P a r k & R ec r ea t i o n C o mmi ss i o n
- 6 :15 p .m . – K e v i n E ll s w o r t h , P l a nn i n g C o mmi ss i o n
- 6 :30 p .m . – C h r i s F r ee m a n , P l a nn i n g C o mmi ss i o n
- 6 :45 p .m . – J e ss i e B e n t , P a r k & R ec r ea t i o n C o mmi ss i o n /P l a nn i n g C o mmi ss i o n
B . D i s c u ss P r o p o s e d A ss e ss m e n t P o li c y .
C . I TE M D ELETE D (U pd a t e o n P o li ce B e n c h m a r k s f o r 2009 .)
7 :00 P .M . – R E G U L AR M EET I N G , C I T Y C O UNC I L C H A M B E R S
CA LL T O O RD E R (P l e d g e o f A ll e g i a n ce)
P U B L I C ANN O UNC E M E N TS
C O N S E N T A G E NDA
A ll i t e m s li s t e d u n d e r t h e C o n s e n t A g e n d a a r e c o n s i d e r e d t o b e r o u t i n e b y t h e c i t y c o u n c il a n d w ill
b e c o n s i d e r e d a s o n e m o t i o n . T h e r e w ill b e n o s e p a r a t e d i s c u ss i o n o f t h e s e i t e m s . I f d i s c u ss i o n i s
d e s i r e d , t h a t i t e m w ill b e r e m o v e d f r o m t h e C o n s e n t A g e n d a a n d c o n s i d e r e d s e p a r a t e l y . C i t y
c o u n c il ac t i o n i s b a s e d o n t h e s t a ff r ec o mm e n d a t i o n f o r eac h i t e m . R e f e r t o t h e c o u n c il p ac k e t f o r
eac h s t a ff r e p o r t .
1 . a . A pp r o v a l o f M i n u t e s :
- C i t y C o u n c il W o r k S e ss i o n M i n u t e s d a t e d F e b r u a r y 8 , 2010
1
- C i t y C o u n c il S u mm a r y M i n u t e s d a t e d F e b r u a r y 8 , 2010
- C i t y C o u n c il V e r b a t im M i n u t e s d a t e d F e b r u a r y 8 , 2010
R ece i v e C o mmi ss i o n M i n u t e s :
- P l a nn i n g C o mmi ss i o n S u mm a r y M i n u t e s d a t e d F e b r u a r y 2 , 2010
- P l a nn i n g C o mmi ss i o n V e r b a t im M i n u t e s d a t e d F e b r u a r y 2 , 2010
- P a r k & R ec r ea t i o n C o mmi ss i o n S u mm a r y M i n u t e s d a t e d J a n u a r y 26 , 2010
- P a r k & R ec r ea t i o n C o mmi ss i o n V e r b a t im M i n u t e s d a t e d J a n u a r y 26 , 2010
b . W e ll N o . 4 P r o j ec t 09 -02 : A pp r o v e Q u o t e s f o r R e h a b ili t a t i o n .
c . A pp r o v e R e s o l u t i o n D e s i g n a t i n g P a r k R o a d a s a M S A S t r ee t .
d . C r o ss r o a d s o f C h a nh a ss e n : A cce p t S t r ee t s & U t ili t i e s .
e . A udu b o n R o a d R ec o n s t r u c t i o n P r o j ec t 10 -02 : A u t h o r i za t i o n t o P r o cee d w i t h
T e m p o r a r y E a s e m e n t A c qu i s i t i o n .
f . A pp r o v a l o f 2010 K e y F i n a n c i a l S t r a t e g i e s .
g . A pp r o v e R e s o l u t i o n o f S upp o r t t o A pp l y f o r E A I D G r a n t M o n e y t o I n s t a ll
H a n d i ca pp e d A cce ss i b l e A u t o m a t i c D oo r s o n T w o P o lli n g P l ace s .
h . R e s o l u t i o n s A pp r o v i n g I n t e r f u n d L o a n s f o r C h a nh a ss e n T r a n s i t S t a t i o n P r o j ec t .
i . P u b li c W o r k s B u il d i n g , P r o j ec t 08 -03 : A pp r o v e C h a n g e O r d e r .
V I S I T O R P R E S E N T A T I O NS
2 . B r i a n R ec k e r , R JM C o n s t r u c t i o n , R eca p o f P u b li c W o r k s B u il d i n g C o n s t r u c t i o n P r o j ec t .
L A W E N F O RC E M E N T /F I R E D E P AR T M E N T U P DA TE
3 . a . L t . J im O l s o n , C a r v e r C o u n t y S h e r i ff ’s D e p a r t m e nt
b . C h i e f R o g e r S m a ll b ec k , C h a nh a ss e n F i r e D e p a r t m e n t
P U B L I C H E AR I N GS - N o n e
UN F I N I S H E D B U S I N E SS - N o ne
N E W B U S I N E SS
4 . L O T U S R ET A I L C E N TE R – R e qu e s t f o r S i t e P l a n A pp r o v a l w i t h v a r i a n ce s f o r a 7 ,992
s qu a r e -f oo t r e t a il b u il d i n g a n d A m e n d m e n t t o t h e C o n d i t i o n a l U s e P e r mi t f o r L o t u s L a w n
2
a n d G a r d e n , l o ca t e d a t 78 W e s t 78 t h S t r ee t a n d 19900 W e s t 78 t h S t r ee t . A pp li ca n t :
C e n t e r C o m p a n i e s , LL C , a n d L o t u s L a k e G a r d e n C e n t e r , I n c .
C O UNC I L P R E S E N T A T I O NS
AD M I N I S T RA T I V E P R E S E N T A T I O NS
C O RR E S P O ND E NC E P AC K ET
AD J O URN M E NT
A c o p y o f t h e s t a ff r e p o r t a n d s upp o r t i n g d o c u m e n t a t i o n b e i n g s e n t t o t h e c i t y c o u n c il w ill b e
a v a il a b l e a f t e r 2 :00 p .m . o n T h u r s d a y . P l ea s e c o n t ac t c i t y h a ll a t 952 -227 -1100 t o v e r i f y t h a t
y o u r i t e m h a s n o t b ee n d e l e t e d f r o m t h e a g e n d a a n y t im e a f t e r 2 :00 p .m . o n T h u r s d a y .
GUID E L IN E S F O R V ISI T O R P R E S E N T A T IONS
We l c o m e t o t h e C h a nh a ss e n C it y C o u n c il M ee ti n g . I n t h e i n t e r e s t of o p e n c o mm u n i c ati o n s , t h e C h a nh a ss e n C it y
C o u n c il w i s h e s t o p r ov i d e a n o pp o r t u n it y fo r t h e pu b li c t o a dd r e ss t h e C it y C o u n c il . T h at o pp o r t u n it y i s p r ov i d e d
at e v e r y r e gu la r C it y C o u n c il m ee ti n g du r i n g V i s it o r P r e s e n t a ti o ns .
1. A n y o n e i n d i c ati n g a d e s i r e t o s p e a k du r i n g V i s it o r P r e s e n tati o n s w ill b e a c k n o w l e dg e d b y t h e M a y o r .
W h e n c all e d up o n t o s p e a k , s tat e y o u r n am e , a dd r e ss , a n d t o p i c . A ll r e ma r k s s h all b e a dd r e ss e d t o t h e
C it y C o u n c il a s a w h o l e , n o t t o a n y s p ec i f i c m e m b e r (s ) o r t o a n y p e r s o n w h o i s n o t a m e m b e r of t h e C it y
C o u n c il .
2. I f t h e r e a r e a n u m b e r of i n d i v i du al s p r e s e n t t o s p e a k o n t h e s am e t o p i c , p l e a s e d e s i g n at e a s p o k e s p e r s o n
t h at c a n s u mma r iz e t h e i ss u e .
3. L imit y o u r c o mm e n t s t o f i v e mi n u t e s . A dd iti o n al tim e ma y b e g r a n t e d at t h e d i s c r e ti o n of t h e M a y o r . I f
y o u h a v e w r itt e n c o mm e n t s , p r ov i d e a c o p y t o t h e C o u n c il .
4. D u r i n g V i s it o r P r e s e n tati o n s , t h e C o u n c il a n d s ta ff li s t e n t o c o mm e n t s a n d w ill n o t e n g a g e i n d i s c u ss i o n .
C o u n c il m e m b e r s o r t h e C it y M a n a g e r ma y a s k qu e s ti o n s of y o u i n o r d e r t o g ai n a t h o r o ug h
u n d e r s ta n d i n g of y o u r c o n ce rn , s ugg e s ti o n o r r e qu e s t .
5. P l e a s e b e a w a r e t h at d i s r e s p ec t f u l c o mm e n t s o r c o mm e n t s of a p e r s o n al n at u r e , d i r ec t e d at a n i n d i v i du al
e it h e r b y n am e o r i n f e r e n ce , w ill n o t b e all o w e d . P e r s o nn e l c o n ce rn s s h o u l d b e d i r ec t e d t o t h e C it y
M a n a g e r .
M em b e r s o f t h e C it y C o u n c il a nd s o me s t a ff mem b e r s m a y g a t h e r a t H o u li h a n ’s R e s t a u r a n t & B a r , 530 P ond P r o me n a d e i n C h a nh a ss e n i mme d i a t e l y
a f t e r t h e mee ti ng f o r a p u r e l y s o c i a l e v e n t. A ll mem b e r s o f t h e p u b li c a r e w e l c o me .
3
CHANHASSEN
ECONOMIC
DEVELOPMENT
AUTHORITY
SPECIAL MEETING
FEBRUARY
8 2010
Chairman Furlong called the
meeting to
order
at
5 35 p
m
MEMBERS
PRESENT
Tom Furlong
Bethany
Tjornhom and
Jerry
McDonald MEMBERS
ABSENT
Vicki
Ernst
and Bryan
Litsey
STAFF
PRESENT
Todd Gerhardt
Laurie
Hokkanen
Kate
Aanenson Paul
Oehme and Todd Hoffman APPROVAL OF MINUTES Tjornhom moved McDonald seconded to approve the Minutes of the Chanhassen Economic Development Authority meeting dated November 23 2009 as presented All voted in favor and the motion carried unanimously with a vote of 3 to 0 RECOMMENDATION THAT THE CITY COUNCIL CALL FOR PUBLIC HEARING ON A PROPOSED MODIFICATION TO THE REDEVELOPMENT PLAN FOR THE CHANHASSEN REDEVELOPMENT PROJECT AREA AND THE PROPOSED ESTABLISHMENT OF TAX INCREMENT DISTRICT 10 Laurie Hokkanen presented the staff report on this item Tom Furlong asked for clarification on the public hearing process and schedule Resolution 2010 01 Tjornhom moved McDonald seconded that the Economic Development Authority requests that the City Council call for a public hearing on the proposed Modification for the Downtown Redevelopment Project Area and the proposed establishment of Tax increment Financing District 10 All voted in favor and the motion carried unanimously with a vote of 3 to 0 Tjornhom moved McDonald seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 3 to 0 The Economic Development Authority meeting was adjourned at 5 40 p m Submitted by Todd Gerhardt Executive Director Prepared by Nann Opheim
4
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
EbA l
MEMORANDUM
TO Todd Gerhardt Executive Director
FROM Greg Sticha Finance Director 7
o February 22 2010 DATE
SUBJ Resolution Approving an Interfund Loan for Legal and
Engineering Costs to be Repaid with Tax Increment
Chanhassen Transit Station Project
BACKGROUND
The city has incurred legal and engineering costs associated with the development
of the Chanhassen Transit Station By the time the project is complete staff
estimates that the city will incur expenses of approximately 368 400
Through adoption of the attached resolution the EDA will authorize interfund
loans in an amount not to exceed 418 000 This amount is slightly higher in the
event that our estimate is too low The interfund loans will be distributed from
the following funds
168 000 Capital Replacement Equipment Fund 400 for the purchase of the
Railroad Depot land
77 500 Water Utility Fund 700
52 800 Sanitary Sewer Utility Fund 701
88 100 Storm Sewer Utility Fund 720
If expenses exceed 368 400 the additional expenses up to another 49 600 will
be transferred from the Capital Replacement Equipment Fund Staff will inform
the City Council if this becomes necessary The city will use future increment to
the extent available to repay these loans
RECOMMENDA TION
The Chanhassen EDA authorizes interfund loans in an amount not to exceed
418 000 as detailed in the resolution to be repaid with future tax increment
generated from the Chanhassen Transit Station project
ATTACHMENT
1 Resolution Authorizing Interfund Loan
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 5
CHANHASSEN ECONOMIC DEVELOPMENT AUTHORITY
CITY OF CHANHASSEN
COUNTIES OF CARVER AND HENNEPIN
STATE OF MINNESOTA
RESOLUTION NO
A RESOLUTION AUTHORIZING INTERFUND LOAN FOR
ADVANCE OF CERTAIN COSTS
IN CONNECTION WITH CHANHASSEN TRANSIT STATION
TAX INCREMENT FINANCING DISTRICT
BE IT RESOLVED By the Board Of Commissioners of the Chanhassen Economic
Development Authority the Authority as follows
Section 1 Background
1 01 The Authority intends to establish the Chanhassen Transit Station Tax Increment
Financing District Tax Increment Financing District No 10 the TIP District within the
Downtown Chanhassen Redevelopment Project Area the Project all pursuant to Minnesota
Statutes Sections 469 174 to 469 1799 the TIP Act and Sections 469 090 to 469 1082 the
EDA Act
1 02 The Authority may incur certain costs related to the TIP District which costs may
be financed on a temporary basis from available Authority funds
1 03 Under Section 469 178 Subdivision 7 of the TIP Act the Authority is authorized
to advance or loan money from any fund from which such advances may be legally made in
order to finance expenditures that are eligible to be paid with tax increments under the TIP Act
1 04 The Authority intends to advance funds from various sources to pay
administrative and other costs related to the TIP District and now proposes to designate such
advances as an interfund loan in accordance with the terms oftms resolution and the TIP Act
Section 2 Reoavment of Inter fund Loan
2 01 The Authority may advance from time to time and from any available funds
moneys to pay administrative and other costs related to the TIP District in a principal amount up
to 418 000 The Authority will reimburse itself for such advances together with interest at the
rate of 4 per annum the lnterfund Loan Interest accrues on the principal amount from the
date of each advance The interest rate is no more than the greater of the rate specified under
Minnesota Statutes Section 270C 40 and Section 549 09 both in effect for calendar year 2010
The interest rate will without further action by the Authority be adjusted on January 1 of each
year to reflect the greater of the rate specified under Minnesota Statutes Section 270C 40 and
Section 549 09 in effect for that calendar year
6
2 02 Principal and interest Payments on the Interfund Loan shall be paid semi
annually on each August I and February I each a Payment Date commencing on the first
Payment Date on which the Authority has Available Tax Increment defined below or on any
other dates determined by the Executive Director through the date of last receipt of tax
increment from the TIP District
2 03 Payments on the Interfund Loan will be made solely from Available Tax
Increment defined as tax increment from the TIP District received by the Authority from Carver
County in the six month period before any Payment Date and not otherwise pledged to other
bonds notes or obligations Payments shall be applied first to accrued interest and then to
unpaid principal
2 04 The principal sum and all accrued interest payable under this resolution is pre
payable in whole or in part at any time by the Authority without premium or penalty
2 05 This resolution is evidence of an internal borrowing by the Authority in
accordance with Section 469 178 subdivision 7 of the TIP Act and is a limited obligation
payable solely from Available Tax Increment pledged to the payment hereof under this
resolution The Interfund Loan shall not be deemed to constitute a general obligation of the State
of Minnesota or any political subdivision thereof including without limitation the Authority
and the City Neither the State of Minnesota nor any political subdivision thereof shall be
obligated to pay the principal of or interest on the Interfund Loan or other costs incident hereto
except out of Available Tax Increment The Authority shall have no obligation to pay any
principal amount of the Interfund Loan or accrued interest thereon which may remain unpaid
after the final Payment Date
2 06 The Authority may at any time make a determination to forgive the outstanding
principal amount and accrued interest on the Interfund Loan to the extent permissible under law
2 07 The Authority may from time to time amend the terms of this Resolution to the
extent permitted by law including without limitation amendment to the payment schedule and
the interest rate provided that the interest rate may not be increased above the maximum
specified in Section 469 178 subd 7 ofthe TIP Act
Section 3 Effective Date This resolution is effective upon approval
Adopted this 22nd day of February 2010
Thomas A Furlong Chair
ATTEST
Todd Gerhardt Executive Director
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CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
B
MEMORANDUM
TO Todd Gerhardt City Manager
Paul Oehme Director of Public Works City Engineer 119 FROM
DATE February 22 2010
I
A u6
SUBJ Assessment Practice and 2010 Projects Statuses Updates
BACKGROUND
On February 8 2010 staff discussed the current assessment practice with the
Council and effect of differing road construction projects
Road Assessment Practices
The updated assessment practice sheet reflects the changes that were discussed at
the Work Session The two major changes to the document are giving Council
more flexibility to set the percentage of the project costs for assessments and
pegging the interest rate for the assessments to 2 over the prime rate
2010 PROJECT STATUS
Erie Avenue Reconstruction
This project is on schedule and staff is currently reviewing the preliminary plans
No major issues have been identified since the public hearing in January
The schedule for the project is
Approve Plans and Specifications
Bid Opening
Neighborhood Meeting
Assessment Hearing Award Contract
Project Begins
Substantial Completion
March 8 2010
April 8 2010
May 5 2010
May 10 2010
End of May 2010
End of August 2010
Red Cedar Neighborhood Reconstruction
Staff has reviewed several options for storm water improvements in the area since
the public hearing Residents voiced the most concern about the storm water
improvements at the public hearing WSB and staff are proposing to eliminate the
storm waterpond which was proposed at the time of the feasibility study
Essentially the storm water runoff will be as it is today but improve the street
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 26
Todd Gerhardt
Assessment Practices Road Projects
February 22 2010
Page 2
drainage The street drainage improvements include adding concrete curb or valley gutter in
some areas to help the streets drain better Some minor storm water treatments are proposed at
the west end of Hickory Drive and Red Cedar Point Staff is planning to meet with the property
owners on March 9 2010 Staffhas spoken with several residents already and has received
positive feedback on the latest design Due to the time it took to meet with the property owners
and complete the design revisions staff is considering bidding the project out in late summer
having the utility work completed this fall and completing the street improvements in 2011
Staff feels we will receive as competitive bids in the fall as we would this spring
The revised schedule is as follows
Approve Plans and Specifications
Bid Opening
Assessment Hearing Award Contract
Utility Work Complete
Street Work Start
Substantial Completion
July 2010
August 2010
September 2010
November 2010
May 2011
July 2011
Audubon Road Reconstruction
Staff is currently working on final plans and specifications for this project No major changes
have been identified at this time since the public hearing Staff is working with SRF Consulting
on an exhibit for a roundabout option at the Lake Drive West intersection This drawing with
costs and potential right of way impacts should be available for Monday night s meeting
Approve Plans Specifications Auth Ad for Bids
Bid Opening
Neighborhood Meeting
Assessment Hearing A ward Contract
Start Construction
Substantial Construction Complete
Final Wear Course Complete
March 8 2010
April 2010
April 2010
May 2010
May 2010
August 27 2010
June 2011
Attachments 1 Assessment Practice Information Sheet
2 Pavement Management Powerpoint
3 Red Cedar Point Plan Sheet
g eng forms assessments bkgd ws 022210 special assessments doc
27
CITY OF CHANHASSEN
ASSESSMENT PRACTICE
Updated February 2010
This Assessment Practice is intended to provide direction to City Staff in preparation of assessment rolls to
ensure fair and consistent treatment of all properties within the City of Chanhassen All benefiting
properties that have driveway access to the street proposed to be Reconstructed or Rehabilitated will be
included in the assessment roll Assessments must be equitable to all properties being assessed
REHABILITATION 40 assessed to all benefittin properties
Assessable Costs Include
Edge or full depth mill and overlay cracksealing and full depth repair of problem areas within the
street rehabilitation project area installation or repair of curb and gutter
Storm sewer repair or installation associated with a street rehabilitation project including draintile
These improvements are proposed to be paid for out of the storm water enterprise fund
Notes
If a residential property benefits from a collector or commercial street rehabilitation project the
assessment amount for the residential property shall be based on a 31 foot wide street
L The City Council at their discretion may reduce increase the assessment percentage based on
various factors in determining the benefit level of the p rop osed imp rovementsr
TERMS OF ASSESSMENTS
Term for Rehabilitation Projects shall be 8 years
Term for Reconstruction Projects shall be 10 years
L The interest rate of the assessment projects shall be pegged to the Prime Rate plus 2 0 percent The
ercentage added to the Qrime rate is necessaey to cover the cost of the CitY selling bonds
REGULAR MAINTENANCE Properties are not assessed
Projects Include Pothole filling Patching Cracksealing Sealcoating
g eng forms assessments assessment practice 02221O docx 28
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33
CHANHASSEN
CITY
COUNCIL
WORK
SESSION FEBRUARY
8 2010
Mayor
Furlong called the work
session
to order
at
5 40
p
m
COUNCIL
MEMBERS PRESENT
Mayor
Furlong
Councilman
Litsey Councilwoman
Tjornhom
and
Councilman
McDonald Councilwoman
Ernst
arrived late
in
the work
session
STAFF
PRESENT
Todd Gerhardt
Laurie
Hokkanen
Kate
Aanenson Paul
Oehme and Todd Hoffman DISCUSS 2010 KEY FINANCIAL STRATEGIES Todd Gerhardt reviewed the results of the priority rankings submitted by council members noting anything lower than 2 would be considered a priority for the upcoming year Councilman McDonald asked about the discrepancy in ranking for item 3 Discuss the benefits of the City s dog and cat licensing program Councilwoman Tjornhom and Mayor Furlong explained their ranking of 1 Councilman McDonald stated item 28 addresses looking at all ordinances as opposed to only addressing one Councilman Litsey asked if there has been public feedback regarding the need to change number 3 After discussion Councilman McDonald and Councilman Litsey agreed to change their ranking of 4 to 1 if it included a broader review of multiple ordinances Regarding item 4 consider Social Host Ordinance Councilman McDonald asked if this item was being addressed by the State Legislature Councilman Litsey stated they currently have other more crucial issues to address at the state level Regarding item 7 Update Police Work Plan Councilman Litsey stated he felt it was time to recalibrate the work plan based on new and refreshed data Regarding item 14 Review of the City s Long Range Financial Plan Todd Gerhardt explained that Standard and Poors looks very favorably on cities working with their councils regarding long term financial goals Staff stated they will put a schedule together for the Key Financial Strategies that the City Council can adopt at their next meeting DISCUSS ROAD ASSESSMENT PRACTICES AND THE EFFECTS OF DEFERRING ROAD CONSTRUCTION PROJECTS Paul Oehme reviewed the Assessment Policy Survey Results from other cities noting their practices were all over the board and explained that the City of Chanhassen s policy hasn t been updated since 2002 Councilwoman Tjornhom asked if a study has been done showing market values of homes before and after road construction projects and clarification of how the County addresses this issue Councilman McDonald asked for clarification of how the City Council will address the actual cost to residents Todd Gerhardt explained that the City would need to reduce the 40 amount to residents and asked if the council wants to treat high traffic roads i e MSA roads differently than local roads Councilman Litsey suggested setting interest rates that are flexible to address the current economy Mayor Furlong emphasized that he does not want the City to be the first choice in financing by residents Councilman McDonald stated he would entertain lengthening the time to pay back the assessment with a clause that it must be paid in full when the property sells Paul Oehme explained that the City does have a policy in place to
34
City
Council
Work
Session
February 8
2010
deal
with
senior citizens
and
people
on
fixed incomes
In
reviewing
the
cost
of
delaying projects Paul Oehme showed a graph of the pavement network condition if only minor maintenance is funded for the next 20 years the pavement condition improvement cost comparisons and impacts of deferring projects Councilwoman Ernst asked if residents know that the City covers 60 of road projects Todd Gerhardt explained that the public hearing process regarding the Audubon Road reconstruction project Councilwoman Ernst stated she would like to see numbers associated with doing nothing Councilwoman Tjornhom asked for documentation showing Minnetonka s numbers with not assessing residents versus Chanhassen s policy of assessing 40 Mayor Furlong adjourned the work session meeting at 7 00 p m Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 2
35
CHANHASSEN
CITY
COUNCIL
REGULAR
MEETING SUMMARY
MINUTES
FEBRUARY
8 2010
Mayor Furlong
called the
meeting
to
order at 7
05
p
m The meeting was
opened
with
the
Pledge to
the
Flag
COUNCIL
MEMBERS PRESENT
Mayor
Furlong
Councilman
Litsey Councilwoman
Ernst
Councilwoman
Tjornhom
and Councilman McDonald
STAFF
PRESENT
Todd
Gerhardt Roger
Knutson Laurie Hokkanen Kate Aanenson Paul Oehme and Todd Hoffman PUBLIC PRESENT Tim Litfin Minnetonka Community Education Services Ann Mark Page 10 Hill Street PUBLIC ANNOUNCEMENTS None CONSENT AGENDA Councilwoman Ernst moved Councilwoman Tjornhom seconded to approve the following consent agenda items pursuant to the City Manager s recommendations a Approval of Minutes City Council Work Session Minutes dated January 25 2010 City Council Verbatim and Summary Minutes dated January 25 2010 Receive Commission Minutes Planning Commission Verbatim and Summary Minutes dated January 19 2010 b Hill Street Drainage Project Award Construction Contract c Approval of Temporary On Sale Liquor License Gym Jam Event April 10 St Hubert Catholic Community 8201 Main Street d Approval of Amendment to Chapter 20 of City Code Amending the Chanhassen Retail Center Market Square and West One Planned Unit Developments Resolution 2010 10 f Call for Public Hearing on a Proposed Modification to the Redevelopment Plan for the Chanhassen Redevelopment Project Area and the Proposed Establishment of Tax Increment District 10 h 2010 Pond Cleanout SWMP18D Award Contract
36
City
Council
Summary
February
8 2010
i
2010
Legislative
Priorities All voted
in
favor
and
the motion carried unanimously with
a
vote
of 5
to
0
VISITOR
PRESENTATIONS EXPRESS
APPRECIATION
FOR CITY S
HELP WITH
TOUR
DE
TONKA
TIM LITFIN
MINNETONKA
COMMUNITY
EDUCATION SERVICES
Tim Litfin
presented
a
plaque
thanking the
City
of
Chanhassen
for
allowing the Tour de Tonka to stroll through the city streets every year in August PUBLIC HEARING CONSIDER EASEMENT VACATION LOTS 4 5 BLOCK 1 RD BRENDEN POND 3 ADDITION Public Present Name Address Gina Sauer 2244 Lake Lucy Road Paul Oehme presented the staff report for this item Gina Sauer the neighbor to the east asked for clarification of the reason for the adjusted easement Resolution 2010 11 Councilwoman Ernst moved Councilwoman Tjornhom seconded that the City Council vacate the drainage and utility easement on Lots 4 and 5 Block 1 rd Brenden Ponds 3 Addition as shown on the survey prepared by Demars Gabriel Land Surveyors Inc dated 12 18 09 Approval is contingent upon combining the lots and recording the Grant of Permanent Drainage and Utility Easement document All voted in favor and the motion carried unanimously with a vote of 5 to 0 PUBLIC HEARING AUDUBON ROAD RECONSTRUCTION PROJECT 10 02 PUBLIC HEARING AUTHORIZE PREPARATION OF PLANS SPECIFICATIONS Public Present Name Address Tana Erickson Tim Boyce 8941 Audubon Road Kristi Strang 1701 Valley Ridge Trail South Steve Mary Pat Monson 8850 Audubon Road Dennis Ruth Chadderdon 8900 Audubon Road Meredith Patrick Walsh 8731 Audubon Road Gary Theis 1696 Valley Ridge Trail North Bruce Feik 1773 Valley Ridge Trail South Pamela Strand 8640 Audubon Road J Phans 1815 Valley Ridge Trail South 2
37
City
Council
Summary
February
8 2010
Elizabeth
Kressler
1750
Valley Ridge
Trail
North
Wendy
O Connor
1702
Valley
Ridge
Trail North
Tim
Brenda
Moore
1812 Valley
Ridge
Trail
North
M Choiniere
Family
8481
Bittern
Court Paul
Oehme
presented
the
staff report
for
this
item
and outlined
the
scope
of
the project Todd Hoffman reviewed the City s Comprehensive Trail Plan and the importance of constructing this trail segment along Audubon Road Pat Corkle with SRF discussed traffic concerns and the geometrics of the roadway Councilwoman Ernst asked if there were any restrictions the City could place on the road to lower the speed limit and traffic control options for the intersections Mayor Furlong called the public hearing to order Pamela Strand 8640 Audubon Road voiced objection to moving the trail from the east side of Audubon to the west installation of the left turn lanes because it upgrades the road unnecessarily and concern with when the traffic study was done Steve Monson 8850 Audubon Road expressed concern that there were too many unanswered questions to make a decision He explained his reasons for opposing the trail being placed on the east side asked why the road can t be posted as a 4 or 5 ton road like it used to be the need to slow traffic down and concern with access to his shed Pat Walsh 8731 Audubon Road opposed putting the path on either side of the road and did not see the point of putting in left turn lanes He agreed that the road needs to be repaved but not expanded and that traffic should be encouraged to take different routes to 212 rather than taking Audubon Tana Erickson 8941 Audubon Road stated she was not in favor of having the trail on the east side of the road wanted to reiterate that she and her husband are concerned about traffic going faster asked for clarification of where the funding to construct the trail comes from concern with assessments anxious that things are moving too fast before ironing out all the issues such as how to slow traffic down what changes had been made to the plan after receiving feedback at the neighborhood meetings and a concern that the neighborhood concerns weren t being addressed Ruth and Dennis Chadderdon 8900 Audubon Road stated they agree that the road needs to be updated but questioned why 8 homes are being assessed and the amount and speed of the truck traffic She liked the idea of installing a round about to help slow traffic and was not in favor of the bike path on either side of the road Dennis Chadderdon stated there were other path loops in the area without the need for this section of trail and that traffic speeds will go up when the road becomes smoother Ruth Chadderdon had questions about whether Audubon Road is a county or city road Councilwoman Tjornhom asked residents to explain their fear of constructing the trail Ruth Chadderdon and Steve Monson addressed her question 3
38
City
Council
Summary
February
8 2010
Krista
Strang
1701
Valley Ridge
Trail
South
which
is the
corner
lot
off
Audubon expressed
concern
over
the
distance from
her
fence
to
the trail
and
the
number
and speed
of
the
truck
traffic Wendy
O
Connor
1702
Valley Ridge
Trail
North
explained
her
concern with the dates of when the speed measurement studies were performed prior to school starting and the location of where the studies were taken She discussed the merits of installing an all way stop sign at Audubon and Valley Ridge Trail North to help with access to the park across Audubon from their neighborhood In speaking with John Rogers Manager of Transportation for Chanhassen High School he stated installing a safe crosswalk at this location would save the school district 42 000 annually Elizabeth Kressler 1750 Valley Ridge Trail North friend and neighbor of Wendy O Connor voiced her surprise that the City had not contacted the school district about the Audubon Road reconstruction project She asked for clarification of the width of the old road versus what is being proposed for the new road if any of the businesses further up on Audubon were contributing to the project cost when Audubon Road was changed from a county road to a city road why the neighborhood just north of the Kwik Trip north of Highway 5 on Galpin has a stop sign how can the City change the designation of Audubon Road from a collector and suggested doing the traffic study sometime when school s in session and the PGA tournament s not in town Bruce Feik 1773 Valley Ridge Trail South thanked city staff for all their work and stated he felt it was a pretty good plan He liked the idea of the round about and stated that the turn lanes are absolutely necessary He was not so much in favor of installing stop signs but agreed there needed to be a way to get pedestrians safely across the road to access the park and that the sidewalks were necessary He asked that something be done at the intersection of Audubon Road and Lyman Boulevard to address safety concerns i e moving the stop sign locations tree removal or road realignment Mike Choiniere 8481 Bittern Court expressed concern that the traffic count numbers are too low because it was conducted before the high school opened and was in favor of having a crosswalk and path system on Audubon Road that connects to the high school Mrs Choiniere had great concern about the speed of the traffic and pedestrian safety Gary Theis 1696 Valley Ridge Trail North expressed concern over the lack of maintenance on Audubon Road over the last few years and asked what could be done to lower the speed limit Councilwoman Tjornhom moved Councilwoman Ernst seconded to close the public hearing All voted in favor and the motion carried unanimously with a vote of 5 to 0 The public hearing was closed After comments from council members the following motion was made Resolution 2010 12 Councilman McDonald moved Councilman Litsey seconded that the Chanhassen City Council authorize the preparation of plans and specifications for the 4
39
City
Council
Summary
February
8 2010
Audubon
Road
Reconstruction
Project No 10 02
All
voted
in favor
and
the
motion carried unanimously with a
vote
of
5
to 0
The
City
Council took
a short
recess at
this
point in
the meeting
subject
to
the
call of
the
Chair
CONSIDER
APPROVAL OF AMENDMENT TO CHAPTER 20 OF CITY CODE REZONING CERTAIN DOWNTOWN PROPERTIES Kate Aanenson presented the staff report on this item Commissioner McDonald asked about feedback from businesses in the Central Business District on the impact of this rezoning proposal Mayor Furlong asked if the stormwater management plan can handle this intensification in the downtown Councilwoman Tjornhom moved Councilwoman Ernst seconded that the City Council approves the rezoning of properties from General Business District BG to Central Business nd District CBD on property located on Lot 4 Block 1 West Village Heights 2 Addition and rd Lots 1 2 and 3 Block 1 West Village Heights 3 Addition rezoning from General Business District BG to Agricultural Estate District A2 on property located on Outlot A Crossroads Plaza Addition and rezoning from Highway and Business Services District BH to Agricultural Estate District A2 on property located on Outlot B Crossroads Plaza Addition and Lot 3 Block 2 Frontier Development Park and adopts the Planning Commission s Findings of Fact All voted in favor and the motion carried unanimously with a vote of 5 to 0 COUNCIL PRESENTATIONS Councilwoman Ernst thanked staff for the awesome job they did with the fishing contest and February Festival ADMINISTRATIVE PRESENTATIONS None CORRESPONDENCE DISCUSSION None Councilwoman Ernst moved Councilwoman Tjornhom seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 The City Council meeting was adjourned at 10 45 p m Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 5
40
CHANHASSEN
CITY
COUNCIL
REGULAR
MEETING FEBRUARY
8
2010 Mayor
Furlong
called the meeting
to
order
at 7
05 p
m
The
meeting was
opened with
the
Pledge
to
the Flag
COUNCIL
MEMBERS
PRESENT
Mayor Furlong
Councilman
Litsey
Councilwoman
Ernst Councilwoman
Tjornhom
and
Councilman
McDonald STAFF
PRESENT
Todd
Gerhardt
Roger Knutson
Laurie Hokkanen Kate Aanenson Paul Oehme and Todd Hoffman PUBLIC PRESENT Tim Litfin Minnetonka Community Education Services Ann Mark Page 10 Hill Street PUBLIC ANNOUNCEMENTS Mayor Furlong Thank you and welcome to everyone here in the council chambers this evening and those watching at home Especially for those that came to join us we appreciate your trekking through the snow and the weather tonight to be with us Look forward to working with you this evening The first item today would be to ask if there are any issues from members of the council or any changes or amendments to the agenda from members of the council Or others Ms Hokkanen Laurie Hokkanen Legislative priorities Mayor Furlong Yes At our work session under at the last meeting we discussed the legislative priorities What I d like to do is add that We can either add that item number i under the consent agenda 1 i or bring it under new business Whatever the council would prefer Is 1 i acceptable to everybody That would be to adopt the Legislative Priorities Okay so we will bring that in as it was presented at our work session under item 1 i Any other changes or modifications to the agenda Hearing none we ll proceed with the agenda as published What we d like to do tonight is start with our consent agenda CONSENT AGENDA Councilwoman Ernst moved Councilwoman Tjornhom seconded to approve the following consent agenda items pursuant to the City Manager s recommendations a Approval of Minutes City Council Work Session Minutes dated January 25 2010 City Council Verbatim and Summary Minutes dated January 25 2010 Receive Commission Minutes
41
Chanhassen
City
Council
February
8 2010
Planning
Commission
Verbatim
and Summary
Minutes
dated
January 19
2010 b
Hill
Street
Drainage
Project Award
Construction
Contract
c
Approval of Temporary On
Sale
Liquor
License Gym
Jam
Event
April
10 St Hubert
Catholic
Community
8201
Main Street
d
Approval
of
Amendment to
Chapter
20
of
City
Code Amending the Chanhassen Retail Center Market Square and West One Planned Unit Developments Resolution 2010 10 f Call for Public Hearing on a Proposed Modification to the Redevelopment Plan for the Chanhassen Redevelopment Project Area and the Proposed Establishment of Tax Increment District 10 h 2010 Pond Cleanout SWMP18D Award Contract i 2010 Legislative Priorities All voted in favor and the motion carried unanimously with a vote of 5 to 0 VISITOR PRESENTATIONS EXPRESS APPRECIATION FOR CITY S HELP WITH TOUR DE TONKA TIM LITFIN MINNETONKA COMMUNITY EDUCATION SERVICES Mayor Furlong At this time I would ask if any members of the public would like to come forward and address the council this evening Okay very good Tonight we do have a visitor with us Tim Litfin with the Minnetonka Community Education Services is here to talk about the Tour de Tonka Good evening Mr Litfin Good to see you again Tim Litfin Thank you Mr Mayor and council members City Manager I appreciate the you allowing me here tonight and this is a good news presentation I m here to present you with a recognition and a plaque for allowing Tour de Tonka to stroll through your streets every year in th August This year it s going to be August 7 but I ve got just a couple of stats before I come forth with your big award Last year we had 2 137 riders and all of them came through Chanhassen 615 of them rode through southern Chanhassen if you will and the bulk of everyone then rode through the northern streets of Chanhassen So 4 years running and we ve had over 6 000 riders come through Chanhassen and very safely as well Carver County Sheriff s Department Todd Todd and everyone else here in the city has been very helpful and I appreciate that very much so therefore on behalf of the Community Education Department in Minnetonka and Minnetonka Public Schools and the ICA Food Shelf which in part benefits from this event as well I d like to present you the City with a plaque Thank you Tom I appreciate it very much Todd thank you for everything you ve done for us Todd thank you Very good Mayor Furlong Thank you very much We do enjoy Mr Litfin the good relationship that our city has with Minnetonka School District Continuing Education for Minnetonka as well as Eastern Carver County and their continuing education program as well so we re fortunate in this 2
42
Chanhassen
City
Council
February
8 2010
city to be served
by
two very
high
quality
school
districts and
we
appreciate
our
relationship with
you
PUBLIC
HEARING
CONSIDER EASEMENT
VACATION
LOTS
4
5 BLOCK
1
RD
BRENDEN
POND 3
ADDITION
Public
Present
Name Address
Gina
Sauer
2244
Lake Lucy
Road
Paul
Oehme
Thank
you City Council members The property owner here is requesting that the drainage and utility easement on their property be vacated at this time and I ll show you The property is located off of Lake Lucy Road Here are the two properties that are potentially going to be combined and the easement runs down the lot line at this location The easement again is a 10 foot wide easement 5 foot on each of the property lines right here The reason for this is that the property owner wishes to construct auxiliary structure on Lot 5 in conjunction with Lot 4 and then also the additional improvements on Lot 5 potentially in the future Staff does not have an issue with the vacation of this property although I have requested that a drainage utility easement be dedicated along the eastern side of Lot 5 to accommodate and the north side of Lot number 5 to accommodate potential utility improvements in the future so And the property owner we met with them and the contractor that s potentially working on this project a couple times and they seem amenable to that I did hand out the updated drainage and utility dedication for the for this project as well so and again the easement vacation area staff did call Gopher State One There is no private or public utilities out in this area and we are in agreement that this easement can be vacated if the drainage utility on Lot 5 are dedicated so with that I d request or ask if there are any questions by the council and I d request that a public hearing be open at this time Mayor Furlong Okay thank you Any questions for staff at this point And again as part of the proposed motion the approval will be contingent upon adjoining the lots and granting the new easements correct Paul Oehme That s correct Mayor Furlong Okay thank you Any questions for staff at this point Is the applicant here And if so do you wish to address the council on anything Okay At this point then I would open up the public hearing and invite all interested parties to come forward and address the council on this matter No one this evening on this item Okay without objection we ll close the public hearing and bring it back to council for Oh I m sorry Gina Sauer Oh I just had a question to address Mayor Furlong Certainly With regard to this issue 3
43
Chanhassen
City
Council
February
8 2010
Gina
Sauer
Yes
Mayor Furlong
Thank
you
If
you could
state
your
name
and address
at
the
beginning
Gina Sauer
Sure
My
name
is Gina
Sauer
and
I
live at
2244
Lake
Lucy
Road which
is
the property immediate
to the
east
and
I
just
wanted to make sure that I understood the documentation that was on the web site that one of the reasons for the adjusted easement and the replacement easement I guess you d call it on the east side of the property on the east side of the property as opposed to the piece that kind of goes down where they adjoin The two lots Is for purposes of possible future directional boring associated with the watermain correct Paul Oehme Yeah that s correct There s a potential for a future raw watermain A new well potentially up in this area in the future We ve identified it on our comp plan so it s we haven t we don t have a date for that yet or have any plans right now for those improvements but we just wanted to plan for that potential improvement in the future and again it s we re looking at a directional bore process so we re not open cutting it disturbing the surface out in this area Like to try to do it as minimal disruption as we can There s a tree easement to the north of you that we want to protect so we don t want to damage that area if at all possible Gina Sauer Okay and so it s anticipated that the new easement as marked on the documentation would be able to accommodate that watermain Paul Oehme Absolutely Gina Sauer Within that easement space Paul Oehme Absolutely yep Gina Sauer Okay That s my only question Alright thank you Mayor Furlong Thank you Anyone else that would like to address the council on this matter No Seeing none then without objection we ll close the public hearing and bring it back to council for discussion Any thoughts or comments on this from council Or would someone like to make a motion Councilwoman Ernst I ll make a motion Mayor Furlong Please Councilwoman Ernst I make a motion to vacate the drainage and utility easement on Lots 4 and rd 5 Block 1 Brenden Ponds 3 Addition as shown on the survey prepared by Demars Gabriel Land Surveyors Inc dated 12 18 09 Approval is contingent upon combining the lots and recording the Grant of Permanent Drainage and Utility Easement document Mayor Furlong Thank you Is there a second 4
44
Chanhassen
City
Council
February
8 2010
Councilwoman
Tjornhom
Second Mayor Furlong Made
and
seconded
Any
discussion on
the
motion
Resolution
2010 11 Councilwoman
Ernst
moved
Councilwoman
Tjornhom seconded
that
the
City
Council vacate
the
drainage
and
utility easement
on
Lots
4
and 5
Block
1 rd Brenden
Ponds 3
Addition
as
shown
on
the survey prepared by Demars Gabriel Land Surveyors Inc dated 12 18 09 Approval is contingent upon combining the lots and recording the Grant of Permanent Drainage and Utility Easement document All voted in favor and the motion carried unanimously with a vote of 5 to 0 PUBLIC HEARING AUDUBON ROAD RECONSTRUCTION PROJECT 10 02 PUBLIC HEARING AUTHORIZE PREPARATION OF PLANS SPECIFICATIONS Public Present Name Address Tana Erickson Tim Boyce 8941 Audubon Road Kristi Strang 1701 Valley Ridge Trail South Steve Mary Pat Monson 8850 Audubon Road Dennis Ruth Chadderdon 8900 Audubon Road Meredith Patrick Walsh 8731 Audubon Road Gary Theis 1696 Valley Ridge Trail North Bruce Feik 1773 Valley Ridge Trail South Pamela Strand 8640 Audubon Road J Phans 1815 Valley Ridge Trail South Elizabeth Kressler 1750 Valley Ridge Trail North Wendy O Connor 1702 Valley Ridge Trail North Tim Brenda Moore 1812 Valley Ridge Trail North M Choiniere Family 8481 Bittern Court Paul Oehme Thank you Mayor City Council members Before I begin real quickly the staff did receive two additional comments from residents in this project area Didn t have time to include it into the packet so I did hand them out to you if you have any questions about those And also I have here tonight Pat Corkle with SRF Consultants He is helped the City with the preliminary design the layout and the geometrics of the road The traffic issues surrounding this project as well so This project has been planned for several years Staff did hold two neighborhood meetings One at the beginning of December and then also one in January The one in December was more for the property owners most impacted by the project area that have th driveway accesses and such and the January 13 meeting was more for neighborhoods area so we did send out about 100 notices I recall to the property owners in this area for those meetings Audubon Road is scheduled for improvements As you know Audubon Road is just south of Highway 5 and the section of Audubon that we re considering for improvements is south of Lake Drive West and then down to Lyman Boulevard about three quarter of a mile stretch of roadway The existing conditions for Audubon it s a rural section roadway No curb and gutter at this 5
45
Chanhassen
City
Council
February
8 2010
time
Gravel
shoulders
The street
is
overall
it
s in
poor
condition
Lots
of rutting
Stress
cracks
and
such The
gravel
shoulders
on
the hillside
specifically
are
washing
out and
continue
to
wash
out especially
during
heavy
rain
events Staff
does
try
to
fix
those washed out areas best we can but they still continue and are still a hazard There is no pedestrian access along the corridor at this time Our comp plan does show that there should be some sort of pedestrian movement along this corridor to facilitate pedestrian movements in the south side of Chanhassen here There are substandard turn lanes at some of the intersections We definitely want to improve upon what s out there today for safety reasons and staff did look at the utilities in this area There is no storm sewer right now or very little storm sewer improvements Sewer our sanitary sewer and watermains and we did not find very many problems with the system at this time so overall we think they re in fairly good condition so we re not planning to replace any of that infrastructure at this time Just minor improvements The street condition you know our records go back to 82 This street was sealcoated in 82 It was overlayed in 92 and another sealcoat put on in 95 Since then the staff has been patching the street trying to keep it as good shape as we can We did not stick any major money into the roadway because it does need definitely an improvement The sub grade is sub standard The drawing that I show you here is basically our pavement condition index and what these numbers relate to is what the condition of the roadway is for each of these segments of the road so basically from Lake Drive to Heron Drive the paving condition there is about 40 As we go south from Sunridge Court to Lyman Boulevard that section is 18 which is which tells us that that area of roadway is in worst condition than the section to the north And when you average out the PCI s for this area it s 31 When you look at the average PCI the degradation scale and where we see improvements needed Typically when you are at about 45 PSI condition index you want to see a reconstruction at that time It doesn t do us any good to do an overlay or sealcoat because the sub grade is not to standard and you re more or less throwing your money away by doing some of the minor maintenance improvements So with that the proposed improvements for the project still remaining a two lane roadway We re not proposing to improve it to a Powers Boulevard type of collector roadway Reconstruct the street and urbanize and do approximately the same width and geometrics so we re not raising the roadway up or lowering it very much It s plus or minus a foot basically of the elevation that it s at today And then just adding the curb and gutter Along with that we want to add in the storm sewer system We know that some of this water drainage runs off into people s back yards and want to try and capture that and treat it in the existing ponds that we have along the corridor We want to add some left turn lanes at major intersections for safety Right now the traffic is at a level and where we think it goes from here we re probably going to need some of those left turn lanes just based upon some of the delays and traffic trying to get around this area so we re it s just definitely a safety improvement that we want to consider putting in this project Improving the right turn lanes Right now they re sub standard Not long as the State thinks they should be so we want to lengthen those out a little bit and make them a little bit more friendly Construct a 10 foot wide pedestrian trail on the west side of the roadway Again our city comp plan for trail improvements indicates that there should be a trail Plan for a trail along this corridor somewhere Again we want to add a sand section and drain tile it to the project area I know that there s some high water tables and some ground water issues and adding that sand and that drain tile trying to get the water away from the sub base will only lengthen the pavement life expectancy so There are some hydrants and some minor repairs of sanitary sewer and forcemain that we want to make replace and bolts Move some hydrants back out a little bit just to accommodate some of the turn lanes Some of 6
46
Chanhassen
City
Council
February
8 2010
the
geometrics
that
we re
looking
at
through
the project
area
The
speed
limit we
re
not
proposing
to change
at
this
time
I did
put
in
your
packet that
you
know
that
is a
state
Commissioner
of
Transportation They
do
set
those
speed
limits so the City really doesn t have any jurisdiction over how those are set or what the speed limit for any corridor would be And then also street lights from the neighborhood There didn t seem to be too much of an interest in putting street lights up and down the whole entire roadway as it is on Audubon North of Lake Drive West so what we re proposing is just some safety improvements Some street lights at Osprey There s already one at on the other side of the roadway at the same intersection We want to put two lights at this intersection Valley Ridge South do one additional street light there and then also at Sunridge Court So basically the main intersections That s where you see the most conflicts So at this time I d just like to take a couple minutes and just talk about some of the intersection improvements that are proposed at this time and how it relates to what is currently out there This drawing just shows you the intersection of Lake Drive West as it s shown today North is up so and then the drawing to the right here kind of shows what the improvements proposed improvements would be So at this intersection existing roadway width is 44 miles an hour or 44 feet wide This location also is 44 foot wide north of Lake Drive West Audubon and the farther north you go it actually gets a little bit wider to 48 foot But the improvements that we re looking at is nothing major no major improvements north of Lake Drive West Just a stripe in a left turn lane at this time to accommodate the left turn lane that is proposed at Lake Drive West to go westbound So and then two through lanes So the again the roadway width here is 44 foot wide What we would propose to make the roadway width here is 40 feet wide to accommodate the left and the two through lanes There is an existing stormwater pond at the intersection of Audubon and Lake Drive West the southeast corner That treats approximately about a quarter of the drainage in this corridor We re approximately putting back the same amount of drainage area into this pond as before What we want to do though is eliminate the existing outlet structure to the pond right now It s a little bit higher than we like to see it Creates a little bit more erosion and then basically eliminate that structure and then put in a new structure closer to Lake Drive West and around the trees here so The intersection of Heron Drive and Audubon Currently the road is 40 foot wide If you consider the paved section the 8 foot shoulders We re proposing to urbanize that roadway again to a 44 or 40 foot wide road and then add a designated left turn lane in at Heron Drive at the southbound direction There is no right turn lane proposed at this intersection Osprey Lane and Valley Ridge North or Trail North This intersection is a little bit wider than the other intersection There is currently a right turn lane sub standard right turn lane Southbound on Audubon there is again a paved right turn lane northbound on Audubon into Osprey The improvements that are proposed are to add make the right turn lanes more standard to State standards in terms of length and have those through lanes go through this intersection again but designate left turn lanes into each of the developments We feel that again this is an important improvement just based upon the traffic currently and into the future meeting a safe haven for traffic to turn with oncoming traffic so the roadway intersection here is approximately staying the same Maybe about 4 feet wider than it currently is but we feel that we can accommodate this improvement within the current right of way as it exists today The trail will go in in the future There is a planned trail crossing at this intersection on the north side of Osprey and Valley Ridge Trail North There was some discussion about putting it at some of the other intersections Pat Corkle can talk about the pros and the cons of putting or where that cross or that pedestrian crossing should be but based upon SRF s analysis this seems to be the safest location for that crossing at this time based upon the 7
47
Chanhassen
City
Council
February
8 2010
design And also
again
the street
light
here
is
we re
proposing
one
more
street light
at
this
intersection
Valley Ridge
Trail
South
intersection
Again there
is
a
small
little right
turn
lane
there
heading southbound
on
Audubon
The
Valley Ridge
Trail
South
This
plan
does not show that right turn lane in but we are looking at trying to accommodate that right turn lane based th upon residential comments that we received at our neighborhood meeting on January 13 So and then there was also a designated left turn lane to this intersection or to this Valley Ridge Trail South from the north so Sunridge Court this intersection will more or less stay the same The existing roadway width here is 40 foot wide 20 foot paved 8 foot shoulders We re proposing to keep it the same width right now but again just paving Paving the shoulder edges Adding that curb and gutter for safety And drainage As we move south the intersection of Lyman Boulevard and County Road 18 This section of roadway here what is proposed at this location is a dual left both for southbound and northbound You see this at some other locations throughout the metro area here It allows residents in this area since there are so many driveways accessing Audubon Road to have a safe haven for turning into their driveway and getting out of that through lane of traffic as much as they can so they have a safe haven to make that turn if when they want to The storm sewer culvert at this location is proposed to be extended out to accommodate the trail We need a little bit more pipe out there to make that trail improvement work and again about 3 4 of the road here Audubon is draining to the south That drainage will be proposed to be treating the existing storm water pond south of Lyman Boulevard That pond was constructed with the improvements The first phase of Lyman Boulevard improvements It has been oversized to accommodate this section of Audubon and the section of Lyman to the east when that improvement is taken place so no storm sewer ponding improvements are needed at this location in terms of over sizing or anything so And again if Audubon Road this section we re leaving the roadway widths approximately the same as they are today but basically paving those shoulders again and putting in the curb and gutter Typical section of the roadway that s being proposed For most of the corridor it s a 14 foot through lane We did look at wider roadway sections when we first got into this but based upon some concerns of the residents and the need and the desire to try to reduce some costs we did narrow the roadway section down about 4 feet from where it was previously proposed This also does add in a little bit of traffic calming when you have those narrower lanes The traffic through traffic feels a little more confined It will feel a little bit more not won t feel as the need to speed as much the more narrow the roadway through lanes down so The intersection of Valley Ridge Trail North that again is proposed to be 52 foot wide Again with 14 foot through lanes A center turn lanes and a trail off to the side which is again it s a 10 foot wide trail In this area it s between 5 and 8 foot boulevard Pavement section that s proposed It is a 10 ton design which is consistent with the section that s north of Lake Drive West North of this project so we re more or less matching the pavement strength what s out there today north of the project We did look at engineering here We did look at it with a soils report had recommended and we did decrease the select granular It was 24 inches they had recommended We think in select areas we can use more geo fabric Save on some costs for that trucking for the select granular and the that would have to come out to accommodate the sand section so we did look at cost savings in that respect I want to spend a little time on the trail improvements We did hear from a lot of the property owners at the neighborhood meeting that this is one of the biggest concerns or comments that we received for the project This drawing shows what the existing trail network is currently The section here in green is what is currently built today and there is a stub of trail segment just south of Osprey too that s built that doesn t go anywhere 8
48
Chanhassen
City
Council
February
8 2010
The
section
of
roadway or
section
of
trail
that s
proposed
to
be
built is
this
section
here
on the
west
side
of
Audubon and
it
s
basically
a connection
from
Lyman
all
the way
up
to
the
section of
trail
along
Audubon
to
the north here It kind of connects the south end of Chanhassen to the north end right now and it is has been identified in the park and rec comprehensive plan We did look at where this trail should be You know I think on some of the earlier drawings the trail had been shown on the east side of the road of Audubon We did look at initially looking at putting it on the east side but when we looked at what the cost would be and how to construct it we came to a different conclusion Or several reasons had led us to propose it on the west side Just going through what the improvements on the west side would be is the City owns this section of road down here or property down here at Lyman just north of Lyman so there s no easements that would have to be acquired by that It s fairly clean As we move north there is an existing 20 foot trail easement that was platted with this development back in I think 89 so we do have a trail easement an 20 foot existing trail easement that we would like to put the trail in We do need temporary easements to accommodate those improvements That s just basically grading purposes Instead of building a wall we d like to grade back into this area and to accommodate that improvement and as we go north of here based upon the preliminary design we don t feel that we will need additional easements for this section of roadway here We think we can accommodate the trail within the existing right of way When we look at the trail on the east side you know that is a little bit more of a challenge to put that road in For one the right of way that we have out here is is really it s fairly tight considering what we re what has to go back in The geometrics and the alignment more or less has to stay at it s current location and then tie into Lyman at a fixed location where the County wants us to tie into so that we can t really move the road all that much and in order to put the trail on the east side of Audubon we would have to buy permanent easement as opposed to temporary easement on the west side The permanent easement again we would probably need about 20 foot of permanent easement from Lyman all the way up to where the stub of the trail currently exists so that incurs some cost There is significant trees along this corridor as well More mature trees up in this area and several trees down in this location that would have to be removed as well as opposed to the west side where there s less foliage on that side There are some trees that will still have to be removed but not to the size or caliper of the trees on the east side This area is fairly steep so additional walls would have to be constructed to accommodate that That trail improvement And fencing as well As up in this location too there would be walls that would have to need to be constructed Down in the southern half again there are wetlands that would be impacted so those wetlands would either have to be mitigated or we d have to come up with some other plan to stay out of those wetlands So taking all that into consideration putting a dollar value to what it would take to put it on the east side as opposed to the west side staff has come up with a number of 335 000 just to prep the trail surface for paving That doesn t include paving the trail but would just basically puts up the walls Gives you the easements and grades the area out and establishes a corridor for that trail to potentially be constructed so that s the reasoning for us to go on the west side at this time Proposing on the west side At this time I would like to invite Todd Hoffman our Park and Rec Superintendent up and he can give us a update on the comprehensive plan and why this corridor is important for the city to improve at this time Todd Hoffman Thanks Paul and Mr Mayor members of the City Council and members of our audience I d just like to speak briefly I think I have 3 slides on the comprehensive trail plan Why it s a priority for the community and where we ve been in the past and why we think this 9
49
Chanhassen
City
Council
February
8
2010 portion
of
Audubon
Trail
is important
as
a
trail
corridor The
City
s
committed
to our
comprehensive
trail
system
To date
we
ve
invested
over 15
million
in
trail
systems in
about
90
individual
projects in
the
last
25
years in
our
community
Residents
and
visitors currently enjoy an 80 mile multi purpose trail system and when we re all said and done we re headed for just over 100 miles in comprehensive trails throughout our community Our trails provide a safe and convenience form of recreation They serve as pedestrian commuter routes to and from places of work and then also to our bus lines within the community Safe routes to school We have our new high school in this location so some kids and parents will utilize this pedestrian route for school access It allows training opportunities to our schools for their track teams Lacrosse football and other teams Our fitness businesses in town utilize our public trail system as a part of their business plan in their different areas and then individuals use them for training for marathons and just a general fitness type training These trails help to reduce vehicle trips in our roadways on a daily basis in our community They preserve and enhance property values and that s proven time and time again in study after study and they provide numerous health related benefits and they re a significant source of pride Community pride for our community People talk about how they enjoy our trail system and how it s maintained all year long and they can use it throughout the year This slide the red trails shows the Audubon Road area trails The progression of how they ve been constructed over the past 20 years So you start in 1991 kind of in the center of the map There were some trails that were built to access Sunset Ridge Park and then it goes from there 1995 The trail down along the weather ball 96 at Powers Boulevard 99 the trail was put in in the Bluff Creek corridor itself 2007 we built the trails in Power Hill Park In fact the north the first section of Audubon was back in 1990 really the first section of trail in this entire area and it stopped at it s current terminus point Then the most recent 2009 big section of trail along Lyman Boulevard The underpass of course under Lyman Boulevard and then the access to the school coming from the creek trail on the north side The 3 blue lines that are left remaining in this general vicinity are Audubon The section of roadway we re talking about tonight It s an important connector to make these trails all come together One thing we hear time and time again from residents is they like a loop route so they can go out one way from their residence and then loop back around on another section of trail Then in the future the missing link in Lyman Boulevard will be filled in and then one more section to the south on Bluff Creek Boulevard So that s where we ve been and that s where we hope to go and be happy to answer any questions as we move forward Paul Oehme Maybe Pat Corkle can address the next couple slides that relate to the traffic and the geometrics of the roadway Pat Corkle Mayor members of City Council I m just going to talk a little bit about the roadway function and designation and a few of the issues as we went through some of the public meetings what we ve heard from some of the residents at those meetings Audubon is identified as a collector roadway and what s a collector roadway Basically it s function in a hierarchy of roadway system is connect the local street system to arterial system so in our case what we have here is Audubon is that collector street connecting to the local streets and then serving as a connector up to Trunk Highway 5 or down to Lyman Boulevard so it provides that connection between residential streets and these major roadways One thing that we have on this type of roadway though is we also do have some private driveways along there and I think that s a little bit of some issues that we have But that s something that you experience and see there today 10
50
Chanhassen
City
Council
February
8
2010 and
I
think
we
have a
list
of
3
streets there
that
also
kind
of provide
that
collector
function
but also
still
have
some
of those
private
driveways
We
did collect
some
data
out
there The
traffic
data
and
as you
can
see
from
the
bottom table there s a little over 3 200 trips out there in August The volumes really haven t what I consider significantly changed from 1999 til this time You can see there s been some fluctuations where it s went up a little bit and come back down One of the things that we did when we collected the data is we did measure the large trucks and we heard that from a lot of our meetings that there s a lot of truck traffic there There is 3 of those trips so I mean that s about 100 of over a day 1 of them 5 axle That d be semi trucks so the larger semi s 2 would be the 3 to 4 axle so that d be more your delivery style trucks One of the questions we got from a lot of the residents was about can we band the truck traffic from that location We did some more research after that discussion We went and looked at the state statutes and what they said for municipal state aid routes that we can t go through and band trucks on those type of roadways so that was one of the things that we did find after people asked us a lot of questions about doing that And then so there s the functional classification map that shows Audubon and the other roadways along there that s a collector roadway and some of those other roadways that are similar function One of the other things that we heard a lot of discussion about was speed limits I think there s a lot of discussion of are we able to lower the speed limit to something less than the 45 miles an hour that s out there Again going back and spending some more time looking at the state statutes as kind of Paul mentioned earlier and again you ll find in your council packet discussion There s about a 2 page thing that talks about speed limits Once you get beyond some of what I consider statutory speed limits that can be identified you need to go through and have the Commissioner of Transportation determine the speed of the roadway That process usually ends up them going and doing a speed study and some other things that they take into account I ve seen sometimes where people have done that Other communities have done that and actually the speed limit has increased and I would guess that in my opinion would be that it probably wouldn t change too much so we re not really our intent today would not be to have them come out there and do the speed study to determine the new speed limit of the road and stick with 45 miles an hour I think one of the things that I think will be to our benefit here of trying to get uniform speeds out there and maybe bring the speed limit down I think today you kind of look at that roadway and you have a two lane gravel shoulders It feels very rolling in nature It feels wide open I think it feels like you should go faster on that type of roadway I think coming in and putting in the curb and gutter to have that obstruction out on the side to kind of give you that feeling that hey I m more in an urban environment will hopefully maybe bring that speeds down or at least try to get them a little bit more uniform I m here to try to assist with any questions that you have at a later time Mayor Furlong Okay good Paul Oehme So the staff did talk to MnDOT about those two issues too We had several conversations on Pat and I did and I specifically called MnDOT Some of the property owners had requested that we meet with MnDOT on those two specific issues too but we just haven t been able to get a date set or people engaged to come out here and talk about that so still working with them on that But as we move forward you know if this project were to go to move forward we would anticipate phasing in the improvements Basically reconstructing or constructing half the road at a time so not all the road is impacted at one time Or the property owner they re impacted by the constructed at one time So some of the trees like I said again 11
51
Chanhassen
City
Council
February
8
2010 were
would
have
to
be removed
especially
in
those
temporary easement
areas
We
would
definitely want
to
relook
at
re landscaping
those
areas
to
a higher
standard
than
they
currently are
today
The
City
s construction
inspection
would
work
with the
contractor
coordinate
the
work Notify the residents on upcoming construction activities in this area Definitely want to get out notices and let people know which way they can get in and out of the development as best as they can And then Audubon would be closed through the duration of the construction process This would allow the contractor to get in and get out a lot sooner than having to reconstruct the road under traffic so there would be again local access to the properties in this corridor but we wouldn t open it up to all the traffic that there is today So mailboxes again would be relocated and we d work with the post office on those type of relocating that facility and then the garbage collection we would work with the garbage collector and the residents on making sure that that service is not disrupted So as we move forward the cost estimate that we have for the project is a little over 2 7 million dollars and that includes some assessments associated with the improvements and again those assessments are just based upon the roadway improvements to the benefitting property owners those properties that access directly Audubon Road consistent with our assessment policy and again those assessments are based upon a 31 food wide roadway A rural section or a local road section so basically if you re living on a cul de sac versus this road you d be paying the same amount of the assessments and again it s at a 40 assessment rate There are some properties out here that do not have water service at this time It would be advantageous for us if this project were to go forward to at least stub services to those properties That cost would be 100 associated with those benefitting property owners which they would not pay for those improvements but it s we re leaving it as an option for the property owners at this time if they want that improvement made at that time Just cost them a lot less to do it now versus having to get at that watermain which is underneath the street in the future Again the assessments that are proposed at this time for those property owners that directly benefit or access the road are 6 295 There are 8 property owners out here that fit that criteria and again even for the improvements on Audubon Road the City s picking up that 60 of the local cost for those improvements so again the assessments right now are calculated at about 50 000 The total project cost is estimated at 2 7 million dollars so just a fraction of what the just a fraction of what the overall cost for the improvements are Again they don t include the over sizing of the pavement section We would relay back the assessment back to the what a typical pavement section would be for local residential roadway No turn lanes are included The trail s not included Those type of infrastructure would not be included in the assessment calculation The assessment s consistent with past reconstruction projects would be assessed at a 10 year period and right now it s estimated at 6 interest rate The project will move forward We would anticipate having the plans and specs ready early March sometime If the project moves forward again Bid opening sometime in April We d like to have another neighborhood meeting to talk about the project one more time and then assessment hearing or award of contract sometime in May The project would we would anticipate starting in June sometime Probably right after school and hopefully have most of it reconstruction done before the end of August Final wear course we always leave that til the following year so sometime around the June timeframe So with that if there s any questions regarding the project or what we had talked about tonight I or Todd Hoffman or Pat Corkle would be more than happy to try to answer those questions for you 12
52
Chanhassen
City
Council
February
8
2010 Mayor
Furlong
Alright
thank
you Appreciate
the
comprehensive
report
Staff questions
Or
excuse
me
council members
questions
for
staff
at this
point
Councilwoman
Ernst
Councilwoman Ernst
You
know
Paul
as you
re
talking
about
the speed
limit
and
I
m trying
to
think
of
some ways that we could accommodate lowering the speed limit and I know that the State is coming back and saying we can t do that But are there certain restrictions that we can we as a City can put on that road that might decrease that speed limit And I know this might be a bad example but I m thinking you know can we say a certain put a certain amount of tonnage restriction on that road I don t know Paul Oehme Yep and that s we looked at that issue too and based upon MnDOT s response and I think I put a tech memo in your background that clarifies the state statute regarding weight limits on streets or municipal state aid routes Basically they don t allow us to restrict those type of usages on a MSA route if you know the design criteria meets that standard Councilwoman Ernst But are there other restrictions that we could put on that road that the City could enforce or other than the tonnage Paul Oehme Yeah um Maybe that s a better question for Pat Corkle I just we just looked at what the state statue is We talked to MnDOT about trying to eliminate or eliminate or discourage some of the truck traffic coming down this road but to my knowledge I don t know of any other avenue there Pat Corkle Yeah Mayor members of the City Council Yeah you know we went through and looked tried to look through the state statute trying to find some other way of maybe giving us an opportunity to maybe to try to change something One thing I ll talk about speeds is that you know you can put a number on a sign but a lot of times from the research you read the character of the roadway is what really influences people s driving Now my mom will obey the speed limit no matter what The bad thing is if you get my mom driving 30 and somebody else driving 45 that s probably when we get the most unsafe conditions so I think some ways the best way to try to do that is try to make the character of the area look a little bit different and I m hoping you know and I don t know the hope really by changing this from a rural to an urban section I don t know if there s any streetscaping improvements Maybe the trail along there will make it feel a little bit more that you re in more of a residential area But otherwise going through here I really think there s a lot of you know opportunities for us to go through and say hey we ll do some kind of study and be able to change the speed limit We re a little bit tied with the statutes Councilwoman Ernst Yeah I was just wondering if there were if you could to that point I mean if there was some if there was some restriction that we could put on that road outside of what the State mandates Pat Corkle Yeah The only thing that we ve seen that I can see about the trucks or anything was about weight restrictions and usually that s just during spring and that s the only thing that we can find 13
53
Chanhassen
City
Council
February
8
2010 Councilwoman
Ernst
Okay
In
the report
I
saw
that
we were
putting
some
street
lights at
those
intersections
Are
we so
how
many
actual
signal lights
are
we
adding
to the
intersections
Paul
Oehme
There s
no
signal
lights
It s
just
street
lights
so
Councilwoman Ernst Okay I thought so but Paul Oehme Yeah just lighting the intersections at nighttime Just at those intersections just to help you know brighten up the area so you can see potential conflicts coming sooner than later Councilwoman Ernst Right I thought I saw something in here where there was a traffic light but maybe not So if we were to put is there a way to put like a yellow like a flashing yellow light at some of those intersections or one intersection or two Where it would actually slow the traffic down Paul Oehme Our traffic engineer probably could answer that better We looked at it Pat Corkle Yeah we did look at a lot of options We did hear you know we did hear some people suggest all way stops Now when I when we go about trying to do all way stops for we re supposed to follow the Manual for Traffic Control Devices That s our rule book and they have pretty strict rules on putting all way stops in and you know one of the criteria s is the volume that s there and none of the roads none of the streets or intersections that we have in this segment would meet that criteria to put in all way stops And again there s sometimes putting in all way stops is a very good intention of trying to do some things but if there s not enough usually the reason they don t want you to put in all way stops when it doesn t have enough vehicles what happens is you and I drive by there There s nobody there and I get in a habit of always going through and kind of running it Now again maybe that s against the law but the research does show that people become very just like any sign that we see out there that doesn t really apply we just kind of ignore it after a while and they actually found that it would actually maybe decrease the safety of the intersection by doing something like that I think there s one you know we did talk about and we did talk a little bit about at Lake Drive and potential for a round about One of the things that I think about a round about is that while I m sure it s not in the cost or anything One thing about the round about while I would say again that wouldn t meet an operational threshold or a safety threshold we have talked about potentially sometimes using that for what I ll say is maybe a transition from in our case maybe a commercial area and a residential area and trying to use that device to try to again change that character of the roadway by saying hey slow down through here and let s you know feel like we re going through a different area and try to get that speed down Now that can sometimes be an expensive device to do but is something to at least think about Councilwoman Ernst And I did like that idea I mean I personally get confused on round abouts but I do think that that would really slow the traffic and I think also it might even deter the truck traffic Pat Corkle And that usually ends up being one of the things I think that people find useful for that device and I think the one good thing is from my perspective is it would be a single lane 14
54
Chanhassen
City
Council
February
8
2010 round
about
and
I
think when
I
ve
seen
a lot
of
confusion
is
when you
get
to
the
multi lane
ones
which
there
s a
couple
in
Woodbury
and Richfield
that
are
a
little harder
I
think
for
people to
really
grasp
it
with
a single lane It is a little once you ve done it it feels a little bit easier I think the other good thing is from my perspective it isn t like the volume is so taxing on it that it would be extremely confusing It would be you know you kind of get used to it without having lots of cars trying to get in and out of there Paul Oehme Yep and that s right and it s an idea that we came up with We haven t gone and taken it to the next level and actually costed it out I know that we definitely will have some right of way impacts there in terms of some impacts I think to the northwest parking lot might have to be You d have to acquire some property there to make that accommodation but it s definitely something if the council thinks we should pursue a little farther we can look at that Councilwoman Ernst Okay thank you Mayor Furlong Other questions for staff at this point Okay If nothing at this time then let s go ahead and open up the public hearing I want to make sure we got an opportunity to listen to everybody here What I d like to do when you come up to the podium please remember to state your name and address for the record and also make sure what we want to make the opportunity here so we can get any questions you have answered You have answered but also give us your thoughts give the council your thoughts on whether or not this project is necessary Whether there are improvements needed to this road If the plans or the proposal that s been laid out meets those needs and addresses those needs and then specifically especially for those along Audubon and others as well who may be interested maybe you can tell us whether the proposed funding sources with a combination of the City and property owners being assessed whether that s a reasonable way to accomplish the project So if you could try to address those issues and if I don t hear it in your comments I may ask you on some of those directives because I think it s important that we understand what your thoughts are It s also important to make sure that you have an opportunity to get your questions answered So at this point what I would like to do is start out and make sure invite any property owners along Audubon to come up first They may have some different questions than other property owners so if any of the property owners along Audubon you d like to talk or address the council I would invite you to come forward at this time Pamela Strand Mr Mayor and council members I m Pamela Strand I m at 8640 Audubon Road If we could go to that can we zoom into that Kate Aanenson You can point to it right here Pamela Strand Alright thanks I m right here So first I d like to address the trail issue The trail the existing trail that they plan in that he stated was built in 1990 or there abouts way back goes on the east side of the road and now they re proposing that it comes instead on the west side of the road which now just to point out this property on the east side and down further these properties here this is a side yard with a fence So this property is this property faces out to Osprey so this is along a fence route and then these are along the back of properties here and that s where the existing trail goes Right now what they re proposing then is coming across not 15
55
Chanhassen
City
Council
February
8
2010 only
my
neighbor
s
side yard
here
but
across
the front
of
our
yard
and across
the
side
yard
and through
some
garden
areas
of this
property
here
which
is their
front
yard
as
well even
though
their
address
is on
Valley
Ridge
Trail
South So that s an objection that I have with moving it to this side of the road Another objection we have is putting in the left turn lanes We feel that that upgrades the road unnecessarily We don t object to this upgrade This road is a mess It s been through some really tough winters but upgrading it to this level what they re proposing is a crossing area here which brings children pedestrians across here 4 lanes of traffic One of our objections of course is that this is an industrial area and this is a residential area and we do have a lot of truck traffic The study that was done was done in August and it was before the high school was opened It s also before or there abouts when the freeway traffic was not quite settled down There was a lot of road construction south of us and so since then I think there s been a big increase so we ve requested that another study be done because I don t think the study reflects the traffic accurately so These are some of the things that we d just like to have considered Mayor Furlong Thank you Other residents along Audubon at this point And we ll make sure everybody has an opportunity so Steve Monson I m Steve Monson I live at 8850 Audubon And I think we re so far away from getting anything figured out here I don t think anybody can make any kind of decision tonight at all about this There s just so many if s and s and but s about it We got I think our house is going to be the biggest impact right there Can you go to my house Mayor Furlong Can you point to it on the map right there Steve Monson Yeah we re the one right here And our house is so close to Audubon Road there that we have all kinds of pine trees You know big 20 foot trees that have been there for 15 years and a huge old oak tree that we ve got to decide here Are they going to cut all that stuff down or And then I ve got there s a little garage that comes right off the right off Audubon It s about a 30 foot driveway that kind of goes right down to it How are we going to get access to that And we ve got can anybody answer that those questions or Mayor Furlong Please Paul Oehme We ve met with the Monson s last week Steve Monson And we didn t have any answers then I don t know if you ve got Paul Oehme Yeah we talked about the access point and the drawing shown today is not exactly what we re proposing to build This drawing shows lowering let s see raising the road by 6 inches or looking at lowering it by about 6 inches to accommodate the grades going back up into his driveway and the grade coming down to his shed We re looking at less impacts by that design We re not removing the big I think it s an elm tree at the corner of his property there There might have to be a little retaining wall that goes around it but we don t feel that that tree would be impacted by the improvements The I think there s two pillars on either side of your 16
56
Chanhassen
City
Council
February
8
2010 driveway
Those
would
definitely
have to
be
those
would
be impacted
We
would
definitely
want to
remove
those
and
replace them
in
kind
outside
Steve Monson
What
about
the
4 or
5
big
pine
trees What
are
you
going
to do
with
those
Paul
Oehme
Those are going to stay Steve Monson I mean how the thing is how close is this path going to get to all this you know that tree You re going to I just don t see the room there for the you know where the curb is going to be on the street Paul Oehme Yep Steve Monson Then 8 feet of green area Paul Oehme Well in this in that particular area it s going to be again it s about 5 feet Steve Monson Okay then that s another problem Then you re going to have the path Paul Oehme Right Steve Monson Okay You know you take just winters in general the plow trucks go up and down that road The snow is so high you know 5 6 feet high They re blowing that show into the where this path would be so what are they going to have plows coming to plow the path out to be able to use it Where are they going to put that snow Back out in the street I mean there s just so many if s and you know problems with this whole deal you can t make any nobody can give me a right or wrong answers on what s going on Before all you know all the other questions we have you know Mayor Furlong Mr Oehme with regard to the location In this particular area since we can see where the current edge of the road is now Paul Oehme Right Mayor Furlong From that point do you know where the trail s going to be or where the road s going to be Is the road going to be is the edge of the road going to be at the same point that the edge of the road is Paul Oehme It s approximately yep exactly It s going to be approximately the same location where the edge of the gravel is so Mayor Furlong Okay And what s the width of the trail and the Paul Oehme At that location s probably going to be about plus or minus 15 feet so Mayor Furlong Okay And is all that within the current right of way 17
57
Chanhassen
City
Council
February
8
2010 Paul
Oehme
That
s
all within
the
current
right
of way
Steve
Monson
Yeah
it s
in
the
right
of way
but
it
s
going to
be
closer
to
the street
so
I
mean
it s
going
to
be
impacted by
the
snow
I
mean
that just came up today because I was fighting with the guy in the snowplow because they re plowing us in every day you know all the time like that There s no you re going to have to figure out a different way to get snow get rid of the snow along that side unless the you know like my house you re going to move the path closer to the street but up the road it s going to be farther away so Mayor Furlong Well Mr Monson let me ask a question of Mr Hoffman then with regard to plowing of trails is something that we re dealing with on a literally on a daily basis Today and tomorrow and this week Steve Monson You know trails aren t usable in the winter anyway You can t run or ride your bike or walk on especially going down that hill You re going to be falling down all the time Mayor Furlong Well and that s what I want to ask Mr Hoffman what their Steve Monson I guess to get to my point is I don t want the path at all Mayor Furlong Okay And that s Steve Monson I mean there s plenty of trails in Chanhassen to walk on People keep going around in circles you know where you re you re never going to get home You know and that s what these guys are telling us Got to have a circle We ve got to follow that circle so they can get back home What s wrong with just walking the way we walk all the time We walk down this road and walk back this way and I don t understand that Mayor Furlong Okay and that d certainly be still an option I think Mr Hoffman with regard to plowing What do we do with trails What s our policy Todd Hoffman Be glad to answer that question We plow the vast majority of all our trails throughout the entire year if we go back and look at the winter or the Christmas storm that we had We had to get out on these trails and snow blow every foot of trail within the community Traditionally we plow these trails but with the snow pack that we had at that time we had to get out and get a snowblower so that the snow is coming off the road and be deposited in the boulevard and then onto the trail and then that snow that is on the trail gets deposited on the trail we move it off to outside of the trail and that s either with the plow or with the snowblower depending on the location Steve Monson Now see the plow comes down that road so fast and you re going to have to slow them down because they re blowing that snow I mean you ve got 6 foot piles of snow Where are you going to put the you going to put it back in the street You going to try to pile it up on the east on the outside 18
58
Chanhassen
City
Council
February
8
2010 Todd
Hoffman
It
s
going to
go
on
the
outside It
s
going
to
go on
the
west
side
Steve Monson
So
you
re
going to
keep
it
on
the west
side
Well
the
hill goes
up
like
this
Todd Hoffman
Well
some
years
you
have to move it down and then it up Steve Monson I just don t think the my beef is the path It doesn t work there We don t need to spend the money on it I guess on the other I don t see where they get 3 what did he say 350 000 to put on the other side of the road more That s exactly the same They ve got on our side on the west side you ve got to move power lines and telephone poles You re going to have to move those On the other side of the road you wouldn t have to move any power lines or telephone poles And on the west side you re still going to have retaining walls and on the east side you re going to have retaining walls too so and what it doesn t impact except one neighbor up the hill it s going to impact them just probably as much as it might impact them a little bit up because their house is closer to the road too but that s up more in the flat area up there There s nothing else in the way going all the way til you get to Lyman and then that s the other point too that you guys had you know your future plan with keep following the path around you know Doing down Lyman to the east You know across Lyman and your future plan there Paul Oehme Yeah Steve Monson Well one thing I think you said was when you re coming down on the east side if you put it on the east side you ve got to get you ve got wetlands right there Well what are you going to do with the wetlands when you run it down Lyman Boulevard There s wetlands there I mean it s the same you ve got the same deal so what the heck Do it there now I mean there s so many you ve got to cross Audubon Road up by you know higher up there The it s just a mess and I think you guys have got to really figure this out before anybody gives any okay to go any farther at all Mayor Furlong Okay Steve Monson I guess you know the letting the you know building this like in a big circle so the school can use it The kids you know if they re running around They re running around all the time They don t need to run up and down that road I mean you see them running on the roads and I mean it just doesn t make any sense to spend all this money for building a path for the school kids to run on this path when they can run right you know they have their track right up by the school You run around that track and extra 50 times instead of running down that path The path connects with the school back and now there are so many spots to run we don t the City doesn t need to spend the money even as a comprehensive plan I don t even understand what that is I didn t look it up in the dictionary but you know it just doesn t make any sense Mayor Furlong Okay Steve Monson And then yeah and then does this guy do you work for the City or are you an independent or 19
59
Chanhassen
City
Council
February
8
2010 Pat
Corkle
I
m
an independent
consultant
for
the
City Steve
Monson
You
know
he doesn
t
seem
like
he has
any
willpower
or
anything to
try
to
help
our road
I
mean
everything
he said
it
just
kind
of well
I
can
t
do
this You can t do this You can t do that You can t do that Ms Ernst there she s got good ideas You know I mean she s trying to find out a way to slow the traffic down or with round abouts or you know you know that s what we like is someone that s going to figure it out there Not somebody that s trying to deter the whole Mayor Furlong If you can take individual people out of it Steve Monson Well I Mayor Furlong I want to make sure Steve Monson You know you guys go through everything so fast and my pencil broke so I didn t write any notes down Mayor Furlong Okay Steve Monson But you know you can t I can t get all the points because I forgot half of them anyway And I m not with the tonnage on the road You guys change that tonnage all the time You ve got the there s no sign on there anymore They take the sign down when everybody s building you know houses and the big projects you know all around there they take so there s no tonnage Why can t we just post it as a 4 ton road Yeah like it was That s what it was You know they took the sign down so the construction people could you know work Mayor Furlong Before you go on Mr Monson let s ask that specific question for you Is it legal to post it as a 4 ton road Paul Oehme Ah no It s a 7 ton road by State Minnesota Department of Transportation Steve Monson Why was there a 4 ton road posting sign Paul Oehme It was a 5 ton Steve Monson Okay 5 ton then Paul Oehme I think it was a 5 ton road posting sign and we post those every year in the spring because of the frost the paving condition out there It s a statewide decrease in the amount of tonnage for the roadway Mayor Furlong During the springtime Paul Oehme Those come off 20
60
Chanhassen
City
Council
February
8
2010 Mayor
Furlong
Oh
one
moment please
Let
s
let
Mr Oehme
speak
and
then
you ll
have
Paul
Oehme
Sure And
then
those
signs
should have
been
taken
down
annually April
or
May
timeframe
when the
State
says
that
those signs
should
come
off
Evidently
I ve heard from several property owners that those signs had been left up over the years so I don t know how those signs got left up or who took them down or how that all transpired but all I know is that it s a 7 ton design roadway based upon Mayor Furlong Currently Paul Oehme Currently by MnDOT standards We reduce it down to 5 ton in the spring just based upon the poor soil conditions It goes back to 7 ton after those road restrictions are lifted by MnDOT Steve Monson So that s a law that it s a 7 ton road Paul Oehme That s what it s designated today Steve Monson And who okay who designated it The State Paul Oehme The State yep Steve Monson And we can t go to the State to undesignate it to 5 ton Paul Oehme Well again it s built to a 7 ton standard You just can t go back Steve Monson Well who cares what it s built at Can we make it a 5 ton road if we if someone goes and talks to somebody Or are you the guy that wants it to be 7 or what Paul Oehme Well no Mayor Furlong The issue is and maybe this is one of philosophy Should we just be arbitrarily setting restrictions on a road that s built and paid for with gas tax dollars Steve Monson No Mayor Furlong Which everyone all us as individuals as well as all the truckers and everybody else Steve Monson It just gets to where you know those he said there weren t that many trucks driving up and down there I don t know what the percentage you had up there but I mean when you live there there s trucks just howling down that road just all the time you know They get they come over that crest you know right down by where we live and that s when they start you know backing off or shifting down their gears or braking That s why that road breaks up so bad right there They re going I don t know maybe that running curbs and that kind of thing in there is going to slow it down because it looks nicer so but they get to that point going 60 miles 21
61
Chanhassen
City
Council
February
8
2010 an
hour
or
50
miles an
hour
and
they
just got
to
slam
on
the brakes
you
know
because
they see
you
know
us
pulling out
of
our
driveways
or people
just
around
or
they see
the
stop
sign
so that
s
what
we really got to figure out is how to slow people down Put speed bumps in them or well that round about s probably about the best idea you could probably do but then you re going to have to you know make a huge round about so the semi s can get around it too though But the semi s should go to 5 and then down to 41 They shouldn t be coming down our road anyway I mean it s easier or takes them about a couple seconds longer just to go up to 5 and then down to 41 or you know that way too If you could stop that traffic because the road double the life of the road Mayor Furlong Okay Steve Monson Okay my biggest thing is the path I don t think we need Mayor Furlong Okay Steve Monson And I don t think anybody can give anybody any kind of we can t go any farther til they figure out what to do with my house What are you going to do I mean that stinking path is going to be all the way up in my yard It just can t you know all my trees are going to be gone That big 100 year old tree is going to be gone You know these big pillars I ve got there why even have them if they re going to be up by the front door Mayor Furlong Well and again what I was hearing is that the trail s going to be in the right of way The tree issue Paul Oehme The tree issue and that south oak or elm tree I think that s out there we re looking at putting potentially a retaining wall around it The grades out there are going to change a little bit The pine trees to the north there they re outside the right of way They re in our temporary easement though but it doesn t appear like we would have to remove those trees I mean there s potential for putting a retaining wall Mayor Furlong And that s something that excuse me for interrupting That s something that we could clarify some of these questions Paul Oehme Right and again we re at the preliminary design level We don t take it to that level of detail where our touchdown point for our construction limits is within plus or minus 5 feet of where we think we need that easement But on the plan we show right now it looks like you know those trees could be saved because they re in back They re about 5 feet is back of where the trail s going to sit Mayor Furlong And that would be confirmed as you go to final design Paul Oehme Exactly 22
62
Chanhassen
City
Council
February
8
2010 Steve
Monson
You
ve
got to
be
15
feet
at least
from
you
know
the branches
you
know
How
they go
out
so
I
mean it
s
just
will
not work
so
you
re
going to
have
to
take
those down
and
move
them
Paul
Oehme Well again the Steve Monson On that 100 year old tree what you you can t You re going to have to order a crane that goes at least from that tree at least 15 feet I mean that thing you probably have to be 30 feet around there or else it s going to die no matter what It s going to be dead You can guarantee it And then the other thing is how to get to my lower driveway That s all I care about Mayor Furlong Okay Steve Monson So I think we should table this thing and do a little more study Mayor Furlong Okay Steve Monson And you know get go with it that way I think we re just jumping the gun here trying to jam this thing in this fast I think that s all I got Mayor Furlong Okay thank you Steve Monson Thanks a lot Mayor Furlong Others from Audubon that would like to address the council at this point Pat Walsh Hi Pat Walsh I live at 8731 Audubon and that s right here We don t want the path on our side either I think the path s a horrible idea I don t think it s conducive to just the layout of the road There are problems with it on either side so why have it on either side Like he said there s plenty of other paths around I think the turn lanes are I mean not to offend anybody who designed them but I think they re ridiculous You re turning into you know farmland What s the point I think you re designing this road for expansion where there s really no expansion to be had here If you want it wider for the people who live in Chaska let the people in Chaska pay for it That s what he s talking about is people going from 5 to the new developments across you know Let them pay the taxes on it then I don t think we need it The road needs to be I think repaved I think we can all agree on that but beyond that the expansion s unnecessary and disruptive to the residents That s all I have to say Thank you Paul Oehme Mr Oehme why don t you address Mr Walsh s question with regard to adding in turn lanes and to his point building for expansion Paul Oehme Absolutely We re right now the ADT is right around Average Daily Trips are right around 3 200 per day You know when the County did their traffic analysis their comp plan and when we looked at their numbers you know this corridor potentially in 20 years could be upwards of 7 000 trips per day Now when we look back at you know what determines when 23
63
Chanhassen
City
Council
February
8
2010 we
want
a
left
turn or
right
turn
lane
in there
I
mean
right
we re
on
the
threshold
of needing
those
turn
lanes
now and
into
the
future
We ve
got
several
corridors
right now
within
our
community
that you
know
residents
are
requesting
us to put left turn lanes in there Well on Lake Lucy Road and Powers Boulevard at that intersection the County is looking at putting that in next year which is a significant dollar amount 101 is another corridor that is in the same category of ADT s as this one potentially in the future That you know Pleasant View Road for example or Kurvers Point where we always get complaints there Why can t there be a left turn lane at my intersection because we have seen accidents at those intersections And we re we ve got to look staff has got to look at the future We look at what the current ADT is and then what we project out in the future and based upon our analysis and what SRF recommendations are we feel justified that some sort of left turn lane should be put in there now and into the future It s only going to cost the City more money down the road to make those accommodations later when they re really really needed Mayor Furlong And how far into the future are we looking from this road design in terms of road Paul Oehme Yeah and again it you know it all depends upon development and how the economy happens I mean we ve still got 30 of our land in the city of Chanhassen to develop just south of Lyman Boulevard so you know a lot of those trips are going to want to come north to downtown or west to Victoria or some other place and this corridor the county and city feels that it s going to take additional trips so Pat Walsh I actually have one more question then because you brought up some points He said the traffic a slide earlier saying the traffic s actually going down I think traffic is going to go down because of the expansion of the 212 so you re saying that traffic is going up I don t really believe that it is going up I believe that s going down because there are alternative routes now And I think the numbers that he provided prove that Speculation I mean Paul Oehme And again you know to his point you know it could be based on the economy It could be based on several factors 212 for example I mean it s within a couple percentage points of what it has been over the last you know 10 years but you know we still have the senior class to arrive at the high school That s coming We still have about 30 of land south in the city of Chanhassen to develop south of here so we do feel that and the economy will eventually turn around sometime so there we feel that you know this corridor will definitely see additional trips in the future Pat Walsh But I don t think we want the corridor to see additional trips That s what we re all here complaining about We want them to go on the wider Powers or you know other roads that are more suited for that level of traffic I don t think Audubon needs to be suited for that level of traffic I don t think it warrants it I think the numbers prove that you know traffic s going down there because there are better routes to go on By widening it making it more attractive to people yeah They will go down there but I don t think it s necessary I think there are better routes to go directly to 212 Powers for example Mayor Furlong Okay 24
64
Chanhassen
City
Council
February
8
2010 Pat
Walsh
Thanks
Mayor
Furlong Okay
thank
you
Tana
Erickson Hi
I
m
Tana
Erickson from
8941
which
is
right here
Right
at
the
end I
have
to
say
that I
don
t
want
the trail
either
on
my
side I
m
part
of
that wetland Mayor Furlong Seems to be a common theme Tana Erickson Yeah Mayor Furlong I m sorry could you point on the map again Tana Erickson The old farm down on the corner Mayor Furlong Okay On the east side Tana Erickson On the east side Mayor Furlong Okay thank you Tana Erickson I just want to reiterate my husband and I are concerned about the traffic going faster and making it easier for everyone to go faster I appreciated Councilwoman Ernst s comments to try to think of a way like the road restriction on weight or the round about That s how we re all trying to think as well I really appreciate you answering all our questions Pat He s been really good about that but I don t know if we can just trust that making it look more residential will slow people down I would think it just the opposite If it s easier and smoother and straighter that they would go faster Like I think it s good that it looks like an old country road I don t know Audience It feels like one Tana Erickson It feels like an old country road and so you know I don t think we have any proof that that would slow people down What else So it s two fold We re worried about the speed because it doesn t feel like a neighborhood at all It doesn t feel safe and it s getting worst The other thing is what s the other thing I was going to ask about The trail seems excessive to spend in a tight economy I don t understand where the money comes from for that Where does it come from Paul Oehme Well for that improvement we re looking at bonding dollars for that It s been programmed in our debt levy for I don t know 5 years or so for this project to take place in 2010 Tana Erickson And so I guess if I ran the City I wouldn t spend my money that way and I also don t quite understand the assessment process because if it s not really going to be a residential 25
65
Chanhassen
City
Council
February
8
2010 road
anymore
Were
the
people assessed
on
Powers
for
example when
their
improvements
were
done Mayor
Furlong
Mr
Gerhardt
Todd Gerhardt
Some
people
were
assessed on
Powers
Instant
Web
Companies United
Mailing
Victory
Envelope
Tana Erickson
Businesses
Todd
Gerhardt
Yeah Those
people
that
directly
access
out onto the road so Powers probably isn t a good example Lake Lucy is a good example of one that we Tana Erickson And is that a truck route Todd Gerhardt It s a collector road Similar standard Similar traffic counts that Audubon has but there s not industrial in that area You ll have delivery trucks mail trucks garbage trucks things like that but the individuals that directly access onto Lake Lucy were assessed for a residential equivalent so we are treating those individuals that directly access out onto a collector road the same way Tana Erickson Well when you looked at the traffic you know the high numbers the 9 8 or 9 of us that s pretty small in that number using the road Todd Gerhardt Yeah we re Tana Erickson And so that doesn t feel quite right And then also just building it for such heavy weight I would rather keep it at least at the 7 ton that you were talking about You don t have to make it a 10 ton road Am I correct Paul Oehme Well typically MnDOT wants you to upgrade them to a standard collector roadway which is typically 10 tons and 7 tons was the old kind of limit that they like to see Now with the more truck traffic or you know bigger and heavier garbage trucks and delivery trucks and everything else going down these roads they typically want you to upgrade to 10 ton now And that s a question we can talk to MnDOT Tana Erickson Yeah and can you explain to me why we are so concerned about what MnDOT wants Is it because they re help funding the road or we owe them in some way Paul Oehme Well and that s the it goes back to the It goes back to you know State Statute and MnDOT is kind of the jurisdictional entity in the State of Minnesota for designs and criteria for roadways I mean we always have to look to them for these types of improvements because basically we get dollars back from the state gas tax for improvements and maintenance of our roadway system specifically collector roadway systems and you know typically you have to follow their design criteria s and standards before you know if you want to get the you know have the gas tax be dedicated to your community so 26
66
Chanhassen
City
Council
February
8
2010 Tana
Erickson
But
it
seems like
you
can
t
really have
it
both
ways
Either it
s
that
commuter
route you
know
by
MnDOT
or it
s
a
residential
road Paul
Oehme
Right
I
mean and
again
residential
roads
you know
we
re
designing
our
local roadway system our cul de sacs and everything else to a 7 8 ton design right now so they are at a local roads are at a higher standard than they were say you know 10 15 20 years ago So all of the standards are kind of are bigger and more beefy than they have been in the past Mayor Furlong Excuse me let me clarify something You said you can t have it both ways It s either a collector or a residential Tana Erickson Well it just seems like if you re getting all the money from MnDOT and we re going with the gas tax and the weight that I m still confused why we would be assessed for that Mayor Furlong Okay And again we Mr Oehme Paul Oehme Yeah again that s we re looking at the practice for assessing on collector roadways is to look at this roadway as being that local roadway component so if you re access if you access your house driveway onto a local roadway that s what the assessment would be for that 7 8 ton design basically what we re looking at You know the City again pays for the turn lanes We pay for the upgrade to the 10 ton road We pay for the over sizing The wider width roadway than you would see for a 31 foot wide residential street so those you know we break it down to that level where you re only paying for or propose to be paying for the benefit for a local roadway in front of your house Mayor Furlong Mr Oehme do we have the graphic that was in our packet that showed that calculation and the hierarchy of the calculation Because some other people have asked about this issue of residential when it s a collector road Tana Erickson Well and you know I know you don t like that Powers as an example but there are some residences on Powers Did they pay or was it just businesses There are some driveways that go right onto Powers Right around the corner from Lyman There s a couple of them Mayor Furlong When was Powers upgraded Todd Gerhardt Powers was upgraded probably 1998 Tana Erickson I thought you just used some federal stimulus money for that Paul Oehme That s a county road I think you re referring to the stimulus project that took place this summer Todd Gerhardt I wasn t 27
67
Chanhassen
City
Council
February
8
2010 Paul
Oehme
Oh
I
m sorry
Mayor
Furlong
It
is a
county
road
right
Tana Erickson
So
it
s
different than
our
road
Mayor
Furlong This
is
not
a
county road
Audubon
s
not
a county
road
so
yeah
Tana Erickson
So
I
guess
in
a nutshell you know obviously we re really anxious about this and it does seem like it s moving too fast That things aren t ironed out There aren t enough different options like on how we re going to slow down this traffic And I m with my neighbors that I think we need a little bit more time to resolve some open issues instead of pushing this through for spring I know we had a couple neighborhood meetings and I m unclear about from the original plan based on all the feedback we gave you at the meeting what changes were made The 4 feet Paul Oehme Yep the 4 feet Tana Erickson Anything else Paul Oehme We looked at tweaking the trail design We looked at that Tana Erickson Did you tweak it or did you just look at tweaking it Paul Oehme We looked at we moved it to accommodate some of your neighbor s issues in terms of impacts to their property in front of their house We looked at you know cost savings in terms of the pavement section that we re using We decreased that based upon some engineered analysis to save on some money So those type of things I mean the overlying design that has been put forth by staff you know we looked at all the changes that have been requested Moving the access point of the or the crossing of the trail to a different intersection You know we looked at we looked at different brought some information back to the property owners in terms of why we can and cannot do different things in terms of you know what MnDOT will allow us to do and what the design standards are I mean there s so many things that we can do to accommodate this corridor and to fit both our the collector roadway needs and the desire of the property owners in this corridor It is a collector roadway and it s been on the comp plan for I don t know for a long long time so I mean we re basing our analysis and our design on what the overall corridor had been envisioned for when the when this whole area developed so Tana Erickson So what s hard as a resident is you know you try to get involved in the process and we go to these meetings and you know you show up at a City Council meeting because for the first time something directly impacts you and it s just hard because you pour out your heart and then when the plan comes back it looks almost the same and then we wonder if you all have even heard our concerns You know like if you re kept up to date before this meeting if you know that it s a big deal to us or if you know we should have just not even bothered because the plan was going to be the same as it was presented originally If our voice mattered Or if it really mattered to be involved in the process 28
68
Chanhassen
City
Council
February
8
2010 Mayor
Furlong
I
ll
take a
quick
stab
because
I want
to
keep
the
public hearing
going
but
it
absolutely matters
and
we
ve
been absolutely
kept
up
to
date on
what
some
of
the issues
are
that
have
been brought
up
at
the
neighborhood
meetings What I m hearing a little bit is that while there s a there s some questions that have been answered the answers are coming back but sometimes the answer is we can t make the change that s requested because of other limitations so But in terms of are your questions important Absolutely I mean I go back to some of the things I said at the opening of the public hearing Is this a project that needs to be done My general sense is most the people that have come up believe that this road needs to be improved So now we re dealing with the questions in large part and if people come up and disagree with that please be clear on that But we re also dealing with the question is the proposed improvements meet the needs and I m hearing some conflict there between the comprehensive plan and what some of the residents that access this street with their driveways want and so there are some conflicts there Public hearing s still open we ll hear some more and then we ll be able to discuss it but yes it absolutely does matter and we have been listening Tana Erickson Thank you Mayor Furlong Thank you Anyone else on Audubon Ruth Chadderdon Good evening I m Ruth Chadderdon 8900 Audubon Road and this is Dennis We are right here Basically just agreeing with what everyone else is saying here I was going to read a couple of questions that I have Excuse me I m losing my voice We all agree that the road needs to be updated but we re questioning again why 8 homes are being assessed Out of a 3 million dollar project there is 52 000 that are coming to 8 homes In making the road wider and adding a larger base you re creating a road that is desirable for the trucks I think all of us are agreeing to that You re going to have to read because my voice is going It sounds like we can t do the 30 mile zone From what MnDOT is saying however again MnDOT is not the one that lives out on that road All of us live out there We see the trucks They re going 45 would be great but they re usually going about 50 55 We have children that are accessing buses Trying to pull out of the driveway All of us are trying to you know get out onto that road The trucks The semi s They re barreling down the road 3 for the trucks I find that hard to believe I don t know if you can do a proper assessment going out one day and make that assessment Again with the high school going in there s going to be a ton more traffic coming down that road The seniors aren t there yet Again you ve got 16 17 year olds that will be accessing that road If they re going 45 miles an hour they re probably going to be doing 55 I think putting the round about in sounds like a great idea to slow some of that down and to discourage some of the trucks as well I have to agree with Mrs Erickson She indicated that we ve been here on 4 separate occasions and have voiced our opinions I don t see very many of the suggestions being implemented It appears that the plans have been drawn up and that they are that they ll stand as is We ve had many engineers and park planners that have completed their assessment but not one of them live in our neighborhood We invite you to come and sit at the end of our driveways for a couple of hours and see what we see The bike path obviously none of us want that on either side of the road Again you know when you look at the park system that s behind all of those homes it s very vast There s ton of paths down there I understand that you know for the new high school maybe that would be a nice running track for 29
69
Chanhassen
City
Council
February
8
2010 them
I
think
we
spent a
ton
of
money
putting in
a
running
track
at the
new
high
school
I guess
the
only
other
thing for
that
bike
path
again is
we
ve
heard
that it
s
a
quality
of life
and
for
those
of
us that live there it s our quality of life too Dennis Chadderdon I mean if we re talking about that bike path being I mean I heard a lot of you know from the exercise standpoint You don t need that stretch of road to be an exercise standpoint There s plenty of other places to go and as far as a loop it goes down into the back You can see here where it actually Is it right here that it comes down By Valley Ridge Yeah it comes down in the back Loops this way It just it does not have to come up and loop that other way And from one of the comments that was made about well maybe if kids are seen there or if there s curb and gutter there things will slow down You re smoothing that road out It s not going to slow down by any means At all Smoothing that road up is just going to make things in my mind a little bit more dangerous Little bit faster and by putting people on the side of that road I don t think it s going to slow it down Ruth Chadderdon And again with that with the path going in as Mr Monson had pointed out we ve met several times Have asked what the assessment is What the appraisals are coming back at If you can look at our property you can see again that while it takes out most of Mr Monson s property it has quite a bit of impact on our driveway as well We have some trees in there as well We have sumac We have you know grass that we ve been trying to grow for about 3 years So in meeting with them we ve asked what the appraisal is and we have not been able to get any number on that When we ve asked about you know looking at other options it seems like there s just a lot of questions up in the air about that Tonight honestly this is the first time I ve ever heard any dollar amount of moving it from one side of the road to the other of 335 000 I find that very just mind boggling to me and that s the first time we ve heard that dollar amounts I guess the other question that we have too is we ve all talked about this feeder road Audubon feeder road and again we ve all seen the county road 15 I believe it was for many many years In fact when they were building the new Chanhassen high school there was a road that was put out and it said detour County Road 15 Right down our road We re not sure when that all changed Audubon going towards Chaska is a county road Powers is a county road Galpin is a county road is that correct Mayor Furlong Yes Ruth Chadderdon Lyman is a county road Highway 5 is a state road 101 is a state road and Highway 41 is a state road Seems to me that the only road that we can now get assessments on is Audubon 8 homes Dennis Chadderdon And one final thing about the assessments We re talking about 8 driveways that have direct access to this road Valley Ridge South whole development You couldn t get in or out of there without Audubon I realize the developer probably was assessed on residential roads in there but without Audubon Road there is no other access to that neighborhood so I don t think it s fair that the 8 and I m not saying that those people should pay either I m not trying to make anybody mad at me but the doing it to the 8 people when you ve got 150 homes in that development seems a little bit wrong to me 30
70
Chanhassen
City
Council
February
8
2010 Ruth
Chadderdon
And
not
to mention
again
you
know
General Mills
the
trucks
3
of their
trucks
it
s
more than
honestly
again
we
invite anyone
to
some
out
and sit
out
there
for
a day
and
look
at
the trucks that are
coming
down
It
s General Mills and it s a huge industrial park If you look at Lake Lucy that you re referring to before there s no industrial there so it s really not comparable so again we re just we re against the bike path completely I think that s been loud and clear for everyone on both sides of the road and it would be great if we could do something to discourage the trucks that are barreling down that road Mayor Furlong Councilwoman Tjornhom you had a question If you don t mind Councilwoman Tjornhom I do have a question and of the 5 people that have come up tonight you re right Everyone has been pretty inflammatory about the bike path That no one wants the bike path in their yard and I honestly I just want to know what your fear is If you take out if no trees are going to be destroyed and no property damaged was going to happen what is your fear about having the bike path Ruth Chadderdon Well I can tell you from our standpoint you know again we purchased that property We purchased 3 acres so that we lived in you know kind of a nice setting that was more rural Obviously things change We now have the high school right in our back yard That is a huge eye sore and then now where we had a buffer you know that kind of goes up to the road there s trees in there and so now what we re having proposed is that it s going to come closer to our property To our home It s going to be flattened out and there ll be trees replaced but again we ve asked the question what type of tree will be replaced and we haven t been told what type We ve asked you know with our driveway being torn up will you put that back you know so that it obviously looks nice and all the way up to the house We ve heard that they ll patch it in So those are just things that we re concerned about Again you know there s an easement that will be coming in You can see it It impacts our two homes greatly There s huge disruption and the cost again in times like this honestly it d be great if none of us had to be assessed 6 000 in this economic times and what s going in for a path that s going to have access to 3 homes when you have a huge trail system behind all the other homes Maybe take that money and put it towards the assessment and I think that would make a lot of people very happy in these times Mayor Furlong Mr Oehme can you respond to some of their questions Paul Oehme Sure And you know Ruth Mrs Chadderdon and her husband did come in last week and I know Alyson Fauske my assistant did meet with them several times and I know that they were at the neighborhood meetings so we ve been talking several times about the about this project You know the trail I know it s I don t know you know I can t address I guess the trail issue Maybe Mr Hoffman can do that but in terms of the assessment methodology I think that was their first question You know we ve tried to explain as best as we can that you know this has been a city practice and the council has talked about the assessment practice actually tonight at the work session about this specific type of issue so it s something that has been worked on th The assessment We ve assessed on Lake Lucy Road We ve assessed on 78 Street Similar methodology in terms of going back and looking at local road improvement design and assessing that back into the benefitting properties adjacent to the road You know again we re not 31
71
Chanhassen
City
Council
February
8
2010 requesting
or
asking
that
the property
owners
pay
for
that oversizing
of
the
road
It s
just
the
just
trying to
be
consistent
with
how we
assess
with
the
rest of
the
community
and
local roadways
In
terms
of
the tree
impacts
There
are
some
trees and some sumac that would potentially have to be removed and you know we re looking at coming up with a landscape plan to address those needs You know we re not typically we don t talk about landscaping or land acquisition until we move on to the final design portion of the project so that s the reason why we haven t really talked about what the appraised value would be for that temporary easement We typically like to move the process along Get to the final or get to the design before we make that next step so that s the reason for that Not moving forward with the appraisal amount in terms of Mayor Furlong And just for clarification Paul Oehme Yep Mayor Furlong The appraisal there is to establish a basis for value for the easements that need to be acquired Paul Oehme Exactly and again it s just for temporary easements All we need is to accommodate the trail is for additional land to grade onto the private property Re establish the vegetation in that area and we always work with the property owners on what they would like to see out there in terms of revegetation And then see either a hydro seed I think they mentioned requested it to be hydro seeded So those type of things are more conducive in terms of when we get to the plans and specs and the final design because it s something that has always been worked out farther along in the process Mayor Furlong Okay And what about matching the grades of the driveways because there is some elevation differences Paul Oehme Right and that was one of the things that the Chadderdon s we talked about with them last week We re looking at trying to reduce the impacts to their driveway as much as we can The drawing that s shown here shows the driveway impacts going farther up back into their property And based upon what we re looking at we can we think we can reduce those impacts about 15 feet from where they are today We can t eliminate all of them because we want to try to tie back the driveway grades into as close as they are today We don t want to steepen it out any more than it already is That s the reason why we need to take it farther back into their property Mayor Furlong Alright Just with a question as far as the assessment again I mean we understand that you re trying to be consistent with again like the Lake Lucy Road but I still come back to that Lake Lucy does not have the industrial use By adding the auto park on that road on a Saturday again come out and sit with any of us The auto park is now a raceway for these cars There s Porsche s There s Lamborghini s They re beautiful cars They re absolutely gorgeous but on a beautiful Saturday afternoon you re not going to put your kid out there because they use that road and if you re improving it and you re making it wider and putting in you know a beautiful street it s going to become a raceway 32
72
Chanhassen
City
Council
February
8
2010 Mayor
Furlong
And
just
to clarify
Mrs
Chadderdon
when
you say
put
your
kids
out there
In
terms
of
driving on
the
street
or
riding their
bikes
or
Ruth
Chadderdon I
mean
honestly
to
Audience They
would
never
ride
a bike
Ruth
Chadderdon
I
mean
you wouldn t yeah You wouldn t ride a bike You wouldn t walk down that road so I understand you know that s great for the pathway but at that point I mean there s a lot of people that they re not going to even use that path but aside from that to pull out onto that road it s very dangerous I have a 16 year old right now It makes me very nervous to watch her try to pull out onto that road If the assessments are made and it s upgraded with the trucks and the auto park it s dangerous I have a son that gets on the school bus He has to cross the road We have called we ve had to call the school bus company every single year because the way that the trucks come down the road they re not seeing the school bus stopped What they re seeing ahead is a stop light Or stop sign and they know that they need to get to that and they need to get to it fast so they can access the 212 or wherever they need to go The school bus driver I can t tell you how many times has taken down license plate numbers Flashing their lights They ve done so many things trying to discourage and trying to slow down the trucks and some of the speeds that have become just so excessive on that road so that s just our take on it I can only image anyone else that have children that are trying to you know come and again just myself trying to pull out in the morning to you know and our s I mean we have such a short distance to go that being assessed for the entire road is also killing us too for that but whatever Mayor Furlong Okay Anything else Ruth Chadderdon That s it Thank you Mayor Furlong Thank you Any others on Audubon or even open it up to other interested parties that would like to address the council Tana Erickson I ve just got one quick thing on the trail I m not opposed to trails in general We re going to have one on the other side of our property right here So we ll be getting it both places This is what year 2000 But this is part of our property here that will become a trail eventually I just didn t want one here as well because it takes out all the trees which is a buffer to all the semi s coming down and the noise Steve Monson I guess Bethany I can t read your last name How s it go Councilwoman Tjornhom Tjornhom Steve Monson Tjornhom Councilwoman Tjornhom Tjornhom 33
73
Chanhassen
City
Council
February
8
2010 Steve
Monson
Tjornhom
You
know about
the
path
you
know why
you
said
why
we don
t
want
the
path there
Well
we
all
live in
big
lots
You
know we
don
t
want
people around
You
know
we
don t
like
kids
coming
for
Halloween If you re going to put that path in we ll just get you know how many more people vandalism You know just kids ride their bike down there crashing and I mean it s just you know brings in a whole other can of worms for that kind of thing there Councilwoman Tjornhom And that s good to know Mayor Furlong Good evening Krista Strang Good evening My name s Krista Strang I live at 1701 Valley Ridge Trail South Todd Hoffman Want to zoom Paul Krista Strang So I m right at the corner As you come into Valley Ridge Trail South Our property backs up to Audubon One of my questions I have concerning the trail is if you can see on the picture right on the edge of the trail there s a white line That s my fence and my concern is the distance from my fence to the trail A couple years ago we put in a bunch of arborvitaes to kind of try and buffer some of the noise and some of the sights of the traffic back there and what it looks like from the edge of where those trees are to where the edge or where that trail starts is going to be like 1 2 feet Mayor Furlong Do we know Paul Oehme Yeah it s about 2 feet from the fence there That fence is in the right of way so but we think we can accommodate the trail around the fence Mayor Furlong How far into the right of way Paul Oehme It looks about 3 feet Mayor Furlong So you re saying it s going to right now the trail would be about how far away from the fence Paul Oehme About 2 feet Krista Strang So the distance is just one of my concerns having you know the trail granted we have a fence there which is great but I have 2 small children and the idea of having the bike path right there right where my play set is and my 2 little kids are and just the extra people going by that just makes me a little nervous having it that 2 feet away so that makes me a little nervous And kind of the same thing that other people have said The trucks and the speed Somebody said I think you Mayor mentioned taking your kids out riding bike or what would they be doing Our side yard comes over here and playing football over there or doing anything along that part of our yard is I just try and discourage it from the kids because those cars they re not going 45 34
74
Chanhassen
City
Council
February
8
2010 The
trucks
are
not
going 45
They
re
going
much faster
and
there
are
a lot
of
trucks
that
come by there
and
they
are
not they
re
not
looking
for a
4
year
old
little boy
chasing
a
football
so those
are
some
of
my
concerns Thank you Mayor Furlong Okay Thank you Steve Monson Steve Monson again Say you know and that brings up another back to the issue of the snow again I mean you re going to put the snow over in her yard over her fence That s where you going to put it back on the street or are you going to put it on her fence you know Todd Hoffman Push it down the trail until it can go off the trail Steve Monson Yeah so I mean there s still a lot of issues with the snow removal I remove snow that s my job So I just wonder about how you re going to get rid of all this snow Mayor Furlong Okay thank you Others Wendy O Connor Hi there My name s Wendy O Connor and I live at 1702 Valley Ridge Trail North Right here Okay well I have a couple of things that I ve noticed and I ve spoken to Paul extensively and he s been very helpful and I talked to Pat at the city meeting or the neighborhood meeting and he was helpful as well Couple things We talked about the speed measurement study and we also talked about the volume One of the things about the speed thth measurement study it was done on Monday August 10 through Wednesday August 12 Couple of things about those dates before the school started so the traffic we expected would go up once school started when Paul and I talked about that he said that generally you could expect it to go up 10 15 percent So 3 200 trips would increase by 10 15 percent Beyond that they only monitored from Valley Ridge Trail well they only monitored north of Valley Ridge Trail North and I can show you on this map Right here right here I m sorry This is where the pneumatic tube was put Right at this spot Now the pneumatic tube and I ve read a lot The internet is my friend but one of the things I noticed about it is there s no visual and also it also measures by axle so when they say it s less than 3 of truck traffic is what we re seeing it s 3 axle traffic We have UPS trucks We have postal trucks We have every delivery truck that goes into that business park that we see all the time and I think that s what we all see besides the truck traffic so I think that that 3 is a bit of a misnomer I think it s very convenient but I don t think it s accurate The other thing is is we talked about an all way stop at Valley Ridge Trail North Now it s 45 miles per hour and the road is also proposed to be 52 feet wide We have no park at our neighborhood so our children are forced to cross the street Audubon 45 miles per hour 52 feet wide To go to the two parks over in the bird neighborhood We have I wouldn t send my children across that road so one thing I d ask for was an all way stop Well based upon some of the rules by I think it s MMUMTD or whatever it is some of they needed another traffic study and based upon that based upon the traffic study we have it s just not there There s just so much gray area If there was a possibility of getting an all way stop I think that would slow down the traffic I also think that when you look at the 45 miles per hour you can also look at Powers Boulevard which we ve talked about Four lanes Divided highway Also 45 miles per hour We are in a two lane road local that is 45 miles per hour It s crazy and if we can t regulate that then how about we spend 10 000 to put in a stop sign Four way stop 35
75
Chanhassen
City
Council
February
8
2010 Relatively
simple
I
realize
that it
does
violate
some
of the
code
because
maybe
we may
not
have
as
much traffic right now but there
s
also a
couple
benefits
I
spoke to
a
gentleman
from
the school
district
and
his
name is
John
Rogers
and
he
manages the transportation Well this year with the high school they had to actually put buses into the bird neighborhood because there s no safe crosswalk If we had a safe crosswalk there he said it would save 42 000 a year for the school district to put in an all way stop And you know what and that s in none of this information and when I talked to Paul about it they hadn t even included the school district in any of the conversations so again a lot of gray area Very confusing I can sit there and do all this research which does anybody have the time Absolutely not yet at the same time it s like we just need that little extra step and I think you know I commend Paul for trying to help us with a lot of things and I think Pat has great insight but one of the things Pat said was he didn t view it as a residential area It is absolutely residential area We have no other way to get out of our neighborhood and this is where our children cross to go to the park This is where we cross to walk I think that it s nice to have an improved road but I think at 45 miles per hour and no stop sign no way to slow down the traffic I don t think it really benefits anybody except for delivery vehicles Mayor Furlong Okay thank you Mr Oehme other thoughts or comments Paul Oehme Yeah just a couple that I jotted down here The trip generation we did do it beginning of August We felt that that time period seemed to fit with the average trip traffic in the neighborhood there and again the numbers we brought back to the council in terms of historical numbers along Audubon do somewhat relate back to the numbers that we have th historically gathered in the August 10 trips so I mean I think you know that was one of our th questions too Are the numbers that we took on August 10 similar or are they out of bounds from what we have seen historically and based upon the numbers that we dug up over the last say 10 years I think they fit right in line with what we see today so that was one point The stop sign issue maybe Pat can address the issue of putting a stop sign in an intersection that potentially is not warranted for a stop sign I mean there s some issues surrounding that that we need to really think about before we start putting up stop signs Mayor Furlong Certainly please If you d like to address that Pat Corkle Mayor members of the City Council I know that I understand we get this a lot where people say hey put in an all way stop It s not that expensive That s true From just installing it The cost of installing it The bad thing is I think while this is very good intentions a lot of research shows that that doesn t always get what we want In fact one of the quotes out of the research that I ve looked up so it s not me saying it It s looking up some of the things other studies I m just going to read it here kind of directly Safety at pedestrians can actually decrease because pedestrians expect people to stop while vehicles become accustomed to running the unnecessary unwanted stop sign because they never stop for cross street traffic And so they ve actually seen where people again it just became something that they if it s not warranted a lot of times people just end up assuming that it s not needed They just go through it and then when there is actually a pedestrian there they don t see it One of the things I think to keep in mind just in general about pedestrian crossings and I could spend time explaining why we maybe mark this location One thing that we should probably understand is that it s legal for 36
76
Chanhassen
City
Council
February
8
2010 pedestrians
to
cross
at
intersection with
marked
or
unmarked
crosswalks and
again
research
would
probably show
to
be
honest
with you
they
ve
actually
had more
safety
problems
at
marked crosswalks
than
unmarked
crosswalks
because as
a
pedestrian
you
think you
re
safe
but
you
know that much of paint ain t going to save you I mean you just become accustomed saying well I m at a crosswalk you should stop for me and that you know that doesn t always happen so again anywhere along here people could cross legally In fact a vehicle should stop for them I think we were trying to find a location while I ll agree I m not as pleased maybe by the number of lanes to cross It seemed like from a connection to the other trail system this was the right location to maybe stripe it and sign it Down at Valley Ridge Trail South that s about the spot where the grade starts to change That s where the hill is We re a little concerned about the sight distance That s why we didn t keep that trail on the east side West side Down to there and then saying hey this is a safe place to cross even though I would say one of the things I did like about that location is and maybe you ll see it in the council or the letter is that what we called that shadowed area you can see and I m going to just kind of point to this real quick This location right here This is an area I call shadowed so the benefit of that would be the fact that you could walk across into the median and you only got to look at one side of the roadway each direction so you re just looking one way You re looking at one direction Going out to the median and then going across the other section In fact there was some discussion about well maybe we could do something else at that location or you could cross there I think the location at Heron might be a better spot if there were pedestrians that were there and it s hard to get an idea of to be honest with the pedestrian traffic at this time of year obviously because it s winter so that was some of the issues I think the other thing as long as I m up here if you don t mind there was some discussion about you know we re adding a bigger roadway I think the one thing just to make sure we re all clear is that if we were to design this roadway as it is today it s a 12 foot two 12 foot lanes so 24 feet of pavement 8 foot shoulders on each side so that s 40 feet If we went back out there today we d still put that 40 feet but we d just pave the shoulders We re still saying we re going to use the 40 feet Instead of having two lanes and shoulders my perspective is that it s safer to put that left turn lane in there for a safe haven for the vehicles that are turning left so If we re going to use that space and I know it looks like there s more lanes and I think that makes people uneasy but from my perspective my recommendation back to everybody would be is we re going to use 40 feet Let s use it the safest that we can so that s something else I just wanted to put up Mayor Furlong Is that intersection there with Osprey and Valley Ridge Trail North the way it s designed could stop signs be added to it in the future when it s warranted Pat Corkle If it did meet warrants you could go back and put a stop sign Mayor Furlong With this design Pat Corkle Yeah Mayor Furlong So when the warrants come about because you re concern is you put it in without it warranted it might create an even more unsafe situation Pat Corkle Yeah 37
77
Chanhassen
City
Council
February
8
2010 Mayor
Furlong
At
some
point if
the
traffic
volumes
get to
the
point
that
I ve
heard
tonight
it
may be
warranted
and
then
so my
question
is
are
we designing
it
so
that
can be
added
in
when
it s
warranted
Paul
Oehme
Yes
Mayor Furlong We ve also heard after construction if you know traffic behavior might change we can take other tests after after it s completed I assume and double check and see if those warrants are met Would that be Pat Corkle That would be fair I don t think we re doing anything that would prevent installing a stop signs at a later date Mayor Furlong Making additional safety improvements Pat Corkle Sure Mayor Furlong Okay Alright thank you Please Elizabeth Kressler Hi good evening My name is Elizabeth Kressler and I live at 1750 Valley Ridge Trail North Here Okay I m a good friend of Wendy s and neighbor and so we ve kind of been collecting our thoughts but I just wanted to express some concerns and there was a few questions I was really surprised that the City didn t contact the school with regards to the Audubon Road reconstruction project It has a direct result to safe passage for the bird neighborhood Osprey and all Heron And the amount of money to be saved is just about a teacher s salary so I was really surprised as was Mr Jennings when I met him in Caribou Coffee strictly by accident But he was talking about working on the budget that day and I said well how would you like to save 42 000 if you can have safe passage for those kids to walk to high school What a great idea Not sure why they re not contacted in the beginning I thought we were all a community working together So that I was a little concerned and you can address that later but I was wondering if you can over with me the four lanes and the measurements that you re using You had up like the old measurement versus the new measurement and what you re including in those measurements Is it you had in some instances you had 40 feet old or 44 feet old 40 feet new But yet the road is getting wider so I don t really know Paul Oehme Yep Let me just pull up an example here Elizabeth Kressler Okay there No that s Let s see I had it Paul Oehme You want that one This is just an example of Elizabeth Kressler That s one of them Paul Oehme Heron yeah Which intersection would you like to take a look at 38
78
Chanhassen
City
Council
February
8
2010 Elizabeth
Kressler
I
don
t think
I
wrote
down
oh It
was
Lake
Drive
West Now
44
feet
wide
going to
40
feet
wide
Paul Oehme
Right
Okay
so
Lake Drive
West
here
Right
now from
it
s
curb
and gutter
out
here
Elizabeth
Kressler
Okay Paul Oehme 40 to 40 here We re we need to reconstruct that intersection There s some drainage issues here we want to address And then based upon the analysis we have we d like to shrink that down by 4 feet so removing the curb Shrinking down the roadway to 40 feet to accommodate the new design Elizabeth Kressler So each time you re going from curb to curb Paul Oehme Curb to curb Elizabeth Kressler On every measurement Paul Oehme Yeah it s not curb to curb I mean for example Heron it s from edge of gravel shoulder to edge of gravel should basically so Elizabeth Kressler Okay Paul Oehme So that s the measurement that we re using Elizabeth Kressler That s inclusive Paul Oehme Exactly Yep Elizabeth Kressler Okay I got a little confused I thought there was some apples and oranges being added Paul Oehme Okay Elizabeth Kressler I was wondering if any of the businesses north of us are also contributing to this reconstruction project I know you mentioned that you were breaking it down that the City s paying for the trail and the extra widening and all this other stuff but those businesses yes Their only way to get to Audubon is on their driveway so are any of those businesses i e General Mills or a couple of the new ones that IBI and Jehovah s Witness I mean all There s nowhere else for them to go Paul Oehme Right and again the if and when Audubon north of this project area were ever to be considered for reconstruction and if we use the same methodology they at that time would be proposed for assessments Just like in your neighborhood we re not proposing your neighborhood to be assessed for any of the improvements we re talking about tonight Likewise 39
79
Chanhassen
City
Council
February
8
2010 we
re
not
asking
the property
owners
north
of
here to contribute
directly
to
the
improvements at
this
time
Elizabeth
Kressler Okay
So
everything
is
funded through
the
city
and
bonds and
all
that
Okay
I was
wondering
I
m
trying to
understand
what
the
roadway
system how it s like and it s a county road and that I thought our road used to be a county road and then they crossed us off the list sometime When did that happen Paul Oehme Yeah Elizabeth Kressler They said no more You re not a county road th Paul Oehme Right I did pull that up in it looks like December 7 of 81 Elizabeth Kressler So the signs were up for quite some time Paul Oehme Right and again I don t Elizabeth Kressler To 97 99 We re talking 10 11 years they were in there Paul Oehme I don t understand where those signs came from Obviously and how long they stood up there or why they were still up so that s the date that we found in our files that the road was turned back to the city and Powers was designated a county road Elizabeth Kressler Okay You know there s a couple of roads that come to mind which is you know you ll see my lack of understanding When you re going and this is way out of our neighborhood but when you re going north on north of 5 on Galpin just past Kwik Trip There s a little neighborhood right off to the right hand side that has a stop sign There it is Right in the middle of the road Stop sign How did they get one and why can t we have one I mean their neighborhood s the only way they can get out to and frolic in the rest of the city Well I want one just like they have I m like what dictates them getting one and not us Todd Gerhardt That one didn t meet warrants either and Elizabeth Kressler But yet they have one Todd Gerhardt They have Elizabeth Kressler So the precedent s been set Just wondering Paul Oehme Yeah and just to address your point too though If you talk to our law enforcement officials I mean they can sit at that intersection all day long and write tickets for vehicles running that red light or that stop sign so I mean it is a safety concern from our perspective because there is that park on the other side that pedestrians are crossing Mayor Furlong And just to clarify Galpin is a county road correct 40
80
Chanhassen
City
Council
February
8
2010 Paul
Oehme
Correct
Mayor
Furlong Did
the
City
put
the stop
signs
in
Paul
Oehme No
Mayor
Furlong
Okay
Elizabeth Kressler
The
County
did
Okay So
in
the
very
very beginning
of
your
presentation
Paul you
actually
said
and
you probably
misspoke
but
I
m
going to catch you on it because I write quotes all over I have 6 pages of notes over here Your proposed improvements you quote were not making it a collector roadway You must have misspoke because and if somebody recorded that you ll hear it It is in fact a collector roadway Mayor Furlong Yes Paul Oehme Right Elizabeth Kressler How do we get it to not be a collector roadway when there s all these other collector roadways all over the place why does that one little old Audubon that has a majority residential with a high school Well we want safety How do we get it not to be a collector roadway How does it get to not be we re not a county road anymore We crossed that off the list Can we cross off that we re a collector not a collector road Paul Oehme Sure Elizabeth Kressler I mean is that easy Can t we just you know Paul Oehme It comes back to the traffic and access and where these trips are going virtually You know as Pat had indicated earlier that you know from a local roadway you need a collector roadway to bring vehicles to principal arterials or arterial trunk highway system so it s a network of roadways and different classifications that the city and all communities basically in Minnesota follow that you know every street is not cannot be just a local roadway Some roadways have to carry more trips than others and that s how that classification has come about I mean the functional classification has been on the city books for this roadway since 1981 when this roadway was turned back to the city It s always been planned for this roadway to have larger trip generation because of the access points that are out here Where the destination potentially are heading and going and there has to be a roadway system that can handle those trips We ve got Galpin just referring to the Galpin is a collector roadway or arterial roadway by the county out here There s another Powers Boulevard is another arterial roadway out here And then there has to be collectors to handle that traffic coming in and out of those county roadway systems so that s basically how the functional classification designation is determined There s you know we have several collector roadways in the city that handle about the same amount of traffic that Audubon Road does so 41
81
Chanhassen
City
Council
February
8
2010 Councilman
Litsey
A
lot
of that
if
I
could
ask is
a
way
of
moving traffic
through
the
city
I mean
otherwise
you
re
going to
have
gridlock
because
if everybody
wanted
got
their
way on
every
street
you
wouldn t
be
able
to
get
anywhere Everyone wants speed bumps Everyone wants stop signs and you couldn t get from point A to B very quickly so you try to make it as reasonable as possible where you have the real residential but you also need the feeder streets and the main streets to kind of a full traffic grid and that s the struggle is where do you put that traffic I understand if you live on that street Elizabeth Kressler Yeah and I can appreciate which is why this is all a big learning you know The internet is Wendy s friend when she s speaking about pneumatic tubes I didn t even know she knew how to spell pneumatic Todd Gerhardt She can say it Elizabeth Kressler So which brings me to I travel a lot in and around you know the county or whatever and I go into Minnetonka every day to work Almost every day and what type of road is Williston Do you know I mean I know it s not in your county and it s not in your city but it s 30 miles per hour from Excelsior to Highway 7 Excelsior Boulevard to Highway 7 The whole darn thing is painfully 30 miles per hour But for good reason because it goes through a residential stretch and so I m just wondering that seems like it s a collector road or a feeder road of some sort I m just and then there s speed limits going into Chaska on Highway 41 Slows right down to 30 What up with that I mean that s a big giant road I m just I guess everybody else might have the same question Wait a minute how come it s slower there and we can t get it lower and I understand we can t but Mayor Furlong No and that s a fair question Pat Corkle Yeah I think well okay Answer your question Williston we worked on that in Minnetonka It is a collector roadway I don t know why it s 30 miles an hour I m going to guess they must have done a speed study or it was that speed limit I m not sure why that is to be honest with you All I can really from my perspective and we spent a lot of effort because we hear you We do hear you guys talk about trying to do something and I d love to give the council some good advice on maybe how to do some things differently but from my perspective in reading the statute I just don t see how I could recommend anything besides what we have there than to try to do some other things to improve the situation And why is it in Chaska go down to 30 I m going to guess there might be some statutory type limits that they can put on that because of because it s a business district I m not sure I mean I d have to go look I m not sure I m just guessing I m speculating so Elizabeth Kressler Okay If you can bring up this roadway again I just wanted to talk about the gray area That you d like me to stand in when I want to cross the road Does anybody want to stand with me on that road when you re trying to get across or kind of over here Maybe the dog gets away and I ve got to cross I don t know 45 miles per hour standing in the gray area I don t want to do that And are crosswalks not as safe as stop signs or they equally unsafe I guess you have some studies and I m just wondering if maybe you could share some areas that I can go and read up on those I know crosswalks aren t safe because unfortunately some police 42
82
Chanhassen
City
Council
February
8
2010 officers
don
t
stop
at them
when
you
re
in them
on
Powers
but
stop signs
I
always
thought
were safer
than
crosswalks
which
is why
I
think
we
were all
asking
for
a
stop sign
Maybe
to
make
it a
safe
path
and
to slow the traffic down so those are just these are more food for thought maybe to keep your brain pumping with the questions And the last thing I have to mention and Wendy might have but I didn t hear her When the traffic study was done the PGA was in town so there was a lot of traffic that was directed around us so they wouldn t get on Lyman and go into Chaska So a lot of traffic didn t ever come down our road so I don t think I think to get a fair assessment of what the traffic is like you need to do it when school is in You know I don t know April You know everybody s happy and out and driving around and high school s in or maybe sometime when the PGA s not in town and I don t know something so that s all I got Mayor Furlong Okay thank you Any follow up Mr Oehme Just the school district comment We do check with the school district during the design process I mean we don t typically talk to them upfront and I m not clear exactly how they re saving 42 000 by putting in a stop sign there but you know we always we talk to them about the design The standards that we re using are standards that will accommodate you know bus traffic or pedestrian movements better than they do right now Wendy O Connor Can I Bruce Feik No it s my turn You had your turn Wendy O Connor Sorry No I just wanted to answer the 42 000 question Paul Oehme Yes please Wendy O Connor When John and I spoke he said that right now they have two bus routes that go through our neighborhood and 42 000 would be saved every year because they would be able to eliminate at least one of those routes and that was his assessment It was 42 000 Not my number His number so and I did put him in contact with you Todd Gerhardt What was his last name Wendy O Connor Rogers Todd Gerhardt John Rogers Audience Thomas Wendy O Connor Thomas Sorry sorry sorry Paul Oehme John Thomas Todd Gerhardt John Thomas And what s his title 43
83
Chanhassen
City
Council
February
8
2010 Wendy
O
Connor
And
I d
be
happy
to
forward his
email
Transportation
Guy
I don
t
know
But
Nancy Krake
put
me
in
touch with
him
and
he
was extremely
helpful
Paul
Oehme
We ll
contact
him
Thank
you Mayor
Furlong
Sir
Bruce
Feik
Good evening I m Bruce Feik I m at 1773 Valley Ridge Trail South I m about 8 houses in on Valley Ridge Trail I ve got a couple things for you tonight on a little bit different tone than some of your previous speakers First I d like to thank city staff for all their work on this Quite frankly I think it s a pretty good plan I really would like to see I think the round about s are a creative idea if we could do something like that That would help Second of all on the turn lanes I think they re absolutely necessary I come up the hill and make a left onto Valley Ridge Trail South I have to own that lane for the cars coming up behind me and there s no drive around so if I don t take the middle of that lane drivers behind me either want to hit the ditch or want to hit me and I also drive a small motorcycle and in that case I actually have to stop on the right side of the road to make sure they don t try to scoot around me so we really do need the turn lanes I d like to see that I m not so big on a stop sign at Valley Ridge Trail North I think a marked crosswalk with maybe some flashing lights might do the same thing We do need to get access for the kids over to the park and over to the sliding hill and what not so I would like to see a safe safe way to get across there It s 45 Heck Lake is only 30 but people drive 45 You know it s a fast road It s going to be 45 I don t think you re going to be able to do a whole lot to really get it slower in the grand scheme of things It would be nice but I really think that s kind of unrealistic I would like to ask a question regarding where Audubon meets Lyman I spoke with one of the city engineers a couple weeks ago and my concern here is where the stop sign is marked If you stop your car where the stop sign is marked during the summer there s some trees on this I guess would be the north east corner Northeast corner and those trees it s kind of some scrub trees Mostly some box elders or whatever But anyways if you stop at a stop sign you cannot see any of the traffic coming down Lyman We have to creep way forward into the intersection Past the stop sign to see past this group of trees here When you creep forward because of the way that s oriented with Lyman you creep forward and you go a little bit left staying in your own lane Traffic coming from west from the west so it s eastbound Lyman coming this way basically wants to take your front fender off And so my concern is this intersection and I d like to see a median If that s not possible I d like to see I know you ve got the alignment here has to line up with the street across so I know the alignment can t really move I did talk with the city engineer They did mention something about we re already bumped up against some of the easements I guess my point would be is if we can t adjust the stop signs or do something I would like to see the trees come down As much as I like to see trees it s really not safe Particularly if you re in a smaller vehicle The traffic is coming eastbound on Lyman that wants to go north onto Audubon really don t want to slow down for cars that are stopped there and you pull up and you kind of look out your window Make sure you re still in your lane but it s tight And I think that s it Otherwise I think it s a good plan Oh Sidewalks The sidewalks are necessary We ve been trying to hook up sidewalks in this community for many many years All the way over to Bandimere The goal is to put the sidewalk on Lyman in a few more years and to hook up the whole park system We have been landlocked over on this side for years Can t bicycle to the east side very well This is an 44
84
Chanhassen
City
Council
February
8
2010 incremental
step
on
the
sidewalks I
think
to
come
back and
try
to
put
sidewalks in
2
3
or
4 years
from
now
after
this road
is
in
after
we decide
that
Lyman
goes
in and we get
sidewalks
then
and now
we
want
to
put
this sidewalk in it s going to be much much more expensive So I d like to see the sidewalk go in now I d like to see this project get done right and I d like to see it get done this year It s a bumpy bumpy road that needs to be repaired Thanks Mayor Furlong Thank you Others Mike Choiniere I ll try to be quick My name is Mike Choiniere I live at 8481 Bittern Court which is right there Just off of here The only point that I really want to make at the moment is that I know that Audubon is used to head south You go through the jog and head south that way The area in front of the high school over there was closed for a long time and I believe at the time it opened up like the day or two before school did which means at the time that they did the study for how much traffic goes through there that section of Audubon when you get down to Lyman and turn right to catch the next part of Audubon was closed The only way to get to that section you had to go down Powers or you had to go to 41 So from that perspective anyone who is going that direction didn t take Audubon So I think Mayor Furlong So are you thinking that the traffic counts are too low Mike Choiniere Yeah definitely Definitely So especially with looking at the seniors of the high school The traffic that normally goes that direction that would have to go across Powers to get across the freeway or to go to 41 to get to the other side So I think you re missing a large chunk of traffic that normally takes that route Councilman Litsey So could I speak to that Mayor Furlong Mr Litsey please Councilman Litsey So if they are low then how does that play into the design You re saying it s under designed then and should get a higher design standard Mike Choiniere What we re saying is when we re talking about the safety of the kids crossing because we are on the east side Mrs Choiniere We re in that bird neighborhood Mike Choiniere We re in the bird neighborhood Bittern is a bird On the internet I found out th bittern is a bird So and we have a 10 grader this year who is being bused because you know I don t want him going across the marked 45 that s going 50 55 mile an hour zone and so we are north of where they want to put the crossbar There are walk paths that go down toward where the high school is but then you have to go either up the lake one connects in that direction Otherwise it s all the way down to the other that connects to the high school The ones in the middle eventually move their way around There s one that goes right down here down Valley Creek and the other one comes down in over here They re the ones and they have to connect over on I m sorry I m off your chart They have to connect over here somewhere in order to 45
85
Chanhassen
City
Council
February
8
2010 get
back
to
the
high school
Actually
that
path
has to
go
all
the
way up
to
the
viaduct
under the
railroad
tracks
in
order to
get
back
over
to where
the
high
school
is So
the
two
ways
you can
get
to
the
high
school in the walk paths is one that goes right next to the train viaduct and the other one that goes along Lyman Paul Oehme This is the drawing you re referring to Mike Choiniere Yes Paul Oehme This is the trail that comes in the back Mike Choiniere Yes Paul Oehme And then accesses Mike Choiniere So the one that s up on top on Lake Drive there s Not Lake Drive Where the mail station is Kate Aanenson That s it Paul Oehme This one right here Kate Aanenson That s it Paul Oehme At the end of the cul de sac Kate Aanenson And there s one right behind it too 1995 Mike Choiniere Yeah So the 1995 is the one that s right next to the Heron and that goes down right along Valley Creek No sorry Valley Ridge Sorry guys But even if you go down the one to Valley Ridge you have to go over to the other side and up around by the viaduct in order to get over to the high school So if you re looking for it as a method of crossing going to the high school the further you put it south the more you still have to go back up into the other neighborhood in order to go over So technically I wouldn t mind having crosswalks at the major intersections that go through there For sure the road needs to be fixed It d be nice to have some other things with it If we re looking at it connecting to the high school Heron is the one that we re on It goes all the way through to Powers There s a lot of roads that feed into that one coming in I would see that a lot of walking type traffic would come through at Heron Mayor Furlong And now I m going to ask you if we can look on that map or Paul if you can bring something up Show us where Heron is relative to Mike Choiniere Heron is right here Mrs Choiniere There it is It s right down at the bottom 46
86
Chanhassen
City
Council
February
8
2010 Mayor
Furlong
Can
you
zoom out
please
Mike
Choiniere
Heron is
right
here
Mayor
Furlong Okay
Mike
Choiniere
We
re right
across
from
the
weather station
is
right
over
here Mayor
Furlong
Okay
Mike
Choiniere And
Heron
goes
through
and meets
up
with
Lake
Susan
Drive that both north and south meet up with Powers and you ve got 1 2 3 4 Four cul de sacs and you also have what s the long one that goes back Mrs Choiniere The Osprey Mike Choiniere No no On the other side Mrs Choiniere Flamingo Mike Choiniere Flamingo All of Flamingo Drive all feeds into Heron All of those residences have kids in our school district who if we re going to open up that as a walk zone going to the high school they re all going to be coming out on Heron Mayor Furlong And let me just clarify Mr Oehme Right now as we re looking at those Heron is a little part of the picture and Osprey Mike Choiniere Yeah there is a walk path that comes on the back of Osprey that some of the Flamingo Drive kids could come down that direction Mayor Furlong And just to clarify Under the current preliminary plans there s a crosswalk proposed at the Osprey and Valley Ridge intersection Paul Oehme That s correct Mayor Furlong Okay and that would be a marked crosswalk Paul Oehme A marked crosswalk Mayor Furlong Okay And what are the red lines there along the Paul Oehme Along the drawing that you see there Mayor Furlong Yeah Paul Oehme That s the trail There s a trail on the east side that s existing 47
87
Chanhassen
City
Council
February
8
2010 Mayor
Furlong
Okay
So
that s
existing
trail
Paul
Oehme That
s
an
existing
trail Mayor
Furlong
Now
is there anything on
the
north
side
then too
A
trail
on
the north
side
that
runs
along there
It
s
just
not marked
red
right
now
I
m sorry on the west Paul Oehme On the west side yes Yes Mayor Furlong You re looking for the north side of Audubon and you can t tell what I m talking about On the west side Mike Choiniere There s a walk path on both sides Mayor Furlong I mean where did while it may not be marked at Heron to the extent that there s a trail there to move people down to the marked intersection is that reasonable or Mrs Choiniere I would say that it is My concern is that it moves us closer to that hill and I m concerned about the visibility Right now there s not very much lighting along there and when you have vehicles that are coming north on Audubon going 50 miles an hour trucks I do not I th don t even want my 10 grader standing out there and that middle of the road thing that Elizabeth talked about no way Mayor Furlong And those of us who have driven it know but can you point on the map where the hill is for those watching at home Mike Choiniere The road goes up right at Heron Sorry The road goes up right at Heron and for those who live south where does it go back down On the south side here Right here So the road is elevated between here Mrs Choiniere And then it goes even steeper down as you get closer to Lyman Mike Choiniere Yeah Mrs Choiniere And that s the stretch I m concerned about Those trucks cresting that hill even with a marked crosswalk even with a 4 way stop you guys I really am concerned that somebody s going to get hit and I realize 42 000 a year is a lot of money for our school district but that s not going to one kid s gone and that s going to make up for that I truly would rather see we did something really safe I mean we ve done tunnels for Bluff Creek on the north side by 5 You guys did tunnels under Lyman into Chaska You know I know that the people further south aren t happy about the trail I m kind in the middle on that I don t use that part of the trail system myself so whether it s there or not for me is a non issue at this point but if you re talking about connecting kids to the high school where are we going to put the best trails And I am also concerned about your neighborhood If you have I mean I think we have 80 kids in our neighborhood who are bussing right now Do you guys want 80 kids going through your 48
88
Chanhassen
City
Council
February
8
2010 neighborhood
because
that
s
what s
going
to
happen
and so
I
think
we
have to
be
realistic
You
don t
have
sidewalks
So
where are
these
kids
going
to cut
through
I
don
t know
too
many
teenager
kids that
are
going
to
go
way north to go way around to come way back down or are going to go way down here on a trail and to go here and to go there and to navigate through They re not going to do that They re going to cross and they re going to filter through the neighborhood through people s yards So I think we need to talk about what s the best way to do this and what s the safest I like the idea of a stop sign or a round about or some way of slowing traffic down but it s to slow traffic down It s not to make it safer for my kids to go to school Mayor Furlong Okay One of the questions raised was a crossing underneath or great separation for pedestrian crossing Was that something that we looked at Is that something that is possible here Paul Oehme Yeah we looked at it preliminarily and it s very difficult due to the topography of the area There s a typically you need a wide right of way to make that those connections work because you ve got to dive the trail down underneath the road and then come back up again on the other side For example 101 over by Presbyterian Homes I think that roadway right of way is about 150 feet wide Likewise over on Lyman close to this project It s very wide so in this area it d be very difficult due to the density the residential density in this area to make an underpass work I m not saying it s impossible but it s it s very difficult I know there s sewer that s out here that would have to be relocated And then there s a watermain There s a forcemain too so all those utilities have to be in our consideration so Mayor Furlong It s not there may be things in the way underneath the road Paul Oehme Yeah there s a lot of utilities and fiber optics and stuff that have to be moved too It s a very expensive project Mayor Furlong Okay Thank you Other comments Sir Gary Theis My name s Gary Theis 1696 Valley Ridge Trail North Right there Few questions How long has Audubon upgrade been in the works Paul Oehme At least 3 or 4 years Maybe 5 I know we had looked at upgrading Audubon before the Lyman improvements were made In front of the school or before the school came in so we were looking at actually doing that several years ago Based upon the funding and timing of the those improvements we felt it wise for us to delay this project until those improvements are made Gary Theis So is that why since 95 nothing s been done to Audubon Road but throw a little tar down and pack it down and let s move on Paul Oehme Well again we don t there s only a couple things that you really can do to alleviate the problems that you have here It s a structural problem There s really nothing you can do to this road except for putting overlay over the top of it and having a smoother road surface I mean sealcoats are not going to work For the last several years we ve been patching the roadway but 49
89
Chanhassen
City
Council
February
8
2010 based
upon
the
poor
pavement condition
that
s
out
here it
s
not
you
know cost
effective
for
us
to put
an
overlay
put
a band
aid
over
a
problem that
s
going
to
persist Gary
Theis
And
what
year was
the
last
time
you
oiled and rocked it Was that in 95 To me that s when you quit Paul Oehme Yeah Gary Theis You gave up on the road Paul Oehme Well in 92 there was an overlay and then they came back in 95 and sealcoated it Gary Theis Right Paul Oehme So in what that tells me is that overlay didn t work very well because in 3 years time they came back and sealcoated it and probably crack sealed and it was already starting to fall apart in 3 years so they put a sealcoat over the top of it Gary Theis Hopefully we don t use the same contractor this time then Paul Oehme Well again it s a thin overlay is nothing structural so when you get that many trucks that many trips over that road it s not going to hold up over the long term Gary Theis There s some collector roads in Chanhassen that are divided Without a residential driveway 40 miles an hour There s another one that s divided No residential driveways 45 Mayor Furlong Which roads are those sir Paul Oehme Which ones are we talking about Gary Theis Highway 101 Mayor Furlong Would you just identify the roads Gary Theis Highway 101 is 40 miles an hour between 212 and 5 Mayor Furlong Okay Gary Theis Correct Mayor Furlong I don t Gary Theis If you haven t driven it in a while Mayor Furlong I ve driven it but I don t memorize the speed limits 50
90
Chanhassen
City
Council
February
8
2010 Gary
Theis
What
s
that Paul
Oehme
It
s
45 Gary
Theis
It
s
45 Paul
Oehme
It
s
45 Gary
Theis
I
don
t think
so
Paul
Oehme
Well I
drive
it
constantly
It s
45
north
of
the bend
over
by
Kurvers
Point
South into Chanhassen it s 30 miles an hour and then it turns into 40 and then it s up from there it s 45 Todd Gerhardt He s talking south of 5 Paul Oehme Oh south of 5 I m sorry Gary Theis Between 212 and 5 Paul Oehme Okay 212 and 5 Gary Theis It s 40 Paul Oehme Okay Gary Theis And Powers Paul Oehme I m sorry I was thinking north of 5 I apologize Gary Theis Okay Now who determined in stone those speed limits Paul Oehme MnDOT Gary Theis And they mark it in stone and that s it Nothing can be done Pat Corkle usually when we do the design plan and we do the sign plan we actually Gary Theis I d be willing to bet the City can change the speed limit lower than what MnDOT recommends Roger Knutson Mayor Mayor Furlong Mr Knutson City Attorney Roger Knutson We can t 51
91
Chanhassen
City
Council
February
8
2010 Gary
Theis
You
can
t Roger
Knutson
No
Gary
Theis Because
you
don
t
want to
try
or
Roger
Knutson No
because
it
would
be unlawful
Minnesota
Department
of
Transportation MnDOT
sets
the
speed
limit They
do
a
speed
study They
set
it
We
have
no authority to do that Gary Theis So going back to the other lady that talked about Williston Road in Minnetonka being 30 MnDOT regulated that down Roger Knutson Yes except if it s considered if it meets certain criteria such as you have so many homes in a certain segment of roadway then it s set at 30 It s an urban design Mayor Furlong Different densities and has driveways on Roger Knutson Yes The City has no discretion None We can request MnDOT to do a speed study Gary Theis Okay Roger Knutson You re rolling the dice if you do because Gary Theis That s true They could raise it Roger Knutson They could raise it and believe me I ve sat in enough meetings where council s have rolled the dice and said let s do the speed study and the speed went up Gary Theis Okay Now considering Audubon from Lake Drive West south is basically a residential neighborhood Why couldn t we get that section of roadway speed limit dropped down than the commercial end where you don t have driveways or houses then it could be your 45 Roger Knutson Again same answer You d have to ask MnDOT to do a speed study and they would set it and we don t have that authority That s just what the law is Gary Theis Okay As far as a stop sign or crosswalk is the City proactive or reactive Mayor Furlong Help clarify your question Gary Theis Well in your materials here you listed just a couple incidents where there s been an accident or something like that so will we get a crosswalk when somebody gets killed or are we going to have a stop sign or something as proactive rather than reactive 52
92
Chanhassen
City
Council
February
8
2010 Mayor
Furlong
Mr
Oehme
Paul Oehme
And
again
we
re if
the
project
goes
forward we
would
put
in
a crosswalk
for
pedestrians
at
a designated
intersection
and
then
you know
we
look
at
we have
We
do
speed
studies all
the
time
Residents
frequently
ask the City to do a speed study and traffic study for intersections and see if the intersection would be You know I probably could name off 6 intersections I think we ve done in the last year that property owners or residents or commuters have requested that the City look at those intersections for improvements so we are proactive in terms of you know making the travel the network the roadway system as safe as we can get it I feel Gary Theis Why does this road change widths all the way down and about Paul Oehme I would say it s standard 40 foot wide road I mean we re not again we re not changing the road width all that dramatically from gravel edge to gravel edge The only area that we re really changing the width is at Valley Ridge North where we re widening it out potentially to 4 more feet That s really the only intersection that s increasing in width The intersection at Lake Drive West we re actually decreasing that intersection Proposing to decrease that intersection by 4 feet from curb to curb Gary Theis Why does the width between the curb and the bike path change Paul Oehme To accommodate right of way Grades There s a lot of things that take into consideration where that trail s going to be Obviously we d like to push the trail back as far as we can to accommodate a bigger buffer zone It helps the grass grow better You can better maintain those areas Better storage areas Those type of things so the narrower you get it s safety Reactionary too It helps you more area to react to changing condition as well so there s several reasons why we like to push these trails out and back of the curb as much as we can Gary Theis Okay Well thank you Mayor Furlong Thank you Anyone else No one Everybody s had an opportunity that wants it Okay Well good We appreciate that very sincerely It s worth the time and effort to sit through If no one else would like to come forward at this time I ll make the last call and ask if there s a motion to close the public hearing Councilwoman Tjornhom So moved Councilwoman Ernst Second Mayor Furlong Motion s been made and seconded to close the public hearing Any discussion on that Councilwoman Tjornhom moved Councilwoman Ernst seconded to close the public hearing All voted in favor and the motion carried unanimously with a vote of 5 to 0 The public hearing was closed 53
93
Chanhassen
City
Council
February
8
2010 Mayor
Furlong
As
we
get started
here
I
m
interested in
comments
and
thoughts
from members
of
the
council
The hour
is
late
but
I do
want
to
keep
this going
if
the
council
is with
me
and
willing
to keep
moving
forward
But
I
do want to thank everybody for all their time and effort not only coming to the neighborhood meetings but there clearly have been a lot of one on one meetings and a lot of effort that s gone into some of the questions we ve heard tonight I appreciate staff for all their efforts as well in terms of trying to work through the questions Answer them as best they could and seek alternatives as well With that any follow up questions at this point from the council for staff Or any points of clarification before we get into comments or thoughts If not they may come up in discussion but at this point I d open it up for comments by members of the council Councilman Litsey Councilman Litsey Sure I ll go first No I don t mind going first Mayor Furlong Okay Councilman Litsey And I do appreciate everyone We ve gone through a number of these so far this year already and on road reconstruction projects and it is helpful to hear from residents that live along there and are affected by it so that we can make decisions based upon what staff gives us and the feedback we receive at these public hearings And I really do appreciate the time staff has spent looking at this project I know it s a difficult one I think you are looking towards the future I think that s important I think to get a good return on your investment we should look to the future You know we talked about incorporating left turn lanes in here I know there was one person that was supportive of that I can tell you from making a turn off of Powers Boulevard onto Kerber Boulevard that you re looking in your rear view mirror the whole time and that wasn t with the future in mind when they designed that road obviously Obviously traffic has increased and so forth so I think a lot of the design things that have been implemented in here are very important and towards safety because I heard a lot of concern about safety and I think the things that we re trying to do here within the limitations of a right of way I think we re maximizing safety in terms of the design I just think it s I think everyone s pretty much in agreement something needs to be done It makes no sense just to put new pavement over it That actually probably would increase the speeds of vehicles along there but it wouldn t solve the core issues I think we need to move ahead to the next phase There ll be multiple phases as we move ahead on this project where we have check in s so we can make sure that things are being answered best to our abilities I think some of the things staff s been asked to do quite frankly we just can t accommodate with the road the way it is With the right of way that we re working with So I m comfortable at this point moving to the next phase and working with staff working with residents trying to make it the best project we can In my other line of work I deal with a lot of these safety issues on a first hand basis and they re always difficult to address Everybody would like I shouldn t say everybody A lot of people like stop signs I d like a stop sign on Kerber Boulevard where I cross at Big Horn Drive so I can get over to Meadow Green Park with my child too but it just isn t it just wouldn t make sense there and so I am careful I have to be with him when he crosses and I prefer not to have to do that but it s the reality sometimes of what you have to be faced with so So I guess I ll listen to what other people on the council have to say Mayor Furlong Thank you Other comments or thoughts Mr McDonald 54
94
Chanhassen
City
Council
February
8
2010 Councilman
McDonald
I
ll
go Yeah
I
appreciate
everybody
showing up
Do
appreciate
hearing
the comments
Yeah
there
are
some tough
problems
I
appreciate
what staff
has
put
together
I know
that
they
do
listen but
I
think
as
the Mayor
said
we
can
t
always say yes I mean sometimes it just physically isn t possible Especially about the trail and the snow and the driveways We try to do the best we can to accommodate We do need to look to the future I mean one of the things I hear from everybody is that that s probably not what this road is It is not a futuristic road It was built probably back in the 50 s the way it was put together At that time Chanhassen was different That was a farm road That was farm country and it s been left that I think the other thing we ve got to look at in looking at what we do for the City that is developmental area It s going to be developed Maybe not now Maybe not in 2 years Maybe in 3 years Depends on upon the economy but that was already a hot area before on the last go around It will be a hot area again and at that point everybody with large lots when they re offered money they do it time and time again They will sell their property and at that point a development comes in So I think we do need to design the road for the future We need to put something down there that is safe Right now the current road is not safe I do drive it I guess I don t see as much traffic as everybody else is talking about but then I m going middle of the morning Maybe early in the afternoon and stuff before school either starts or gets out but yeah the road s in bad shape and especially as you come up that hill I don t see how some of you can even get out on the road because of the way those driveways are So it s got to be upgraded We need to do you know something safe I do think that at this point we probably need some more detail and that s what staff is asking for to proceed to the next level I think that you know the road s got to be fixed and we do need to proceed so I would be in favor of it but again I ll listen to everyone else also Mayor Furlong Thank you Other thoughts or comments Councilwoman Tjornhom Councilwoman Tjornhom Yeah I think I m not going to repeat what other council members have said I agree with them I think when you listen to the comments and questions by the residents of this neighborhood it s been why was the road made this way or why was weren t there any turn lanes You know let s do it right this time We have another chance to go back now and redo it and make it safer for future neighbors that will be living in this neighborhood in 20 years hopefully One idea I have is I hear I think two fears The trail and that you know there are going to be a lot of people in your yards and intruding on your private lives That s what I heard some people at least say and I m hoping that if the trail does come in you ll learn that that probably isn t the case That you ll probably end up using that trail more than you would think And also I heard a lot of comments about truck traffic and of course that s something everyone s concerned about and while I don t think obviously we ve heard tonight we cannot limit trucks and we cannot tell trucks where they can and can t go I would like someone from your neighborhood or the City or something to at least contact General Mills or some of the other businesses and explain to them what s happening What you re seeing that is occurring more and more and working out a solution with them to see if maybe they can direct their clients or their delivery trucks or whoever it is to maybe go a different way or maybe slow down a little bit more You know take that approach instead of trying to come up with a way to just stop people from using the road all in general You know we re all going to be here a long time We all need to somehow learn to live together and so I think tonight we have agreed that 55
95
Chanhassen
City
Council
February
8
2010 there
are
problems
with
this road
and
that
it
does need
to
be
fixed
and so
I
also
would
be in
agreement
of
going
ahead and
ordering
the
plans
and specifications
Mayor
Furlong
Thank
you Councilwoman
Ernst
Councilwoman
Ernst
Well there
have
been
actually
I
the big issues of course from what I ve heard of it is speed and actually the road itself and so as I listened to all the questions first of all I want to thank you all for coming tonight I know you took a lot of time that it took so a lot of time and energy that you went on the internet and did all this checking and I applaud you for that And you did a lot of research and that s wonderful that you ve taken such an active role in this process so thank you But I think that everyone is in favor of this The road does need the construction and you know when I hear that we went in 1982 we did a sealcoat 1992 we did an overlay 1995 we did more sealcoating and I think even when we did our second sealcoating we were beyond the life of where we supposed to be so obviously the road does need the construction The trail sounds like a couple are in favor of it Some not but I m going to go back to what Councilor McDonald said We need to think for the future We need to build on the future and Chanhassen is notable for the trails that we have in this city and we have a lot of people using those trails and so it goes beyond your neighborhood and so I would hope that you would be a little bit more open and objective to a trail that would be going through there The safety issue we talked about It sounded like Pat or Paul are going to take a look at what we can do there Probably not stop signs Probably not lights but maybe there are some other options like the turn arounds and things like that that we talked about And then I don t I m not clear did you say that you re going to go back and do another study for the traffic study I wasn t real clear on that Paul Oehme Yeah I mean this time of year you can t do the pneumatic tube counts Those can only be done in the summertime Councilwoman Ernst Okay So we will Paul Oehme Yeah we definitely take traffic counts on these types of road every 2 years and you know if need be we can take them again more frequently so Councilwoman Ernst Okay Paul Oehme I m just confident the numbers that we ve received they seem to fit this historical traffic counts along this corridor so I m fairly comfortable with the numbers that we received Councilwoman Ernst And that may be absolutely true but I think that they brought up some things here tonight that may have interfered with those traffic counts so if we could just take a look at that Paul Oehme Sure Councilwoman Ernst And then in the notes I read that staff is probably going to be talking with the businesses as well about that truck traffic going through there 56
96
Chanhassen
City
Council
February
8
2010 Paul
Oehme
Yeah
Councilwoman
Ernst Or
said
that
staff
could Paul
Oehme
Yeah
that
s one
idea
We
can
talk to
them
and
see
if there
s
anything
we
can work
out
there
I
mean is
it
time
of
day or
is
it
the
volume
or is there routes that we can reconsider too I mean that s not a problem I put that in the notes and you know that s one thing that if the council thinks it s important we can definitely follow up on it Councilwoman Ernst So I think I ve addressed some of the concerns that we talked about tonight and based on that criteria I would be in favor of moving Mayor Furlong Okay thank you As I thought about this project coming in tonight I knew there were a lot of concerns This is probably in terms of a public hearing and listening to residents more than more educational for me in terms of some light bulbs that went off as I was listening to people and the the issue isn t may or may not be end up I may or may not agree with what you were encouraging me to do but as I listened the issue of safety came up over and over again and that word wasn t used all the time but there was discussion about speed along the road and the traffic issues Not only from a from the volumes of traffic the number of traffic We heard some people suggest that maybe the count taken was too high because of some detours and others that suggested it might be too low because of some other factors But every one s concerned about the volumes Type of traffic It s not just cars Some of it is cars on the weekends coming from the Autoplex and others are cars from the neighborhoods and others are trucks and I think you know again there s a safety issue They re the intersections Crosswalks How do you make it safe for cars to enter and exit the road and to and for the through traffic so that it s safe along the road The trail You know I think somebody said you know you wouldn t walk or ride your bike along the road and again that gets to a safety issue I absolutely recognize and understand and hear people s concerns about adding a trail where one does not exist because that the change that that brings about and just the physical space and the widening of this area even if it s legally within the right of way that s always been there That s a change but clearly I think that s one issue that speaks to safety and we look at trails when I think of trails along Powers Boulevard between Highway 5 going up north to Shorewood and then you get to the Shorewood line and there s no trail Yet the road keeps going and the same number of cars that came up Powers continue on up Mill Street And Councilman Litsey that goes into your jurisdiction but now there s no trail and I notice that and I see that Galpin Boulevard is the same way The trail goes north and it stops at the city line but the same number of cars the same number of trucks Whatever the mix is continues on up the road I think allowing pedestrians or children adults whether they re for fitness or their animal s fitness Walking the dog To be able to walk safely and get to and from neighborhoods is a key component that makes Chanhassen a great place to live I think there may be some differences here I think it s clear to me that this this section of our road system needs to be improved and it needs to be upgraded not only to meet the current needs of traffic but what the future needs are going to be There will be development in the southern part of the city down along Lyman The farm areas that are there eventually will develop and I think taking a step here to make sure that this road can safely and adequately handle vehicle traffic and pedestrian traffic and bicycle traffic to the extent it will I 57
97
Chanhassen
City
Council
February
8
2010 think
it
s
important
that we
take
a
step
and do
that
I
m
a little concerned
when
we
start
talking about
engineering
designs
that
are going
to
limit
people
using a
public
road
Philosophically
I struggle
with
that
I
certainly understand
the
desire
to
try
to minimize people traveling on our roads but when we talk about engineering the road to discourage people from using a road I have a problem with that It s a public road and I think what we need to do is design it safely and then monitor it and make sure that it s used safely in terms of doing that so while there s been some ideas thrown out I get concerned when we start saying how can we and I think we some cities use speed bumps Some cities use you know elevated Not the speed bumps but the more elevated and elongated and such and the whole idea is to keep people from using a public road Philosophically I have a problem with that Taxpayer dollars are paying for these Whether that s coming out of our property tax or out of the gas tax that people are paying for whether it s individuals or businesses filling up their cars public roads are public roads So how do we make them safe How do we build a transportation system that allows people and goods to move safely I think where there is a difference here and again what I heard tonight and comparing it to our prior experiences as a city and earlier tonight at our work session the council and staff talked about our current assessment practice which is being used here and we talked about Lake Lucy Road which is a collector road and we ve heard some other roads as well One th of the projects that we ve worked on recently was Laredo Drive and north from West 78 up to Frontier Trail One of the issues that came back there that was very clear when we started listening to the residents was you know it s not just a residential street There are there s a school there There s a post office There s a bank It s mixed use There s mixed traffic on there and they were looking at fairness Rightfully so in terms of how we allocate the cost of the road Indirectly and what I would suggest staff think about here and the council too we have it from a mixed use a little bit here in that the northern part of this collector road does have an industrial mix to it Very similar to Powers Boulevard but that is a different designed road That includes concrete medians and four lanes urban section of what s being designed here When we talked about Lake Lucy Road as our example this evening that s mostly residential There isn t the industrial use at one end or the other that might be increasing traffic We re always going to have delivery trucks We re always going to have postal trucks We re always going to have other types of trucks but this road I think it sounds like carries some different mix than some we see on some other collector roads so maybe we need to take a look from at the assessment Not from a designing the road to restrict that road but from a fair allocation in terms of the assessment practice when we have that mix And I go back to how we looked at Laredo and we kind of modified it after the first public hearing then we kind of modified how we looked at it And so I think there may be some Clearly I think from a safety standpoint this road needs to be upgraded Clearly the condition justifies it I understand there s going to be some significant change when we re going from a two lane rural to an expanded two lane urban section with a trail on the side and such but I think for the current needs what I m hearing from existing residents in the area and businesses as well as for future residents I think it is something that we do need to move forward with I think there are some detailed questions and Mr Monson raised that tonight Excuse me for letting me reference you in my comments but you raise that there are some questions that aren t answered and you re absolutely right I think what by going forward tonight it provides staff the authority to answer some of those questions Dig into some more of the detail so that we can zero in on some of this and hopefully alleviate concerns Make accommodations where possible and but ultimately seek to do something that is going to do the most good for the most people So I think we do need to move forward tonight I think there s a 58
98
Chanhassen
City
Council
February
8
2010 lot
of
work
ahead
of us
but
I
think
from a
safety
standpoint
for
the 8 people
in
the
area
as well
as
for
those
that use the road
I
think
it makes
sense
to
move
forward at
this
time
Any
other thoughts
or
comments
at
this
point If not is there a motion from the council Mr McDonald Councilman McDonald I ll do the motion I ll make a motion that the City Council authorize the preparation of plans and specifications for the Audubon Road reconstruction Project 10 02 Mayor Furlong Thank you Sufficient Is there a second Councilman Litsey Second Mayor Furlong Made and seconded Any discussion on the motion Resolution 2010 12 Councilman McDonald moved Councilman Litsey seconded that the Chanhassen City Council authorize the preparation of plans and specifications for the Audubon Road Reconstruction Project No 10 02 All voted in favor and the motion carried unanimously with a vote of 5 to 0 Mayor Furlong That motion does prevail Again thank you everyone We appreciate it and we certainly encourage you to stay involved because this process will continue forward Let s just now seeing the hour we have one item left on our agenda Let s take a very short recess so 3 minutes 2 minutes 3 minutes if that s okay Subject to the call of the Chair Thank you The City Council took a short recess at this point in the meeting subject to the call of the Chair CONSIDER APPROVAL OF AMENDMENT TO CHAPTER 20 OF CITY CODE REZONING CERTAIN DOWNTOWN PROPERTIES Kate Aanenson Thank you Mayor members of the City Council Earlier tonight you acted on a kind of a secondary part of the rezonings and that was the three PUD amendments and I m going to put some context to how those relate to the rest of the rezonings that we ll be visiting tonight As you recall as part of the comprehensive plan one of the steps that we took was doing the market analysis prepared by the McCombs Group We took that information and we looked at additional commercial retail opportunities in the city so as we updated the comprehensive plan and we got feedback from those for the community meetings we recognized that we wanted to dual guide the area south of Lyman along the Powers Boulevard 212 interchange In addition to that we most recently changed and provided for another new zoning district the Community Commercial district so since the comprehensive plan we ve as required by the process we have created two new zoning districts The Community Commercial zoning district and the regional commercial zoning district As a part of that we also wanted to increase the commercial component downtown to make sure that that still becomes a vibrant area if we do the regional commercial zoning district So with that these are the commercial zoning districts we have downtown As I stated earlier the IOP which is the Industrial Office Park or the Community Commercial is shown in that light green And these are the this is kind of the current fabric that we have right now in the downtown The Central Business District red is the highest zoning 59
99
Chanhassen
City
Council
February
8
2010 district
that
we
have
in the
city
and
provides
the most
flexibility
The
PUD
we ve
applied
where
we
wanted to
limit
some
of
the uses
The
PUD
s
that we
adopted
earlier
tonight would be kind
of
in
the
mark I
ll
show
you
in
a little more detail but kind of the Target and Market Square pieces have would just change that to be a Central Business District But the hierarchy that we have right now would be the BN district which is the lowest type of commercial The Business Highway which provides for auto related The Central Business District and then the BG and there s really only one active BG and that s the IRET property which is actually Byerly s Office Max all under one ownership and that s the only parcel that we had in BG The other piece that we have in BG is actually a storm water pond So the application for usability there is really non existent so what the goal there was is to take all of this core area so some of the PUD s that you looked at tonight what we did is made them the underlying zoning district consistent within those PUD s Now we left the PUD on there because in some circumstances we ve limited the types of uses that go in there but the flexibility that we provide is to allow for greater intensity For example if you were to look at the Target parking lot there is some space in that parking lot maybe on just in the drive that comes in opposite of where the Taco Bell and that there is an opportunity as there is on the front of the Byerly s property opportunities for some other free standing and both of those parcels would be interested in doing it when the market becomes available so providing that intensity creates that more opportunities in downtown Again that s whether we want to where we ve already made the investment for infrastructure to capitalize on that So the ones that you changed earlier today besides the Target area and Market Square would be also the West One property which you just recently changed the zoning so those all have the underlying zoning district Now again the West One that PUD does allow what s going on there is some light manufacturing but the PUD limits how that can be used so it s it fits very well in the rest of the neighborhood Mayor Furlong Ms Aanenson if I could interrupt On this picture that we re looking at right here The Central Business District is generally zoning that way There are no PUD s there That s just an ordinance level of zoning Kate Aanenson Correct Mayor Furlong Okay Kate Aanenson Yeah so the current Central Business District that s not the light that s the dark red That would be currently where the Dinner Theater and all that is so yeah th Mayor Furlong Right And the PUD areas at least south of West 78 or they re PUD s and have some specific rights associated with them for a PUD The underlying zoning there now has been changed also to the Central Business District Kate Aanenson That is stated very correctly Yep good way to put it And the thing that we did also change in there we have made some ordinance amendments so by doing this now we re going back and working with the City Attorney s office Kind of saying what do we do to make sure that they re consistent We have a number of these we re meeting throughout the community We share with the Planning Commission The ones that we have we have about 13 of them so for example we allow LED lights so these were locked in that they wouldn t allow the 60
100
Chanhassen
City
Council
February
8
2010 PUD
lights
so
by
changing that
we
re
saying
anything that
we
change
underneath
that zoning
district
it
s
consistent with
the
Central
Business
District and
that
was
where
it made
on
parking
standards
For example
we
now
let
electronic messages
message
centers
which
these PUD s wouldn t allow We want them also to be able to enjoy those opportunities So you can see the one pond there that is also guided General Business That pond I can t point to it but it s right below the right coming off of Highway 5 and Market Boulevard That pond So by taking that out of General Business we re recommending an Agricultural District because that also takes it out of the opportunity and that kind of shows up when you have that BG It will take out of when we look at how much land area do we have in that zoning district It s not usable so we don t want to calculate it as potential developable Also I think sometimes when people are looking at available property they see that and interestingly enough we have had requests sometimes to try to fill those ponds because Unfortunately we can t always relocate our storm water ponds to handle that manage that capacity but the City Manager can attest that we have had requests to that fact So really what we re looking at the specific changes to the PUD then to be consistent I mean the General Business We re eliminating that as a zoning district so we ll just have the Business Highway again which is important That s more the auto related Central Business District and then we created the new Community Commercial so that will be going away so again just clarifying how those work out At the Planning Commission meeting when they met the significant property owners were at that meeting and did speak in favor of the rezoning That they had met with us We did have a year ago last fall Last summer excuse me Last summer we did meet with all the property owners Business community We had an open house at the library and then we contacted them again before this meeting and they came and testified that they were in support of this So again the intent of the General Business was for downtown It was kind of it really wasn t applied very well so I think taking that away and allowing for more intensity in the downtown development and more flexibility in types of uses is a great opportunity to capitalize on our downtown And than again as I said the Central Business District is the most robust It does allow for residential too We don t see that opportunity based on the values that are downtown If somebody wanted to do that on the second floor we do allow that That may be something in the kind of if you look over maybe on the Dinner Theater site as a potential for something like that That that does allow a residential in there but I think some of the other ones the Planning Commission had some of those questions would that happen I don t see that on a large scale I think there s enough value in there so with that this is just a quick comparison of the two just to see And included in your packet we did a more detail so what it really allows for is there s no green requirement You can maximize the hard cover and that really gives you the most opportunity to maximize that property In looking at some of the shared parking we talked to the Planning Commission about this too at the Target even at the Byerly s center they did put the Bachman s out this summer so they re kind of testing that market too and trying to again capitalize on the trade that s already going there and just kind of take it into the next and finding a use that would fit in there and do those shared parking and making that work because that was their concern Do we have enough parking Well obviously both those uses have peak times which typically are around the holidays but we certainly believe depending on the mix of uses that we would look at that that there s an opportunity to share parking So again and we re going to take those ponds and make them agricultural as I stated there s no sense in including them as available land when people are looking so we ll go back and make those agricultural because they re really unbuildable so 61
101
Chanhassen
City
Council
February
8
2010 With
that
we
re
recommending It
s
a
lengthy
motion but
there
s
actually
three different
Three
different
motions
Mayor Furlong
Oh
absolutely
We
ll probably
consider
the
recommended
motion as
our
motion
Kate
Aanenson I
just
want
to
say our
residents
really
had
positive
feedback The business community had really positive feedback from it too so we hope when we with the uptick in the economy that we ll see some activity in the downtown Mayor Furlong Very good Questions for staff Councilwoman Ernst Councilwoman Ernst Just a quick question Kate When we talk about the businesses that exist today and we re talking about rezoning are they can they did I hear you say that they could go back and make some modifications Kate Aanenson You brought up a point that I should have emphasized One of the concerns at the Planning Commission were we making anybody non conforming No Nobody s going to be non conforming That was one concern and that goes back to even to West One where they re doing some light manufacturing in that PUD There s specific language on how that was to be worked and so that still is consistent but it does allow them because they don t have to maintain a green space if that they can develop more intensely The area behind Target where there s trees the City owns those trees around that but I think other than that there s opportunities then to further intensify on development If that Councilwoman Ernst Yes Thank you Kate Aanenson Okay Mayor Furlong Other questions right now Mr McDonald Councilman McDonald As you ve gone through this plan and handed it out and you know kind of reviewed it you mentioned that the landowners have commented on it Has anything been done as far as I mean the Central Business District has been a big deal with the Chamber as to where it s going to be located and we ve gone back and forth Have you gotten a lot of input from them as to what the impact of this could be as far as economic development within Chanhassen Kate Aanenson You know the feedback that we got from the neighbors when we had the downtown meeting is and certainly the City Engineer is aware of this It s just some of the turning movements coming out of some of the businesses For example I think you re aware when you come out of Market Street Station some of those turn movements are difficult which is really important that we re bringing with the park and ride to bring that through And there s an opportunity to strengthen that That whole area there and continue that core I think we ve worked really hard to connect on the south side You can go between even the Market Square Getting off of going over to Target so we re working really hard to connect all those and we did 62
102
Chanhassen
City
Council
February 8 2010
th the
same
thing
on
the north
side
with
Byerly
s That
you
don
t
have to
get
back
on
West 78
to
connect
all
those and
that
s
something
we want
to
continue
and
that s
I
think
what
they see
too
is
an
opportunity
to make it easy to move between the different uses I think when we look at the Community Commercial as you re aware when we talked about that if going across now kitty corner to Powers that we have to look at what those uses are and how the traffic can be managed at that intersection too because that was another concern coming out onto Powers there Depending what that use is When we talked about maybe a mini what it was a lumber kind of place or even a large sporting goods can the traffic meet that so we d have to that was one of the questions that you said if something comes in they need to demonstrate that that fits But the goal again is to get more trips downtown and kind of create more energy there Does that answer your question Councilman McDonald Well yeah and I guess I don t know kind of what I m looking for I mean I ve been to a couple meetings and this has all been discussed as to what we re going to do in the Central Business District and there s been a lot of talk about well we re kind of limited and right now the way it s set up you can t put a lot of new businesses in and one of the things that we ve been talking about is to be able to do you know the intensifying and as I understand that s what these ordinances do and I m just wondering are you getting any kind of positive feedback or support that yeah this is the kind of stuff we need to do Kate Aanenson Yes we are Yes we are IRET is very excited about the opportunity to do some additional development there Certainly we ve talked about with the Dinner Theater site there s additional redevelopment opportunities there and as we talked about earlier in the work session kind of looking at these ordinances certainly we ll be visiting the Central Business District and making sure that you know that anything in there the uses that we may want to encourage or just kind of revisit that so we ll be looking at those too But there is opportunities even in that Community Commercial piece that some of those buildings are vacant and we re talking to people right now and those buildings are looking for some opportunities there but again it s to get those trips downtown That s the goal that we can all benefit from those and spin off each other Certainly even at the Market Street station site where we ve got the Jimmy John s the Kraus Anderson building certainly they d like to see some more traffic down there too and I think that will come too with the redevelopment of the Dinner Theater Or the park and ride excuse me Mayor Furlong Ms Hokkanen if you wanted Laurie Hokkanen We talked about these changes at our last local business council meeting and Vernelle Clayton is the current chair of the Business Council and she talked to both Todd and Kate and between the two of us kind of gave an update and the Council is very positive that we re taking this step Councilman McDonald Okay Mayor Furlong Other questions We talk about intensification from impervious surface area Is the existing stormwater management system maybe this is a question for the engineer If the current 63
103
Chanhassen
City
Council
February
8
2010 Councilwoman
Tjornhom
He
s
exhausted Mayor
Furlong
You
were
off camera
so
nobody
saw
you Maybe
now
they
know
The current
stormwater
management
system
in the
downtown
area
is
going to
be
sufficient
to
handle this
intensification
If
it
does occur
from
a
hard
surface
coverage and perhaps there may not be any intensification if you re converting a parking lot to a building Paul Oehme Right exactly For example the new parking ramp that s going in there that s very little new impervious is going in there because it s all already paved so Mayor Furlong Right Paul Oehme There is in some areas that we re going to be looking at for stormwater management and maybe a little intensification or some other improvements but overall I think it s an okay system that we have down there We need to look at you know other opportunities to at least slow down the water in this area but I think when developments come in we can look at it on a case by case basis Mayor Furlong Okay very good Kate Aanenson I think as to kind of go off I think a lot of some of those are already hard cover Existing parking lots that are not being over used and I think we re looking at that shared parking sort of situation which we ve done over on the PUD that s actually Villages on the Pond which seems to work pretty well for some of that peak on St Hubert s Sharing that parking off peak so Mayor Furlong Okay Alright any other questions Thoughts and comments Councilwoman Tjornhom Councilwoman Tjornhom You know this has been kind of in the works for quite a while I think we talked about it and thoroughly done our due diligence in making sure that we re doing the right thing and I feel confident that we are Mayor Furlong Very good Anything else I m sorry Councilman McDonald Well I was just going to say I guess the thing I m glad to hear is that you know there has been involvement One of the things that I would be very hesitant about supporting this if this were being driven solely by the city staff and that s why I was asking the questions because I want to make sure that you know business has an opportunity to say something about this because it s going to directly impact them and I think you know some of the things it takes to run a business you know the City doesn t always understand all these things so that s why I m glad to hear that you re getting good feedback because I feel much more confident that the things we re doing are going to work because you know we re all kind of behind this 64
104
Chanhassen
City
Council
February
8
2010 Mayor
Furlong
Yeah
thank
you I
want
to
thank
staff too
for
the
time
and effort
that
they
ve
done not
only
working
with
the chamber
but
with
the other businesses and business
owners
as
well
I mean
this
is
to Councilwoman
Tjornhom s
point
This
has
been
an evolving process and as another outgrowth of the work a lot of the good work that they did earlier with the comprehensive plan and looking at supporting the downtown and improving the local economy and so I think that this is just it is an evolution It s another step in the right direction but I think it s a positive one in terms of strengthening our local economy so thank you to everyone involved and for your good work and working with the local businesses Kate Aanenson Before you make a motion I just want to point out again so there s probably 13 You re seeing we did the commercial ones first because that s kind of where we ve emphasized with the comp plan and tied into the fact that we created those two new zoning districts but we will be working with the rest of the properties that have PUD s We do have a meeting set up with Eckankar and their attorneys and so they re kind of excited to hear what we re doing and work through that And then we ll be taking some of the other businesses or the other PUD s Some of them are industrial parks and again being so it s an opportunity for us to meet with them and see what issues they may have and then also we ll be bringing those back to you Mayor Furlong Great Very good We ll look forward to it Somebody like to read the motion or just recommend the proposed motion Councilwoman Tjornhom Councilwoman Tjornhom Yes I d like to make a motion the council approves the current recommendation Councilwoman Ernst Second Mayor Furlong Very well put And that second came in pretty quick too so Made and seconded Any discussion on the motion Councilwoman Tjornhom moved Councilwoman Ernst seconded that the City Council approves the rezoning of properties from General Business District BG to Central Business nd District CBD on property located on Lot 4 Block 1 West Village Heights 2 Addition and rd Lots 1 2 and 3 Block 1 West Village Heights 3 Addition rezoning from General Business District BG to Agricultural Estate District A2 on property located on Outlot A Crossroads Plaza Addition and rezoning from Highway and Business Services District BH to Agricultural Estate District A2 on property located on Outlot B Crossroads Plaza Addition and Lot 3 Block 2 Frontier Development Park and adopts the Planning Commission s Findings of Fact All voted in favor and the motion carried unanimously with a vote of 5 to 0 COUNCIL PRESENTATIONS Councilwoman Ernst I d just like to make Mayor Furlong Councilwoman Ernst 65
105
Chanhassen
City
Council
February
8
2010 Councilwoman
Ernst
Make
a
comment More
to
staff
Probably
should have
waited
Mayor
Furlong
No that
s
fine
Councilwoman
Ernst I
guess
I
m
in a
hurry
The
fishing
contest this
weekend
It
was
awesome It was warm
Lots
of
people out
there
I actually
talked
to
one lady who s been she was actually born in Chanhassen Raised in Chanhassen and she said every year they all their whole family gets together and this is the one family event that they do every year as a family so it s a pretty awesome event so thanks to Todd and his staff Todd Gerhardt Pass the work on Yeah we had about 400 people this year I mean the weather was just perfect and fun time I just keep hearing comments that it s very well organized and laid out and compared to maybe some other fishing contests and so that s always nice to hear And we got you know the tickets handed out because everybody s got to get their free coupon as they come in for the raffle and that was smooth You know the lines were very short so Councilwoman Ernst So I do have a question How many holes got drilled do you know Todd Gerhardt Well that was something new this year too The Rotary volunteered to drill the holes Councilwoman Ernst I know my husband was very sore and tired Todd Gerhardt Used muscles he s never had before We sold 500 fishing tickets and I would say there was at least 500 holes out on the lake And each fishing ticket allowed you a hole to fish out of so there was I d say probably another 100 holes that weren t used Mayor Furlong That s where the big ones were Todd Gerhardt I had the small hole Councilman Litsey Couldn t get the fish through it It was too big Todd Gerhardt No problem getting the fish out no Mayor Furlong Thank you Any other council presentations ADMINISTRATIVE PRESENTATIONS Todd Gerhardt Pretty quiet week We re plowing snow and we will be all week it sounds like so that s all I have Mayor Furlong Okay very good Any questions for Mr Gerhardt or his staff Okay CORRESPONDENCE DISCUSSION None 66
106
Chanhassen
City
Council
February
8
2010 Councilwoman
Ernst
moved
Councilwoman
Tjornhom seconded
to
adjourn
the
meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 The City Council meeting was adjourned at 10 45 p m Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 67
107
CHANHASSEN
PLANNING
COMMISSION
REGULAR
MEETING SUMMARY
MINUTES
FEBRUARY 2
2010
Chairwoman Larson called
the
meeting to
order
at 7
00
p
m
MEMBERS PRESENT Debbie
Larson
Mark
Undestad
Denny Laufenburger
Dan Keefe and
Tom
Doll MEMBERS
ABSENT
Kevin
Dillon
and Kathleen
Thomas
STAFF
PRESENT
Kate Aanenson
Community
Development
Director Bob
Generous
Senior Planner and Alyson Fauske Assistant City Engineer PUBLIC HEARING LOTUS RETAIL CENTER REQUEST FOR SITE PLAN APPROVAL WITH VARIANCES FOR A 7 992 SQUARE FOOT RETAIL BUILDING AND AMENDMENT TO THE CONDITIONAL USE PERMIT FOR LOTUS LAWN AND GARDEN ON PROPERTY ZONED HIGHWAY AND BUSINESS SERVICES DISTRICT BH THTH LOCATED AT 78 WEST 78 STREET AND 19900 WEST 78 STREET APPLICANT CENTER COMPANIES LLC AND LOTUS LAKE GARDEN CENTER INC PLANNING CASE 10 04 Public Present Name Address Ben Merriman Center Companies Jay Kronick Lotus Lawn and Garden Bob Generous presented the staff report on this item Commissioner Keefe asked about the hardship for the parking variance and the history behind the 50 parking requirement Commissioner Laufenburger asked about the size of delivery trucks and turnaround room on the site and where additional parking space would come from if a restaurant were to go in Ben Merriman with Center Companies commented on the truck traffic in the loading zone area Chairwoman Larson opened the public hearing No one spoke and the public hearing was closed Undestad moved Laufenburger seconded that the Chanhassen Planning Commission recommends that the City Council approves an amendment to Conditional Use Permit 88 13 to eliminate the Hennepin County parcel for a garden center and to relocate the storage bins to the Carver County parcel All voted in favor and the motion carried unanimously with a vote of 5 to 0
108
Planning
Commission
Summary
February
2 2010 Undestad
moved Laufenburger seconded that
the Chanhassen Planning Commission
recommends that
theCity Council
approves the Site Plan for
an
8
000 square
foot one
story retail
building
plans prepared
by SEH dated
12
30 2009
with an 8 parking
variance
to permit
58
of the
parking between
the
front faade and the primary street
for property
th located
at
19900 West
78 Street
subject to
the
following
conditions 1 Building Official a The buildings are required to have an automatic fire extinguishing system b The plans must be prepared and signed by design professionals licensed in the State of Minnesota c Accessible routes must be provided to commercial buildings d All parking areas must be provided with accessible parking spaces As submitted the retail building must have a minimum of 2 accessible parking spaces one of which must have an 8 foot access aisle e The owner and or their representative shall meet with the Inspections Division as soon as possible to discuss plan review and permit 2 Forester a This parcel is within the Emerald Ash Borer Quarantine area All ash trees removed on site must be disposed of at an MDA approved ash tree disposal site b The Black Hills spruce proposed at the northwest corner of the building must be replaced with a deciduous selection in order to avoid future sight line conflicts c On the north property line the applicant shall change two of the understory trees to overstory selections d On the east property line the applicant is short over and understory trees Staff recommends that the applicant meet minimum requirements for bufferyard plantings on the east side e A line of shrubs must be planted along the parking lot on the south property line The shrubs must have a minimum height of three feet at maturity City approval of the shrubs species and planting spacing is required before installation 3 Water Resources a The following Standard City Plates shall be included in the submittal set 1 Plate No 5300 Silt Fence wooden posts are not to be used 2 Plate No 5301 Rock Construction Entrance 3 Plate No 5302A Catch Basin Sediment Trap b Sheet C1 of C5 calls out 8 PVC while sheet C5 of C5 indicates 8 PVC for the standpipes and 6 for the remaining perforated PVC This discrepancy must be clarified The Minnesota Stormwater Manual recommends an 8 draintile to reduce the potential for freezeup c No sock should be used around the under drain in the bio retention areas d This will primarily be a Filtration Facility with Partial Recharge as described in the 2005 Minnesota Stormwater Manual As such the filter fabric over the gravel bed 2
109
Planning
Commission
Summary
February
2 2010
area
but not
extending to the side
walls
is
adequate as
shown If insufficient
separation
is discovered
between the bottom of the
facility
and the
ground water the fabric
should
be
extended to
the sidewalls as
shown in
Figure
12 BIO
4 of Chapter
12
in
the 2005 Minnesota Stormwater
Manual e
Rock specifications
are required for the
draintile bedding
in
the bio
retention
area This rock must be clean washed and may not include crushed limestone f No soil mixture is specified for the bio retention area Sheet L200 calls out a soil mixture for all areas to be planted with groundcover perennials or annuals This mixture is not suitable for the bio retention area The mixture may include not less than 40 sand by volume and may not incorporate any in situ soil materials g Measures must be taken to address the drain tile and curb cut discharge points into the bio retention area to assure that they do not scour over time or fill up with debris h The invert elevations of the drain tiles where they enter the bio filtration area must be called out on the plans i The applicant shall apply for and obtain permits from the appropriate regulatory agencies and comply with their conditions of approval j The existing grades are not legible on the civil plans These must be clarified k The bio retention area must be protected from heavy equipment traffic this must be shown on the grading and utility plan sheets l The total disturbed area should be quantified and reported on the grading plan If this is equal to one acre or more an NPDES permit and SWPPP will be required m The developer shall comply with the requirements of the Carver Soil Water Conservation District as specified in the letter to Robert Generous dated January 20 2010 4 Engineering a A cross access and parking agreement must be executed and recorded b The developer must provide a trucking route to the Engineering Department for review and approval c The grading plan must be changed so that the bio retention basin will not be over the existing trunk watermain and sanitary sewer easement area d The developer shall replace the trunk watermain and will be reimbursed for the cost to replace the trunk watermain install two gate valves replace a fire hydrant and produce engineering as built drawings The reimbursement will be based on the actual cost to complete this work and shall not exceed 25 000 e The new watermain shall meet the minimum City requirements including stainless steel hardware on the valves and hydrant f A snake pit for the tracer wire shall be installed at each end g The sanitary sewer will be televised to determine its condition The City will work with the developer to include maintenance or repair work if needed h The developer s engineer must submit cross sections at the proposed utility crossings for review and approval i All civil sheets must be signed by an engineer registered in the State of Minnesota 5 General 3
110
Planning
Commission
Summary
February 2 2010 a In
locations
where
the
sidewalk crosses
the curb
a
pedestrian ramp
shall be
provided b
The
applicant
shall revise
the
light
plan
to meet
the
requirement
for
foot
candle illumination at the property line A revised photometric plan shall be submitted with the building permit to verify compliance with City Code c All signage shall comply with City Code and requires a separate sign permit application All voted in favor and the motion carried unanimously with a vote of 5 to 0 APPROVAL OF MINUTES Commissioner Laufenburger noted the verbatim and summary minutes of the Planning Commission meeting dated January 19 2010 as presented COMMISSION PRESENTATIONS Commissioner Laufenburger asked about the Rotary Club Distinguished Service Award recommendation and paperless updates to the City Code Kate Aanenson provided updates on the upcoming meeting schedule and reminded commission members of the openings on the Planning Commission Commissioner Doll asked about the need for getting full blueprint sets and suggested smaller versions i e 11 by 17 Chairwoman Larson adjourned the Planning Commission meeting at 7 30 p m Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim 4
111
CHANHASSEN
PLANNING
COMMISSION
REGULAR
MEETING FEBRUARY
2 2010
Chairwoman
Larson called the meeting
to order
at
7
00 p
m
MEMBERS
PRESENT Debbie Larson Mark
Undestad
Denny
Laufenburger
Dan Keefe and Tom
Doll
MEMBERS
ABSENT Kevin Dillon and
Kathleen
Thomas
STAFF PRESENT
Kate
Aanenson
Community
Development Director
Bob
Generous
Senior
Planner and
Alyson Fauske Assistant City Engineer PUBLIC HEARING LOTUS RETAIL CENTER REQUEST FOR SITE PLAN APPROVAL WITH VARIANCES FOR A 7 992 SQUARE FOOT RETAIL BUILDING AND AMENDMENT TO THE CONDITIONAL USE PERMIT FOR LOTUS LAWN AND GARDEN ON PROPERTY ZONED HIGHWAY AND BUSINESS SERVICES DISTRICT BH THTH LOCATED AT 78 WEST 78 STREET AND 19900 WEST 78 STREET APPLICANT CENTER COMPANIES LLC AND LOTUS LAKE GARDEN CENTER INC PLANNING CASE 10 04 Public Present Name Address Ben Merriman Center Companies Jay Kronick Lotus Lawn and Garden Bob Generous presented the staff report on this item Larson Tom you have any questions Doll I may have missed something but is the Hennepin County site in Chanhassen Generous Yes Doll Okay Generous We go all the way to Dell Road Doll Okay I thought so but Okay I have no other questions Larson Dan
112
Planning
Commission
Meeting
February
2 2010
Keefe
The
hardship
that s
related
to
the
variance is
I
mean
if
they can
get
they
re
going to
have
a
cross
access or
cross
parking
agreement
anyway right
Is
there
not
enough room
going
into
the
landscaping site
to
be
able
to
accommodate the additional spaces so we don t have to do the variance It seems like maybe on the north side but maybe they ve maxed out up there Generous Yeah if they push it over on the north side then they re getting into our bio retention Keefe Well to the east yeah But there s no more room to the west that you know Generous Yeah they re at the property The property line is right just the end of the Keefe Yeah Yeah but they re taking 4 or 5 of those spaces it looks like are cross parking right Generous Yeah Well they re actually on the Lotus the garden site and there Keefe But those count towards this Generous Yes We calculated it all If this had come in as one big project it would have been a little easier to distribute them all because then we would be able to count the middle too Keefe Right So there s no way to accommodate without to get their minimum number of spaces because it isn t a consolidated Generous Right and then they could have corrected Keefe There s no way to defer that either is there Generous No Keefe Without putting a variance Generous They need to go forward with this one as a stand alone Yeah they re not sure yet Keefe You don t know what the use will be up there Generous And we need to get the bio retention in there and we of course we like the trash enclosure in the back because then it s not visible from the Keefe What s the history behind the 50 requirement on the front street Why what is why is that a limitation Why is that sort of set at that number Do you have a Generous Well it s to distribute so you don t have a sea of parking in front of them basically Keefe Yeah right Right 2
113
Planning
Commission
Meeting
February
2 2010
Generous
And
those
two we
like
to
get
parking surrounding
a
building
Keefe
Yeah Generous
It
really
works
well in
your
downtown
area
where you
can
force
the
building all
the
way
to
the front
Keefe
Right
Aanenson
One of
the
examples
would
be
if you go over to West Village Heights where we have a lot of the downtown for example where Byerly s is People think that that s set back so far and that was a struggle too that we went because of the slope in the back of the property We wanted to cover that slope and that s where the loading docks are It seemed to make some sense But the fact that it s so deep walking from the street with the wind blowing across it s not as warm of a presence so it s just to make it feel more urban and you don t have that sea of parking lot in front of you Keefe Right Aanenson So just always a balance Is there a perfect ratio there So that s a number we put in there and work with the best we could What this picture isn t showing you too is the big wetland that s behind so it is the site is pinched In a perfect world they would both come in together and we could have balanced it more and it probably will ultimately but this is an opportunity to keep the garden center in place and to kind of figure out how that mix works Keefe What is located on the north side of the railroad track Is that an apartment Generous It s an apartment building Keefe It is Then is that a 4 story I m trying to remember what Aanenson It s at least 3 Generous I think it s 3 Aanenson Yeah with separate garages yeah Do you want to look at that overall picture again to kind of get a sense of Keefe Well what I was you know just the you know I mean I really like the articulation on the front of this building towards the street I think they ve done a really nice job with it One of the questions is just you know the back side You know it s fairly you know vanilla across the back and then you know I presume they re going to have roof you know cooling and potentially heating structures I mean do we typically have some sort of screening that we would require Generous Well they do and they comply at grade The third story I don t know that they won t be able to 3
114
Planning
Commission
Meeting
February
2 2010
Keefe
I
m
just thinking
you
know
I
mean is
it
going
to
negatively It
may
not
negatively
impact Aanenson
I
think
with
the changing
grade
and
that
and the
industrial
building
that
s just
yeah
The
industrial
building to
the
east
Keefe
I
don t know if it s an issue or not I just am trying to you know think it Doll Parking behind this apartment building Keefe Yeah More than likely the whole thing will be an improvement I just want to make sure we re thinking about that Aanenson Yeah It s an interesting mix out there because you have some pure office and the majority of that to the east then is industrial Then the last piece that just went in on Dell Road now that s more office Right there on the corner The Dell Professional Office Yeah Otherwise you do have a lot of you ve got a heavy user with Lyman Lumber Keefe Right Aanenson And that is an active rail yard So there is some noise attenuation to consider too because they do use that spur to take lumber off at that location Then you ve got you go a little bit just behind the apartments then you ve got the residential that s in Eden Prairie there Laufenburger And that railroad goes up a little bit Generous Yeah that railroad is raised out there And they will get some landscaping in that back and eventually that will grow to fill in some of those spots Keefe They have overstory trees going back there or Aanenson Yeah and I think that was one of the things we looked at for the back of that articulation The best thing we think we can do for noise attenuation some of that is actually provide additional landscaping and we were just talking now I think what we want to do too is kind of field walk it as we get to that point to figure out the best placement for some of that to revise that visual barrier and then a noise barrier Keefe Right So I mean in terms of you know their proposed planning they re not proposing any overstory trees Generous But they Keefe But they need to right Generous They re required to 4
115
Planning
Commission
Meeting
February
2 2010
Keefe
They
re
required to
do
Okay
Alright
Cool Larson
Denny
Laufenburger
Bob
I do
have
a
question
Can you
give
us
a
close up
of
the
loading
zone area
Just
tell
me
how did
you
talk
with
the applicant
at
all
about
what
kind of trucks would deliver there Are they semi rigs or are they smaller trucks Generous It was my understanding they re smaller but Laufenburger Address with the applicant maybe Okay It just seemed like there s not a lot of room for a turn around there That was my only concern Did you see that Yeah I mean it looks like there s an area for a truck to pull in or maybe back in I don t know because they would likely back in so that the rear of the truck is accessible to the door I just I need to have an understanding of the safety of that Okay Second question There was discussion about if the additional two tenants happen to be a restaurant or one of them a restaurant or both of them a restaurant additional parking would be needed So where do you anticipate Bob that that parking would come from Generous The only place that it could happen would be on the garden center site Laufenburger So it would be to the west of the area that is we re showing that is marked with 14 Where there s 14 spaces Generous Right Laufenburger So that would impede into what I would believe would be a display area for nursery stock and things like that Does that make sense Generous Right And we anticipate it would only happen with the redevelopment of that site because otherwise you re eating into yes Jay s display area Laufenburger So this there is no plans at this time for any changing upgrading remodeling of the garden center is that correct Generous Only to the extent of relocating Laufenburger Just relocating the storage area Okay Just a moment That was my questions Thank you Madam Chair Larson Anything Undestad Nothing Larson Nor do I so have we got an applicant 5
116
Planning
Commission
Meeting
February
2 2010
Ben Merriman Good
evening
I m
Ben
Merriman
with Center Companies and
just
go
through
a couple
of
comments
With
regard to
the
trucks
It
s called
a
hammerhead
so
when the
truck
pulls
in
it can
pull
behind
the
garden center
or
behind
the
building
It backs up and then it th actually starts coming out and then so it s faced outward now towards 78 Street and then it backs in to that little alcove where the loading dock is and so that s how that works Laufenburger Okay Ben Merriman They re shorter trucks They re not semi trucks The garden center occasionally does get semi trucks but they re not very frequent And those would use the same th means for getting in and out Sometimes those semi trucks will actually back in off of 78 Street but it s rarity and the hammerhead isn t designed to allow for them Laufenburger So your thinking is that even if there are cars parked all along that load that that parking area which is identified as 14 seats or stations the truck would go all the way to the back Kind of make a turn around and then come back out and then back into where the loading zone is Ben Merriman That s correct Laufenburger Okay Thank you Larson Anybody else have questions Nor do I Thank you Okay at this time I will open the public meeting or the public hearing I don t see anybody stepping up so we will close the public hearing Well what do you think Undestad I think it s a good project Looks nice I don t have anything to add in there I think it s good Laufenburger I agree and Tom made a comment earlier I think or Dan They did a nice job on the design of the building I think it s going to be a nice addition to the area Keefe I m good with it Doll Same here Larson Yeah I am too I think architecturally it s beautiful It ll be a very nice asset to the city and I m for it So with that anyone want to make a motion Undestad I ll make a motion That the Chanhassen Planning Commission recommends that the City Council approve an amendment to the Conditional Use Permit 88 13 to eliminate the Hennepin County parcel for a garden Center and to relocate storage bins to the Carver County parcel And that the Chanhassen Planning Commission recommends the City Council approve the Site Plan for an 8 000 square foot one story retail building plans prepared by SEH dated 12 30 2009 with an 8 parking variance to permit 58 of the parking between the front faade 6
117
Planning
Commission
Meeting February 2
2010 th
and
the
primary
street for
property
located
at
19900 West 78
Street
and subject
to
conditions 1 through 5 with
the amended
4 d to read not
to
exceed 25
000 Larson
Have I
got a
second
Laufenburger Second Undestad moved
Laufenburger seconded
that
the Chanhassen
Planning Commission recommends
that
the City
Council
approves an amendment
to
Conditional
Use
Permit
88 13 to eliminate the Hennepin County parcel for a garden center and to relocate the storage bins to the Carver County parcel All voted in favor and the motion carried unanimously with a vote of 5 to 0 Undestad moved Laufenburger seconded that the Chanhassen Planning Commission recommends that theCity Council approves the Site Plan for an 8 000 square foot one story retail building plans prepared by SEH dated 12 30 2009 with an 8 parking variance to permit 58 of the parking between the front faade and the primary street for property th located at 19900 West 78 Street subject to the following conditions 1 Building Official a The buildings are required to have an automatic fire extinguishing system b The plans must be prepared and signed by design professionals licensed in the State of Minnesota c Accessible routes must be provided to commercial buildings d All parking areas must be provided with accessible parking spaces As submitted the retail building must have a minimum of 2 accessible parking spaces one of which must have an 8 foot access aisle e The owner and or their representative shall meet with the Inspections Division as soon as possible to discuss plan review and permit 2 Forester a This parcel is within the Emerald Ash Borer Quarantine area All ash trees removed on site must be disposed of at an MDA approved ash tree disposal site b The Black Hills spruce proposed at the northwest corner of the building must be replaced with a deciduous selection in order to avoid future sight line conflicts c On the north property line the applicant shall change two of the understory trees to overstory selections d On the east property line the applicant is short over and understory trees Staff recommends that the applicant meet minimum requirements for bufferyard plantings on the east side e A line of shrubs must be planted along the parking lot on the south property line The shrubs must have a minimum height of three feet at maturity City approval of the shrubs species and planting spacing is required before installation 7
118
Planning
Commission
Meeting
February 2
2010 3 Water
Resources a
The following
Standard City Plates shall be
included
in
the submittal set 1 Plate
No
5300
Silt
Fence wooden posts
are
not to
be
used 2
Plate No
5301
Rock Construction
Entrance 3 Plate
No
5302A Catch
Basin Sediment
Trap b Sheet
C1
of C5
calls
out 8
PVC while
sheet
C5 of C5 indicates 8
PVC for
the
standpipes
and 6 for the remaining perforated PVC This discrepancy must be clarified The Minnesota Stormwater Manual recommends an 8 draintile to reduce the potential for freezeup c No sock should be used around the under drain in the bio retention areas d This will primarily be a Filtration Facility with Partial Recharge as described in the 2005 Minnesota Stormwater Manual As such the filter fabric over the gravel bed area but not extending to the side walls is adequate as shown If insufficient separation is discovered between the bottom of the facility and the ground water the fabric should be extended to the sidewalls as shown in Figure 12 BIO 4 of Chapter 12 in the 2005 Minnesota Stormwater Manual e Rock specifications are required for the draintile bedding in the bio retention area This rock must be clean washed and may not include crushed limestone f No soil mixture is specified for the bio retention area Sheet L200 calls out a soil mixture for all areas to be planted with groundcover perennials or annuals This mixture is not suitable for the bio retention area The mixture may include not less than 40 sand by volume and may not incorporate any in situ soil materials g Measures must be taken to address the drain tile and curb cut discharge points into the bio retention area to assure that they do not scour over time or fill up with debris h The invert elevations of the drain tiles where they enter the bio filtration area must be called out on the plans i The applicant shall apply for and obtain permits from the appropriate regulatory agencies and comply with their conditions of approval j The existing grades are not legible on the civil plans These must be clarified k The bio retention area must be protected from heavy equipment traffic this must be shown on the grading and utility plan sheets l The total disturbed area should be quantified and reported on the grading plan If this is equal to one acre or more an NPDES permit and SWPPP will be required m The developer shall comply with the requirements of the Carver Soil Water Conservation District as specified in the letter to Robert Generous dated January 20 2010 4 Engineering a A cross access and parking agreement must be executed and recorded b The developer must provide a trucking route to the Engineering Department for review and approval c The grading plan must be changed so that the bio retention basin will not be over the existing trunk watermain and sanitary sewer easement area 8
119
Planning
Commission
Meeting
February 2
2010 d
The
developer shall
replace the trunk watermain and
will
be reimbursed
for the cost to
replace the
trunk
watermain install two gate valves
replace
a
fire
hydrant and
produce
engineering as
built
drawings The reimbursement will
be
based
on the
actual
cost
to
complete this
work
and
shall
not exceed
25
000
e
The new watermain shall meet the minimum City requirements including stainless steel hardware on the valves and hydrant f A snake pit for the tracer wire shall be installed at each end g The sanitary sewer will be televised to determine its condition The City will work with the developer to include maintenance or repair work if needed h The developer s engineer must submit cross sections at the proposed utility crossings for review and approval i All civil sheets must be signed by an engineer registered in the State of Minnesota 5 General a In locations where the sidewalk crosses the curb a pedestrian ramp shall be provided b The applicant shall revise the light plan to meet the requirement for foot candle illumination at the property line A revised photometric plan shall be submitted with the building permit to verify compliance with City Code c All signage shall comply with City Code and requires a separate sign permit application All voted in favor and the motion carried unanimously with a vote of 5 to 0 APPROVAL OF MINUTES Commissioner Laufenburger noted the verbatim and summary minutes of the Planning Commission meeting dated January 19 2010 as presented COMMISSION PRESENTATIONS Laufenburger Madam Chair regarding one of the items in the packet was the Rotary Club Larson Yes Laufenburger Is that Aanenson If you would like to do it amongst yourself Do a paper ballot and if you want to at the end of the meeting if you guys just want to take a minute and discuss that Laufenburger Is there a suggestion out of the city planning department at all Aanenson Just maybe the one that you submitted last time You could resubmit So you can talk among Larson Do we get one We only get one 9
120
Planning
Commission
Meeting
February
2
2010 Aanenson
You technically I
think as a group you
re
supposed
to
suggest one
name
so
if
you wanted
to
do
that
I did
have
a couple other things if that
s
alright
We
did include
in
your
packet
this final
PUD
schedule
that
we re
going
to
go
on
so we re going to try to put those depending on the schedule it looks right now if you want to mark your calendars We probably nd will not have anything in on the March 2 Planning Commission meeting date We do anticipate having a PUD amendment for a larger project that will be before you The one that s thnd shown on March 6 will probably slide down to excuse me March 2 will probably slide down thth to the 16 if you re looking at your future items Going back to February 16 we do have a variance and CUP request and then we ll put some of those PUD amendments We tried to put this schedule together and we are meeting with all those property owners It s a good opportunity for us to kind of touch base with those property owners too as we move through the PUD developments so we anticipate getting those through We do have openings on the Planning Commission so there s we haven t received any applicants yet so if any of you anybody know anybody that may be interested Laufenburger Alyson Fauske Conflict of interest Aanenson So that would be good and I do have that programmed also to for us to interview at our next meeting Keefe I m not extending Aanenson So we ll interview those at our next meeting also and then the City Council th interviews Then right now I m oh On March 16 also we ll have an amendment a TIF thth district approval for the 16 So then on April 6 we ll do our work session That s our typical work session so if we have new people on we ll kind of start getting them kind of a training We ll talk about some things that you had mentioned to us that you wanted to get up to speed on We ll talk about some goal setting Downtown redevelopment plans Things like that So we have some things in line for you for that meeting We ll probably start if we can we ll just touch base If everybody could start just a little bit earlier and that will just be a complete work session only Larson Bobby Jensen s Landscape Junction Bobby as KARE 11 Bobby Does he live in Chan Aanenson No he s doing work on there He doesn t Generous He s doing the project Aanenson He s doing the project there Larson Oh okay Generous We thought so too 10
121
Planning
Commission
Meeting
February
2
2010 Larson
Well
no
because
I used
to
see
him
at some
of
my
kid
s sporting
events
so
I
didn t
know
if
he
lived here
or
not
Alright
anything else
Laufenburger
I
just
had one
other
question
or
clarification Kate
I
think
you
mentioned
this earlier but is it true that we are no longer getting paper updates to ordinances Those are all online is that correct Aanenson Correct Correct And if you have any issues When you go online to the City thank you for bringing that up We just put in for a Municipal Code Corporation who codifies our city code so the next iteration you re going to see it will have illustrative pictures so you can click on some words and it will actually have a picture or a definition with it so it ll kind of be hyperlinked So it really takes it to the next level so I think it s helpful for our residents if they re trying to understand what s a setback There ll actually be a drawing and some of those things with it so Laufenburger And there s no restriction That s available to anybody who goes to the site Aanenson Anybody that goes to the site yep Laufenburger So citizens Aanenson Yep and I think it s there for us trying to get them in the right spot in your book and that sort of thing Certainly anybody that wants a hard copy I d be happy to give you one but as we pass each amendment those are listed on there The current city code is we usually do it every 6 months The codification and then the list of any ordinances are ahead of that so you can click on it says see here for any new ordinance and there s a little brief description of that too Larson Will we get little notes saying there s an update or do we have to just check every now and then Aanenson You ll have to check and I can you know we usually if it s something that s planning or zoning you will see it but often the council does things that are out of your jurisdiction so But if that s something you re interested in I can certainly make that as a part of the council update Any code amendments I can just add that onto your list Be happy to do that so you might just want to know Larson Well it might not be a bad idea Aanenson Yep Be happy to do that Doll Is there a reason why we get these a full set and size Aanenson Yeah the council gets all of their s electronically But they also have laptops so So that s historically how it s always been done Depending on the different interest that people 11
122
Planning
Commission
Meeting
February
2
2010 some
people
are
more
interested in
landscaping
plans
Some
people interested
in
the
architecture
Some people
interested
in
the
engineering part
of
it
Doll
I was
just
thinking
you
could get
it
down
to
a 11
by
17
or
something like that Aanenson Yep and if you re interested in that we d be happy to accommodate that with our applicants They d be happy too because we always have to ask for electronic too because the council gets them and we don t want to We do sometimes ask for that size because we do have to send it out for jurisdiction review so if it goes to the DNR the watershed district often they ll want to see a full set but we can minimize that Doll I can understand why the professionals need it Aanenson Yes but not for the so we maybe only need 5 or 6 and the rest of them could be 11 by 17 That d be fine If that s something you want to recommend that would be great and then even if it s electronically you can go to the as our residents to they can go to the site and then you can zoom in on anything you want because we scan every plan that comes in so they re already electronically on the City s home page under proposed developments so if you wanted to see something more on that Larson So does this save the applicant some money then Aanenson Absolutely Larson I think that s a Aanenson Okay that s a great idea That s super Thank you That s all I had Larson Okay So who do we want for distinguished service award Aanenson Yeah if you wanted to adjourn then you can maybe talk about it We can go off line Larson Okay Didn t I adjourn Okay We re adjourned Chairwoman Larson adjourned the Planning Commission meeting at 7 30 p m Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim 12
123
CHANHASSEN
PARK
AND
RECREATION
COMMISSION REGULAR
MEETING
SUMMARY
MINUTES JANUARY
26 2010 Acting
Chair
Kelly called
the
meeting to order
at
7
30 p
m MEMBERS
PRESENT
Tom Kelly
Glenn
Stolar Steve
Scharfenberg
and
Elise
Ryan MEMBERS
ABSENT
Jeff
Daniel
Thor Smith and
Scott
Wendt
ENVIRONMENTAL COMMISSION MEMBERS PRESENT
J
R
Relich
Beverly Foster
and Rose Kircher STAFF PRESENT Todd Hoffman Park and Rec Director Jerry Ruegemer Recreation Superintendent and John Stutzman Recreation Supervisor APPROVAL OF AGENDA Stolar moved Scharfenberg seconded to approve the agenda as presented All voted in favor and the motion carried unanimously with a vote of 4 to 0 VISITOR PRESENTATIONS ENVIRONMENTAL COMMISSION INVITATION TO JOIN IN ARBOR DAY CELEBRATION PLANNING Beverly Foster Rose Kircher and J R Relich from the Environmental Commission invited Park and Recreation Commission members to join with them in planning the City s upcoming Arbor Day Celebration Commissioner Stolar noted that the park and rec budget includes money for tree planting in parks Commissioner Ryan suggested associating some sort of contest with the tree planting APPROVAL OF MINUTES Scharfenberg moved Stolar seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated December 8 2009 as presented All voted in favor and the motion carried unanimously with a vote of 4 to 0 2010 PARK AND TRAIL CAPITAL IMPROVEMENT PROGRAM CIP Todd Hoffman reviewed the projects outlined in the 2010 park and trail acquisition and capital improvement program 2010 REACH FOR RESOURCES ADAPTIVE RECREATION CONTRACT Jerry Ruegemer presented the staff report on this item Scharfenberg moved Stolar seconded that the Park and Recreation Commission recommend that the City Council approve the 2010 contract for adaptive recreation services with Reach for Resources All voted in favor and the motion carried unanimously with a vote of 4 to 0
124
Park
and
Recreation
Commission
January 26
2010 RECREATION PROGRAM REPORTS
2010
FEBRUARY FESTIVAL
John
Stutzman reviewed the changes
that will be occurring th
this
year at
the 17
annual
February
Festival
Chair Kelly
asked
how
staff is logistically going
to
handle
the
prize boards
Commissioner
Stolar
volunteered
as emcee
Commissioner
Ryan asked about volunteer opportunities for other commission members Commissioner Stolar suggested having Learn How to Ice Fish available 2009 TREE LIGHTING EVALUATION John Stutzman presented the report on the 2009 th Tree Lighting ceremony which was held on Saturday December 5 SELF SUPPORTING PROGRAMS 3 ON 3 ADULT BASKETBALL LEAGUE Jerry th Ruegemer discussed the adult 3 on 3 basketball league which began January 11 ADMINISTRATIVE 2010 MONTHLY HANDS ON COMMISSION ACTIVITIES Todd Hoffman passed out a sign up sheet and explained how commission members can get involved in various activities throughout the year He discussed commission member terms re application election of officers in April and asked commission members to nominate somebody for the Chanhassen Rotary s Distinguished Service Award Scharfenberg moved Ryan seconded that the Park and Recreation Commission nominate Terry Kimball for the Chanhassen Rotary Club s 2010 Distinguished Service Award All voted in favor and the motion carried unanimously with a vote of 4 to 0 COMMISSION MEMBER COMMITTEE REPORTS Commissioner Ryan provided an update on the Red Birds Baseball Team noting their biggest struggle right now is finding a team manager Commissioner members offered suggestions on organizations and people to contact Scharfenberg moved Ryan seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 4 to 0 The Park and Recreation Commission meeting was adjourned at 8 45 p m Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 2
125
CHANHASSEN
PARK
AND
RECREATION
COMMISSION REGULAR
MEETING
JANUARY 26
2010 Acting Chair Kelly
called the
meeting
to order at 7
30
p m
MEMBERS
PRESENT Tom
Kelly
Glenn
Stolar
Steve Scharfenberg
and
Elise
Ryan
MEMBERS ABSENT
Jeff
Daniel
Thor
Smith and
Scott
Wendt
ENVIRONMENTAL
COMMISSION MEMBERS
PRESENT
J
R
Relich Beverly
Foster and Rose Kircher STAFF PRESENT Todd Hoffman Park and Rec Director Jerry Ruegemer Recreation Superintendent and John Stutzman Recreation Supervisor APPROVAL OF AGENDA Stolar moved Scharfenberg seconded to approve the agenda as presented All voted in favor and the motion carried unanimously with a vote of 4 to 0 VISITOR PRESENTATIONS ENVIRONMENTAL COMMISSION INVITATION TO JOIN IN ARBOR DAY CELEBRATION PLANNING Beverly Foster Well that s us I m Beverly Foster This is Rose Kircher and J R Relich and we re very very excited to be here to talk about co worker opportunities with the parks and rec commission as far as Arbor Day is concerned particularly but other planting opportunities because we ve taken on as one of our primary mission is the furthering of planting and more trees in Chanhassen and to continue our status as a Tree City so Arbor Day s really important to that status so we ve very excited to be here and to look for opportunities to work together Kelly Any comments from the commission Start with Steve Scharfenberg No I think this is a great opportunity to work together as a commission As commissions to support our areas and support our city and make our city more beautiful so good ideas Hoffman Do you want to explain the change for this year Do you all understand did you read the packet talk about what s changing so they understand where we re headed Beverly Foster Well I ll talk about what we re doing and then you can see because I know that you talk to Jill a lot so you know you can fill in Hoffman Well just that the festival out here is really stopping Beverly Foster Right We ve done it for years and it s been real successful It has I think though gotten smaller each year and there s no reason to put our energies into something that has
126
Park
and
Recreation
Commission
January 26
2010
worked
before
but doesn
t
work
so
well now
when
we
could
be doing
something
new
and
a little
more
exciting
and
also again
work
with
other
areas So
we
were
looking
at an
Arbor
Day
focusing
on planting
and
education
because
that s basically our commission is basically an education committee So we thought if we do some kind of event where we re planting trees we would also look at all the ways we can let people know about the benefits of planting trees themselves so tree selection Work with the schools Get things in the newspaper so whatever we do I mean we tend to really talk about it a lot so so what else Rose Kircher Well and as you are probably all aware the Arbor Day poster is still a big part of what goes on here We have solicited the schools for their usual posters and hopefully we re going to get some really good feedback with that part of it From what I understand from what Jill just said this year she did speak to I believe one of the schools and they have a group of children that are very very interested in helping to plant trees So our primary focus is going to be trying to find a suitable location and realizing that I know that there are some people who don t want a tree planted in their view of the park I mean you know understanding that We re still hoping that you know within the park system we can find a location that will be suitable to plant some trees so that these children can be engaged in what we re trying to do It will be an educational event as well as you know kind of a neighborly you know come in and help kind of thing so we re primarily focused on trying to get that going We also are hoping that you guys can help us pointing us in the right direction of a specific park that you think or that your group things could be benefitted by this Sounds like Jill s already got a group of kids lined up so it will be very interesting to see how it works out this year Beverly Foster And to add to that we re looking for parks but we re also looking for groups to work with and I know Jill suggested the Boy Scouts and there may be other groups too that have environmental focus and would like to help out and benefit from what we have learned so if you guys have suggestions for that in the community we would love to hear from you Scharfenberg Well I would interject along those lines that I ll mention it to my wife who works with girl scouts and to pass that onto her leaders They have a leaders meeting coming up so I will you know let her know that this is a new focus and if those girl scout groups different troops and that want to get involved that I ll let her know about that and she ll promote it for you guys Beverly Foster That d be great Scharfenberg The other thing I m thinking is at least the church that I belong to Family of Christ has you know a lot of them have as part of going to confirmation and that some sort of service part of being in confirmation and we always do in the spring we ll have some sort of Make a Difference Day and so different groups of kids will go out and do something and so I will let at least our confirmation person know about this and if people are interested in doing It may be worthwhile you know contacting other churches and stuff to see if they have anything similar Rose Kircher That will be wonderful Just if anybody gets a group or if you talk to you know your kids at school your teachers your congregations whatever the case may be if you hear of 2
127
Park
and
Recreation
Commission
January 26
2010
a
group
that s
interested
on
this
please have
them
contact
Jill
here at
City
Hall
and
she can
help
get
them
set up
and
get
them
lined up
to
participate
That
will be
wonderful
Beverly
Foster
Yeah she
ll
coordinate
and
then
we re still coming up with ideas for projects but we welcome any J R Relich Yeah I think another issue is always money How do you pay for the trees Well we made the decision that the amount of money that we normally spend on the Arbor Day thing we get trees We get kits We have outside guys coming in and talk about bugs We would like very much to take all that pot what I think is about 7 000 bucks in there Between 7 and 8 Use that for the trees so you know it s not going to be any strain on anybody s budget We ve got that We re not going to give out one free sandwich this year we ve got the money to do it We can get the trees at a reasonable price and I think a big our driving force is you know we understand the kids are all I mean they ve got to go to soccer baseball I mean but if we drive it towards a school thing and get the school to cooperate rather than try to do it maybe on a Saturday or whatever it ll be more effective and the teachers can use it if you will as a teaching program too so that s why our interest is pretty high here And I think the other issue would be that I think about I mean you folks really need to tell us if there s an area that maybe needs trees Maybe there isn t I don t know but it seems to me even if we did a boulevard you know up along whatever and we haven t decided how many trees we can put together We ll do that after we get the idea further down the road but even planting along the boulevard s a great idea You know if people don t want them in the park I don t care I just like to plant trees I like to be Johnny Appleseed of Chanhassen Beverly Foster So we just wondered if you had any questions or ideas too and thanks Steve for sharing that idea Scharfenberg Do you have a day picked yet Beverly Foster Arbor Day Scharfenberg Which is Rose Kircher I think it s like the first weekend in April I believe They re sometime in early April timeframe Beverly Foster I thought it was the second but I would say no We haven t got that one down yet Good question Rose Kircher I believe Jill has it on her calendar but I m quite honestly I didn t bring my notes so I m not a lot of help with that part of it But I do know that it s going to be in the April timeframe because I know it s after I come back from vacation That much I do know Early part J R Relich I guess the question is do you think it s a good idea or a bad idea Are you interested or 3
128
Park
and
Recreation
Commission
January 26
2010
Rose
Kircher
You guys
are
I
mean
we re
looking
for
feedback
from you
guys
as
a
commission as
to
whether
you
feel it
s
a
worthwhile
project to
become
engaged
with
us on
Beverly
Foster
Before
you speak
let
me
just
say
one of the three things we talked about We talked about a specific Arbor Day planting We ve talked about group projects and we also wonder if there s room in the parks so Stolar Well I think we ve done things before in the park We did the rain gardens at Lake Ann and we participated in that I was out there digging and a couple others were involved and the discussion similar so I think we ve had precedent to do this I think it s a good idea You know I think our gardens look pretty good Having been by there and they seem to be thriving there so those type of things I think work well I do think if we do something we should probably do it as a joint planning activity and maybe get one or two commissioners to join in on the planning I know I ll volunteer to help out because I like the idea I think it s a good idea We might want to look at multiple parks though not just one per se Not a lot but you know Rose Kircher And that s great too Stolar Yeah I mean but I ll leave it to you guys You know we have a tree planting program already where we identify where there needs to be replaced We also for the Emerald Ash Borer we ve identified where we think there s less diversity of species so I assume that we re going to I think you said we were going to try and do that so I think you have some parks that we identified The one we went to visit where we said we ve got Hoffman Lake Ann and Bandimere for sure Beverly Foster Just add some more diverse species Hoffman Yeah Bandimere is almost exclusively ash in the newly developed area and Lake Ann has a lot of ash so we need to go off to the side of those plantings and plant some other species so we don t lose them all at once Rose Kircher Especially with what s going on with the Emerald Ash Borer That s definitely a good idea to diversify that park Stolar And so that s what I guess I would look at this as that being the objective of our participation is that it would help further that intent we have already Hoffman Absolutely Beverly Foster So we could amplify our efforts then if we worked together That s great Stolar Yeah I don t know if at all we have any portion of the increased funding we put for putting diversification of trees in there Right We upped the 4
129
Park
and
Recreation
Commission
January 26
2010
Hoffman
Absolutely
Stolar So
some
of
that
I would
hope
maybe
could
go to
this
if
there
are enough
groups
who
sign
up we
can
help
out
there Hoffman
Yep
and
so
we have
up
to
25
000 for
trees
in
2011
We
re not going to spend quite all of it but these programs always get if you can get 100 people in a park and invest in that park you have 100 supporter of parks and trees in your community that go back and talk about the value of what their parks and open spaces bring to them and their community and so we would rather have residents plant the trees than to hire a contractor to plant the trees because you re accomplishing the same thing but you get more participation and much more pride in your community if you have residents so as big as your group gets we can increase the budget and plant trees appropriately Easily in Lake Ann or Bandimere you could plant as many trees you could plant 100 trees so You re not going to run out of room at one of those two parks starting if you start there Rose Kircher I agree with you 100 on both parks My granddaughters play soccer at Bandimere a lot so Hoffman There s plenty of room Rose Kircher Oh yeah There s plenty of room out there Stolar I d be in favor of working together to figure out and you know maybe focusing on those two parks in the first year I think if you get more than 2 it d be hard logistically in the first year Kelly And those are two showcase parks in the city Stolar Yep Exactly Hoffman And as the program builds and if it and people find out about it they can volunteer their park the following year Dorothy Foster Oh that s a good idea And I like the idea to focus and keep it you know keep it focused in the beginning Be more successful I think Rose Kircher And we think even if it turns out that we have groups approach you know later on in the spring that say well listen you guys did such and such if they want to expand it to a different park I m sure we can talk to you guys and find out you know if the park they re looking at is an appropriate resource for that additional funding We can certainly move forward with that as well Doesn t mean we have to stop with just one day Dorothy Foster Is that something that you put out there to people to solicit help for their local park or do you get that kind of feedback from the community at all Hoffman Sure They come right up to this podium and ask for things in their parks 5
130
Park
and
Recreation
Commission
January 26
2010
Dorothy
Foster
Oh that
s
nice
Hoffman
Sometimes doing
a
joint
effort
and sometimes
that
s
just
something that
the
commission
budgets
for and
completes
in
the
following year
Rose
Kircher
Wonderful
Ryan And
to
add
to
that if
to
get
people
more
interested and just saying we re going to plant certain trees you know possibly doing some sort of a contest Like if you initiate 5 species of trees that you d prefer to have in the park or you know fit well with the park you know leave it up to some of the residents to pick or rank their s and then when you know their favorites and then when they get involved then they feel like they had part of this election process which would you know add to having a little vested interest in participating Dorothy Foster And so this is a new project for us We ve been very very focused on water Resources in the community and so we re shifting into this that s why we re a little bit uncertain about some of the things but we certainly are excited about it already Hoffman All the trees in our park system have a story They were either planted as a part of the original development or planted through one of these efforts There s been a variety of groups that have planted trees in the community throughout the years Staff has planted a good number of trees So they all have a story and what I would encourage you to do is search other people s Arbor Day festivals and find out what s successful there and pick up some successful ideas Things that seem to work It s coordination You know keep it simple Easy to understand for people We ve got a lot of groups that are identified Anytime you get groups involved you get instant numbers and as long as there s labor for them to do what groups really don t appreciate is when they show up and not everyone can get involved and so if you can get them involved and get them working and moving around and it s not just planting but it s mulching and watering and clean up and those type of things As long as that s orchestrated well I think and then there could be some you know some record keeping of what groups and we could give a plaque What groups participated what year and those type of things One of my favorite bumper sticks the best time to plant a tree was 20 years ago Second best time to plant a tree is today so just love that bumper sticker and so anytime you plant a tree you re really doing your community a favor If you look back at aerial photos of Chanhassen it was virtually barren back in the 30 s and 40 s and the 50 s Dorothy Foster Not too long ago Hoffman In the 60 s it just kept getting worst as they plowed more fields so there are more trees here now than pre residential development but you always need more It s one of the most proven methods of you know you adjust carbon in a tree and you lock it in and until it s taken out again so it s a great thing to do for a community and people it s physical labor People really like to get their hands dirty out on Arbor Day and as long as you get some reasonable weather people will really have a lot of fun 6
131
Park
and
Recreation
Commission
January 26
2010
Dorothy
Foster
So for
next
steps
we
ll be
working
Jill
and
we ll
be
meeting
again
next month
and
we
probably
would like
to
have
a
contact point
with
your
commission
so if you d
like
to
let us
know
who
it
would
be J R Relich Well we would put together a plan very much you know 1 2 3 4 5 6 What we expect to do You guys look at it Does it make sense Remember we re not foresters but we know a little bit about trees What kind do we want to plant Where do you want to go We ll do the coordination of getting the kit I mean you know we re going to lead the project but we need you guys to help us Hoffman Yeah if you pick up a couple commissioners they ll jump right down and the rest will trust those 2 or 3 to work with you and just keep it moving along so J R Relich Yeah right Hoffman Glenn says he s interested Stolar So if you ll send my name to Jill Hoffman You bet Dorothy Foster Oh great Okay great Rose Kircher Yes our next meeting is the second Wednesday of next month so if 1 or 2 of you would like to attend I m sure that would be wonderful We start at 6 00 or 6 30 It usually runs at 6 00 6 30 but you know we can certainly look forward to having 1 or 2 or all of you join us if you d like Stolar Is that the Environmental Commission meeting So you don t have a separate planting this is your commission s activity Okay if you could have Jill send me an email Hoffman Yep We ll ship it right out to you and then I ll secure the other volunteers out of the remaining 4 members 3 Dorothy Foster And basically we ll check the we d better check the agenda and make sure what we re going to do and then figure out where we ll put you and let you know exactly what time thth Kelly Just for the record that would be the 10 February 10 Dorothy Foster Anything else from us We really thank you for your time Hoffman Planting trees makes for a great photo opportunity too Look on our web page Rose Kircher I know some great people with cameras 7
132
Park
and
Recreation
Commission
January 26
2010
Hoffman
Look
on the
City
s
web
page on
our
whatever
you
call it
the
thing
on
the top
Rose
Kircher
The
banner Hoffman
The
banner
There
s a
picture
of
a
boy scout
planting
a
tree
and that
was
in
Bandimere
Park
quite some time ago Thank you all for coming Dorothy Foster We appreciate you letting us have some of your time Hoffman Absolutely Looking forward to Arbor Day APPROVAL OF MINUTES Scharfenberg moved Stolar seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated December 8 2009 as presented All voted in favor and the motion carried unanimously with a vote of 4 to 0 2010 PARK AND TRAIL CAPITAL IMPROVEMENT PROGRAM CIP Hoffman Thank you Chair Kelly members of the commission Each January we run through the year s CIP to put in front of you what you can expect to see happen in the area of park and trail capital improvements 2010 it s very straight forward Recreation center fitness equipment Three new pieces of equipment are expected to arrive within the next week or two at the recreation center This is the third installment and people are very happy with the capital investment that is being made at the recreation center When this started 3 years ago most of the equipment was original to the building s start in 1995 so Jodi and her staff are excited as are the patrons of the recreation center So if you ever have any comments or hear patrons that are using the facility and have some input just let Jodi or myself know Then we move forward into picnic tables and benches We have 10 000 again It s a placeholder A variety of things are purchased from this The memorial bench program so if we do 3 or 2 or 1 memorial bench a year those are purchased out of here and then this fund is reimbursed through the donations that we receive for those benches The 1 000 We also last year we purchased two more of the black wrought iron tables in front of City Hall The year before that we purchased the tables for the new park shelter out at Lake Ann so when things come up we use those funds to make those purchases Trees as we ve talked about that s been increased to 25 000 from 10 to allow for increased plantings to mitigate the future loss of our ash tree inventory If you look around the ballfields at Lake Ann the ballfields the soccer fields at Bandimere Park there are many ash trees and if you visualize those being gone it s those parks don t look like they ve been around for 30 or 40 years and so we need to get a start on planting some new trees And when we go in we ll be planting like Elise said 3 or 4 or 5 different kinds of species because there is going to be some other problem that arises Arrives back on down the line In the event you hear of anything any places or neighborhoods or parks that want trees let us know We re scheduling both a spring and a fall planting this year Highway 41 is moving ahead The pedestrian underpass and trail grant match You ve seen the press in the Villager It s also coming out in the Chanhassen Connection People are starting to call and email They re interested They re looking forward to it Planning is initiated in engineering in 2010 and then construction in 2011 8
133
Park
and
Recreation
Commission
January 26
2010
Stolar
I
just spoke
to
someone
in
that neighborhood
and
she
is
very interested
Was
wondering
if
it could
be
in
2010
Sorry they
can
t
I
mean the
idea
of
being
able to
get
under
the
she has
younger
kids
and
you
know putting on the back of her bike Being able to go under the park Hoffman Very attractive yeah Kelly Is that grant guaranteed or can something happen to that grant over the course of Hoffman Guaranteed million dollars So that s a great partnership with the County The County is leading the project We are the partner We will be scheduling and holding the public meetings here The neighborhood meetings at City Hall allowing the County to lead those but you know inviting residents to City Hall for the meetings Or the rec center Stolar Would we also be able to hold them let s say over at the Hoffman Middle school Stolar Middle School West so that people in the neighborhood could jump over there Hoffman Absolutely Also included is the stairway project so Highway 41 pedestrian stairway and that will take you from the really the west entrance to the underpass and then straight up the hill into the Highover neighborhood There s an outlot between two still vacant lots and that trail then will come from the top of the hill to the front of the lots Kelly Just I m not too familiar is there a reason why it s a stairway and not just a steep climb Hoffman It could be a steep climb We ll take a look at the grades at that location Often times in that type of situation you want to prevent bikes from taking that direct it s that steep And then what they re going to run into is an underpass so there s not a real run out We have some steep trails but if somebody gets in trouble they either go off the bottom or they go off the side and this might not have those kind of safety buffers But we ll take a look And then a single project held over our Lake Ann stairway project We got late in the season with the contractor They wanted to open up the project in November but we did not want that to happen so we said we re going to hold it over til this spring and that s the stairway from the new pavilion new shelter down to the beach to allow for that transportation So that s what s going on in 2010 Some very exciting projects and you ll be looking at the 5 year CIP starting in probably May or June Scharfenberg Todd I take it the that sewer lime out at Lake Ann for the new food area that doesn t have to come out of our CIP Hoffman Planning on doing the construction I m not sure what the funding source will be as of yet It may come out of sewer and water Scharfenberg Okay 9
134
Park
and
Recreation
Commission
January
26 2010
Hoffman
It
s
about a
20
000
They
re holding
off
for
some
better weather
to
start
the
underground You
know
over
at
Lake Susan
they
re
going
to take
a
water
line
from Lake
Susan
out
to
the water
treatment
plant
and
that
s the contractor will go over to Lake Ann and so once we get the contract then Paul and I will start the barter process then Who s going to finance the 20 000 And then Mr Gerhardt will decide Scharfenberg So it s still a possibility it could come out of our s but we don t Hoffman Yeah It could It could And that s the sewer line from the shelter down to the lift station at Lake Ann turnaround and then that takes the sewage from there over to Greenwood Shores to another lift station And that would allow for concessions Stolar And eventually if we decide to put a bathroom there that s the same pipes you would put in Hoffman Yeah Thank you 2010 REACH FOR RESOURCES ADAPTIVE RECREATION CONTRACT Ruegemer Thanks again Chair Kelly Annually the Chanhassen Park and Recreation Commission takes a look at the Reach for Resources contract They have provided adaptive recreation services to the city since 1999 so they ve done a great job for us They provide an excellent service to our community and our clients The Reach for Resources does schedule a training session with the park and recreation summer staff The playground leaders Playground director and that sort of thing to go through just certain characteristics on kind of what to look for Techniques and tips that we can educate our summer staff to help out kids with disabilities Situations that we can have a quality experience for everybody in our programs especially with the Summer Discovery Playground and field trips and other types of situations that we may pop up during the course of the summer Looking at the 2010 contract the contract is exactly the same as last year s contract The contract is based on participation This year s contract is reflective on 43 participants Last year we had 48 so we seem to be kind of staying consistent with our numbers on an annual basis with that There are 5 cities in the consortium that the contracts are based on St Louis Park Hopkins Chanhassen Chaska and Minnetonka with that so with that being in the consortium all the cities are charged a base price of 2 500 and then a percentage that the cities are charged is based on participation So with our participation numbers our percentage is 9 of that and our share of the 9 plus the base totals out to be 6 882 27 for our contract That amount has been budgeted in the 2010 budget It s staff s recommendation that the Park and Recreation Commission recommend that the City Council approve the 2010 contract for adaptive recreation services with Reach for Resources Kelly Any questions for Jerry from the commission Is there a motion to approve Scharfenberg Move to approve the contract with Reach Resources Reach for Resources Stolar Second 10
135
Park
and
Recreation
Commission
January
26 2010
Scharfenberg
moved
Stolar
seconded that
the Park and
Recreation
Commission recommend
that
the
City
Council approve
the
2010
contract
for adaptive
recreation
services
with
Reach for
Resources
All
voted
in favor
and
the
motion
carried unanimously
with
a
vote
of 4
to
0
RECREATION
PROGRAM
REPORTS 2010 FEBRUARY FESTIVAL th Stutzman Thank you Chair Kelly First up we have February Festival This will be the 17 annual February Festival coming up this year It s getting a few changes this year and I d like to answer any questions that the commission may have as well as talk to you guys about some of these changes For a long time the way it has been set up it s been run as a fishing contest with a raffle associated in partnership with the Chanhassen and Southwest Metro Chambers of Commerce Depending on which years it were This year the way we re looking at doing is due to the growth of the Chamber as well as kind of the desire to look at more family activities for the celebration as well as the desire to kind of separate the ties from the gambling licenses that have been associated with some of our events we ve proposed a couple or we ve made some changes this year The first of which would be to continue to make this attraction with prizes for people The fishing contest has been beefed up this year Instead of the 20 prizes that we ve done for the largest 20 fish we will actually be going to 50 largest fish this year and we will have prizes valued over at 20 per prize in that area The 20 was derived from the fact that tickets this year will be 10 instead of 5 and it is assumed that the majority of people will probably buy 2 tickets because by DNR regulations you re allowed to buy or fish 2 lines One line per ticket so if they are buying 2 tickets we want to make sure that they were getting their money worth if they get a fish prize so we do have over 6 000 worth of fish prizes this year in that top 50 so I m very pleased with what we got and almost all of the 50 were donated this year as well so From our local business community In the past with this the fishing ticket was also considered a door prize ticket That s when it became a raffle This year that will not be the case The ticket will only be a fishing ticket but what we will do to continue to offer this service and this event or this activity at the event participants whether they re fishing or not will be allowed to pick up one door prize ticket the day of the event We will have that on the ice located near the ticket sales that each person can come pick one up It will be entered into a drawing the way we ve done or the way we ve done the drawings in the past It will be sporadic throughout the contest Displayed not like last year We ll be able to spread it out a little bit more too so it s not grabbing you know 20 prizes 25 at a time and having them all come up at the end It will be more 10 to 15 throughout the contest starting at about 12 30 1 00 Somewhere in that area Probably the 1 00 when the bulk of the people get there But pushing that through the contest We will have 90 prizes for that this year Again those were donated again by generous businesses throughout the city so but this will be free to everybody Whether they re fishing or not It s not associated with the contest It s more of another activity for the overall event and going through that The other piece is that they do need to be present to win It s not a raffle so it is it is just a door prize but they need to be in attendance to pick up the ticket and be in attendance to pick up the prize If the prize is left over we will just continue to raffle off at the end or draw again until all the prizes are claimed at the end Those are the two majority changes of this year Other pieces once again we will have the larger separated tent to 11
136
Park
and
Recreation
Commission
January
26 2010
include
the
Friends
of the
Library
and
the
bingo inside
the
tent
It
was considered
not
to
do
this again
this
year
but
through a
financial
contribution
from
the Friends
of
the
Library
they have
made
this
possible
again because
they
did
enjoy
having
that shelter so they have pitched in to help us cover the differences of the cost from the larger tent to the smaller tent It is quite a nice tent for those of you who were here last year I know the library and the Friends really appreciated it so it was nice to give them the option to continue to do that this year Scheduled events was created again in house by our Office Manager Karen She and her staff did a wonderful wonderful job helping put things together We ve gotten a brochure or two fliers in the Villager out to everybody and we have ads in the Herald and the Villager here coming up as well so as well as signs around the city so we re getting things out there Tickets are currently on sale as well At this time if anybody does have any questions I d be happy to entertain any questions for the changes or any activities for the event Kelly So just I m just hung up on the board So I see the board Scharfenberg Be the board Kelly Be the board and the board has two sides 20 slots I m just wondering so you re going to have 20 slots for the fishing The next 30 are going to somewhere but you also have to put the names of the prizes up so how logistically are you going to fit 30 more names on that board Stutzman The way I envision it at this time is obviously the door prizes will remain on that one side because it is a double sided board for anybody who hasn t seen it so the door prizes will remain on that side The fish side the way I envision it is we ve always had a little bit of room to go further down the board so the 20 we would probably condense width wise and use the entire board for that to get both the prizes and the names and then have more kind of on that outer half use or however quarter use a long sheet Probably condense it a little bit but just listing the prizes At this point I don t plan on putting 21 through or posting 21 through 30 throughout the contest The plan at the end of that is to get 3 separate papers that we can take up there Grab 3 volunteers One and just scribble them down and post them as the mayor is up there announcing 1 through 20 and have them just say okay 21 through 50 take a look See if your name s up there Go report Your prizes are over there otherwise people or the staff will contact you after the event So it won t be up there the entire contest so we re not shuffling all of those through It will still be the top 20 because those will be the most fluid and the ones that people are going to be the most excited about but we will post them at the end on that part of the board but we ll have what the prizes are for those positions posted throughout the entire contest Kelly Do you need to be present to claim your fishing prize Stutzman No Fish prizes you do not need to be present for Just the door prizes Kelly So we re going to be giving out more information than we have in the past On the probably of a phone number Stutzman We ll still have the ticket stubs 12
137
Park
and
Recreation
Commission
January
26 2010
Hoffman
Yeah
They ll have a
record
of
who
they are
As
long
as
we have
a
name
Stutzman
We will
still
have
the
ticket stubs
for
us
to
get in
touch
with
them
so Ruegemer
And
if
there
s not
enough
room
on
the
board for say traditionally kind of what we ve done we can also get some more event signs with the tubular frames that we had that we post the th 4 of July signs There s other types of things We can have an auxiliary board as well if we need additional space or room from that You know kind of big board on the trailer so we ll figure out the logistics of that just to make sure it s kind of a good flowing piece of the event so Hoffman Be more fish prizes to keep track of and we ll have a weigher and a recorder and then somebody s going to need to be assembling the sheets because that s going to be a lot of fish to weigh in Kelly Keep track because you re going to have yep Hoffman Lot of movement Stolar Depending on the weather is it possible to bring a computer Hoffman Yeah absolutely I m wondering we still need a good idea from commissioners and maybe we could use a computer on how we re going to make sure that people get one door prize ticket Stutzman Currently at this point the thought is the honor system and we ll have the same people distributing them so they can at least recognize Hoffman But that s a lot of people to keep track of Stutzman There will be a lot of people coming through It has been discussed possibly giving out wrist bands but again that s an awful lot of wrist bands and that gets Hoffman Well they could take it off Ruegemer Could we just do it you know as simple as going into a bar Here s a black X on your hand Stolar Yeah I was thinking that too Just a little stamp on the hand Hoffman Could do that Stolar I mean if they want to go scrub it off let them get another door prize Stutzman With it being a winter event though you re going to see a lot of gloves Hoffman Yeah they can just pull it off 13
138
Park
and
Recreation
Commission
January
26 2010
Ruegemer
Yeah
That
was my
thought
Kelly
You
don t
need
a
fishing
you don
t
need
to
purchase a
fishing
pass
so
you can
t
just
stamp
their fishing pass Hoffman
Good
thing
you re
still
hitting
the
bar scene
Ruegemer
I
m
glad
to share my experiences Yeah I m a clubber Hoffman That might work Simple Kelly In the past did we get a lot of people that bought more than 2 tickets at 5 Hoffman Yes Kelly So do you think we re going to be generating more money or less money by raising it to 10 but only limiting it to 2 Stutzman Our goal is to break even at this point Keep it about the same which was the purpose for doubling the amount or doubling the price and beefing up the prizes was to try and so we don t have a downfall in revenue Ultimately once we re generate and get people used to this theme I believe yes Our revenues will go up I think this year my goal is to keep it right around that 6 000 mark that we ve had in the past so but yeah we will I think it will like I said limit it a little bit this year but again if we have with 50 prizes We have 300 fishermen buying 2 tickets each I mean we hit our goal right there so and with 6 000 in prizes I would say that s a pretty fair chance Hoffman More importantly Tom it s clean money You know the other way was kind of not by the rules Kelly Yep th Hoffman Tom doesn t like that The 4 of July those darn rules Kelly Don t feel bad I don t let my wife change the furniture in the house either so it s I like things I not open to change unfortunately That s an opportunity I have I guess Stolar Did you get your emcee Stutzman I have not Commissioner Stolar If you would like to that would be great Stolar I didn t say I would like to Stutzman Fred Berg has said this is a one year hiatus so it is not a permanent gig 14
139
Park
and
Recreation
Commission
January
26 2010
Stolar
That
s
what he
said
last
time
what was
it
3
years
ago 4
years
ago
I
did it
Something
like
that
Hoffman I
remember
You
did
a great
job
Stutzman
It
wasn t
with
my
tenure
I know
that
so
but
he
accidentally scheduled a vacation Stolar out of town or something that he wasn t able to make it Kelly Do we need a motion For Glenn to be the emcee Hoffman He s still hoping Stolar I m going to filibuster Stutzman just bring a fact sheet just so you have it ahead of time if you were willing and able As I said a lot of generous contributions this year A lot of very generous contributions from a lot of people making this event very smooth so far Kelly Is the grand prize which in the past has been the trip to Las Vegas is that a fishing prize or is that a door prize Stutzman We have transferred that over to the top fishing prize Kelly Okay Stutzman Yeah we felt that was necessary to keep that size of a prize as the grand prize of the event so Kelly And that s a travel voucher Stutzman Yeah Due to the travel industry it has switched to a 500 travel voucher from Kelly It had been a Vegas trip right Stutzman It had yeah That switched last year for the first time just based on kind of the industry and their it was something that he wasn t sure if he could continue to do it but we kind of worked with him and this is what we worked out rather than a full trip so Kelly Great Stolar Are we going to separate out the largest fish prize to different species or are we still going to just do straight Hoffman Weight 15
140
Park
and
Recreation
Commission
January
26 2010
Stutzman
Yeah
based
on solely
on
weight
Hoffman
And I
know
we
re
talking about
changes
There
may
be a
future
change
as
well We
re
in
conversation
with the
DNR
now
Not
for this
year
but
next
year and
they
may
allow
permit
that you can keep and weight all the fish even the protected bass and the slot northerns for up to 3 minutes and so if you brought them up weighed them and released them and if they ll allow that and if we get a certain guarantee that that won t just stop we would want to start that and so into the future years because it s really a bummer when the 25 6 inch northerns come up and Kelly Yeah The whole ice goes crazy when someone comes up with that fish Hoffman So and that would be more exciting and obviously would not disappoint the it s a well some years it s 2 or 3 or 4 and some years it s none but it s kind of a disappointment Stutzman I think the last 2 years we ve had at least one Hoffman Yeah And that s come up to the weigh station We don t know how many people actually have caught a bass and just tossed it down Ryan So outside of Glenn doing the announcing what other volunteers do you need and for what time are you Stutzman Thank you for bringing that up What we are looking for the Chanhassen Rotary has generously agreed to help out significantly again but where traditionally we ve had the commission help and it s been a wonderful help Is kind of help with the prize distribution Drawing of the door prizes If somebody would like to help with help assist Todd with keeping track of the fish leaders the commission s always helped with that so those sort of things Under the warmth of the tent have always been appreciated so Hoffman On the carpet Stutzman I know I ve heard I believe I ve actually talked with most people here this evening as well as some of the others and I think the more we can have the better but I understand that it does fill up and schedules do get filled so any and all help is welcome so Ryan Is there a particular time you want us Stutzman Yeah about oh let s see I m trying to think I think it was 12 30 12 00 12 30 til about 3 00 would be fantastic Kelly It s a fun event and the time seriously the time just flies by It really does Ryan And I m hardcore outdoors so you don t have to worry about me Stutzman Once that first line hits the water that fish comes up it seems like it s 3 00 already 16
141
Park
and
Recreation
Commission
January
26 2010
Scharfenberg
Maybe
Elise
wants to
drill
holes
Stutzman
The Rotary
has
generously
agreed
to come
out
again
this
year and
volunteered
to
drill
homes again
That
s
just
what some
Kelly
It
s
easily the
second
best
event
in my
opinion
that
the
City puts on warmer but it s a lot of fun Scharfenberg I was going to say the Easter Egg Hunt Hoffman Yeah there s just a lot of excitement People are excited to see the activity Sleigh rides are great Stolar Are you going to try to do the skating rink again Stutzman Yep We ll have the skating rink and the loop again We will also have the sleigh rides back again this year That will be offered for free again so the City s picking up the tab on that which was a great addition last year and I think it will continue to be a fun event this year as well Kelly Will there be alcohol this year Stutzman Yep The Rotary will be doing beverages and actually one other change this year is Culver s will be working with the Rotary to do the food this year There ll be Culver s working with the Rotary and the Rotary will be handling the beverages and Culver s will be handling the food It won t be cold food It will all be warm food Hoffman My sister and her husband are bringing friends from Texas who have never ice fished and never ice skated and they couldn t be more excited Kelly Any other questions for John Stolar Yeah something we talked about before I don t know if the Rotary might want to do this but having like one whole set up for people who want to learn how to ice fish Maybe get a couple holes and just put up a sign learn how to ice fish Hoffman Absolutely Stolar I know a lot of people transplanted here that have never done it Kelly Someone showing how to put the bait on Yeah that would be Stolar Are the boy scouts selling the bait again 17
142
Park
and
Recreation
Commission
January
26 2010
Stutzman
Yep
Bait
and s
mores
Pretty
much
all the
traditional
activities
that
have been
going
on
will
be continued
Ruegemer
Do
all
the commissioners
have
a copy of
the schedule
of
events
and
that sort
of
thing
Anybody
have that
Stolar
You
could
email
it Ruegemer We could pdf it We could email it to you guys tomorrow so you have a copy of that and you can distribute it however you d like to To your friends Stolar That d be great My boss s wife wants to do ice fishing She s never done it so I was thinking about her Hoffman People love it Stutzman Well this year all the fish are going to count Hoffman A lot more of them are Stutzman We ve been talking those little ones people have been afraid to bring up those are going to be on the board at some point Kelly And there s no special smallest or lightest fish It s just straight 1 to Hoffman 1 to 50 Stutzman No We explored that possibility of doing smallest or doing something different and we kind of discussed and said 1 to 50 s probably the best way to go th Hoffman With 50 fish that d get confusing Is it 49 or Stutzman Well realistically too this is going to be 50 people winning prizes because the rules have always stated that it s one person per or once on the board it will just be whatever your highest is so that s 50 out of potentially 300 or that s pretty good odds Kelly Great Thank you very much 2009 TREE LIGHTING EVALUATION REPORT Stutzman Thank you Chair Kelly This seems like forever ago but since we didn t want to be pre emptive this year with our evaluation it s been postponed a little bit but it was we talked about it a little bit at the last meeting It was another good celebration this year In my tenure it was by far the biggest that I ve seen It was actually quite enormous this year which was really cool Ton of families and younger children out there this year with about 200 people I would say at least out there Once again we had help from the Chanhassen Business Council and their 18
143
Park
and
Recreation
Commission
January
26 2010
involvement
with
the
Southwest Metro
Chamber
of
Commerce
led up
by
Nancy
Lipinski
from her
accounting
service
Nancy
does a wonderful
wonderful
job
It
can t
be
said
enough
how much
she
helps
with
this event
Once
again
we
had donations
from
many
local
businesses
but most particularly I d like to acknowledge the coordination that the Mustard Seed provided with getting Santa and one his elves and reindeer to the event as well so The bonfire once again was a wonderful hit as it was another chilly night and we got our snow we got again just in time for the event so the park looked great Park maintenance guys helped set up the bonfire as well as the park and hope you guys all got a chance to take a look at the park because it really did look good this winter once again so As I mentioned Santa Claus was coordinated through the Mustard Seed and Mark Halla Once again we had carolers this year and they continue to be volunteers from Living Christ Lutheran Church They ve done this for 2 years now and really have fun with it Do a great job and each year they look forward to coming back so I think look forward to continuing to work with them in the future And the new piece as we discussed a little bit at the last meeting was the gingerbread house display Seemed to be a big success again and look forward to building on that in the future with 5 entries this year and hoping to continue to get that to grow with winners being awarded in both most creative and most difficult so If you guys have any questions I d be happy to talk about that but I know we did talk about that a little bit in the December meeting Kelly Thanks Thanks John SELF SUPPORTING PROGRAMS 3 ON 3 ADULT BASKETBALL LEAGUE Ruegemer Just an informational piece for the commission tonight We just finished our third week of the winter basketball league here last night I guess it s only Tuesday Playing out at the Chan Rec Center We have one division with 7 teams out there They will play a 8 week season With that we ll start the league playoffs here the first couple weeks in March and then the tournament champion and consolation champion will receive a trophy and a league division league winners that will get t shirts for that so Just a fun way to get some exercise and have some fun out at the rec center Haven t had any major injuries up to this point that I ve heard of so everything must be going well We have a recreation center staff member that you know turns the clock on and off for 20 minute halves out there and Steve enjoys continues to enjoy that work We re extremely lucky to have him out there and he does a great job for us out there so we appreciate all his efforts as well so the season is going fast so I d better get the playoff schedule here I think I already have that done in fact so we should be all set to go here Kelly Thank you Any questions for Jerry on the league ADMINISTRATIVE 2010 MONTHLY HANDS ON COMMISSION ACTIVITIES Hoffman Optional is right and this sign up sheet is not a contract so What we would like to see though is I like to use the word behind the scenes but in government behind the scenes is not a good term but that s kind of what this is Hands on or behind the scenes so I ll pass it out tonight if you have a chance to take a look at it Also send it out and if we get one commissioner on each one of the items as a start that would be great There s also opportunities for multiple commissioners to be involved in these different activities Throughout all four seasons and there 19
144
Park
and
Recreation
Commission
January
26 2010
are
a
variety
of things
The
way
I
would portray this
is
you
might
know something
about
a
lot
of these
but
it
s
just like
anything
else
Once
you get
involved
there
s
much more
to
the
particular
activity than
you
might have expected
and
I think you ll learn a great deal so we ll start handing that out and then you can take a look We ll do it again by email and how this is going to work is once you sign up again it s there ll be a staff member assigned and they ll contact you when it gets closer to the time If you re available great If it works fine If it doesn t work that s fine as well so We just want to give you the opportunity to get involved in some of these activities And so you can look at that while we move into the admin section Scharfenberg Todd in that sign up sheet does it say in October what that National Park and Recreation Association Congress in Minneapolis do you know what the time period is on that rdthth Hoffman Dates are 23 4 and 5 Stolar That sounds right Hoffman That s a National Congress So as commissioners we can register you You can attend a day or an evening event or a day and evening event Whatever you choose Ryan And can many people do this or is it only 3 Like if a bunch of us want to do one of them Hoffman That s fine Ryan Is that okay Kelly So the trail system snowplowing We just sit in the passenger sit Hoffman Oh it s a blast yep It s really cool Stolar We ll have to get multiple plows out Hoffman Sign up Kelly Have we talked to I see the Huffman Race Committee is on here Have you talked to about a potential half marathon in Chan Is that still going to be something that s going to be Hoffman Still talking about it but it wouldn t happen this year Kelly Wouldn t happen this year okay Hoffman What year is it for the Minneapolis Marathon First or second Kelly This coming year I believe will be the second year in the Minneapolis Marathon th Hoffman June 6 Did you run it 20
145
Park
and
Recreation
Commission
January
26 2010 Ryan No
th
Kelly
And Twin
Cities
Marathon
is
having their
first
annual
half
marathon on
the 4 of
July
this year
I
m
guessing
that will
I
know
you
were thinking
July
for
half
marathon date
but
if
this
half marathon
by
the
Twin
Cities
Marathon takes off that could be a competing run Hoffman It would be absolutely Kelly So something to keep in mind if you re thinking of maybe different times Hoffman Admin section we have your attendance record for 2009 We have a couple of commissioners that need to make a decision for re appointments Re application or re appointment potential by April and then we ll elect Chair and Vice Chair in April In April we re also going to take a commission photo so I ll remind you of that Once we get our new commissioners appointed we ll have a commission photo in April Then also in this packet is a letter to Victoria about a trail project they re working on and then tonight if we could it d be great if the commission could nominate a distinguished service award nominee for the Chan Rotary Distinguished Service Award program That s awarded at the Annual Tulip Gala on May st 1 at Oak Ridge Conference Center Kelly Who have we nominated in the past First year we nominated Dale for last year Scharfenberg No Last year you nominated my wife Stolar Two years ago it was Dale Scharfenberg Two years ago was Dale Kelly Sorry about that Scharfenberg That s alright And she actually was chosen as one of the three finalist Hoffman Absolutely Scharfenberg You know along those lines with respect to the Chanhassen Rotary Club I was just kind of thinking about that Given what s happened in this past year the city with kind of to park and rec but somebody to consider would be Terry Kimball who has done a lot of work with respect to the Booster Club and now in organizing the town ball activities and stuff like that so she would be one to potentially consider for that given all the work that she s done with the school and getting that you know up and running Hoffman Half of my list Top of the list right there Scharfenberg Is it 21
146
Park
and
Recreation
Commission
January
26 2010
Hoffman
Yeah
Scharfenberg
It s
just
I
had
been thinking
about
that
so
Stolar What
else
what
other
Hoffman Steve
and
Becky
Chepokas
The Miracles
for
Mitch
folks
Kelly Any
thoughts
from
the
commission on
those
two
or
any other
potential
candidates
My
personal
view is I think town ball is Terry does a lot you see her around I mean she does a lot with all the CAA sports but being instrumental in town ball I think is a pretty remarkable accomplishment Bringing a team back here and there was a timing I think this would be the right time to nominate her for it Not to say nothing Miracles Hoffman They ll be around Kelly They will be around but this could be the Ryan I would I mean beyond instrumental I mean she is the reason why town ball will be coming to Chanhassen The amount of work that she does daily on top of the other things that she has going on is like I ve never seen She s amazing so I would wholeheartedly support that nomination for sure Kelly Any discussion or I will call for a motion then from the commission to nominate Terry Kimball for this award The 2010 Distinguished Service Award Scharfenberg So moved Ryan Second Scharfenberg moved Ryan seconded that the Park and Recreation Commission nominate Terry Kimball for the Chanhassen Rotary Club s 2010 Distinguished Service Award All voted in favor and the motion carried unanimously with a vote of 4 to 0 Scharfenberg I ll even draft the nomination Stolar Thank you Would you then email it to the rest of us Scharfenberg Yeah Stolar Thank you Scharfenberg Yeah I ll talk to is Bill is her husband right Yeah I ll talk to him a little bit and get some information Hoffman And Dick Unger 22
147
Park
and
Recreation
Commission
January
26 2010
Scharfenberg
And
Dick
Okay Yeah
I
ll
email
Dick Hoffman
It
s
not
going to
be
a
short list
Scharfenberg No
No
I
know
Stolar What
other
things
does
she do
Hoffman
Booster
Club
Chan Boosters
Scharfenberg
CAA
She
does all
the
CAA
stuff
Stolar
A lot of really a lot of recreation volunteer Scharfenberg On top of her full time job which is at the Arboretum Hoffman And she s not just an expert volunteer but she s an expert at recruiting She has her boss doing volunteer work COMMISSION MEMBER COMMITTEE REPORTS Ryan Yeah I ll give a quick update on town ball First I d like to thank Todd for all of your help with everything to do with town ball Hoffman You re welcome Ryan You ve been a huge help and I know Terry s leaned on you with a lot of things So have I so I appreciate your quick response to all the questions that we have so thank you very much Three things kind of going on right now We finalized what the uniform s going to be Without going into too much detail because we were going back and forth on what we wanted you know Red Birds versus Chanhassen and we all agreed that we have to have Chanhassen on the uniforms to identify who we are because people won t really know who just the Red Birds are They re all white uniforms Red piping Chanhassen across the chest and then blue caps with the letter C either in red or blue with either white or red piping on the outside So went with sleeveless jerseys and then they ll do like a t shirt underneath so depending on home away games you would do either a blue shirt underneath or a red shirt underneath so that s what we finally got the logo It s just a little red bird It looks like a little cardinal Got that finalized and so that s the uniform That was a big hurdle to jump over but we re really happy that we got that done Second thing we re struggling to find a manager so if you know anybody that is interested We aren t looking for a specific age Somebody that wants to volunteer Loves baseball We re just we re really struggling getting you know people think that they want to get involved and then and then some conflicts come up either family or timing is not just working for them so you know please all they have to do is get in touch with Terry We re setting up interviews Now we really need to get somebody on board because we re going to start you know we need to get the team going We need obviously to have try outs and that s what we 23
148
Park
and
Recreation
Commission
January
26 2010
want
to
start
doing in
March
so
really
looking and
working
hard
on
trying to
find
some
managers
so if
you
know
of
anyone please
pass
their
name along to myself
or
of
course
Terry We
did
we
re
getting an article
in
the
Connection
again Thank you Todd for moving that along for us and then I ve been in touch with two people from the Star Tribune and hopefully we re going to get something in the West Metro section this Thursday in sports and then there s another gentleman who s looking to do an article just in the West Metro section just about town ball coming back to Chanhassen so I ve been in communication with them trying to get that to be you know to move forward Hopefully that will actually draw a little attention and possibly get some manager s names past our way as well so that s kind of the next thing And then the final thing is we ve developed a sponsorship package We re you know finalizing the print but it s going to just be you know like a fold over brochure that has different levels of sponsorship Something as basic as you know having a banner hanging in the outfield just a 4 by 8 banner hanging in the outfield with the company s name on it All the way up to sponsoring a game so where their name is going to be announced over the loud speaker They would be able to hand out literature or you know little baseballs with their you know little cache stuff that they can hand out at the game so we have a variety of sponsorship opportunities and as soon as we get that printed up I ll bring it to our meeting and give you guys some that you can hand out to friends and business partners that you know and let them know that there s opportunities to sponsor So moving full speed ahead We meet once a week and if you guys have any questions let me know but made some big progress in the last couple weeks and I m looking forward to it so any questions Hoffman Web site s out there Ryan Web site Scharfenberg What s the Ryan I knew you were going to ask me that Ballcharts com Chanhassen so but you can just go to ballcharts com and then do Chanhassen th Hoffman Press conference on Friday February 19 at 3 30 and please bring family and friends Let s fill the high school conference area What do they call that area Commons yeah Fill the commons for the press conference They ll be doing some jersey giving to the mayor and the school board chair and there ll be some old players there that will have their jerseys from the original Red Birds so that will be exciting And then working on club liquor for a club liquor license which will be 3 2 for the club and right now with the I know Terry and Dick Unger and others are talking about is trying to get that building constructed so you d have a location on the property for the alcohol storage and then you could serve beer during the town ball games Scharfenberg What time again on the press conference thth Hoffman Friday February 19 at 3 30 It s a Friday Friday Feb 19 at 3 30 At the Chanhassen High School commons 24
149
Park
and
Recreation
Commission
January
26 2010
Kelly
When
is
the proposed
first
pitch
For
the first
game
Are
there
dates yet
for
the
first
game Hoffman
Yeah
first
game
is in
April
Ryan
Well
that s
a
practice
The
real game
is
May
but
they just
are
they
switched
it
around again so they haven t finalized when our first game is I was working on it Stolar What are they going to do if they don t have a manager by then Ryan We aren t thinking about that Stolar Well what I m saying do you have a bunch of assistant coaches There ll be people who want to coach but don t want to be manager that can still lead through the stuff You get that sometimes being in Little League right No one s the head coach so you just have a bunch of assistants Ryan We re just trying to get anybody to get involved somehow Scharfenberg Elise have you approached some other communities that have town ball teams and talked to some of their people about do you know of people who might have some interest in doing this Ryan Yeah Another gentleman on the board has been contacting other town ball leagues and has connections I emailed all of the local college coaches so the St Thomas s and St Cloud State all those universities I sent out a personal email as well as a press release to let them know that we re looking so we ve been you know getting the word out as much as possible Stolar What about like the various baseball clinic leaders around here Ryan Haven t thought about that That s a good idea Stolar Yeah because like Jay Mikenas does Pine Tar Academy and actually he just retired from the Millers But he s a Hopkins coach so I think timing would be he couldn t do that but he might know other people and the Mike Berset he has some clinic but he also he still plays for the Millers after I don t know 60 years he s been on the team He s been on it forever but he you know those are guys that and then who s the other Kelly There s some guy his first name would probably be Tom and he was a minor league Stutzman Tommy Nevers Kelly Yes Stolar Yes Tommy Nevers that s the other one Isn t his clinic over in 25
150
Park
and
Recreation
Commission
January
26 2010
Scharfenberg
Edina
Stolar
Edina yeah
Stutzman
He
does
a lot
of
Stolar
Those
are guys
that
know
the
baseball scene
They
might
have
trained someone
10
years
ago
and say
oh
yeah
the
guy s
back
working
in
town Why
don
t
I
give
them a call Ryan Good idea thank you Stolar The other thing I was thinking is even sending to the leagues the various Little Leagues like East Tonka Little League South Tonka Little League which have heavy Chanhassen participation Send the directors there a note saying hey if you know of any of your coaches I was thinking Kevin Tapani was a coach for one of those Little League teams last year Stutzman He s coaching one of the Stolar Doesn t Paul Molitor live in Chan Thought he did Ruegemer Yeah I think he did Stolar He does He lives over I think off of Pleasant View So those are major leaguers I mean if you contact the leagues they they could say yeah here are some people Stutzman You could talk to the Diamond Club in Minnetonka too Hoffman It s an important first step Spread the word Kelly Any other committee member reports or comments on the administrative packet Scharfenberg Move to adjourn Kelly Is there a second Ryan Second Stolar Second Scharfenberg moved Ryan seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 4 to 0 The Park and Recreation Commission meeting was adjourned at 8 45 p m Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 26
151
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
ib
MEMORANDUM
TO Todd Gerhardt City Manager
D
Paul Oehme Director Public Works City Engineer FROM
SUBJECT Well 4 Rehabilitation Approve Quote for PW266A
DATE February 22 2010
PROPOSED MOTION
The City Council is recommended to accept the quotes for Well 4
Rehabilitation PW266A and award the base bid quote in the amount of
24 313 00 to E B Renner Sons Inc
City Council approval requires a simple majority vote of the City Council
present
BACKGROUND
Annually the City inspects and performs routine maintenance on City wells Well
equipment is recommended to be serviced approximately every eight years to
extend the life of the pumps and motors Also these projects are necessary to
decrease the likelihood of costly emergency repairs and supply interruptions
The Well Rehabilitation Program identifies the rehabilitation of Well 4 this year
Well 4 is located in Lake Susan Park This well has not had major service
completed on it for nine years The project includes lowering the pump set in the
aquifer an additional 20 feet refurbishing the motor reconditioning the pump and
replacement of miscellaneous wearing parts The lowering of the pump
compensates for the lower aquifer levels
QUOTES
Staff solicited quotes from three qualified well drilling companies Quotes
received for the work on Well 4 were tabulated no errors were found in the bid
tabulation Two alternates were included in the solicitation Alternate 1 is to
replace and furnish a new pump bowl assembly in case the bowl assembly
exhibits a significant amount of wear after inspection Alternate 2 is to bail and
remove sand from the open well hole Staff does not think the City will need
either Alternate I or 2 at this time however this work was included in the
solicitation in case the scope of work needs to be changed after inspection of the
open hole and pump
g eng pubIic pw266a well 4 rehabilitation 20 1 O accept well rehab quote 022210 doc
Chanhassen is a Community for life Providing for Today and Planning for Tomorrow 152
Todd Gerhardt
Well 4 Rehabilitation Approve Quote
February 22 2010
Page 2 of2
The quotes received are summarized as follows
Ber erson Caswell Inc 27 235 00
E H Renner Sons 24 313 00
Traut Wells Inc 29 825 00 4 600 00 10 800 00
Note Alternates are not recommended to be awarded at this time
39 385 00
39 583 00
45 225 00
E H Renner Sons has completed previous well work projects for the City of Chanhassen
E H Renner Sons past work has been acceptable Work is scheduled to be completed this
winter before high summer water demands
Funding for the rehabilitation of Well 4 was budgeted for in the 2010 CIP W 032
Attachment CIP Page
c Kevin Crooks Utility Superintendent
g eng public pw266a well 4 rehabilitation 2010 accept well rehab quote 022210 doc
153
Description Total Project Cost 275 000
This program annually inspects and performs regular maintenance of the City s wells Well pumps are recommended to be serviced every 8 years It is recommended that the following pumps and motors be pulled and inspected for wear
2010 Well 4
2011 Well 5
2012 Well 9
2013 Well 10
2014 Well 1I
Justification 1
To extend the life and ensure reliability of the City s well fields Perfonning regular maintenance will extend the life of well components reduce emergency calls and have a more reliable water supply system
Capital Improvement Program
City of Chanhassen MN
2010 thru 2014
Project W 032
Project Name Well Rehabilitation Program
Account 1 700 7025 4530 Account 3
Account 2 Account 4
Department Water System Improvements
Contact Paul Oehme
Type Improvement
Useful Life Unassigned
Category Utilities
Priority nla
Expenditures
Maintenance
Prior
45 000 I
Total
2010
45 000
45 000
2011
45 000
45 000
2012
45 000
45 000
2013
45 000
45 000 Total
Prior
45 000 I
Total
Funding Sources
Water Utility Fund
2010
45 000
45 000
2011
45 000
45 000
2012
45 000
45 000
2013
45 000
45 000 Total
Budget Impact Other 1
2014
50 000
50 000
Total
230 000
230 000
2014
50 000
50 000
Total
230 000
230 000
129
154
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Genter
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
ic
MEMORANDUM
q 0
TO Paul Oehme Public Works Director City Engineer
FROM Alyson Fauske Assistant City Engineer II 7r
February 22 2010 DATE
SUBJECT Approve Mileage Designation to the Municipal State Aid System PW004
PROPOSED MOTION
The City Council is recommended to designate 0 72 miles of Park Road from Audubon
Road to Powers Boulevard to the Municipal State Aid System
City Council approval requires a simple majority vote of the City Council present
BACKGROUND
The Minnesota Department of Transportation MnDOT State Aid program exists to provide
counties and municipalities with financial and technical resources for the local roadway network
State Aid funds are provided by the Highway Users Tax Distribution Fund State Aid fund
allocations are based on the total number of miles of streets within the City
Each year the City submits a Certification of Mileage to MnDOT The certification summarizes
the mileage of Trunk Highways County State Aid Highways Municipal State Aid Streets
County Roads and Local Roads within the City The annual certification allows cities the
opportunity to generate additional needs based on the streets constructed during the previous year
Park Road between Audubon Road and
Powers Boulevard is 0 72 miles long
and was State Aid Route No 122 010
In 2005 Park Road and 3 17 miles of
other State Aid routes were revoked
from the State Aid system in order to
designate Lake Lucy Road and Bluff
Creek Boulevard as State Aid routes
Since then additional miles have been
added to the street network that has
generated more available State Aid
miles
The approved 2008 Certification of Mileage has 0 75 miles available meaning up to 0 75 miles
could be added to Chanhassen s State Aid system The 2009 Certification of Mileage has been
submitted to MnDOT State Aid for review and approval the available mileage listed is 0 77
miles
Based on the Certification of Mileage there is a sufficient balance to redesignate Park Road from
Audubon Road to Powers Boulevard as a Municipal State Aid Route By designating Park Road
as a State Aid route gas tax funds can be used on the corridor to fund future improvements
Requests to make changes to the State Aid system must be submitted to the District State Aid
Engineer by March 1 2010 and must include a City Council Resolution
Attachment Resolution
G ENG 02 U IQ redesignaw park rd dpq Ghanhassen IS a ommumty ror Life PrOViding for Today and Planning for Tomorrow 155
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
DATE February 22 2010 RESOLUTION NO 2010
MOTION BY SECONDED BY
A RESOLUTION DESIGNATING 0 72 MILES OF PARK ROAD FROM
AUDUBON ROAD TO POWERS BOULEVARD TO THE
MUNICIPAL STATE AID SYSTEM
WHEREAS it appears to the City Council of the City of Chanhassen that the street
hereinafter described should be designated a Municipal State Aid Street under the provisions of
Minnesota Law
NOW THEREFORE BE IT RESOLVED by the Chanhassen City Council that the road
described below
1 0 72 miles of Park Road from Audubon Road to Powers Boulevard
be and hereby is established located and designated as a Municipal State Aid street of said city
subject to the approval ofthe Commissioner of Transportation ofthe State of Minnesota
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to
forward a certified copy of this resolution to the Commissioner of Transportation for consideration
and that upon approval of the designation of said road or portion thereof that future improvement
of the same be constructed and maintained as a Municipal State Aid street of the City of
Chanhassen
Passed and adopted by the Chanhassen City Council this 22nd day of February 2010
ATTEST
Todd Gerhardt City Manager Thomas A Furlong Mayor
YES NO ABSENT
156
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
1 et
MEMORANDUM
I
Paul Oehme Director of Public Works City Engineer t TO
FROM Gordy Stauff Engineering Tech IV Construction Manager Jt
DATE February 22 2010 iJ
SUBJ Accept Street and Utility Improvements in Crossroads of
Chanhassen Project No 08 10
PROPOSED MOTION
The City Council accepts the street and utility improvements in Crossroads of
Chanhassen Project No 08 10 for perpetual maintenance and ownership
City Council approval requires a simple majority vote of the City Council
present
Staff has received a letter from Mr Daniel Parks of Westwood Professional
Services Inc requesting the City consider acceptance of the public street and
utility improvements in Crossroads ofChanhassen Staff has performed a walk
through inspection and finds the improvements acceptable for perpetual
maintenance and ownership
Attachments 1
2
Letter from Daniel Parks dated October 16 2009
Location map
c Daniel Parks Westwood Professional Services Inc
g eng projects a e crossroads of chanhassen accept streets utilities doc
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 157
Westwood
October 16 2009
Alyson Fauske
City of Chanhassen
7700 Market Boulevard
Chanhassen MN 55317
Subject Crossroads of Chanhassen
Ref 20061214
Dear Ms Fauske
Professional engineering services including the design of public and private
improvements for the Crossroads of Chanhassen have been provided by Westwood
Professional Services Inc Observation of the improvements was completed by the
city s consultant and our understanding is that the work was done in general
accordance with the project plans and specifications A final walk thru was
completed on October 5 2009 with the city s consultant present as well as Joseph
Shamla from the city Record plans have been submitted to the city and approved
Westwood Professional Services Inc requests that the City of Chanhassen accept
these public improvements for City ownership and that all bonds or letters of credit be
eliminated for this project
Please contact me at 952 937 5150 if you have any questions
Sincerely
V ROFESSIONAL SERVICES INC
Daniel Parks PE
Director of Commercial Development
Copy
Jack Appert KA Realty F CHP NI V SSEN
ern 0
n 0 @
OC 1 9 009
u cR iG oEPT
ENG
Land and Energy DEVELOPMENT CONSULTANTS 11111111111111 111111
158
CROSSROADS OF CHANHASSEN
LOCATION MAP
N
A
159
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
Le
MEMORANDUM
TO Paul Oehme Director of Public Works City Engineer
FROM Alyson Fauske Assistant City Engineer
DATE February22 201O t
SUBJECT Audubon Road Reconstruction Project No 10 02
Authorize Temporary Easement Acquisition
PROPOSED MOTION
The City Council is recommended to authorize the following for City Project
10 02 Audubon Road reconstruction and widening from Lake Drive to Lyman
Boulevard
a Staff to proceed with the temporary easement acquisitions and
b The City Attorney to commence eminent domain proceedings pursuant
to Minnesota Statutes Chapter 117 to acquire the necessary easements
and
c The City Attorney to acquire the necessary property interests pursuant
to the quick take provisions of Minnesota Statutes Section 117 042
and
d The Mayor and the City Manage are authorized to execute all
documents necessary in the opinion of the City Attorney to effect the
acquisition of the necessary property interests
City Council approval requires a simple majority vote of the City Council
present
BACKGROUND
A neighborhood open house was held December 2 2009 to discuss the project
with the property owners that are proposed to be assessed
An open house for the neighborhood was held on January 13 2010
The public hearing was held on February 8 2010
Audubon Road from Lake Drive West to Lyman Boulevard CSAH 18 is a
municipal collector roadway and is proposed to be reconstructed this year A 10
foot wide trail is proposed to be extended on the west side of Audubon Road from
Valley Ridge Trail North to Lyman Boulevard The road and trail will be within
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 160
Paul Oehme
Audubon Road Reconstruction Project
February 22 2010
Page 2
right of way or trail easement however temporary easements are necessary for construction
purposes on four parcels Driveways impacted within the temporary easement area will be
replaced in kind Some small trees and bushes within the temporary easement areas will be
removed Staff proposes to re Iandscape these areas that are impacted
Appraisals have been obtained to determine the impact of the temporary easements The impact
of the temporary easements to the affected properties has been minimized to the maximum extent
practicable Copies of the appraisals are available in the Engineering Department Staff intends
to work with the property owners to come to terms on acquiring the temporary easements If a
mutually agreed to easement reimbursement cannot be worked out staff would like to reserve
the use of condemnation as a last resort so the project can move forward
Purchase of the temporary easements would not take place until after the City Council awards a
construction contract This authorization is only to allow the staff to start negotiations with the
property owners and start the State Statute Chapter 117 process if a reasonable term for
temporary easement acquisition cannot be worked out
SCHEDULE
The anticipated project schedule is as follows
Approve Plans Specifications Authorize Advertising for Bids
Bid Opening
Neighborhood Meeting
Assessment Hearings Award Contract
Start Construction
Substantial Construction Complete
Final Wear Course Complete
March 8 2010
April 2010
April 2010
May 2010
Early June 2010
August 27 2010
June 2011
Attachments Resolution
Easement Area Location Map
g eng public 201O projects 1O 02 audubon road imp 02 22 10 auth temp esmt acquisition docx
161
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
DATE
MOTION BY
RESOLUTION NO
SECONDED BY
RESOLUTION AUTHORIZING CONDEMNATION
OF LAND FOR PUBLIC PURPOSES
WHEREAS the City Council of the City of Chanhassen does hereby determine that it is
necessary and for a public use and purpose to acquire the property legally described on the
attached Exhibit A subject to engineering modifications ifany for purposes in connection
with the Audubon Road Reconstruction Project Project No 10 02
WHEREAS City staff and consultants have and will continue to work with the property
owners to acquire the necessary easements and or fee title and
WHEREAS the City Council finds that development and construction conditions related
to the area make it necessary to acquire title to and possession of the property as soon as
possible in order for the project to proceed in an efficient cost effective and expeditious manner
NOW THEREFORE be it resolved by the Chanhassen City Council
1 That the City Attorney is authorized to commence eminent domain proceedings
pursuant to Minnesota Statutes Chapter 117 to acquire the necessary easements and or fee title
identified on the attached Exhibit A subject to engineering modifications if needed
2 That the City Attorney is authorized to acquire the necessary property interests
pursuant to the quick take provisions of Minnesota Statutes Section 117 042
3 That the Mayor and the City Manager are authorized to execute all documents
149029vl 1
162
necessary in the opinion of the City Attorney to effect the acquisition of the necessary property
interests
4 The City is in the process of obtaining appraisals of the property being acquired
The Council hereby authorizes the City Manager to approve the appraisals and make formal
offers to the property owners subject to City Council s fmal approval
Passed and adopted by the Chanhassen City Council this
2010 day of
ATTEST
Todd Gerhard City Manager Thomas A Furlong Mayor
YES NO ABSENT
149029vl 2
163
EXHIBIT A
149029vl 3
164
8850 AUDUBON ROAD
1751 SUNRIDGE COURT
L
J
c r
J
B94 Qj
0
0
8831 AUDUBON ROAD
I
I I I
Ii li
It
I
LEGEND ll I
KTOFWAY I
TEMPOAARYEASEMENT
PERMANENT EASEMENT
I
I
I II v I
I
t II I 8831 AUDUBON ROAD
II l
165
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
14
To Todd Gerhardt City Manager
Laurie Hokkanen Assistant City Manager
b K
From
Date February 16 2010
Subject Key Financial Strategies
RECCOMENDATION
The City Council adopts the 2010 Key Financial Stategies Strategic Plan
A majority vote is required to approve this item
BACKGROUND
Attached please the 2010 Key Financial Stragies Strategic Plan The City
Council met on January 9 2010 to brainstorm ideas for 2010 Goals indivually
ranked those goals and then discussed a final Strategic Plan The results of
that process are attached
Following adoption staff will proceed with the research and planning
necessary to consider or implement each item
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 166
2010 Key Financial Strategies
Strategic Plan CITY OF
ClUNlBSSEI
Competiveness
Create an environment for innovation and change building on our strengths creativity
and skills
Review City ordinances for efficiency and effectiveness
Implement a Community Survey that will determine the City s strengths weaknesses
and community needs
Work with Carver County to expand utilization of Carver County License Center
Update Police Work Plan
Review City s Technology Policy
Strengthen the City s Financial Position
Provide financial stability and resources necessary to achieve the city s vision by exercising financial
stewardship implementing best practices and utilizing long term financial
planning tools
Select a few unfunded unproductive mandates for legislative review with assistance of Metro
Cities and other partners
Monitor Revenue Performance in 2010 take a proactive approach to budget challenges
keeping Council informed about the Revenue Expenditure relationship throughout the year
quarterly reports and special updates when needed
Being proactive that all City staff and members of Boards Committees and Commissions
contribute to economic development
Review the City s Long Range Financial Plan including Pavement Management System 5 yr
budget Debt Analysis and Capital Improvement Plan Examine re timing of MUSA
Expansion area including Fire Station 3
Planning for the City s Infrastructure
Create solutions for managing existing infrastructure and future growth in our community while
preserving a sustainable quality of life and protecting the environment
Review Pavement Management Assessment Policy
Review Effect of Delays on Pavement Management System
Develop a Comprehensive Inter Connecting Trail System with surrounding communitie
Explore Opportunities for Further Partnerships i e Sealcoating
Develop alternative approaches to reduce impervious areas
Review Future Well Needs based on water usage and availability develop educational work
plan for Environmental Commission
167
Enhance Local Tax Base
Evaluate the Comprehensive Plan with current goals and policies assess the impact
Take an active role in the Public Private Redevelopment of the Chanhassen Dinner Theatre
and Chanhassen Transit Station area
Capture opportunities for Economic Development and position the City to be attractive for
private investment and reinvestment in the following areas Infrastructure transportation
mobility utility capacity Reviewing City Policies and Processes to reduce costs and processing
time for business development
Hold Forums to identify opportunities and barriers to attracting new housing
commercial industrial and jobs to Chanhassen
168
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171
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Karen J Engelhardt Office Manager
DATE February 22 2010
SUBJ Approve Resolution of Support to Apply for EAID Grant Money
to Install Handicapped Accessible Automatic Door Openers on
Two Polling Places
PROPOSED MOTION
The City Council approves the attached Resolution in Support of Applying for
Federal Election Assistance for Individuals with Disabilities EAID Grant
Money to install automatic door openers on two polling places located in at the
Main Fire Station and Living Christ Lutheran Church
Approval requires a simple majority vote of the City Council
BACKGROUND
The Minnesota Secretary of State s Office is soliciting grant applications to
install automatic door openers on polling places to make them more accessible
Currently the city has two polling locations that do not have the automatic
doors the Main Fire Station and Living Christ Lutheran Church The Secretary
of State s Office anticipates that grant funds will be awarded for 100 of the
costs associated with installation
After contacting the church to determine their interest staff received bids for the
work at the two locations The installation at the Fire Station will cost
4 235 86 and the installation at the church will be 5 842 25 The church s
installation is slightly higher because of minimal carpentry work that will be
required to mount the door opener
Chanhassen is a Community for life Providing for Today and Planning for Tomorrow 172
The grant application requires a resolution of support from the City Council If
the city is not awarded 100 of the costs associated with installation city funds
would have to offset the installation costs at the fire station and staff would
request a contribution from the church for their installation At that point staff
would determine whether or not to accept grant funds based on the amount
awarded
The application is due in the Secretary of State s Office by March 19 and awards
will be made in late April If we receive grant monies the work must be
completed by August 6
RECOMMENDA TION
Staff recommends that the City Council adopt the attached Resolution in
Support of Applying for Federal Election Assistance for Individuals with
Disabilities BAlD Grant Money to install automatic door openers on two
polling places the Main Fire Station and Living Christ Lutheran Church
ATTACHMENTS
1 Resolution of Support
2 Grant Application for the Main Fire Station
3 Bid for Installation at the Main Fire Station
4 Grant Application for Living Christ Lutheran Church
5 Bid for Installation at Living Christ Lutheran Church
g elections 2010 elections eaid grant program cc memo 2 22 1 O doc
173
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
DATE February 22 2010 RESOLUTION NO 2010
MOTION BY SECONDED BY
RESOLUTION OF SUPPORT TO APPLY FOR FEDERAL ELECTION ASSISTANCE
FOR INDIVIDUALS WITH DISABILITIES EAID GRANT MONEY TO INSTALL
HANDICAPPED ACCESSIBLE AUTOMATIC DOOR OPENERS ON TWO POLLING
PLACES IN CHANHASSEN MAIN FIRE STATION AND LIVING CHRIST
LUTHERAN CHURCH
BE IT RESOLVED BY THE CHANHASSEN CITY COUNCIL AS FOLLOWS
The city council is hereby authorized to
a Apply for a grant from the Office of the Secretary of State of Minnesota for Federal funds
pursuant to
Title II Section 261 of the Help America Vote Act for the sole purpose of improving
access to polling places in this city for persons with disabilities
b Enter into an agreement with the Office of the Secretary of State governing the receipt
expenditure reimbursement and reporting of such a grant
c Receive and account separately in a manner sufficient to meet generally accepted
government accounting principles sufficient to pass federal audit and
d Expend any sums received in the manner indicated in the grant application and agreement
with the Office of the Secretary of State
No further action by a city council meeting is required for actions related to this grant
Passed and adopted by the Chanhassen City Council this 22nd day of February 2010
ATTEST
Todd Gerhardt City Manager Thomas A Furlong Mayor
YES NO ABSENT
174
City Township and County Application
for
Election Assistance for Individuals with Disabilities EAID Grant Program
DEADLINE ALL SUBMISSIONS MUST BE RECEIVED BY
4 00 P M March 19 2010
In accordance with the requirements of
Title II Subtitle D Section 261 of Help America Vote Act 42 USC 15461
Minnesota Secretary of State Mark Ritchie
Contents
A General Instructions Page 1
B Administrative Questions Page 2
C Application Questions Page 3
D Improvements Worksheet Page 4
E Certification Page 5
A General Instructions
The State of Minnesota Office of the Secretary of State aSS is currently soliciting grant proposals
from cities townships and counties for specifically for automatic door openers to make polling
places in Minnesota more accessible The work to be done and the payment amount must be
specifically agreed upon in a grant contract entered into by the political subdivision and the ass
prior to commencement of work
The Department of Health and Human Services Administration on Developmental Disabilities
ADD Administration for Children and Families ACF Election Assistance for Individuals with
Disabilities EAID has allocated to the ass monies to be given in grants to local governments
These funds are available to pay for automatic door openers to make polling places more accessible
to individuals with disabilities Unlike past years we expect that the grants will be large enough to
cover the vast maiority of the costs associated with purchasing and installing a typical automatic
door Automatic door control switches must be installed in accordance with Minnesota Rules
Chapter 1341 Section 308 in addition to state electrical code requirements Please note that the
local jurisdiction will have to provide funds to cover any remaining balance
Political subdivisions will be responsible for selecting a contractor or staff to produce the awarded
accessibility improvement and to pay the contractor including any cost overruns The political
subdivision will report the expenditures for the specific accessibility improvement to ass in order to
receive reimbursements up to the amount awarded Political subdivisions will also be required to
fully cooperate in any and all federal audits of the grant funds
We expect to notify grantees of the awards in late April If a grant contract has not been signed by
all parties by May 31 2010 the award will be withdrawn
In order to apply for these EAID funds political subdivisions must answer all questions fully and
completely and provide a resolution of support from the governing body An unanswered question
or lack of a resolution could result in the disqualification of the application If there is a question s
that is not applicable please indicate
See last page of this document for contact information
1
175
B Administrative Questions
No Questions Response
1 Application date February 26 2010
2 Name of political subdivision City of Chanhassen
3 Federal Tax ID 41 0885331
4 Name of the County s in which the political Carver County
subdivision in located
5 Name of individual completing this application Karen Engelhardt
6 Title of individual completing this application and Office Manager
their telephone number
7 In the spaces below list names and contact information for the individuals and offices of
your political subdivision responsible for
Administering implementing the Authorizing the procurement or purchase
grant of accessibility improvements
Name Karen Engelhardt Karen Engelhardt
Title Office Manager Office Manager
Address 7700 Market Boulevard 7700 Market Boulevard
P O Box 147 P O Box 147
Chanhassen MN 55317 Chanhassen MN 55317
Phone 952 227 1104 952 227 1104
E Mail kengelhardt@ci chanhassen mn us kengelhardt@ci chanhassen mn us
Fax 952 227 1904 952 227 1904
2
176
c Application Questions
Federal law requires that all grantees receiving Federal funds including State and local
governments shall clearly state the dollar amount of the total costs of the project or program and
the percentage of the total cost that will be financed by nongovernmental sources
No Question Response
8 Total cost of improvement project 4 235 86
9 Total amount of funds requested Total all EAID 4 235 86 Grant Program Application Worksheets
10 If any total amount of additional non grant funds 0
to be used for the project grant
Local funds are not required
11 If any name the source s of non grant funds N A
12 Has your political subdivision previously applied No
for this grant If yes date of previous
application
13 Attach a proposed timeline for procuring or purchasing and implementing this
accessibility improvement
14 Attach a resolution of support from the governing body and if applicable list any
amount appropriated by the governing board of the political subdivision submitting this
application
15 If applicable attach commitment letter or resolution from other sources N A
3
177
D Improvements Worksheet
Complete this worksheet one worksheet for each polling place explaining the proposed
improvements to be made to the polling place
1 Street address of polling place for which application is being submitted
Address Chanhassen Main Fire Station 7610 Laredo Drive
City Chanhassen MN
Zip 55317
Township if applicable N A
County Carver
2 Number of registered voters in the polling place
3 Estimated number of registered voters who may benefit from the automatic
doors Seven percent 7 of the registered voter population is over age 65
Polling Places may have multiple improvements List each proposed improvement in a box
below Describe the job requirements specifically for each proposed improvement for example
install adequate electrical and an automatic door opener on the front door of the public library
If complete description does not fit in one box continue in next box or attach additional sheets
Proposed Improvements Cost
1 The project includes installation of one heavy duty automatic door opener 4 235 86
wireless package with 2 remote buttons and 1 receiver and miscellaneous
wire connectors and attachments It also includes the cost of an electrical
contractor to connect line voltage
2
3
4
5
6
Total 4 235 86
4
178
E Certification
I certify that Election Assistance to Individuals with Disabilities EAID Grant
funds will be used only for the polling places listed on the attached worksheet s
and only to purchase and install automatic doors for polling places in Minnesota
Name of Jurisdiction City of Chanhassen
Printed Name of Applicant Karen Engelhardt
Title of Applicant Office Manager
Signature Date
All questions must be completely answered and a resolution of support from the
governing body must be provided An unanswered question or lack of a resolution
could result in the disqualification of the application
All information must be submitted in writing as part of this application If a
question is not applicable please indicate
Forward completed applications via email toelections dept@state mn us
Attention Adam Aanerud
If necessary fax or mail completed application and all accompanying worksheets
and documents to
MN Secretary of State
Attention Adam Aanerud
180 State Office Building
100 Rev Dr Martin Luther King Ir Blvd
S1 Paul MN 55155 1299
Fax 651 296 9073
All submissions must be received by 4 00 p m on Friday March 19 2010
All work must be completed no later than August 6 2010
5
179
TIMELINE FOR PURCHASING AND IMPLEMENTING
ACCESSIBILITY IMPROVEMENTS
INSTALLATION OF AUTOMATIC DOOR OPENERS AT
CHANHASSEN FIRE STATION 7610 LAREDO DRIVE
City Council Approves Resolution of Support February 22 2010
Grant Application Submitted February 19 2010
Grant Award Late April 2010
Execute Grant Agreement No Later than May 31 2010
Authorize Contractor to Complete Work June 1 2010
Completion June 30 2010
180
Proposal
DOOR ASSIST OPERATOR
Friday February 05 2010
Prepared For
Karen Engelhardt
City of Chanhassen City Hall
7700 Market Boulevard
Chanhassen MN 55317
Location
City of Chanhassen Fire Station
7610 Laredo Drive
Chanhassen MN 55317
Prepared By
Phil Williams
Jjj Ii Ii1c 1 x Ii Ii Ii V 1
181
Friday February 05 2010
Karen Engelhardt
City of Chanhassen City Hall
7700 Market Boulevard
Chanhassen MN 55317
Dear Karen
Thank you for considering Armor Security Inc to assist with your security needs AII
systems are installed by our professionally trained and licensed technicians and are
backed by our 35 year commitment to quality customer service
Please find the enclosed proposal for your review and consideration Should you have
any questions regarding this proposal please feel free to call me at 612 870 4142
Sincerely
Phil Williams
Security Consultant
Enclosure
182
PROPOSAL
Karen Engelhardt
City of Chanhassen Fire Station
Proposal Parts List
Quantity Description
DOOR ASSIST OPERA TOR
1 Detex 1 04700M 5 39 5 Bronze push left heavy duty automatic door opener
Location 1 0ne of the double doors at the outside pair Left door as exiting
All interior and exterior applications of low energy ADA requirements All full energy
automatic door situations with all safety products All traffic conditions and door sizes weights
up to 250 Ibs Adjustable hold open time Reliable operation 3 year warranty Power assist
close guarantee Controlled access situations as our control will interface with all key and card
security systems
1 Detex Door Assist Wireless Package 2 Remote Buttons 1 Receiver
Location Receiver at the door operator 1 Transmitter at exterior awning column 1 Transmitter at
interior hallway wall
Miscellaneous wire connectors and attachments
NOTE 1 Total installation price includes the cost of a subcontracted electrical
contractor Herb Kohn Electric to connect line voltage to the one door
operator If a second door operator is installed on the interior door the
line voltage connection is included in that price as well
Stae sales tax of 158 96 included in total installation price
NOTE 2 Presently the interior doors can be propped open via hardware
attached to the existing door closer If done so during public events the
Fire Chief Roger Small beck thought that the one door assist operator
would be enough The cost of installing the second door assist operator
on one of the interior doorways would be a additional 2445 00
NOTE 3 Armor Security Inc provides a complete 1 year parts and labor
warranty on the entire system installation
183
PROPOSAL
Karen Engelhardt
City of Chanhassen Fire Station
Pricing Information
Proposal 31536
f Z c J i Xn I ItJi ir i c W W
Total System Installation Price 4 235 86
184
City Township and County Application
for
Election Assistance for Individuals with Disabilities EAID Grant Program
DEADLINE ALL SUBMISSIONS MUST BE RECEIVED BY
4 00 P M March 19 2010
In accordance with the requirements of
Title II Subtitle D Section 261 of Help America Vote Act 42 use 15461
Minnesota Secretary of State Mark Ritchie
Contents
A General Instructions Page 1
B Administrative Questions Page 2
e Application Questions Page 3
D Improvements Worksheet Page 4
E Certification Page 5
A General Instructions
The State of Minnesota Office of the Secretary of State aSS is currently soliciting grant proposals
from cities townships and counties for specifically for automatic door openers to make polling
places in Minnesota more accessible The work to be done and the payment amount must be
specifically agreed upon in a grant contract entered into by the political subdivision and the ass
prior to commencement of work
The Department of Health and Human Services Administration on Developmental Disabilities
ADD Administration for Children and Families ACF Election Assistance for Individuals with
Disabilities EAID has allocated to the ass monies to be given in grants to local governments
These funds are available to pay for automatic door openers to make polling places more accessible
to individuals with disabilities Unlike past vears we expect that the grants will be large enough to
cover the vast maiority of the costs associated with purchasing and installing a typical automatic
door Automatic door control switches must be installed in accordance with Minnesota Rules
Chapter 1341 Section 308 in addition to state electrical code requirements Please note that the
local jurisdiction will have to provide funds to cover any remaining balance
Political subdivisions will be responsible for selecting a contractor or staff to produce the awarded
accessibility improvement and to pay the contractor including any cost overruns The political
subdivision will report the expenditures for the specific accessibility improvement to ass in order to
receive reimbursements up to the amount awarded Political subdivisions will also be required to
fully cooperate in any and all federal audits of the grant funds
We expect to notify grantees of the awards in late April If a grant contract has not been signed by
all parties by May 31 2010 the award will be withdrawn
In order to apply for these EAlD funds political subdivisions must answer all questions fully and
completely and provide a resolution of suPport from the governin body An unanswered question
or lack of a resolution could result in the disqualification of the application If there is a question s
that is not applicable please indicate
See last page of this document for contact information
1
185
B Administrative Questions
No Questions Response
1 Application date February 26 2010
2 Name of political subdivision City of Chanhassen
3 Federal Tax ID 41 0885331
4 Name of the County s in which the political Carver County
subdivision in located
5 Name of individual completing this application Karen Engelhardt
6 Title of individual completing this application and Office Manager
their telephone number
7 In the spaces below list names and contact information for the individuals and offices of
your political subdivision responsible for
Administering implementing the Authorizing the procurement or purchase
grant of accessibility improvements
Name Karen Engelhardt Karen Engelhardt
Title Office Manager Office Manager
Address 7700 Market Boulevard 7700 Market Boulevard
P O Box 147 P O Box 147
Chanhassen MN 55317 Chanhassen MN 55317
Phone 952 227 1104 952 227 1104
E Mail kengelhardt@ci chanhassen mn us kengelhardt@ci chanhassen mn us
Fax 952 227 1904 952 227 1904
2
186
c Application Questions
Federal law requires that all grantees receiving Federal funds including State and local
governments shall clearly state the dollar amount of the total costs of the project or program and
the percentage of the total cost that will be financed by nongovernmental sources
No Question Response
8 Total cost of improvement project 5 842 25
9 Total amount of funds requested Total all EAID 5 842 25 Grant Program Application Worksheets
10 If any total amount of additional non grant funds 0
to be used for the project grant
Local funds are not required
II If any name the source s of non grant funds N A
12 Has your political subdivision previously applied No
for this grant If yes date of previous
application
13 Attach a proposed timeline for procuring or purchasing and implementing this
accessibility improvement
14 Attach a resolution of support from the governing body and if applicable list any
amount appropriated by the governing board of the political subdivision submitting this
application
15 If applicable attach commitment letter or resolution from other sources N A
3
187
D Improvements Worksheet
Complete this worksheet one worksheet for each polling place explaining the proposed
improvements to be made to the polling place
1 Street address of polling place for which application is being submitted
Address Living Christ Lutheran Church 820 Lake Drive
City Chanhassen MN
Zip 55317
Township if applicable N A
County Carver
2 Number of registered voters in the polling place
3 Estimated number of registered voters who may benefit from the automatic
doors Seventeen percent 17 of the registered voters are over age 65
Polling Places may have multiple improvements List each proposed improvement in a box
below Describe the job requirements specifically for each proposed improvement for example
install adequate electrical and an automatic door opener on the front door of the public library
If complete description does not fit in one box continue in next box or attach additional sheets
Proposed Improvements Cost
1 The project includes installation of one heavy duty automatic door opener 5 842 25
wireless package with 2 remote buttons and 1 receiver and miscellaneous
wire connectors and attachments It also includes the cost of an electrical
contractor to connect line voltage and a carpenter to build a recessed box in
the ceiling above the doorway to allow the door assist operator to be
mounted
2
3
4
5
Total 5 842 25
4
188
E Certification
I certify that Election Assistance to Individuals with Disabilities EAID Grant
funds will be used only for the polling places listed on the attached worksheet s
and only to purchase and install automatic doors for polling places in Minnesota
Name of Jurisdiction City of Chanhassen
Printed Name of Applicant Karen Engelhardt
Title of Applicant Office Manager
Signature Date
All questions must be completely answered and a resolution of support from the
governing body must be provided An unanswered question or lack of a resolution
could result in the disqualification of the application
All information must be submitted in writing as part of this application If a
question is not applicable please indicate
Forward completed applications via email toelections dept@state mn us
Attention Adam Aanerud
If necessary fax or mail completed application and all accompanying worksheets
and documents to
MN Secretary of State
Attention Adam Aanerud
180 State Office Building
100 Rev Dr Martin Luther King II Blvd
S1 Paul MN 55155 1299
Fax 651 296 9073
All submissions must be received bv 4 00 p m on Fridav March 19 2010
All work must be completed no later than August 6 2010
5
189
TIME LINE FOR PURCHASING AND IMPLEMENTING
ACCESSIBILITY IMPROVEMENTS
INSTALLATION OF AUTOMATIC DOOR OPENERS AT
LIVING CHRIST LUTHERAN CHURCH 820 LAKE DRIVE
City Council Approves Resolution of Support February 22 2010
Grant Application Submitted February 19 2010
Grant Award Late April 2010
Execute Grant Agreement No Later than May 31 2010
Authorize Contractor to Complete Work June 1 2010
Completion July 9 2010
190
Proposal
DOOR ASSIST OPERATOR SYSTEM
Friday February 05 2010
Prepared For
Karen Engelhardt
City of Chanhassen City Hall
7700 Market Boulevard
Chanhassen MN 55317
952 227 1104
Location
Living Christ Lutheran Church
820 Lake Drive
Chanhassen MN 55317
Prepared By
Phil Williams
W O CC H W WI
191
Friday February 05 2010
Karen Engelhardt
City of Chanhassen City Hall
7700 Market Boulevard
Chanhassen MN 55317
Dear Karen
Thank you for considering Armor Security Inc to assist with your security needs AII
systems are installed by our professionally trained and licensed technicians and are
backed by our 35 year commitment to quality customer service
Please find the enclosed proposal for your review and consideration Should you have
any questions regarding this proposal please feel free to call me at 612 870 4142
Sincerely
Phil Williams
Security Consultant
Enclosure
192
PROPOSAL
Karen Engelhardt
Living Christ Lutheran Church
Proposal Parts List
Quantity Description
DOOR ASSIST OPERA TOR SYSTEM
1 Detex 104700M 5 39 5 Bronze push left heavy duty automatic door opener
Location 1 North Community Service Entry Door
Handing required when placing order Features Manufactured by Lockman Peck LLC
Interior and exterior applications of low energy ADA requirements Full energy automatic
door interfaces with most safety products All traffic conditions and door sizes weights up to
250 Ibs Adjustable hold open time to 60 seconds Door obstruction function Optional Power
assist close Compatible with most controlled access situations control will interface with
electric strikes magnetic locks and all key and card security systems 3 Year Parts Warranty
Detex Door Assist Wireless Package 2 Remote Buttons 1 Receiver
Located 1 Wireless Receiver at operator 1 Transmitter Exterior wal 1 Transmitter Interior wall
1 Miscellaneous wire connectors and attachments
NOTE 1 Price includes having a licensed subcontracted carpenter create a
recessed box in the ceiling above the doorway so as to allow the
door assist operator to be mounted
Total Price includes subcontracting Herb Kohn Electric to connect line
voltage from the exit sign light to the door assist operator
NOTE 2 Armor Security Inc provides a complete 1 year parts and labor
warranty on the entire system installation
193
PROPOSAL
Karen Engelhardt
Living Christ Lutheran Church
Pricing Information
Proposal 31538
Total System Installation Price 5 842 25
194
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
1
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Greg Sticha Finance Director
DATE February 22 2010
SUBJ Resolution Approving an Inter Fund loan for Bloomberg
Assessment Repayment
BACKGROUND
Resolution Authorizing Interfund Loan for Advance of Certain Costs in
Connection with Transit Station Public Improvement Projects
Earlier this evening it is anticipated that the EDA will adopt a resolution
authorizing an interfund loan for reimbursement of legal and engineering costs
associated with the Chanhassen Transit Station project In addition to the EDA s
action the City Council must adopt a similar resolution since the loans are from
city funds
Staff recommends that the City Council adopt the attached resolution authorizing
an interfund loan in an amount not to exceed 418 000 from the following funds
168 000 Capital Replacement Equipment Fund 400 for the purchase of the
Railroad Depot land
77 500 Water Utility Fund 700
52 800 Sanitary Sewer Utility Fund 701
88 100 Storm Sewer Utility Fund 720
If expenses exceed 368 400 the additional expenses up to another 49 600 will
be transferred from the Capital Replacement Equipment Fund Staff will inform
the City Council if this becomes necessary The city will use future increment to
the extent available to repay these loans
Resolution Authorizing Interfund Loans for Advance of Public Redevelopment
Costs Chanhassen Transit Station On January 4 2010 the City expended
729 921 to Bloomberg Companies for land acquisition required for the development
of the Chanhassen Transit Station These costs will be repaid through special
assessments levied on the surrounding properties which are also presently owned by
Bloomberg Companies These assessment amounts total 729 253
The interfund loan will be from the City s water fund and will be repaid in full after
the last assessment payment is made by the property owner in 2020 The assessments
are being paid back with 6 interest
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 195
Mayor and City Council
February 22 2010
Page 2
RECCOMENDA TION
Staff recommends that the City Council adopt the following resolutions
1 Resolution Authorizing Interfund Loan in an amount not to exceed 418 000
for Advance of Certain Costs in Connection with Transit Station Public
Improvement Project and
2 Resolution Authorizing Interfund Loans in the amount of 729 253 for
Advance of Public Redevelopment Costs in Connection with Chanhassen
Transit Station Tax Increment Financing District
Approval requires a simple majority of the City Council
ATTACHMENT
1 Resolution Authorizing Interfund Loan in an amount not to exceed 418 000
for Advance of Certain Costs in Connection with Transit Station Public
Improvement Project and
2 Resolution Authorizing Interfund Loans in the amount of 729 253 for
Advance of Public Redevelopment Costs in Connection with Chanhassen
Transit Station Tax Increment Financing District
3 Assessment Repayment Schedule
196
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
DATE Februarv 22 2010 RESOLUTION NO
MOTION BY SECONDED BY
A RESOLUTION AUTHORIZING INTERFUND LOANS FOR
ADVANCE OF PUBLIC REDEVELOPMENT COSTS IN CONNECTION WITH
CHANHASSEN TRANSIT STATION TAX INCREMENT FINANCING DISTRICT
BE IT RESOLVED By the City Council of the City of Chanhassen Minnesota the
City as follows
Section 1 Background
1 01 Pursuant to Minnesota Statutes Sections 469 174 to 469 179 the TIP Act and
Sections 469 090 to 460 1082 the EDA Act the Chanhassen Economic Development Authority
the Authority intends to establish the Chanhassen Transit Station Tax Increment Financing
District TIP District No 10 the TIP District within the Downtown Chanhassen Redevelopment
Project Area the Project
1 02 The Authority may incur certain costs related to the TIP District and the Project
which costs may be financed on a temporary basis from Authority or City funds available for such
purposes
1 03 Under Section 469 178 Subdivision 7 of the TIP Act the Authority and City are
authorized to advance or loan money from any fund from which such advances may be legally
made in order to finance expenditures that are eligible to be paid with tax increments under the TIP
Act
1 04 On February 22 2010 the Authority approved or will approve a resolution the
Loan Resolution authorizing intemalloans and setting the terms for reimbursement of public
redevelopment costs ofthe Project to be repaid with tax increments from the TIP District
Section 2 Interfund Loans Authorized
2 01 The City approves the interfund loans described in the Loan Resolution The City
authorizes the advancement of up to 200 000 from the City s Capital Replacement Equipment
Fund Fund No 400 and up to 218 000 from the City s Utility Funds 77 500 from the Water
Utility Fund No 700 52 800 from the Sanitary Sewer Utility Fund No 701 and 88 100
from the Storm Sewer Utility Fund No 720 or any other unencumbered City or Authority
funds available for such purposes under law as the source of the funds for the loan in total
amount not to exceed 418 000
197
2 02 The City s Chief Financial Officer is authorized and directed to determine the
specific funds from which monies are drawn for the interfund loans in a total amount not to
exceed 418 000 and to credit repayments under the Loan Resolution to the relevant funds
2 03 City staff and officials are authorized and directed to execute any collateral
documents and take any other actions necessary to carry out the intent of this resolution
Section 3 Effective Date This resolution is effective upon approval
Approved by the City Council ofthe city ofChanhassen this 22nd day of February 2010
ATTEST
Todd Gerhardt City Clerk Manager Thomas A Furlong Mayor
YES NO ABSENT
Furlong
Ernst
Litsey
McDonald
Tjornhom
None None
2
198
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
DATE Februarv 22 2010 RESOLUTION NO
MOTION BY SECONDED BY
A RESOLUTION AUTHORIZING INTERFUND LOAN FOR
ADVANCE OF CERTAIN COSTS IN CONNECTION WITH
TRANSIT STATION PUBLIC IMPROVEMENT PROJECT
BE IT RESOLVED By the City Council of the City of Chanhassen Minnesota the
City as follows
Section 1 Background
1 01 The City plans to incur costs related to the Chanhassen Transit Station public
improvement project
1 02 The City intends to advance funds to pay the costs described above and proposes
to designate such advances as an interfund loan in accordance with the terms of this resolution
Section 2 Repavment of Interfund Loan
2 01 The City s Transit Station Capital Project Fund Fund No 413 shall borrow from
the City s Water Fund Fund No 700 to pay costs related to the Chanhassen Transit Station
public improvement project described above in a principal amount of up to 729 253 The City s
Transit Station Capital Project Fund will reimburse the City s Water Fund for such loan
the Interfund Loan Interest shall accrue on the principal amount from the date of
disbursement of the Interfund Loan at the maximum rate per annum allowed by law but the
interest rate will without further action by the City be adjusted on January 1 of each year to
reflect the maximum rate allowed that calendar year
2 02 The Interfund Loan is payable from i special assessments levied against benefited properties ii the proceeds of obligations the City may issue in the future to repay the
Interfund Loan and iii from any other revenues available to the City
2 03 Principal and interest payments the Payments on the Interfund Loan shall be
made at the times any revenue sources are available to make payments Payments will be
credited to the City Water Fund from which the Interfund Loan was drawn All Payments shall
be applied first to accrued interest and then to unpaid principal of the Interfund Loan
2 04 The principal sum and all accrued interest payable under the Interfund Loan is
pre payable in whole or in part at any time by the City without premium or penalty
199
2 05 The City may at any time make a determination to forgive the outstanding
principal amount and accrued interest on the Interfund Loan to the extent permissible under law
2 06 The City may from time to time amend the terms of this Resolution to the extent
permitted by law including without limitation amendment to the payment schedule and the
interest rate
Section 3 Effective Date This resolution is effective upon approval
Passed and adopted by the Chanhassen City Council this 22nd day of February 2010
ATTEST
Todd Gerhardt City Clerk Manager Thomas A Furlong Mayor
YES NO ABSENT
Furlong
Ernst
Litsey
McDonald
Tjomhom
None None
2
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201
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Paul Oehme Director of Public Works City Engineer
DATE February 22 2010
i
t
oW
SUBJ Public Works Facility Project 08 03 Approve Change Order No 5
PROPOSED MOTION
The City Council approves Change Order No 5 in the amount of 23 462 00 for the
Public Works Facility
City Council approval requires a simple majority vote of the City Council present
BACKGROUND
On February 23 2009 the City Council approved the plans and specifications and
authorized the ad for bids
On March 23 2009 the City Council approved bids for steel and concrete for the facility
and reviewed other bids and quotes
On April 13 2009 the City Council approved bids and quotes for the remaining items of
the facility
DISCUSSION
Staff is requesting Council consider approving changes to contracts for revisions for the
Public Works facility Included in this request are minor miscellaneous changes to the
project caused by unforeseen site conditions and requested changes by the Building
Department based upon interpretation of the building code Contract changes like these
are normal for large scale projects and contingency funds were set aside in the budget
The City s construction manager RJM Com truction has reviewed the costs and finds
them consistent with current market pricing The project remains on schedule and on
budget
Below is a brief description of the changes requested
Roof Ladder Vehicle Storage Roof to Vehicle Maintenance Area 3 170 00
This item is requested by the building officials based upon interpretation of the building
code for access to separate roof elevations
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 202
Todd Gerhardt
Public Works Facility Approve Change Order
February 22 2010
Page 2
Bench in Men s Locker Room 395 00
This item was requested by the building officials based upon interpretation of the building code for
handicap requirements
Casework Modifications in Multi Purpose Room 1 553 00
This item is requested to construct a cabinet around the dishwasher Originally the dishwasher was
planned to go directly next to the sink However based on the building official s interpretation of the
building code and handicap accessibility the countertop in this area needed to be lower A smaller
handicap countertop height dishwasher was considered butthis unit is very expensive and was found not
to work as well as the standard size unit The plan is to add a cabinet unit for the dishwasher on the end
of the south wall
Upsize an Expansion for the in Floor Heating Unit 1 278 00
The expansion tank that was originally specified in the contracts was found to be too small for design
This cost is to exchange the smaller tank for a larger tank which includes the installation cost The
smaller tank would have caused the system to not run as efficiently and cause premature wear on the heat
pumps
Add Drop Receptacle in Utility Shop Room 111 640 00
This item is to add a drop electrical outlet in the utility shop over a work bench The work bench area is
used to work on hydrants pumps and other mechanical utility equipment
Add Manual Switches for Vehicle Exhaust Fan 640 00
The vehicle exhaust fans were equipment with an on off switch in the hose reel system The system is
currently wired so when the hose reel is extended the fans would always be on This change would add a
switch to the three exhaust fans so they can be turned off and on no matter if the hose reel is extended or
not
Soil Crrection Dewatering and Delay Claim for Fuel Tank Installation 15 086 00
This item is for extra work incurred during the construction of the underground fuel tanks A change in
conditions at the fuel tank construction area was experienced by the Griggs Contracting Inc The water
table was higher than expected based on the soil borings More soil correction or foundation bedding was
needed for the tanks then what was estimated in the contract documents Additionally a delay in
construction was needed to figure out what the right course of action should be based on the tank
manufacturer s recommendations Originally Griggs Contracting Inc requested over 27 000 in extras
for this work The City and RJM Construction reviewed the request and reduced the request by what was
documented and reasonable
Total Requested Changes 23 462 00
The change order amount is proposed to come out of the contingency amount budgeted for the project
The project is estimated be under budget by 471 800 00
The work left to be completed is paving the parking lot wear course in the spring and some landscape
work Since the project is 99 completed staff does not anticipate any more changes to the contracts
g eng public 2008 projects 08 03 chanhassen maintenance pw facility 022210 bkgd coS doc 203
Todd Gerhardt
Public Works Facility Approve Change Order
February 22 2010
Page 3
The total amount of changes to the project was less than 3 of the construction contracts A typical
project of this size would see about 5 of the construction contract in change orders
Attachments RJM Construction Letter of Recommendations
RJM Construction Letter to Griggs Contracting Inc
g eng pubJic 2008 projects 08 03 chanhassen maintenance pw facility 022210 bkgd co5 doc 204
CONSTRUCTION
e t m
CORPORATE OFFICE
HWY 7 CORPORATE CENTER
7003 W LAKE ST l SUITE 400 I f
ST LOUIS PARK MN 55426 P
PHONE 9S2 837 8600
FAX 9S2 832 9600
SA TELUTE OFFICES
PLAZA VII
MINNEAPOLIS MN
NORTHLAND EXECUTIVE
OFFICE CENTER
BLOOMINGTON MN
NORMANDALE LAKE
OFFICE PARK
BLOOMINGTON MN
February 4 2010
Mr Todd Gerhardt
City of Chanhassen
7700 Market Boulevard
Chanhassen MN 55317
Re City ofChanhassen Public Works Facility
Recommendation for Project Change Order 5
Chanhassen City Council Meeting
Dear Mr Gerhardt
At the next City Council meeting RJM Construction recommends that the City Council
approve Project Change Order 05 The total amount of this Change Order will be for
23 482 This Change Order will be deducted from the project contingency which will
leave 192 382 39 in project contingency
Change Orders are a normal process in construction A project contingency of 346 872
was budgeted for changes such as the individual Change Requests listed on the attached
Chanhassen Public Works Change Order 5 In addition to the project contingency the
overall Chanhassen Public Works project is under budget by 471 800
Attached is a list of individual Change Requests that comprise this proposed Change
Order Each of these proposed Change Requests have been reviewed for approval by RJM Construction and Oertel Architects for accuracy in quantities and market pricing for
the requested work Each of these proposed Change Requests have since been reviewed
by project team representatives from the City of Chanhassen
If you should have any questions please feel free to contact me Thank you for your
assistance with this approval
Sincerely
cc Jeff Oertel Oertel Architects
205
1
I
I
I
1
Chanhassen Public Works ProJect Change Order 5
CONSTRUCTION
Description
Griggs Contracting Claim
PR 23B Roof Ladder Vehicle Storage Roof to Vehicle Maintenance Roof
PR 24 Bench in Men s locker Room
PR 25 Casework Modifications in Multi Purpose
PR 26 Add an Expansion Tank in Room 204
PR 27 Add Drop Receptacle in Utility Shop Room 111
Add Manual Switching for Vehicle Exhaust Fans
Amount
15 806 00
3 170 00
395 00
1 553 00
1 278 00
640 00
640 00
Total Change Order 5 23 482 00
m n 206
it
CONSTRUCTION
f
J
v Z QC CJ f
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0
January 25 2010
Mr Chauncey Griggs
Griggs Contracting Inc
530 Shoreview Park Road
Shoreview MN 55126
RE ChanhassenPublic Works
Griggs Contracting Change Order Request dated 10 13 09
Dear Chauncey
RJM has reviewed Griggs Contracting claim based on our meeting December 21 2009
The following is a revision to the true costs based on our meeting and RJM s continuing
research and investigation
The Costs Associated With The Delay
Between July 6 2009 to July 10 2009 the claim was that Griggs was on hold The
only activity that would be occurring is the dewatering At the meeting on December
21 2009 Griggs stated that two men came to the site in anticipation of continuing work
eachday RJM Construction s superintendent noted Griggs on site for less than four
hours a day during this e period for a total of 40 hours x SOlhour 3 200 plus
equipment costs as listed for 655
At the meeting on December 21 2009 Griggs noted that a dump truck and skid loader
were on site as well determined a one week s rental on a 5 yard dump truck to be
550 wkand one week s rental on a Bobcat 8185 skidsteer to be 423 wk based on
rental rates at a local rental company This adds 973 to Griggs Contracting s claim
The total true value of this claim is 4 828
CORPORATE OFFICE
The Costs Associated With The Dewatering
HWY 7 CORPORATE CENTER
7003 W LAKE ST Between June 30 2009 and July 2 2009 and between July 13 2009 and July 17 2009 SUITE 400
ST LOUIS PARK MN554Z6 the claim was for dewatering RJM Construction s superintendent observed that one
PHONE 952 837 8600 person was spending less than two hours a day on dewatering for a total of 16 hours x FAX 952 832 9600
801hour 1 280 plus equipment costs as listed for 1 758
SATELLITE OFFICES
PLAZA VII
MINNEAPOLIS MN
NORTHLAND EXECUTIVE
OFFICE CENTER
BLOOMINGTON MN
NORMANDALE LAKE
OFFICE PARK
BLOOMINGTON MN
207
At the meeting on December 21 2009 Grigg s noted that the crew worked overtime to
set up and take down pumps and hoses Add overtime premium to 16 hours of work is
40 x 16 hours 640
The total tnie value of this claim is 3 678
Soil Correction Costs
No change was made to the claim value for the soil correction costs The total true
value of this claim is 6 580
The grand total true value of all the claims is 15 086
RIM Construction will submit these three claims to the Owner and Architect for their
review The Owner has not yet agreed to any of these claims and they have indicated in
initial conversations that dewatering would have been required
Sincerely
RJM CO DStFUCti D LLC
d
Gerhardt G1ie
Project Manager
208
209
PATROL DIVISION
CHANHASSEN STATION
Memo
To Mayor
City Council
From Lieutenant Jim Olson O
Date 02 16 10
Re Items for February Council Meeting
1 Sheriff s Office Area Report January Attached
2 Sheriff s Office Area Citation List January Attached
3 Community Service Officer Report for January
4 Miscellaneous Items I will have brief information for Council on recent
activities or items of interest
210
City of Chanhassen
Monthly Report
For
January 2010
211
List e d below is a description of each of the different classifications of calls for service which the Carver County Sheriffs Office received and processed for your area
ICRIMINAL
Part I Crimes
Arson Intentionally destroy property by fire
Assault Aggravated Assault where substantial injury is caused or deadly weapon used
Burglary Unlawful entry into a structure to commit a crime
Homicide Intentional taking of a persons life
Robbery Taking of property in the presence of another with use of force Sex Crime felony Forcible sexual assault All felony sex crimes
Theft Taking of property stealing
Theft Vehicle Theft of a motorized vehicle
Part II Crimes
Abuse Neglect Chargeable abuse or neglect of children or adults
Assault Altercation between parties where actual physical harm occurred Court Order Violations Violation of court orders
Disturb Peace Chargeable disturbance of peace Harassment disorderly conduct Drug Violation All drug violations possession of sale of manufacture of
Gambling Unlawful operate promote or assist in the operation of gaming Liquor Laws Illegal Consumption sale or possession of liquor Misc Criminal Minor offenses that do not fall under any other classification
Property Damage All damage to property including vandalism littering and trespassing on property Runaway Juvenile runaway
Sex Crimes Misc sex crimes criminal sexual conduct sexual abuse pornography
indecent exposure non felony sex crimes
Suspicious Activity Suspicious activity where charges result
Theft Related Fraud credit card theft ID theft issuance on bad check counterfeiting swindle Traffic Alcohol Traffic stopor accident involving a driver under the influence of alcohol or drugs Traffic Other Traffic stop that results in a traffic criminal charge DAC IPS Hit and Run Weapons Violation of manufacture sale purchase transport use of firearm
212
NON CRIMINAL
AbuseLNeglect NC Investigation of abuse or neglect of a child or adult where no charges are filed Alarm Checking on an alarm at a private residence or business Animal Animal bites stray animals All calls involving animals
Assist other Agency Assist other law enforcement office state patrol or government departments Auto Accd Fatality Auto accident in which a fatality occurred
Auto Accd Injury Auto accident in which injury and property damage occurred Auto Accd Prop Damage Auto accident in which property damage occurred
Auto Accd MV vs Deer Auto accident involving a motor vehicle and deer
Background Record Check Records check for persons adopting a child military govt employment individual Boat Water All incidents involving boats watercraft and or lakes
Child Care Assistance All background checks for Social Service unlicensed child care assistance Child Custody Dispute Incidents involving dispute over child custody Civil Process Service of civil papers court orders Assist with civil stand by situations Disturb Peace NC Noise harassments disturbance of peace where charges are not filed Domestic Verbal argument between parties with relationship where no charges are filed Driving Complaint Complaints of bad driving behavior
Drug Information Information regard drug activity No charges filed
Fire Call Fires and assist to fire departments
Gun Permit Acquire Application for a permit to purchase a handgun Gun Permit Carry Application for a permit to carry a handgun
Gun Permit Transfer Applicaton for the transfer of one registered gun to another
Explosive Firearms Dlr Application for a permit for explosives or firearms dealer license
House Business Check Check on residences or business when owners are away from property License Day Care B Ickground check for licensing day care
License Foster Care Background check for licensing foster care
License Liquor Background check for liquor licensing
License Peddler Background check for peddler licensing Medical Assist persons with medical issues natural cause deaths
Mental Health Suicides 72 hr holds for mental health issues
Misc Non Criminal General law enforcement questions citizen assists lost and found
prop civi matters council packets and meetings juv disciplinary issues etc Missing Person Missing Lost person
Open Door Located an open door to a business or residence
Prowler NC Person on property who does not belong window peeper No charges filed Sex Offender Tracking Request from State to check location of registered sex offender Snowmobile All incidents involving snowmobiles
Suspicious Act NC Suspicious persons acts or vehicles no charges Traffic Mise Misc traffic issues stalled vehicle debris on roadway traffic control
parking violations vehicle in the ditch and motorist assists Traffic Radar Display Traffic Speed Radar wagon
Traffic Stops All traffic stops initiated by officers
Transport Transport persons for various reasons
Unlock Veh Bldg Unlock doors of automobile residence or business for owners Warrant Issued Warrant issued by Carver County Court Administration Warrant Service Service of warrant for Carver County and other counties
213
CARVER COUNTY SHERIFF S OFFICE
City of Chanhassen
Month of January
2010 2010 IM1rl I I U I
Pan I Grimes
Arson 0 0
Assault Aqqravated 0 0
Burqlarv 3 3
Homicide 0 0
Robbery 0 0
Sex Crime Felonv 0 0
Theft 17 17
Theft Vehicle 0 0
I otal art I Grimes LU 20
I art II Grimes
Abuse Neglect 0 0
Assault 4 4
Court Order Violation 2 2
Disturb Peace 1 1
Druq Violations 5 5
Gambling 0 0
liQuor Law Viol 1 1
Misc Criminal 0 0
Property Damaqe 9 9
Runaway 1 1
Sex Crimes 0 0
Suspicious Activity 0 0
Theft Related 8 8
Traffic Alcohol 5 5
Traffic Other 0 0
Weapons 0 0
Totalc art II Grimes jt 36
TOTAL CRIMINAL 56 56
2009
0 0
0 0
3 3
0 0
0 0
0 0
18 18
0 0
L1 21
0 0
6 6
0 0
4 4
3 3
0 0
1 1
6 6
5 5
0 0
0 0
0 0
10 10
3 3
1 1
0 0
39 39
60 60
214
2010 2010
MUNIH I YTD I NUf f
ADuse Nealect not charaable 3 3 Alarm 75 75
Animal 16 16 Assist other Aaency 9 9
Auto Accd Fatalitv 0 0 Auto Accd Iniurv 8 8 Auto Accd Proo Damaae 36 36
Auto Accd MV Deer 0 0 BackOround Records Check 3 3 Boat Water 0 0
Child Care Asst Unlicensed 0 0 Child Custodv Dlsoute 4 4
Civil Process 1 1
Dist Peace not charq able 13 13 Domestic not charaablel 2 2 Drivina Comolaints 36 36 Drua Information OnlY 0 0
Fire Call 21 21 Gun Permit ACQuire 8 8
Gun Permit Carry 6 6 Gun Permit Transfer 0 0
Explosive Firearms Dlr Permit 0 0
House Business Check 1 1 License Day Care 3 3
License Foster Care 0 0
License Liauor 0 0
License Peddler 3 3
Medical 50 50
Mental Health 5 5 Misc Non Criminal 32 32
Missina Person 2 2
Open Door 6 6 Prowler not charaable 0 0
Sex Offender Trackinq 0 0 Snowmobile 1 1 SusDlcious Act not charaable 40 40 Traffic Misc 121 121
Traffic Radar Displav 0 0
Traffic Stops 279 279 Transport 1 1 Unlock Veh Blda 8 8
Warrant Service 8 8
TOTJ C NON 801 801
ITOTAL REPORTED 857 857
2009
MONTH
2009
YTD
0 0
68 68
20 20
8 8
0 0
5 5
43 43
3 3
8 8
0 0
0 0
2 2
0 0
12 12
4 4
13 13
2 2
20 20
12 12
6 6
o 0
0 0
3 3
1 1
0 0
0 0
0 0
55 55
7 7
32 32
3 3
1 1
4 4
0 0
2 2
50 50
132 132
0 0
348 348
1 1
5 5
11 11
1 881
941 941
215
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CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
Community Service Officer Call Summary
January 2010 82 Calls
Animal Calls 8
Animal At Large 2 Wild Animal Control 0
Impounds 3 Live Trap Requests 1
Ba rki ng Dogs 1 Animal Welfare Checks 0
Animal Bites 0 Unlicensed Animals 0
Miscellaneous Animals 1 Injured Sick Animal 0
Traffic Calls 38
Personal Injury Crash 3 Stall Motorist Assist 24
Property Damage Crash 6 Other Traffic 5
Code Enforcement 13
Weeds Grass 0 Odd Even Watering 0
Outdoor Storage 0 Junk Vehicle 5
Illegal Dumping 0 Parking 3
Sidewalk Snow Removal 1 Trailer Parking 0
Miscellaneous Code 4
Other 23
Vehicle Lock Outs 5 Medicals 11
Fires 3 Vacation Checks 0
Park Enforcement 3 Found Property 1
Other 0
January Comparison
2009 2010
54 Animal Calls 8
31 Traffic Calls 38
13 Code Enforcement 13
13 Other 23
111 TOTAL 82
Year to Date Comparison
2009 2010
54 Animal Calls 8
31 Traffic Calls 38
13 Code Enforcement 13
13 Other 23
111 TOTAL 82
fro Uf Providin for Today and Planning fo Tomorrow u I Wi
227
b J
CHANHASSEN FIRE DEPARTMENT
PO Box 97 7610 Laredo Drive Chanhassen MN 55317
Bus Phone 952 227 1200 Minnewashta Station NO 2 Phone 952 474 7094
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Roger Smallbeck Fire Chief
Ed Coppersmith 1 st Assistant Chief
Rick Rice 2nd Assistant
Chiefit 1 A Mark Littfin Fire Marshal 66
February 9 2010 DATE
SUBJ Monthly City Council Update
Fire Department Overview
Staffing is at 38 active firefighters and five probationary firefighters as of February 11 2010
Current allocation is 45 PTE s
Year to date there have been 79 calls for service There were 57 calls in January and as of
February 9th we have responded to 22 calls
There was a residential structure fire on February 7th The fire caused substantial damage to the
attached garage Two vehicles were totally destroyed along with other items that were stored in
the garage There was a very small amount of water damage and limited smoke damage to the
living space ofthe home
Training Training for February is scheduled to be a CPR refresher on February 8t and
OSHA s required annual Right to Know training on February 15th
Fire Marshal
Fire Prevention Nothing new to report at this time
Fire Investigations No major fires to report on The Fire Department however did respond to a
small chimney fire on Friday January 15th at 7 56 p m to the 200 block of Chan View The
homeowner had been using a wood burning fire place at the time The fire burned a small portion
228
of the roof around the flue Firefighters on the scene quickly extinguished the fire and checked
for fire extension
Fire Inspections
New construction Current projects include Westwood Church addition and numerous tenant
finishes at Autobahn Motorplex Plans are being reviewed for the downtown parking ramp and
Haskell s liquor store
Existing building inspections Both Ed and I are continuing inspections of existing buildings in
the city We have started on the western half and are gradually heading east Most of the larger
industrial and commercial buildings in the city were inspected in December 2009 Weare
finding most if not all businesses welcome our visits and are very cooperative There are a
number of businesses that automatically get fire inspections every year They include day care
centers schools restaurants apartments hotels service stations and high hazard businesses The
goal for 2010 is to inspect all businesses in the city One of the key issues while conducting inspections is to insure all fire alarm systems and fire sprinkler monitoring equipment is working
properly in order to reduce the number of false alarms I am continuing to follow up on all fire
alarm calls both commercial and residential alarms in order to reduce our number of false
alarms The reduction of calls leads to reduced payroll expenses and cutting down of the cry wolf syndrome The main component in reducing false alarms is proper installation and more
importantly proper maintenance of equipment In follow up phone conversations with
homeowners they fully understand the problems and are very willing to cooperate in properly maintaining their alarm systems
229
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Genter
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Bob Generous Senior Planner
Angie Kairies Planner I oW DATE February 22 2010
SUBJ Lotus Retail CUP Amendment Site Plan Approval with Variance
78 West 78th Street 19900 West 78th Street Planning Case 10 04
PROPOSED MOTION
The Chanhassen City Council approves an amendment to Conditional
Use Permit 88 13 to eliminate the Hennepin County parcel for a garden
center and to relocate the storage bins to the Carver County parcel
and
The Chanhassen City Council approves the Site Plan for an 8 000 square
foot one story retail building plans prepared by SEH dated 12 30 2009 with
an 8 parking Variance to permit 58 of the parking between the front
fa ade and the primary street for property located at 19900 West 78th Street
subject to conditions 1 5
and
The Chanhassen City Council adopts the Planning Commission Findings of
Fact
City Council approval requires a majority of City Council present
EXECUTIVE SUMMARY
The developer is requesting an Amendment to Conditional Use Permit 88 13 for
Lotus Lawn and Garden Center for property located at 78 West 78th Street Site Plan
Approval for an 8 000 square foot retail building with n 8 parking Variance to
permit 58 of the parking between the front fa ade and the primary street for
property located at 19900 West 78th Street
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow
4
230
Todd Gerhardt
February 22 2010
Page 2 of 2
Planning Commission Update
As part of the public hearing the Planning Commission discussed the visibility of the building
from the apartments located to the north of the site There is a Manage 3 wetland directly
adjacent to the site followed by an eight foot tall berm for the railroad bed detached parking
garages parking lot and then the apartment buildings located south of Highway 101 The
nearest apartment building is nearly 600 feet or one eighth of a mile away from the retail
building The Planning Commission also discussed the circulation of the trucks accessing the
loading area The developer explained that the trucks which are typically shorter than a semi
truck will drive into the site and make a hammerhead turn in the north parking lot to turn
around They will then back into the loading zone
The Planning Commission minutes are item 1a of the February 22 2010 City Council packet
RECOMMENDA TION
Staff and the Planning Commission recommend the following motions
The Chanhassen City Council approves an amendment to Conditional Use Permit 88 13 to
eliminate the Hennepin County parcel for a garden center and to relocate the storage bins to the
Carver County parcel
and
The Chanhassen City Council approves the Site Plan for an 8 000 square foot one story retail
building plans prepared by SEH dated 12 3012009 with an 8 parking variance to permit 58 of
the parking between the front fa ade and the primary street for property located at 19900 West 78th
Street subject to conditions 1 5
and
The Chanhassen City Council adopts the Planning Commission Findings of Fact
ATTACHMENTS
1 Planning Commission Staff Report Dated February 2 2010
2 Site Plan Agreement
g plan 201O planning cases l 0 04 lotus retail 2 22 1 0 executive summary doc
231
PC DATE 2 2 10 IT CC DATE 2 22 10
CITY OF CHANHASSEN REVIEW DEADLINE 3 1 10
CASE 10 04
BY BG AK TJ JM ML
PROPOSED MOTION
The Chanhassen Plar ning Commission reeommends that City Council approves an amendment
to Conditional Use Permit 88 13 to eliminate the Hennepin County parcel for a garden center
and to relocate the storage bins to the Carver County parcel
and
The Chanhassen Planning Commission reeommends that City Council approves the Site Plan for
an 8 000 square foot one story retail building plans prepared by SEH dated 12 30 2009 with an 8
parking variance to permit 58 of the parking between the front fayade and the primary street for
property located at 19900 West 78th Street subject to conditions 1 5
SUMMARY OF REQUEST The developer is requesting site plan approval for a 8 000
square foot retail building a 8 parking variance to permit 58 of the parking between the front
fayade and the primary street for property located at 19900 West 78th Street and an amendment to
Conditional Use Permit 88 13 for Lotus Lawn and Garden Center for property located at 78 West
78th Street
LOCATION
CARVER COUNTY PROPERTY 78 West 78th Street
That part of Tract C Registered Land Survey No 59 files of Registrar of Titles which lies
South of a line drawn East perpendicular to the West line of said Tract C from a point thereon
distance 103 00 feet South as measured along said West line from the Northwest comer of said
Tract C And that part of Tract D lying Easterly of the Southerly extension ofthe West line of
said Tract C Registered Land Survey No 59 flies of Registrar of Titles all in Carver County
Minnesota
HENNEPIN COUNTY PROPERTY 19900 West 78th Street
That part of the West 149 feet of the Southwest Quarter of Section 7 township 116 North Range
22 West of the 5th Principal Meridian lying North of State Highway No 5 and which lies South
of a line drawn East perpendicular to the West line of Tract C Registered Land Survey No 59
files of the Registrar of Titles Carver County from a point thereon distant 103 00 feet South as
measured along said West line from the Northwest comer of said Tract C Hennepin County
Minnesota
232
Lotus Retail
Planning Case 10 04
February 2 2010
Page 2 of 19
APPLICANT Ben Merriman
Center Companies LLC
2025 Coulter Blvd Suite 215
Chanhassen MN 55317
952 474 4828
bmerriman@centercompanies com
Jay and Peggy Kronick
Lotus Lake Garden Center Inc
8575 Tellers Rd
Chaska MN 55318
PRESENT ZONING Highway and Business Services District BH
2030 LAND USE PLAN Commercial
ACREAGE Total 2 32 acres Carver County 1 41 acres Hennepin County 0 906 acres
DENSITY F A R 0 2
LEVEL OF CITY DISCRETION IN DECISION MAKING
The City s discretion in approving or denying a site plan is limited to whether or not the proposed
project complies with Zoning Ordinance requirements If it meets those standards the City must
then approve the site plan This is a quasi judicial decision
The City s discretion in approving or denying a variance is limited to whether or not the proposed
project meets the standards in the Zoning Ordinance for variance The City has a relatively high
level of discretion with a variance because of the burden of proof is on the applicant to show that
they meet the standards in the ordinance
The City has limited discretion in approving or denying conditional use permits based on
whether or not the proposal meets the conditional use permit standards outlined in the Zoning Ordinance If the City finds that all the applicable conditional use permit standards are met the
permit must be approved This is a quasi judicial decision
PROPOSAL SUMMARY
The applicant is requesting site plan approval for an 8 000 square foot one story multi tenant
retail building which shall include a liquor store an 8 variance to permit 58 of the parking to
be located between the front fayade and the public street Sec 20 1073 b and an amendment to
Conditional Use Permit 88 13 for a retail garden center to revise the legal description to include
the Carver County site only and relocate the storage bins from the Hennepin County property to
the Carver County property
233
Lotus Retail
Planning Case 10 04
February 2 2010
Page 3 of 19
To the north of the subject site is the Twin Cities and Western Railroad and a Manage 3 wetland
To the south ofthe site is West 78th Street and Highway 5 To the east of the site is the Berquist
building Office Industrial and located to the west of the site is the Chanhassen Office Complex
Commercial
Water and sewer services are available to the site Access to the parcels is gained via a shared
driveway off of West 78th Street
Staffis recommending approval of the site plan variance and CUP amendment
APPLICABLE REGUATIONS
Chapter 20 Article II Division 2 Conditional Use Permits
Chapter 20 Article II Division 3 Variance
Chapter 20 Article II Division 6 Site Plan Review
Chapter 20 Article XVII Highway and Business Services District
Chapter 20 Article XXIII Division 7 Design Standards for Commercial Industrial and Office
Institutional Development
234
Lotus Retail
Planning Case 10 04
February 2 2010
Page 4 of 19
BACKGROUND
On October 5 1973 Registered Land Survey 59 for the Carver County site was recorded The
Hennepin County site is currently unplatted
On September 12 1988 the Chanhassen City Council approved a land use map amendment for the
easterly 150 feet of the property from office industrial to commercial LUP 88 3 a rezoning of the
easterly 150 feet from Industrial Office Park lOP to Highway and Business Services BH REZ
88 3 a wetland alteration permit W AP 88 8 and a Conditional Use Permit CUP 88 13 to
permit a garden center
On January 13 1997 the Chanhassen City Council approved an amendment to Conditional Use
Permit 88 13 for a site plan review for a 2 480 square foot expansion to the sales area and a 400
square foot expansion to the greenhouse area
The existing Lotus Lawn and Garden Center CUP
88 13 is located primarily on the westerly Carver
County site As part of the garden center there is a
2 549 square foot retail building two 920 square foot
greenhouse buildings a 140 square foot shed display and parking areas
CONDITIONAL USE PERMIT
Conditional Use Permit 88 13 for a garden center
currently encompasses both the Carver County
westerly parcel and Hennepin County easterly
parcel sites The applicant is requesting an
amendment to CUP 88 13 to exclude the Hennepin
County site from the CUP and to relocate the storage
bins to the Carver County site The CUP for the
nursery will then solely be for the Carver County site
i 0 S T 0
0
I It t
I
0
O j
0
ut
r
j
The eastern Hennepin County portion of the site is primarily vacant there are some aspects of the
garden center located on the site which include storage bins and parking As part of this
application the storage bins are proposed to be relocated to the Carver County site
There is a Manage 3 wetland located to the north of both parcels City Code requires a 16 5 foot
wetland buffer from the edge of the wetland a 30 foot building setback and a IS foot
parking accessory structure setback from the edge of the buffer
The applicant is proposing shared parking spaces which will be located on both sites A cross
access and shared parking easement and agreement will be recorded against the properties The
conditions of CUP 88 13 will continue to be in effect The proposed amendment is consistent
with the conditions of approval for the garden center
235
Lotus Retail
Planning Case 10 04
February 2 2010
Page 5 of 19
GENERAL SITE PLAN ARCHITECTURE
The applicant is requesting site plan approval for an 8 000 square foot one story multi tenant
retail building and parking to be located on the eastern portion Hennepin County or the site
One of the proposed tenants of the
building will be a liquor store
Liquor stores are permitted in the
BH district
1
All components of the nursery
that are currently located on the
easterly parcel will be relocated to
the westerly parcel The
driveway into both sites will
remain and some of the parking
will be shared between the two
parcels via a cross access and
parking agreement
The applicant is requesting an 8
variance from the 50 maximum
parking spaces permitted between
the front south fa ade and the
adjacent public street The
applicant is proposing 43 parking stalls for the Hennepin County retail site Of the 43 stalls
ordinance permits 21 stalls to be located between the front fa ade and public street The
applicant is proposing 25 stalls within the south parking lot and 18 stalls in the north parking lot
Granting of the variance would permit an additional 4 parking stalls adjacent to the store
entrances Requiring the additional parking in the north parking lot would impact the bio
retention pond the location of the trash enclosure and the site may exceed the 65 site coverage
in the BH district The south elevation is the main entrance into the retail building while the
north elevation is primarily employee parking and service entrances Therefore it is reasonable
to have the majority of the parking located adjacent to the store entrances
9
Both parcels will continue to be accessed via a shared driveway off West 78th Street A cross
access and parking agreement must be recorded against the properties
ARCHITECTURAL COMPLIANCE
Size Portion Placement
The City Code promotes the location of the building nearest to the setback lines as outlined in
the district regulations This site is unique in the fact that the front property line extends over the
existing sidewalk and onto West 78th Street Therefore the front setback is measured from the
northern edge of the existing sidewalk which is the edge ofthe prescriptive right of way The
236
Lotus Retail
Planning Case 10 04
February 2 2010
Page 6 of 19
minimum setback in the BH district is 25 feet from the front property line The building is
proposed to be set back 89 feet from the northern edge of the sidewalk with parking distributed
around the building
SOUTH E L EV TION
The proposed building is a multi tenant building with the liquor store occupying approximately
5 160 square feet of the building and future tenant spaces occupying approximately 3 044 square
feet There are three entrances into the south elevation of the building The liquor store entrance
serves as the prominent main entrance and is surrounded by windows and a black standing seam
metal awning The entrance is further accentuated by a seven foot tall parapet wall and cornice
above the roofline with three square windows on both the south and west elevations The
remaining two entrances are located to the east of the liquor store entrance and are surrounded by
windows with a black standing metal awning overhead and a five foot block parapet wall and
cornIce
W 71 E l gVAiIO N e A T el 5VATION
The loading dock overhead door is located on the west elevation This loading dock will access
the liquor store There are no entrances on the east elevation of the building which is adjacent to
the drive aisle accessing the adjacent industrial building to the east
The north elevation of the proposed building is adjacent to the Twin Cities and Western Railroad
and the wetland There are four service doors located on the north elevation which will not serve
as customer entrances
237
Lotus Retail
Planning Case 10 04
February 2 2010
Page 7 of 19
NO iH E L EVA rION
Building Articulation
The articulation of the building steps back twice along the south
elevation The building steps back almost two feet from the
entrance of the liquor store to the main plain of the liquor store and
back five feet to the future tenant spaces Along the west and east
elevations the building steps back over one foot from the front
elevation In addition the building articulation incorporates
projecting columns Articulation is further enhanced through the use
of storefront windows and awnings as well as parapet walls of
varying heights and cornices
Color and Material
There is a combination of materials including brick
block and EFIS incorporated into the design to provide
visual interest to the building The majority of the
building is constructed of toffee colored Anchor Block
primarily located on the top and base of the building A
paprika colored Anchor Block band is located a quarter
of the way up from the base of the building and
extending halfway up the north west and east
elevations The paprika Anchor Block also surrounds the entrances on the south elevation and is
replicated on the west and east elevations There are columns on the building which are
constructed of maroon velour utility brick
IL d li
L
The parapet wall above the main entrance is accented with sandalwood beige EFIS and a grey
and black metal cornice The shorter parapet walls are constructed of toffee colored rockface
Anchor Block The storefront windows are bordered with black aluminum frames
238
Lotus Retail
Planning Case 10 04
February 2 2010
Page 8 of 19
Height and Roof Design
The single story building is 17 feet in height to the roof The roof articulation is provided
through three parapet walls of varying height The height of the parapet walls step down and
back up along the south elevation The parapet wall over the main entrance is 9 feet in height
the center parapet wall is 2 feet in height and the parapet wall above the entrances on the east
side of the building is 5 feet in height
lf fI
T t l
SOUTl i EllV 1I0N
The City Code requires that each building contain one or more pitched elements such as a
pitched roof awnings or entrances There are black standing seam metal awnings located above
the storefront windows and doors of the south west and east elevations Additionally the varied
parapet height provides vertical detail to the elevation
The mechanical equipment is located in the center of the roof and is screened through the use of
the parapet walls surrounding the building The lowest parapet wall is 2 feet above the roof and
will adequately screen the equipment from view
Facade Transparency
W C T et eY Tlo N T eL 5VATION
City Code requires that 50 percent of the first floor elevation that is viewed by the public shall
include transparent windows and or doors The south street front elevation of the building
exceeds this requirement
The west elevation while not located along the primary public street has been modified to
incorporate approximately 45 windows and doors in addition to landscaping The primary
function of the interior space in this area is restrooms and storage therefore increased windows
may not be appropriate The applicant has provided spandrel glass to enhance this fa9ade
239
Lotus Retail
Planning Case 10 04
February 2 2010
Page 9 of 19
The east elevation faces the drive aisle into the adjacent office industrial building and is
predominately screened by landscaping However the applicant has modified this elevation to
incorporate approximately 14 windows Depending on the future tenant additional windows
may be incorporated into this fayade At a minimum staff is recommending the applicant
incorporate knockout panels to facilitate the installation of future windows
As stated previously the north elevation provides employee and service access to the building
No windows are provided however the applicant has included architectural detailing including
columns and changing of materials
LIGHTING SIGNAGE
Lighting
City code requires that the applicant provide site lighting for the parking lot area to provide
adequate levels of safety Site lighting may be provided via
30 foot tall light poles fixtures All fixtures must be shielded
high pressure sodium or Light Emitting Diode LED with a
total cutoff angle equal to or less than 90 degrees Wall
mounted light fixtures shall be shielded with a total cutoff angle
equal to or less than 90 degrees and shall not be directed
skyward To minimize off site impact light levels shall not
exceed one half foot candle at the property line It appears
that the proposed lighting complies with city code
The proposed lighting on the building is Challenger wall sconces
and the lighting throughout the parking lot is Challenger II medium
flat lens lights The applicant submitted photometric calculations
for the site and the lighting for the common vehicular access is
sufficient however the lighting along the eastern property line
adjacent to the front parking lot exceeds the one half foot candle
requirement Staff is recommending the applicant revise the light
plan to meet this requirement A revised photometric plan shall be
submitted with the building permit to verify compliance with city
code
Signage
BALLENGER B
PLAT LENS
IESNAFULL CUTOFF
CHALLENGER
WALL SCONCE
lBSNA I IJLL CUTOllli
The applicant is proposing wall signage on the south elevation of the building There is a sign
band above the awnings in the center of the building to accommodate the liquor store sign and a
sign band on the parapet wall on the east side of the front elevation to accommodate the future
tenants
240
Lotus Retail
Planning Case 10 04
February 2 2010
Page 10 of 19
SOlm l ElEVATION
A monument sign is proposed to be located east of the driveway into the site The proposed
monument sign is eight feet in height with 61 square feet of display area Of the display area
25 of the sign will incorporate an electronic message center The monument sign will be
constructed of masonry materials consistent with the building and incorporates an electronic
message center sign This sign appears to comply with the city s sign ordinance
All signage shall comply with city code and requires a separate sign permit application
Site Furnishing
The applicant is proposing multiple planters located near the building on the south elevation as
well as landscaping continuing around the building The applicant is proposing benches located
on the sidewalk adjacent to the front elevation Future tables and seating may be incorporated
when the eastern tenant spaces are occupied
Loading Areas Refuse Area etc
The loading zone for the liquor store is located on the west
elevation of the building The loading zone will be
screened by landscaping The Carver County site has
redevelopment potential The location of a building on the
Carver County site will further screen the loading area of
the retail building
The proposed location of the free standing trash enclosure
is on the north side of the building at the east end of the
parking lot The trash enclosure is 71f2 feet tall 21 feet wide
by 8 feet deep and contains two dumpsters The enclosure
will be constructed of paprika colored Anchor Block with
painted cedar slat doors consistent in color with the
building
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Lot Frontage and Parking Location
Frontage
The subject site fronts on West 78th Street which acts as a frontage road to Highway 5 The site
is unique due to the fact that it is an unplatted lot and the front property line extends onto West
78th Street On platted lots the property line excludes areas of public right of way Therefore
the north edge of the sidewalk is the prescriptive right of way
The minimum building setback in the BH district is 25 feet from the front property line The
proposed building is setback 89 feet from the edge of the sidewalk The minimum parking
setback is 25 feet which may be reduced to 10 feet with the use of landscape screening The
edge of the proposed parking lot is set back 12 feet from the edge of the sidewalk and shall
incorporate a landscape buffer consisting of a line of shrubs planted along the parking lot on the
south property line The shrubs must have a minimum height of three feet at maturity City
approval of the shrub species and planting spacing is required before installation
Parking
There are a total of 62 parking stalls proposed on the two properties The garden center requires
22 stalls and the retail center requires 40 stalls The applicant is proposing 43 stalls for the retail
center and 19 stalls for the garden center
25 parking stalls located in the south parking lot of the retail center
18 stalls dedicated to the retail center and 5 stalls dedicated to the garden center in the
north parking lot
14 parking stalls located on the garden center site
In total the applicant is providing sufficient parking for both centers and will be shared via a
cross parking agreement
The parking requirements are predicated on retail use There is approximately 3 044 square feet
of future tenant space available should half of that space be converted to a restaurant an
additional 17 parking stalls would be required Should the entire future space be converted to a
restaurant 34 parking stalls would be required Being that the applicant is proposing the
required 62 parking stalls for the current retail buildings and the Hennepin County site is at the
maximum 65 site coverage the additional spaces would have to be located on the Carver
County site This may have an impact on the future development of the Carver County site The
applicant is aware of the parking requirements and depending on the future use any change in
the parking requirements will be addressed at such time
City code requires that not more than 50 of the overall parking to be located between the front
fayade and the primary abutting street There are 43 proposed parking stalls for the Lotus Retail
building therefore 21 stalls are permitted in the south parking lot The applicant is requesting a
variance to permit 58 of the proposed parking to be located between the front fayade and the
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primary abutting street this equates to 4 additional stalls The intent of the request is due to the
location of the public entrances which are on the south elevation while the north elevation is
primarily employee parking and service entrances The additional parking in the south lot will
provide better customer access to the main entrances of the building Therefore it is reasonable
to have the majority of the parking located adjacent to the store entrances
The service entrances and employee parking are located on the north side of the building Staff
explored the potential of adding additional stalls on the north side of the site to comply with the
50 parking requirement The addition of parking stalls would have a negative impact on the
location of the trash enclosure by pushing it east into the side yard bio retention pond and
landscape buffer Additionally the proposed hard surface coverage for the site is at the 65
maximum for the BH district Any additional parking stalls would increase the site coverage
within the district
Based on the current uses garden center and retail center it is staff s opinion that the hours of
operation are complimentary for shared parking
ACCESS
The site currently has access from West 78th Street No public street improvements are proposed
or required with the development of this site The proposed Lotus Retail Development will share
the existing access with the Lotus Lawn and Garden Center site The developer proposes to
construct two parking areas one south of the proposed building and one north of the proposed
building Access to the parking areas will be from a common driveway with Lotus Lawn and
Garden Center A cross access agreement must be executed and recorded
In locations where the sidewalk crosses the curb for pedestrian access a pedestrian ramp shall be
provided
LANDSCAPING
There is a wetland located north of the subject site which shall maintain a 16 5 foot buffer and
required building and parking setbacks from said buffer The applicant is proposing to install a
rain garden within the buffer area to treat runoff prior to entering the wetland
The minimum requirements for landscaping include 1 196 square feet of landscaped area around
the parking lot one landscape island or peninsula four trees for the parking lot and bufferyard
plantings along the property lines The applicant s proposed as compared to the requirements for
landscape area and parking lot trees is shown in the following table
Required Proposed
Vehicular use landscape area 1 196 sq ft 1 196 sq ft
Trees parking lot 4 trees 7 trees
Islands or peninsulas parking lot 1 islands peninsulas 1 peninsulas
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The applicant meets minimum requirements for trees and landscaping in the parking lot area
Buffer yard requirements
Required plantings Proposed plantings
Bufferyard C north prop Line 145 2 Overstory trees o Overstory trees
5 Understory trees 7 Understory trees
5 Shrubs 15 Shrubs
Bufferyard B south prop Line 130 1 Overstory trees 5 Overstory trees
2 Understory trees o Understory trees
4 Shrubs o Shrubs
Bufferyard B east prop Line 240 3 Over story trees 2 Overstory trees
7 Understory trees 4 Understory trees
10 Shrubs 10 Shrubs
The applicant does not meet the minimum requirements for buffer plantings On the north
property line the applicant should change two of the understory trees to overstory selections
Along the south property line the applicant has proposed an increased number of overstory trees
and meets the requirements for total number of trees within the bufferyard The overstory trees
will provide more long term benefits to the site and satisfies the south bufferyard requirement for
trees City code permits a reduced parking setback when landscape screening is provided The
applicant is proposing to reduce the parking setback to 12 feet along the south property line The
proposed shrub landscaping is not sufficient to meet the requirements associated with a setback
reduction A line of shrubs must be planted along the parking lot on the south property line The
shrubs must have a minimum height of three feet at maturity City approval of the shrubs species
and planting spacing is required before installation On the east property line the applicant is
short trees in both categories of tree and shrubs Staff recommends that the applicant meet
minimum requirements for bufferyard plantings on the east side
GRADING DRAINAGE
The soils investigation for this site reveals that extensive soils correction is required to develop
the site The poor soils will be removed from the site and engineered fill will be placed The
developer must provide a trucking route to the Engineering Department for review and approval
The developer proposes to construct a bio retention area on the north side of the site to treat
runoff from both parcels under fully developed conditions The grading plan must be changed to
create a two cell system so that the bio retention basin will not be over the trunk watermain and
sanitary sewer easement area
Wetlands
One wetland exists on or adjacent to the property This wetland was delineated in 2005 as part
of the Riley Purgatory Bluff Creek Watershed District stormwater improvement project The
delineated boundary is still accurate today This wetland will not be impacted as a result of this
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project However grading will occur adjacent to the wetland and steps shall be taken to assure
that the wetland is not impacted during development of this site
Lakes
The proposed project does not lie within 1 000 feet of the ordinary high water level OHW of
any public waters therefore it is not within a shoreland district
Erosion and Sediment Control
It does not appear that the total land disturbance associated with the proposed project will meet
the minimum threshold for small construction activity In this case no NPDES Phase II
permit to discharge stormwater associated with construction activities is required The total
disturbed area should be indicated quantified and reported to the City The site requires an
erosion control plan which has been submitted An on site inspection of the site shall be
required during development of the site City details shall be included in the plan set to verify
erosion and sediment best management practices
Drainage and Treatment
Water quality treatment and runoff control will be provided through a bio retention feature
located on the north end of the site This feature has been designed such that it may
accommodate future development of the western property This basin will treat the first inch of
runoff generated on the site The wetland will provide additional storage water will be treated
prior to discharge into the basin
The plan calls for an excavation of in situ materials and replacement with other soils The only
reference to the soil composition is in the landscape plans The replacement soils indicate a
mixture of topsoil sand and compost This mixture is not appropriate for a bio retention feature
and must be revised to indicate an appropriate mixture of materials Additionally the under
drain is referred to as 8 in some parts of the plan and 6 in other parts This must be clarified
and specifications shall be provided There is no need to wrap the under drain in a sock if it is
embedded in gravel It has been the experience of the City and others that this fabric clogs and
prolongs the residence time of the water in the feature Further the plan simply calls for a gravel
bed to place the under drain This rock must be specified and may not include crushed
limestone
Utilities
A 10 inch trunk watermain and an 18 inch trunk sanitary sewer are west of the proposed building These utilities lie within easements granted in Document Numbers 20942 and 59447
The trunk watermain is almost 40 years old and made from ductile iron Due to the corrosive
nature of the soils the trunk watermain within the project area is proposed to be replaced The
developer will be reimbursed for the cost to replace the trunk watermain install two gate valves
replace a fire hydrant and produce engineering as built drawings The reimbursement will be
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based on the actual cost to complete this work and shall not exceed 25 000 The new
watermain shall meet the minimum City requirements including stainless steel hardware on the
valves and hydrant A snake pit for the tracer wire shall be installed at each end
The sanitary sewer will be televised to determine its condition The City will work with the
developer to include maintenance or repair work if needed
The developer will extend private sewer and water services from the trunk utilities within the
easement area
Private draintile is proposed within the site The draintile will cross the public utilities at two
locations The developer s engineer must submit cross sections at the proposed utility crossings
for review and approval
All civil sheets must be signed by an engineer registered in the State of Minnesota
Other Agencies
The applicant shall apply for and obtain permits from the appropriate regulatory agencies and
comply with their conditions of approval
MISCELLENOUS
The building is required to have an automatic fire extinguishing system Accessible routes must
be provided to commercial buildings All parking areas must be provided with accessible
parking spaces As submitted the retail building must have a minimum of two accessible parking
spaces one of which must have an 8 foot access aisle
COMPLIANCE TABLE
Area 20 000 sq ft 61 561 sq ft 39 474 sq ft
Frontage 100 209 149
Depth 150 295 267
lot
Coverage 65 33 65
Principal
Accessory
two story
one story
one story
NA
one story
NA
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Carver County Hennepin County
Ordinance Requirements Site Site
Building Setbacks
Front yard 25 136 89
Rear yard 30 from wetland buffer 55 57
W 19 5 E
Side yard 10 W 45 E 34 16 7
Parking Requirements
1 200 Retail Office
Stalls Carver 4 390 sq ft 200 22 stalls 19 43
Hennepin 7 992 sq ft 200 40 stalls
Front yard 10 w screening 25 without 37 12 WI screening
Rear yard 15 from wetland buffer 15 15
Side yard 10 28 10
RECOMMENDATION
Staff recommends that the Planning Commission adopt the following motions and adoption of
the attached findings of fact and recommendation
A The Chanhassen Plar mflg Commission recommends that City Council Approves an
amendment to Conditional Use Permit 88 13 to eliminate the Hennepin County parcel for
a garden center and to relocate the storage bins to the Carver County parcel
and
B The Chanhassen Plar ning Commission recommends that City Council approves the Site
Plan for an 8 000 square foot one story retail building plans prepared by SEH dated
12 30 2009 with an 8 parking variance to permit 58 ofthe parking between the front
fayade and the primary street for property located at 19900 West 78th Street subject to the
following conditions
1 Building Official
a The buildings are required to have an automatic fire extinguishing system
b The plans must be prepared and signed by design professionals licensed in the State
of Minnesota
c Accessible routes must be provided to commercial buildings
d All parking areas must be provided with accessible parking spaces As submitted the
retail building must have a minimum of 2 accessible parking spaces one of which
must have an 8 foot access aisle
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e The owner and or their representative shall meet with the Inspections Division as
soon as possible to discuss plan review and permit
2 Forester
a This parcel is within the Emerald Ash Borer Quarantine area All ash trees removed
on site must be disposed of at an MDA approved ash tree disposal site
b The Black Hills spruce proposed at the northwest comer of the building must be
replaced with a deciduous selection in order to avoid future sight line conflicts
c On the north property line the applicant shall change two of the understory trees to
overstory selections
d On the east property line the applicant is short over and understory trees Staff
recommends that the applicant meet minimum requirements for bufferyard plantings
on the east side
e A line of shrubs must be planted along the parking lot on the south property line The
shrubs must have a minimwy height of three feet at maturity City approval of the
shrubs species and planting spacing is required before installation
3 Water Resources
a The following Standard City Plates shall be included in the submittal set
1 Plate No 5300 Silt Fence wooden posts are not to be used
2 Plate No 5301 Rock Construction Entrance
3 Plate No 5302A Catch Basin Sediment Trap
b Sheet Cl ofC5 calls out 8 PVC while sheet C5 ofC5 indicates 8 PVC for the
standpipes and 6 for the remaining perforated PVC This discrepancy must be
clarified The Minnesota Stormwater Manual recommends an 8 draintile to reduce
the potential for freezeup
c No sock should be used around the under drain in the bio retention areas
d This will primarily be a Filtration Facility with Partial Recharge as described in the
2005 Minnesota Stormwater Manual As such the filter fabric over the gravel bed
area but not extending to the side walls is adequate as shown If insufficient
separation is discovered between the bottom of the facility and the ground water the
fabric should be extended to the sidewalls as shown in Figure 12 BIOA of Chapter 12
in the 2005 Minnesota Stormwater Manual
e Rock specifications are required for the draintile bedding in the bio retention area
This rock must be clean washed and may not include crushed limestone
f No soil mixture is specified for the bio retention area Sheet L200 calls out a soil
mixture for all areas to be planted with groundcover perennials or annuals This
mixture is not suitable for the bio retention area The mixture may include not less
than 40 sand by volume and may not incorporate any in situ soil materials
g Measures must be taken to address the drain tile and curb cut discharge points into the
bio retention area to assure that they do not scour over time or fill up with debris
h The invert elevations of the drain tiles where they enter the bio filtration area must be
called out on the plans
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1 The applicant shall apply for and obtain permits from the appropriate regulatory
agencies and comply with their conditions of approval
J The existing grades are not legible on the civil plans These must be clarified
k The bio retention area must be protected from heavy equipment traffic this must be
shown on the grading and utility plan sheets
1 The total disturbed area should be quantified and reported on the grading plan If this
is equal to one acre or more an NPDES permit and SWPPP will be required
m The developer shall comply with the requirements of the Carver Soil Water
Conservation District as specified in the letter to Robert Generous dated January 20
2010
4 Engineering
a A cross access and parking agreement must be executed and recorded
b The developer must provide a trucking route to the Engineering Department for
review and approval
c The grading plan must be changed so that the bio retention basin will not be over the
existing trunk watermain and sanitary sewer easement area
d The developer shall replace the trunk watermain and will be reimbursed for the cost
to replace the trunk watermain install two gate valves replace a fire hydrant and
produce engineering as built drawings The reimbursement will be based on the
actual cost to complete this work and shall not exceed 20 600 25 000
e The new watermain shall meet the minimum City requirements including stainless
steel hardware on the valves and hydrant
f A snake pit for the tracer wire shall be installed at each end
g The sanitary sewer will be televised to determine its condition The City will work
with the developer to include maintenance or repair work if needed
h The developer s engineer must submit cross sections at the proposed utility crossings
for review and approval
1 All civil sheets must be signed by an engineer registered in the State of Minnesota
5 General
a In locations where the sidewalk crosses the curb a pedestrian ramp shall be provided
b The applicant shall revise the light plan to meet the requirement for lS foot candle
illumination at the property line A revised photometric plan shall be submitted with
the building permit to verify compliance with City Code
c All signage shall comply with City Code and requires a separate sign permit
application
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ATTACHMENTS
1 Findings of Fact and Recommendation
2 Development Review Application
3 Reduced Copy Existing Conditions Dated 12 30 2009
4 Reduced Copy Plat
5 Reduced Copy Grading Plan
6 Reduced Copy Utility Plan
7 Reduced Copy Landscape Plan Details
8 Reduced Copy Site Plan
9 Reduced Copy Floor Plan
10 Reduced Copy Roof Plan
11 Reduced Copy Site Lighting Plan
12 Reduced Copy South Elevation colored
13 Reduced Copies Building Elevations colored
14 Color Photo Building Materials
15 Amended and Restated CUP 88 13
16 CUP 88 13 Conditions of Approval
17 Approval letter dated January 28 1996 for an amendment to CUP 88 13
18 Letter from Chip Hentges CSWCD to Robert Generous dated January 20 2010
19 Letter from Jon P Solberg MnDOT to Robert Generous Dated January 22 2010
20 Public Hearing Notice and Mailing List
g plan 20 I 0 planning cases 10 04 lotus retail staff report doc
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CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
FINDINGS OF FACT
AND RECOMMENDATION
INRE
Application of Center Companies LLC and Jay and Peggy Kronick for an amendment to
a Conditional Use Permit and Site Plan Review for an 8 000 square foot one story
multi tenant building with a Variance for parking placement in the Highway and
Business Services District BH
On February 2 2010 the Chanhassen Planning Commission met at its regularly
scheduled meeting to consider the application of Center Companies LLC and Jay and
Peggy Kronick for an amendment to Conditional Use Permit 88 13 to eliminate the
Hennepin County parcel for a garden center and to relocate the storage bins to the Carver
County parcel located at 78 West 78th Street and Site plan review for an 8 000 square
foot one story retail building with an 8 parking variance to permit 58 of the parking to
be located between the front fa ade and the primary street for property located at 19900
West 78th Street The Planning Commission conducted a public hearing on the
conditional use permit and site plan which was preceded by published and mailed notice
The Planning Commission heard testimony from all interested persons wishing to speak
and now makes the following
FINDINGS OF FACT
1 The property is currently zoned Highway and Business Services District BH
2 The property is guided by the Land Use Plan for Commercial use
3 The legal description ofthe property is
CARVER COUNTY PROPERTY 78 West 78th Street
That part of Tract C Registered Land Survey No 59 files of Registrar of Titles
which lies South of a line drawn East perpendicular to the West line of said Tract C
from a point thereon distance 103 00 feet South as measured along said West line
from the Northwest corner of said Tract C And that part of Tract D lying Easterly of
the Southerly extension ofthe West line of said Tract C Registered Land Survey No
59 flies of Registrar of Titles all in Carver County Minnesota
HENNEPIN COUNTY PROPERTY 19900 West 78th Street
That part of the West 149 feet of the Southwest Quarter of Section 7 township 116
North Range 22 West of the 5th Principal Meridian lying North of State Highway
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No 5 and which lies South of a line drawn East perpendicular to the West line of
Tract C Registered Land Survey No 59 files of the Registrar of Titles Carver
County from a point thereon distant 103 00 feet South as measured along said West
line from the Northwest comer of said Tract C Hennepin County Minnesota
4 Conditional Use Findings
a Will not be detrimental to or endanger the public health safety comfort
convenience or general welfare of the neighborhood or city
Finding Conditional Use Permit 88 13 for a garden center currently encompasses
both the Carver and Hennepin County sites The applicant is requesting an
amendment to CUP 88 13 to exclude the Hennepin County site from the CUP and to
relocate the storage bins to the Carver County site The CUP for the nursery will
then solely be for the Carver County site The conditions of approval for CUP 88
13 will continue to be in effect The use of the site for a garden center will not be
detrimental to the public health safety comfort convenience or general welfare
ofthe neighborhood
b Will be consistent with the objectives of the City s Comprehensive Plan and this
chapter
Finding The proposed use is consistent with the City s Comprehensive Plan and
complies with the conditions of approval for CUP 88 13
c Will be designed constructed operated and maintained so to be compatible in
appearance with the existing or intended character of the general vicinity and will
not change the essential character of that area
Finding The character of the general vicinity will not change Other than the
relocation of storage bins and materials from the Hennepin County site to the
Carver County site the appearance and function of the site will not be affected
The garden center will continue to operate in its current condition
d Will not be hazardous or disturbing to existing or planned neighboring uses
Finding The surrounding uses are zoned for commercial and industrial use The
garden center will continue to operate in its current condition The approval of
the amendment eliminates the Hennepin County site from the legal description for
the CUP and relocates the garden center related structures and materials to the
Carver County site
e Will be served adequately by essential public facilities and services including
streets police and fire protection drainage structures refuse disposal water and
sewer systems and schools or will be served adequately by such facilities and
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services provided by the persons or agencies responsible for the establishment of
the proposed use
Finding The site is currently serviced by municipal services which are adequate
for the development
f Will not create excessive requirements for public facilities and services and will
not be detrimental to the economic welfare of the community
Finding The site is currently serviced by adequate municipal services The
function of the garden center on the Carver County site will not change and will
not be detrimental to the economic welfare of the community
g Will not involve uses activities processes materials equipment and conditions
of operation that will be detrimental to any persons property or the general
welfare because of excessive production of traffic noise smoke fumes glare
odors rodents or trash
Finding The garden center has been in operation since 1988 and is consistent
with the standards of the Highway and Business Services District The
amendment to relocate the storage bins and eliminate the Hennepin County site
from the CUP will not be detrimental to the surrounding area
h Will have vehicular approaches to the property which do not create traffic
congestion or interfere with traffic or surrounding public thoroughfares
Finding Access to the site and all parking currently exists on the site and will
not interfere with traffic in the surrounding public thoroughfares or create traffic
congestion
1 Will not result in the destruction loss or damage of solar access natural scenic or
historic features of major significance
Finding The site is consistent with the conditions of approval for CUP 88 13
and will not result in the destruction loss or damage of solar access natural
scenic or historic features of major significance
J Will be aesthetically compatible with the area
Finding The garden center is consistent with the plans and conditions outlined
in CUP 88 13 and are compatible with the surrounding area
k Will not depreciate surrounding property values
Finding The use will not depreciate surrounding property values
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1 Will meet standards prescribed for certain uses as provided in this article
Finding The use is consistent with the Highway and Business Services District
and other zoning requirements
5 Site Plan Findings
a The proposed development is consistent with the elements and objectives of the
City s development guides including the comprehensive plan official road
mapping and other plans that may be adopted
Finding The development of the Hennepin County site is consistent with the
City s development guides and comprehensive plan
b The proposed development is consistent with the site plan review requirements
Finding The site is consistent with the site plan review requirements
c The proposed development preserves the site in its natural state to the extent
practicable by minimizing tree and soil removal and designing grade changes to
be in keeping with the general appearance of the neighboring developed or
developing or developing areas
Finding One wetland exists adjacent to the property This wetland will not be
impacted as a result of this project However grading will occur adjacent to the
wetland and steps will be taken to assure that the wetland is not impacted during
development of the site The development of the site maintains required setbacks
from the wetland The applicant will also incorporate a bio retention pond to
filter water runoff prior to entering the wetland
d The proposed development creates a harmonious relationship of building and
open space with natural site features and with existing and future buildings having
a visual relationship to the development
Finding The development will be harmonious with the existing buildings and
features The development also lends an architectural design standard for future
development of the Carver County site
e The proposed development creates a functional and harmonious design for
structures and site features with special attention to the following
1 An internal sense of order for the buildings and use on the site and provision
of a desirable environment for occupants visitors and general community
Finding The main entrances into the building are located on the south elevation
with employee and services entrances on the north elevation The parking is
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located on the north south and west side of the building and will be shared
between the Carver and Hennepin County sites
2 The amount and location of open space and landscaping
Finding The site will be landscaped including the landscaping islands in the
parking lot The applicant will also incorporate a bio retention pond on the north
end of the site to filter runoff prior to entering the wetland
3 Materials textures colors and details of construction as an expression of the
design concept and the compatibility of the same with adjacent and
neighboring structures and uses and
Finding This is the first parcel to redevelop in this area The architecture of the
building will serve as the design standards for future redevelopment of the Carver
County site
4 Vehicular and pedestrian circulation including walkways interior drives and
parking in terms of location and number of access points to the public streets
width of interior drives and access points general interior circulation
separation of pedestrian and vehicular traffic and arrangement and amount of
parking
Finding The site includes sidewalks which connect with the existing public
sidewalk along West 78th Street Both the Carver and Hennepin County sites will
share the existing access off West 78th Street The parking is distributed around
the building and will be shared between the sites
5 Protects adjacent and neighboring properties through reasonable provision for
surface water drainage sound and sight buffers preservation of views light
and air and those aspects of design not adequately covered by other
regulations which may have substantial effects on neighboring land uses
Finding Sanitary sewer and water service are installed on the site and are
consistent with all design standards
6 The Board of Adjustments and Appeals shall not recommend and the City Council shall
not grant a variance unless they find the following facts
a That the literal enforcement of this chapter would cause an undue hardship Undue
hardship means that the property cannot be put to reasonable use because of its size
physical surroundings shape or topography Reasonable use includes a use made by
a majority of comparable property within 500 feet of it The intent of this provision
is not to allow a proliferation of variances but to recognize that there are pre
existing standards in this neighborhood Variances that blend with these pre existing
standards without departing downward from them meet this criteria
5
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Finding The main entrances to the building are located on the south side of the
building with the employee and service entrances on the north side of the
building The additional parking in the south lot will provide better customer
access to the main entrances of the building Therefore it is reasonable to have
the majority of the parking located adjacent to the store entrances The buildings
on either side ofthe project have the majority oftheir parking located between the
building and West 78th Street
b The conditions upon which a petition for a variance is based are not applicable
generally to other property within the same zoning classification
Finding The location of the parking on site is limited by the City s desire to have a
bio retention water system adjacent to the wetland Additionally the City prefers
that the trash enclosure be located to the rear of the structure To accommodate
these directives more than 50 percent of the parking must be located to the south of
the building
c The purpose of the variation is not based upon a desire to increase the value or
income potential of the parcel of land
Finding The variance request is not based on the desire to increase the income
potential of the site The request is to provide the majority ofthe parking adjacent
to the store entrances where the customers want to park
d The alleged difficulty or hardship is not a self created hardship
Finding The hardship is not self created since the City directs the developer to
have a bio retention water system adjacent to the wetland Additionally the City
prefers that the trash enclosure be located to the rear of the structure To
accommodate these directives more than 50 percent of the parking must be located
to the south of the building
e The granting of the variance will not be detrimental to the public welfare or injurious
to other land or improvements in the neighborhood in which the parcel is located
Finding The granting of the variance will not be detrimental to the public welfare
or other land improvements in the neighborhood The customer entrances are
adjacent to the south parking lot while the employee and service entrances are
located on the north side of the building It is reasonable to provide the majority of
the parking stalls adjacent to the customer entrances
f The proposed variation will not impair an adequate supply oflight and air to
adjacent property or substantially increase the congestion ofthe public streets or
increase the danger of fire or endanger the public safety or substantially diminish or
impair property values within the neighborhood
6
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Finding The variance will not impair the supply of light and air to the adjacent
property or substantially increase the congestion of the public streets or increase the
danger of fire or endanger the public safety or substantially diminish or impair
property values within the neighborhood
7 The planning report Planning Case 10 04 dated February 2 2010 prepared by Bob
Generous and Angie Kairies et aI is incorporated herein
RECOMMENDATION
The Planning Commission recommends that the City Council approve Planning Case
10 04 for an amendment to Conditional Use Permit 88 13 to eliminate the Hennepin
County parcel for a garden center and to relocate the storage bins to the Carver County
parcel located at 78 West 78th Street and Site Plan approval for an 8 000 square foot one
story retail building with an 8 parking Variance to permit 58 of the parking to be
located between the front fayade and the primary street for property located at 19900 West
78th Street
ADOPTED by the Chanhassen Planning Commission this 2nd day of February
2010
CHANHASSEN PLANNING COMMISSION
BY
Its Chairman
7
257
CITY OF CHANHASSEN
7700 Market Boulevard P O Box 147
Chanhassen MN 55317 952 227 1100
Planning Case No JO Oi
CiTY OF CHf NHASSEi 1
RECEiVED
DEVELOPMENT REVIEW APPLICATION DEe 3 1 2009
PLEASE PRINT
Applicant Name and Address
UlifN ef fr1J L F iC5 L t
U7Z a ut 1 6fJ 2JL VO l 0 ITS
CAAtJIH6 taV f MN 0 7
Contact 8eN M et2f4 AI A J
Phone qS2 14 49 tJ Fax 2 74 U
Email tVu JtlriMIJ t @dI A L 4 fI t et li W1
n r
Property Owner Name and a ress J
l A F3fJ TEA lp lv
rA L p tV k F2 aHl
9h 7S I 4 r NJJ t c A
Contact J A4 tJt
Phone 14A1 77 f Fax
Email lOfb lo S o WO c cM
NOTE Consultation with City staff is reauired prior to submittal including review of development
plans
Comprehensive Plan Amendment Temporary Sales Permit
X Conditional Use Permit CUP 41 Vacation of Right of Way Easements V AC
Additional recording fees may apply
Interim Use Permit IUP Variance V AR
Non conforming Use Permit Wetland Alteration Permit WAP
Planned Unit Development Zoning Appeal
Rezoning Zoning Ordinance Amendment
Sign Permits
Sign Plan Review
x
X Site Plan Review SPR f5f O
C1 aoOF
Subdivision
Notification Sign 200
City to install and remove
X Escrow for Filing Fees Attorney Cost z 1
C lf ACNAR WAP Metes Bounds
450 Minor SUB
TOTAL FEE 1 1 Ot C tA
An additional fee of 3 00 per address within the public hearing notification area will be invoiced to the applicant
prior to the public hearing
Sixteen 16 full size folded copies of the plans must be submitted including an 8 X 11
reduced copy for each plan sheet along with a diaital copy in TIFF Group 4 tif format
Escrow will be required for other applications through the development contract
Building material samples must be submitted with site plan reviews
NOTE When multiple applications are processed the appropriate fee shall be charged for
each application
SCANNED 258
r
FOR SITE PLAN REVIEW Include number of existing employees 8 and new employees 7 01US b L
This application must be completed in full and be typewritten or clearly printed and must be accompanied by all information
and plans required by applicable City Ordinance provisions Before filing this application you should confer with the
Planning Department to determine the specific ordinance and procedural requirements applicable to your application
A determination of completeness of the application shall be made within 15 business days of application submittal A written
notice of application deficiencies shall be mailed to the applicant within 15 business days of application
This is to certify that I am making application for the described action by the City and that I am responsible for complying with
all City requirements with regard to this request This application should be processed in my name and I am the party whom
the City should contact regarding any matter pertaining to this application I have attached a copy of proof of ownership
either copy of Owner s Duplicate Certificate of Title Abstract of Title or purchase agreement or I am the authorized person
to make this application and the fee owner has also signed this application
I will keep myself informed of the deadlines for submission of material and the progress of this application I further
understand that additional fees may be charged for consulting fees feasibility studies etc with an estimate prior to any
authorization to proceed with the study The documents and information I haVe submitted are true and correct to the best of
my knowledge
c l 30 0lCCR
Date
te
SCANNED
g plan forms development review application doc 259
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273
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
AMENDED AND RESTATED
CONDITIONAL USE PERMIT 88 13
PLANNING CASE 10 04
1 Permit Subject to the terms and conditions set forth herein the City of Chanhassen hereby
grants a conditional use permit for the following use
Garden Center
2 Property The permit is for property situated in the City of Chanhassen Carver County
Minnesota and legally described as follows
That part of Tract C Registered Land Survey No 59 files of Registrar of Titles which lies
South of a line drawn East perpendicular to the West line of said Tract C from a point
thereon distance 103 00 feet South as measured along said West line from the Northwest
comer of said Tract C And that part of Tract D lying Easterly ofthe Southerly extension of
the West line of said Tract C Registered Land Survey No 59 flies of Registrar of Titles all
in Carver County Minnesota
3 Conditions The permit is issued with the following conditions
a Installation of a six foot evergreen screen along the south west and north walls of the
greenhouse and installation of a two foot hedge along the east side of the display area in
front of the sales building
b Approval and compliance with Wetland Alteration Permit 88 8
c The applicant shall file a plat application in conjunction with the City of Chanhassen to
reserve the necessary utility easements and to properly convey the northerly portion of the
site to the City
1
274
d There shall be no outside sales of merchandise as opposed to outside display of
merchandise
e The applicant shall enter into a development contract with the city and provide the City
with the necessary financial sureties to guarantee the installation of the public
improvements
f The sanitary sewer service shall have a sand trap prior to discharging into the public
sanitary sewer system
g Details for the installation and connection of the sanitary sewer and water services shall
be submitted to the City Engineer for approval prior to final approval
h A check valve shall be installed on the sanitary sewer service prior to discharge into the
pubic sanitary sewer system
1 The proposed utility easements shall be revised to include a 40 foot wide utility easement
which shall cover all of the existing and proposed utilities
j A revised grading drainage and erosion control plan shall be submitted to the City
Engineer for approval as part of the final review process
k The proposed water service connection shall be wet tapped in accordance with the
latest published version for the Standard Specifications for Utility Installation from the
American Water Works Associations A WW A
1 Details for the service connection to the 10 inch diameter watermain should be submitted
to the City Engineer for approval prior to final approval
m An enclosure screening the bags of mulch and fertilizer shall be constricted by October 1
1989
n The applicant shall arrange to pave the parking area within four weeds of completion of
the city s work Upon approval from city staff the applicant may receive an occupancy
permit prior to completion of the paving work
o Construction vehicles be screened typical passenger vehicles and small pickup trucks
excluded
p The site shall not be used as a site for a landscaping contractor s yard business
q The applicant may either install the greenhouse in the north south orientation or install a
six foot arborvitae screen as recommended in condition 1
4 Termination of Permit The City may revoke the permit following a public hearing for
violation of the terms of this permit
5 Lapse Ifwithin one year of the issuance ofthis permit the authorized construction has not
been substantially completed or the use commenced this permit shall lapse unless an extension
is granted in accordance with the Chanhassen Zoning Ordinance
6 Criminal Penalty Violation of the terms of this conditional use permit is a criminal
misdemeanor
Dated F ebruarv 22 2010
2
275
CITY OF CHANHASSEN
BY
Tom Furlong Mayor
SEAL
AND
Todd Gerhardt City Manager
STATEOFMINNESOTA
ss
COUNTY OF CARVER
The foregoing instrument was acknowledged before me this day of 2010 by
Thomas A Furlong Mayor and by Todd Gerhardt City Manager of the City of Chanhassen a
Minnesota municipal corporation on behalf of the corporation and pursuant to the authority granted
by its City Council
NOTARY PUBLIC
DRAFTED BY
City of Chanhassen
P O Box 147
7700 Market Boulevard
Chanhassen MN 55317
952 227 1100
3
276
ee
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
CONDITIONAL USE PERMIT
13 p J
1 Permit Subject to the terms and conditions set
forth herein the City of Chanhassen hereby grants a conditional
use permit for Garden Center
2 Property The permit is for the following described
property in the City of Chanhassen Carver County Minnesota
See attached Exhibit B
3 Conditions The permit is issued subject to the
following conditions See attached Exhibit A
4 Termination of Permit The City may revoke the
permit following a public hearing under any of the following
circumstances material change of condition of the neighborhood
where the use is located violation of the terms of the permit
5 Criminal Penalty Violation of the terms of this
conditional use permit is a criminal misdemeanor
Dated September 12 1988
CI
STATE OF MINNESOTA
ss
COUNTY OF CARVER
A
The f fegoing instrument was acknowledged before me this
day of 19 by Thomas L Hamilton
Mayor and Don Ashworth City Manager of the City of Chanhassen
a Minnesota municipal corporation
KA EN J ENCEt OT
NOTP W f V 3t lC L OTA
CAR l n CO NTY
My commission ex es 10 16 91
277
ee ee
EXHIBIT A
1 Installation of a 6 foot evergreen screen along the south
west and north walls of the greenhouse and installation of a
2 foot hedge along the east side of the display area in front
of the sales building
2 Approval and compliance with Wetland Alteration Permit 88 8
3 The applicant shall file a plat application in conjunction
with the city of Chanhassen to reserve the necessary utility
easements and to properly convey the northerly portion of the
site to the City
4 There shall be no outside sales of merchandise as opposed to
outside display of merchandise
5 The applicant shall enter into a development contract with
the City and provide the City with the necessary financial
sureties to guarantee the installation of these public
improvements
6 The sanitary sewer service shall have a sand trap prior to
discharging into the public sanitary sewer system
7 Details for the installation and connection of the sanitary
sewer and water services shall be submitted to the City
Engineer for approval prior to final approval
8 A check valve shall be installed on the sanitary Sewer service
prior to discharge into the public sanitary sewer system
9 The proposed utility easements shall be revised to include a
40 foot wide utility easement which shall cover all of the
existing and proposed utilities
10 A revised grading drainage and erosion control plan shall be
submitted to the City Engineer for approval as part of the final
review process
11 The proposed water service connection shall be wet tapped in
accordance with the latest published version for the Standard
Specifications for Utility Installation from the American Water
Works Association AWWA
12 Details for the service connection to the lO inch diameter
watermain should be submitted to the City Engineer for approval
prior to final approval
13 An enclosure screening the bags of mulch and fertilizer shall
be constructed by October 1 1989
14 The applicant shall arrange to pave the parking area within four
weeks of completion of the city s work Upon approval from city
staff the applicant may receive an occupancy permit prior to
completion of the paving work
1
278
ee ee
15 Construction vehicles be screened typical passenger vehicles
and small pick up trucks excluded
16 The site shall not be used as a site for a landscaping contrac
tor s yard business
17 The applicant may either install the greenhouse in a north south
orientation or install a six foot arborvitae screen as recom
mended in condition 1
2
279
ee e
EXHIBIT B
Tract C and that part of Tract D lying Easterly of the Southerly
extension of the west line of said Tract C Registered Land
Survey No 59 files of Registrar of Titles County of Carver1
Also the West 149 feet of that part of the Southwest quarter of
Section 7 Township 116 North Range 22 West of the 5th Principal
Meridian lyinS Southerly of the risht of way of the Chicago
Milwaukee and St Paul Railway
280
CIT OF
CIAHHASSEH
690 COULTER DRIVE P O BOX 147 CHANHASSEN MINNESOTA 55317
612 937 1900 FAX 612 937 5739
January 28 1996
Mr Jay Kronick
Lotus Lawn Garden
78 W 78th Street
Chanhassen MN 55317
Dear Mr Kronick
The City Council approved an amendment to l i t f A or a site plan review for a
2 480 square foot expansion to the sales area and a 409square foot expansion to the greenhouse area
subject to the following conditions
1 The building must be in compliance with the Building Official and Fire Marshal in regards to
installing a sprinkling system
2 The water service must be located so as not topass under any buildings
3 The additions and accessible route must meet building code requirements
4 The applicant shall provide the City with a 2 000 cash escrow or letter of credit to guarantee
boulevard restoration prior to commencing construction of the drive aisle and or apron curb cut on
West 78th Street
5 The proposed drive shall be paved with bituminous and concrete curb and gutter pursuant to City
Code
6 The applicant shall incorporate foundation plantings south of the proposed sales and office building
Should you have any questions please feel free to contact me
Sincerely
Robert Generous AICP
Senior Planner
BG v
c Dave Hempel Asst City Engineer
Steve Kirchman Building Official
281
l g c
to 1946
a
O ty S CI
219 East Frontage Road
Waconia MN 55387
Phone 952 442 5101
Fax 952 442 5497
O SEIVAT S7 eT
httD Iwww co carver mn uslSWCD SWCD main html
Mission Statement To provide leadership in conservation and teach stewardship of the soil water and related resources through a
balanced cooperative program that protects restores and improves those resources
January 20 2010
Robert Generous
Senior Planner
City of Chanhassen
7700 Market Boulevard
P O Box 147
Chanhassen MN 55317
Re Lotus Retail Development
The SWCD has reviewed the above mentioned development plan for erosion and sediment control and
bio retention placement Following you will find our comments
The Carver SWCD will be completing inspections of the City of Chanhassen rules regarding erosion and
sediment control Though the project is below the threshold of the NPDES permit the city will require
that a person or persons knowledgeable to handle weekly inspections and installation and
maintenance of sediment and erosion control measures be on site This person should be the
General Contractor as they have day to day responsibility and control of payment for cost
associated with erosion and sediment control measures
Erosion and Sediment and General Comments
1 Concrete washout area must be established and maintained on site City of Chanhassen rules forbid
any washout water from entering any part ofthe storm water Plans must be available to handle the
wash water from the Spec Mixes concrete trucks and tools and equipment on site Area must be a
self contained and watertight Concrete trucks with self contained washout systems can be used but
containment is needed on site for block layers etc
2 Review of the final topsoil placement will need to be monitored by the owners representative to
assure that placement of at least 4 6 inches of topsoil is placed on all landscape areas
3 All seeded areas that will not be sodded should have mulch placement to help enhance
establishment of grasses
4 De watering plans should be addressed prior to construction in case it is required during initial phase
of construction
AN EQUAL OPPORTUNITY EMPLOYER
282
Bioretention Area Raingarden
1 Curb cuts should be a minimum of at least 8 12 feet wide to eliminate concentrated flows into
raingardens Also a plan detail should show how the water flow will enter into the basin without
causing scouring and deposition of foreign material from depositing into the basin
2 Sock should be removed on perforated drain tile if imbedded in rock
3 Rock shown for use to bed perforated drain tile in bio retention area needs to be specified
Recommend 1 Yz washed River Rock
4 Detail plans are needed with proper grades for installation to be successful in the field
5 Construction Notes and Raingarden Details do not match clarify size of drain tile required
6 Perforations of Drain tile should be noted PVC Drain tile with perforations comes in many hole
configurations please specify in detail for the contractor on what will be required
7 Any tile outlet into the basin will need to have rodent guards installed and outlet stub protected
Suggestion would be a MnDot spec outlet
Also include me with any correspondences of changes to this original concept plan and also of any pre
construction meetings prior to start of construction
Sincerely
Chip Hentges CPESC
Conservation Technician
283
il NEISO 1o
Minnesota Departn ent of Transportation
Metropolitan District
I Waters Edge
OF
1 1500 West County Road B 2
Roseville MN 55113 3174
Januaty 22 2010
Robert Generous Senior Planner
City of Chanhassen
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
SUBJECT Hasl elIs
MnlDOT Review Pl0 002
NOltheast Quadrant ofTH 5 and TH 101
City of Chanhassen Carver County
Control Section 2701
Dear Mr Generous
The Minnesota Department of Trans pOl tat ion Mn DOT has reviewed the above referenced
revised plat in compliance with Minnesota Statute 505 03 subdivision 2 Plats Before any
further development please address the following comments
Upcoming Roadway Improvements
Mn DOT would like to make the developer aware that three different projects will be
taking place in the immediate vicinity during the Spring and Sumnier of 20 I 0 which
may affect access to the site The projects are as follows
1 The TCWR Railroad will be making repairs to the rail crossings at TH 101
and 78th St which will require road closures They are aiming to begin the
project in late Mayor early June
2 MnlDOT will have a Metro wide Americans with Disabilities Act ADA
improvement project for the intersec ions at TH 51TH 101 and TH 10 1 78th
St likely in May June
3 Mn DOT will have a pavement project on TH 101 from TH 5 to CR 62 621ld
St later in the summer
For questions conceming these projects please contact Nicole Peterson MnlDOT
Metro District South Area Engineer at 651 234 7723
Sllrvey
The following conections will need to be made on the plat
1 The plat boundary needs to be defined using a heavier line weight
2 All jurisdictions of right of way are lumped together these need to be labeled
appropriately and when separated M1i DOT s right of way will need to be
clearly labeled
3 The northwest corner of Tract C needs to be labeled
An equal opportunity employer
284
4 A centerline and its 100 foot offset line are shown on the map but are not
labeled
5 MnlDOT s access control and access opening rights need to be indicated on
the plat
Please direct any questions regarding penn it requirements to Bruce Wetherbee
MnDOT s Survey Section at 651 366 5176
Permits
Any work impacting MnDOT right of way requires a permit Permit forms are available
from MnDOT s utility website at http www dot state mn us utility tol ms index htmlPlease
include one full size plan set and an 11 x 17 inch plan set for each permit application Please
direct any questions regarding permit requirements to Buck Craig MnDOT s Metro Permits
Section at 651 234 7911
As a reminder please address all initial future correspondence for development activity such as
plats and site plans to
Development Reviews
Mn DOT Metro Division
Waters Edge
1500 West County Road B 2
Roseville Minnesota 55113
MnlDOT document submittal guidelines require either
1 One 1 electronic pdf version of the plans the electronic version of the plan needs to be
developed for 11 x 17 printable format with sufficient detail so that all features are
legible
2 Seven 7 sets of full size plans
If submitting the plans electronically please use the pdf format MnlDOT can accept the plans via e mail at metrodevreviews@state ml1 us provided that each separate e mail is less than 20
megabytes Otherwise the plans can be submitted on a compact disk
If you have any questions concerning this review please feel fi ee to contact me at
651 234 7792
Sincerely
JOll P Solberg
Senior Planner
Copy Lyndon Robjent Carver County Engineer Cologne MN
285
Blind Copy sent via Microsoft Outlool
Nicole Peterson
Tod Sherman
E Buck Craig
Dale Matti
Bruce Wetherbee
Derek Beauduy
Jeff Rones
David Sheen
Ann Braden Metropolitan Council
File Copy
MnJDOT Division File CS 2701
Mn DOT LGL File City of Chanhassen MN
Lyndon Robjent
Carver County Engineer
11360 Highway 212 West
Suite 1
Cologne MN 55322
286
CITY OF CHANHASSEN
AFFIDA VIT OF MAILING NOTICE
STATE OF MINNESOTA
ss
COUNTY OF CARVER
I Karen J Engelhardt being first duly sworn on oath deposes that she is and was on
January 21 2010 the duly qualified and acting Deputy Clerk of the City of Chanhassen
Minnesota that on said date she caused to be mailed a copy of the attached notice of Public
Hearing for Lotus Retail Planning Case 10 04 to the persons named on attached Exhibit
A by enclosing a copy of said notice in an envelope addressed to such owner and depositing
the envelopes addressed to all such owners in the United States mail with postage fully prepaid
thereon that the names and addresses of such owners were those appearing as such by the
records of the County Treasurer Carver County Minnesota and by other appropriate records
Subscribed and sworn to before me
thi ay of 1iYH l U L 2010
VW T n 4 r
Notary blic KlM T MEUWlSSEN
Notary Public Minnesota
My CommissIOn Expires Jan 31 2016
287
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288
ABRA CHANHASSEN
REAL ESTATE CO
6322 TIMBER TRL
EDINA MN 55439 1049
CRB FAMILY LP
18930 78TH ST W
CHANHASSEN MN 55317 9347
KAHNKE BROS INC
1400 STEIGER LAKE LN PO BOX 7
VICTORIA MN 55386 0007
CRB FAMILY LP
18930 78TH ST W
CHANHASSEN MN 55317
LYMAN LUMBER CO
POBOX 40
EXCELSIOR MN 55331
CLIFFORD L WHITEHILL
5320 W HARBOR VILLAGE DR
APT 201
VERO BEACH FL 32967 7416
DORN BUILDERS INC
C O MARATHON MANAGEMENT INC
2303 WATERS DR
MENDOTA HEIGHTS MN 55120 1163
MCDONALD S CORP 22 157
C O EUGENE A BORG
15455 11 OTH ST
NY A MN 55397 9453
CSM CORP
500 WASHINGTON AVE S 3000
MINNEAPOLIS MN 55415
TWIN CITIES WESTERN RR CO
723 11TH ST E
GLENCOE MN 55336
CLS PROPERTIES II LLC
4711 SHADY OAK RD
HOPKINS MN 55343 8840
JAY L PEGGY M KRONICK
8575 TELLERS RD
CHASKA MN 55318 9265
STEVEN R SCHULZ
19143 TWILIGHT TR
EDEN PRAIRIE MN 55346
ROSIE SHMYEL
19157 TWILIGHT TR
EDEN PRAIRIE MN 55346
V GALEYEV L GALEYEV
19153 TWILIGHT TR
EDEN PRAIRIE MN 55346
289
CITY OF CHANHASSEN
SITE PLAN PERMIT 10 04
SPECIAL PROVISIONS
AGREEMENT dated February 22 2010 by and between the CITY OF CHANHASSEN a
Minnesota municipal corporation the City and Center Companies LLC the Developer
1 Request for Site Plan Approval The Developer has asked the City to approve a Site Plan
for an 8 000 square foot retail building an 8 parking Variance to permit 58 of the parking
between the front fas ade and the primary street and an Amendment to Conditional Use Permit
88 13 to eliminate the site from the legal description for a garden center referred to in this Permit
as the project
The land is legally described as
That part of the West 149 feet of the Southwest Quarter of Section 7 township 116 North Range
22 West of the 5th Principal Meridian lying North of State Highway No 5 and which lies South
of a line drawn East perpendicular to the West line of Tract C Registered Land Survey No 59
files of the Registrar of Titles Carver County from a point thereon distant 103 00 feet South as
measured along said West line from the Northwest comer of said Tract C Hennepin County
Minnesota
2 Conditions of Site Plan Approval The City hereby approves the site plan on condition
that the Developer enter into this Permit and furnish the security required by it
3 Development Plans The project shall be developed and maintained in accordance with the
following plans The plans shall not be attached to this Contract If the plans vary from the written
terms of this Permit the written terms shall control The plans are
Plan A Site Plan prepared by SEH dated 12 30 2009
Plan B Grading Drainage and Erosion Control Plan prepared by SEH dated 12 30 2009
Plan C Landscaping Plan prepared by SEH dated 12 30 2009
Plan D Utility Plans prepared by SEH dated 12 30 2009
1
290
4 Time of Performance The Developer shall install all required screening and landscaping
by October 1 2010 The Developer may however request an extension of time from the City If
an extension is granted it shall be conditioned upon updating the security posted by the Developer
to reflect cost increases and the extended completion date
5 Security To guarantee compliance with the terms of this Permit the Developer shall
furnish the City with a letter of credit from a bank cash escrow or equivalent security for
3 750 boulevard restoration erosion control and landscaping If the Developer requests a
Certificate of Occupancy prior to the installation of site landscaping then the developer shall
provide to the city a letter of credit or cash escrow in an amount sufficient to insure the installation
of said landscaping
PROCEDURES FOR
LETTER OF CREDIT REDUCTION
a Requests for reductions of Letters of Credit must be submitted to the City in writing by
the Developer or his Engineer
b Partial lien waivers totaling the amount of the requested reduction shall accompany each
such request
c Any reduction shall be subject to City approval
6 Notices Required notices to the Developer shall be in writing and shall be either hand
delivered to the Developer its employees or agents or mailed to the Developer by certified mail at
the following address
Mr Ben Merriman
Center Companies LLC
2025 Coulter Boulevard Suite 215
Chanhassen MN 55317
Notices to the City shall be in writing and shall be either hand delivered to the City Manager or
mailed to the City by certified mail in care of the City Manager at the following address
Chanhassen City Hall 7700 Market Boulevard P O Box 147 Chanhassen Minnesota 55317
Telephone 952 227 1100
7 Other Special Conditions City Council approves a Site Plan for an 8 000 square foot
retail building and an 8 parking Variance to permit 58 ofthe parking between the front fa ade
and the primary street subject to the following conditions
A Building Official
1 The buildings are required to have an automatic fire extinguishing system
2 The plans must be prepared and signed by design professionals licensed in the State
of Minnesota
3 Accessible routes must be provided to commercial buildings
2
291
4 All parking areas must be provided with accessible parking spaces As submitted the
retail building must have a minimum of two 2 accessible parking spaces one of
which must have an 8 foot access aisle
5 The owner and or their representative shall meet with the Inspections Division as
soon as possible to discuss plan review and permit
B Forester
1 This parcel is within the Emerald Ash Borer Quarantine area All ash trees removed
on site must be disposed of at an MDA approved ash tree disposal site
2 The Black Hills spruce proposed at the northwest comer of the building must be
replaced with a deciduous selection in order to avoid future sight line conflicts
3 On the north property line the applicant shall change two of the understory trees to
overstory selections
4 On the east property line the applicant is short over and understory trees Staff
recommends that the applicant meet minimum requirements for bufferyard plantings
on the east side
5 A line of shrubs must be planted along the parking lot on the south property line The
shrubs must have a minimum height of three feet at maturity City approval of the
shrubs species and planting spacing is required before installation
c Water Resources
1 The following Standard City Plates shall be included in the submittal set
a Plate No 5300 Silt Fence wooden posts are not to be used
b Plate No 5301 Rock Construction Entrance
c Plate No 5302A Catch Basin Sediment Trap
2 Sheet C1 of C5 calls out 8 PVC while sheet C5 of C5 indicates 8 PVC for the
standpipes and 6 for the remaining perforated PVe This discrepancy must be
clarified The Minnesota Stormwater Manual recommends an 8 draintile to reduce
the potential for freezeup
3 No sock should be used around the under drain in the bio retention areas
4 This will primarily be a Filtration Facility with Partial Recharge as described in the
2005 Minnesota Stormwater Manual As such the filter fabric over the gravel bed
area but not extending to the side walls is adequate as shown If insufficient
separation is discovered between the bottom of the facility and the ground water the
fabric should be extended to the sidewalls as shown in Figure 12 BIOA of Chapter 12
in the 2005 Minnesota Stormwater Manual
5 Rock specifications are required for the draintile bedding in the bio retention area
This rock must be clean washed and may not include crushed limestone
6 No soil mixture is specified for the bio retention area Sheet L200 calls out a soil
mixture for all areas to be planted with groundcover perennials or annuals This
mixture is not suitable for the bio retention area The mixture may include not less
than 40 sand by volume and may not incorporate any in situ soil materials
7 Measures must be taken to address the drain tile and curb cut discharge points into the
bio retention area to assure that they do not scour over time or fill up with debris
8 The invert elevations of the drain tiles where they enter the bio filtration area must be
called out on the plans
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9 The applicant shall apply for and obtain permits from the appropriate regulatory
agencies and comply with their conditions of approval
10 The existing grades are not legible on the civil plans These must be clarified
11 The bio retention area must be protected from heavy equipment traffic this must be
shown on the grading and utility plan sheets
12 The total disturbed area should be quantified and reported on the grading plan If this
is equal to one acre or more an NPDES permit and SWPPP will be required
13 The developer shall comply with the requirements of the Carver Soil Water
Conservation District as specified in the letter to Robert Generous dated January 20
2010
D Engineering
1 A cross access and parking agreement must be executed and recorded
2 The developer must provide a trucking route to the Engineering Department for
review and approval
3 The grading plan must be changed so that the bio retention basin will not be over the
existing trunk watermain and sanitary sewer easement area
4 The developer shall replace the trunk watermain and will be reimbursed for the cost to
replace the trunk watermain install two gate valves replace a fire hydrant and
produce engineering as built drawings The reimbursement will be based on the
actual cost to complete this work and shall not exceed 25 000
5 The new watermain shall meet the minimum City requirements including stainless
steel hardware on the valves and hydrant
6 A snake pit for the tracer wire shall be installed at each end
7 The sanitary sewer will be televised to determine its condition The City will work
with the developer to include maintenance or repair work if needed
8 The developer s engineer must submit cross sections at the proposed utility crossings
for review and approval
9 All civil sheets must be signed by an engineer registered in the State of Minnesota
E General
1 In locations where the sidewalk crosses the curb a pedestrian ramp shall be provided
2 The applicant shall revise the light plan to meet the requirement for Yz foot candle
illumination at the property line A revised photometric plan shall be submitted with
the building permit to verify compliance with City Code
3 All signage shall comply with City Code and requires a separate sign permit
application
8 General Conditions The general conditions ofthis Permit are attached as Exhibit A and
incorporated herein
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CITY OF CHANHASSEN
BY
Thomas A Furlong Mayor
AND
Todd Gerhardt City Manager
DEVELOPER
BY
Its
STATE OF MINNESOTA
ss
COUNTY OF CARVER
The foregoing instrument was acknowledged before me this day of 2010 by
Thomas A Furlong Mayor and by Todd Gerhardt City Manager of the City of Chanhassen a
Minnesota municipal corporation on behalf of the corporation and pursuant to the authority granted
by its City Council
NOTARY PUBLIC
STATEOFMINNESOTA
ss
COUNTY OF
The foregoing instrument was acknowledged before me this day of
2010 by
NOTARY PUBLIC
DRAFTED BY
City of Chanhassen
7700 Market Boulevard
P O Box 147
Chanhassen MN 55317
952 227 1100
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CITY OF CHANHASSEN
SITE PLAN PERMIT
EXHIBIT A
GENERAL CONDITIONS
1 Right to Proceed Within the site plan area the Developer may not grade or otherwise disturb
the earth remove trees construct improvements or any buildings until all the following conditions
have been satisfied 1 this agreement has been fully executed by both parties and filed with the
City Clerk 2 the necessary security and fees have been received by the City and 3 the City has
issued a building permit in reliance on the foregoing conditions having been satisfied
2 Maintenance of site The site shall be maintained in accordance with the approved site plan
Plants and ground cover required as a condition of site plan approval which die shall be promptly
replaced
3 License The Developer hereby grants the City its agents employees officers and contractors
a license to enter the plat to perform all work and inspections deemed appropriate by the City in
conjunction with site plan development
4 Erosion Control Before the site is rough graded and before any building permits are issued
the erosion control plan Plan B shall be implemented inspected and approved by the City The
City may impose additional erosion control requirements if they would be beneficial All areas
disturbed by the excavation and backfilling operations shall be reseeded forthwith after the
completion of the work in that area Except as otherwise provided in the erosion control plan seed
shall be certified seed to provide a temporary ground cover as rapidly as possible All seeded areas
shall be fertilized mulched and disc anchored as necessary for seed retention The parties
recognize that time is of the essence in controlling erosion If the Developer does not comply with
the erosion control plan and schedule or supplementary instructions received from the City the City
may take such action as it deems appropriate to control erosion at the Developer s expense The
City will endeavor to notify the Developer in advance of any proposed action but failure of the City
to do so will not affect the Developer s and City s rights or obligations hereunder No development
will be allowed and no building permits will be issued unless there is full compliance with the
erosion control requirements Erosion control shall be maintained until vegetative cover has been
restored After the site has been stabilized to where in the opinion of the City there is no longer a
need for erosion control the City will authorize removal of the erosion control measures
5 Clean up The Developer shall maintain a neat and orderly work site and shall daily clean on
and off site dirt and debris including blowables from streets and the surrounding area that has
resulted from construction work by the Developer its agents or assigns
6 Warranty All trees grass and sod required in the approved Landscaping Plan Plan C shall
be warranted to be alive of good quality and disease free at the time of planting All trees shall be
warranted for twelve 12 months from the time of planting The Developer or his contractor s
shall post a letter of credit or cash escrow to the City to secure the warranties at the time of final
acceptance
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7 Responsibility for Costs
A The Developer shall hold the City and its officers and employees harmless from claims
made by itself and third parties for damages sustained or costs incurred resulting from site
plan approval and development The Developer shall indemnify the City and its officers
and employees for all costs damages or expenses which the City may payor incur in
consequence of such claims including attorneys fees
B The Developer shall reimburse the City for costs incurred in the enforcement of this Permit
including engineering and attorneys fees
C The Developer shall pay in full all bills submitted to it by the City for obligations incurred
under this Permit within thirty 30 days after receipt If the bills are not paid on time the
City may halt all development work and construction Bills not paid within thirty 30 days
shall accrue interest at the rate of 8 per year
8 Developer s Default In the event of default by the Developer as to any of the work to be
performed by it hereunder the City may at its option perform the work and the Developer shall
promptly reimburse the City for any expense incurred by the City provided the Developer is first
given notice of the work in default not less than four 4 days in advance This Contract is a
license for the City to act and it shall not be necessary for the City to seek a Court order for
permission to enter the land When the City does any such work the City may in addition to its
other remedies assess the cost in whole or in part
9 Miscellaneous
A Construction Trailers Placement of on site construction trailers and temporary job site
offices shall be approved by the City Engineer Trailers shall be removed from the subject
property within thirty 30 days following the issuance of a certificate of occupancy unless
otherwise approved by the City Engineer
B Postal Service The Developer shall provide for the maintenance of postal service in
accordance with the local Postmaster s request
C Third Parties Third parties shall have no recourse against the City under this Permit
D Breach of Contract Breach of the terms of this Permit by the Developer shall be grounds
for denial of building permits
E Severabilitv If any portion section subsection sentence clause paragraph or phrase of
this Permit is for any reason held invalid such decision shall not affect the validity of the
remaining portion of this Contract
F Occupancy Unless approved in writing by the City Engineer no one may occupy a
building for which a building permit is issued on either a temporary or permanent basis until
the streets needed for access have been paved with a bituminous surface and the utilities
tested and approved by the city
G Waivers Amendments The action or inaction of the City shall not constitute a waiver or
amendment to the provisions of this Contract To be binding amendments or waivers shall
be in writing signed by the parties and approved by written resolution of the City Council
The City s failure to promptly take legal action to enforce this Contract shall not be a waiver
or release
H Recording This Permit shall run with the land and may be recorded against the title to the
property
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I Remedies Each right power or remedy herein conferred upon the City is cumulative and in
addition to every other right power or remedy express or implied now or hereafter arising
available to City at law or in equity or under any other agreement and each and every
right power and remedy herein set forth or otherwise so existing may be exercised from
time to time as often and in such order as may be deemed expedient by the City and shall
not be a waiver of the right to exercise at any time thereafter any other right power or
remedy
J Construction Hours The normal construction hours under this contract shall be from 7 00
a m to 9 00 p m on weekdays from 9 00 a m to 5 00 p m on Saturdays with no such
activity allowed on Sundays or any recognized legal holidays Operation of all internal
combustion engines used for construction or dewatering purposes beyond the normal
working hours will require City Council approval
K Soil Treatment Systems If soil treatment systems are required the Developer shall clearly
identify in the field and protect from alteration unless suitable alternative sites are first
provided the two soil treatment sites identified during the site plan process for each lot
This shall be done prior to the issuance of a Grading Permit Any violation disturbance of
these sites shall render them as unacceptable and replacement sites will need to be located
for each violated site in order to obtain a building permit
L Compliance with Laws Ordinances and Regulations In the development of the site plan
the Developer shall comply with all laws ordinances and regulations of the following
authorities
1 City of Chanhassen
2 State of Minnesota its agencies departments and commissions
3 United States Army Corps of Engineers
4 Watershed District
5 Metropolitan Government its agencies departments and commissions
M Proof of Title Upon request the Developer shall furnish the City with evidence satisfactory
to the City that it has the authority of the fee owners and contract for deed purchasers too
enter into this Development Contract
N Soil Conditions The Developer acknowledges that the City makes no representations or
warranties as to the condition of the soils on the property or its fitness for construction of
the improvements or any other purpose for which the Developer may make use of such
property The Developer further agrees that it will indemnify defend and hold harmless
the City its governing body members officers and employees from any claims or actions
arising out of the presence if any of hazardous wastes or pollutants on the property unless
hazardous wastes or pollutants were caused to be there by the City
o Soil Correction The Developer shall be responsible for soil correction work on the
property The City makes no representation to the Developer concerning the nature of
suitability of soils nor the cost of correcting any unsuitable soil conditions which may exist
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CONSENT
Owners of all or part of the subject property the development of which is governed by the
foregoing Site Plan Permit affirm and consent to the provisions thereof and agree to be bound by
the provisions as the same may apply to that portion of the subject property owned by them
Dated this day of 20
By
STATEOFMINNESOTA
ss
COUNTY OF
The foregoing instrument was acknowledged before me this day of
20 by
NOTARY PUBLIC
DRAFfED BY
City of Chanhassen
7700 Market Boulevard
P O Box 147
Chanhassen MN 55317
952 227 1100
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298
MORTGAGE HOLDER CONSENT
TO
SITE PLAN AGREEMENT
which holds a mortgage on the subject property the development of which is governed by the
foregoing Site Plan Agreement agrees that the Site Plan Agreement shall remain in full force and
effect even if it forecloses on its mortgage
Dated this day of 20
STATE OF MlNNESOTA
ss
COUNTY OF
The foregoing instrument was acknowledged before me this day of
20 by
NOTARY PUBLIC
DRAFTED BY
City of Chanhassen
7700 Market Boulevard
P O Box 147
Chanhassen MN 55317
952 227 1100
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