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PRC Minutes 06-25-2013r.3 -I3 Park and Recreation Commission — June 25, 2013 border line properties, they always take a lot of teeth grinding and citizen input to keep things rolling along. Sorry to take up so much of your time on it but if I can answer any of your questions. Kelly: Thank you Gary. Scharfenberg: Todd, is this something that's on the City's radar at all? Hoffinan: Yes it is. Scharfenberg: Okay. Hoffman: And Terry Jeffery, our Water Resources Coordinator and Paul Oehme, our City Engineer and Public Works Director, Mike Wegler our Street Superintendent, they're all very familiar with this so I'll follow up with those staff members and the City of Shorewood and assess where it's at with the stormwater issue in the park and then we'll respond back to Mr. Carlson. Kelly: Okay, thank you Gary. Thank you Todd. No other visitor presentations. / PARK AND TRAIL CONDITIONS OF APPROVAL - CAMDEN RIDGE - REOUEST FOR REZONING FROM AGRICULTURAL ESTATE (A2) TO PLANNED UNIT DEVELOPMENT - RESIDENTUL (PUD -R), SUBDIVISION OF APPROXIMATELY 24 ACRES INTO 32 SINGLE FAMILY LOTS, 26 TWINHOME LOTS, AND 7 OUTLOTS: AND A CONDITIONAL USE PERMIT TO ALLOW DEVELOPMENT WITHIN THE BLUFF CREEK OVERLAY DISTRICT. PROPERTY IS LOCATED AT 1500 PIONEER TRAIL. APPLICANT: LENNAR. OWNER: BRUCE JEURISSEN. Hoffman: Thank you Chair Kelly, members of the commission. This is a property we visited just some probably half hour, 45 minutes ago. Camden Ridge is a new development being proposed by Lennar Group and then the owner of the property, Bruce Jeurissen. It's situated in Bluff Creek, in the Bluff Creek corridor area. Areas of the plat are near or in the primary Bluff Creek watershed and where we stopped on our tour, we drove right down this temporary trail and we were stopped right at the end of our trail system, which our trail ends right here. So as you looked to the south and back to the east, that's the field where these homes, new homes would be constructed as a part of the Camden Ridge. The proposed motion for the commission tonight, recommending that the City Council apply a couple of conditions of approval concerning parks and trails for Camden Ridge. That full park dedication fees be collected per city ordinance in lieu of acquiring parkland dedication. In this case a single family home is $5,800. The twins are less than that. That is collected at the time of the platting. At the time of the final platting and those dollars are then deposited in the City's park fund to help pay for all the other improvements that are going on in the area in parks and trails. The second proposed motion for Camden Ridge is the construction of the Bluff Creek trail from it's current southerly terminus, which we took a look at extending between the new homes in Bluff Creek to a terminus point at Highway 212, and how we do those is, this trail section would be a part of the Comprehensive Plan. It's on our trail plan so when the developer is developing the adjacent piece of property, we want them to grade, install the trail but we don't feel like it's their complete obligation to build that trail for the entire community so we want to pay them back for the gravel, the asphalt, and the stormwater improvements. The other costs are incidental to the development of the property and those are expected to be paid for by the developer. So the trail should be 10 feet in width. Surfaced with asphalt and constructed to meet all city specifications and then the applicant will be reimbursed. Labor, installation, design, engineering and testing services are not reimbursable expenses. That's been a common use practice in our community and constructing trails concurrent with development and Camden Ridge, or their representatives have not been notified of any dispute to that recommendation. Background of the property. We're not going to go through that in great Park and Recreation Commission — June 25, 2013 detail. Parks and open space. We have a half a mile park service area and the park for this, these homes would be Pioneer Pass Park. So it's on the exterior is on the outside. It's not, it's at the 1 1/2 mile radius and it is obviously, there are some hills but there is a trail system. That's how you would connect to the Pioneer Pass Park. In this situation many of these residents would choose to load up their family, especially small children and drive to that park site which is also convenient and then park in the parking lot to access the park. So the park needs are met. There's also the woods which is just to the north. Portions or all of that will be preserved into a park preserve type setting. That is part of the primary zone and the Bluff Creek Overlay, and that's the woods. The large woods which is right up in this hill so there will be much open space in the area. The trail plan, we've already talked about that. This section of the Comprehensive Plan, City's comprehensive trail plan is on this property and so would run right along the creek from north down to south. Everybody calls it the spider bridge on 212. That's located right here. When we get to that terminus of the plat we would like to work with the owner, Bruce Jeurissen and Lennar to try to extend this at least on a temporary basis and so people can get up to Pioneer Trail down that driveway. That gravel driveway. They're going to do it anyway. You're so close now that they're going to want to make that connection and so, but there may be some property issues that they don't want to get involved with so we'll have to have those conversations but when dealing with the plat, what is outlined in black, those are the recommendations that we have for you tonight and again I've heard no negative comments from the developer. Be happy to answer any questions of the commission and then I recommend you make a motion to the City Council. Kelly: So Todd what, if we got full fees would it be about $300,000? Hoffman: I've not done the calculation. Kelly: I'm sorry. Hoffman: I've not done the calculation. Echteracht: Todd, if I recall, is it Degler that has one little area there so all the trees behind that area would remain. Hoffman: Correct. Echteracht: Okay. Just those 6 lots or 7 lots, okay Hoffman: All those trees are likely to remain. That's into a future development but it's in the primary Bluff Creek zone which says by zoning that they shall, it shall remain and it's recommended to stay but until that land comes in for development there really is no definitive answer on what will happen to that particular location. Because it's under private ownership. Scharfenberg: Todd where is this request in terms of the rezoning process? Hoffman: It's at the Planning Commission and it was approved at the preliminary level and so now you'll incorporate your recommendations and it will go to City Council next. Scharfenberg: Okay. Hoffman: Another interesting thing to take, at least be aware of. This road extension is likely to be a fire lane that will extend on the east side of the trees all the way back up to Bluff Creek Drive. So this would be a through road but would not be open and it may be utilized as a pedestrian trail in the interim so it Park and Recreation Commission — June 25, 2013 would be a full width road but it would be closed to traffic unless you have a fire lane situation where it could be opened... Kelly: I just figured it based on roughly $6,000 for single homes and $3,000 for twin homes. I don't know what, you said it was $5,800 I think. Hoffman: Yep, $5,800 for the single, yep. Kelly: And I don't know what the double homes are. Hoffman: $3,800 or slightly more than that. Kelly: So my estimate should be a little low. Echternacht: Todd is it pretty standard that parks are within a mile and a half? Is that what? Hoffman: Half a mile. Echtemacht: Oh half a mile, okay. Hoffinan: So there's a park service area map on page 3 of the packet Echternacht: Yep. Hoffman: It shows the Pioneer Pass Park service area and the green circle incorporates all of Camden Ridge so they're within a half a mile of Pioneer Pass Park. Basically what that is saying to them, if you want a park within a half mile of everyone's front door you certainly should not be more than that because you can't afford to pay for them, construct them and maintain them in the future so you want just enough park to service everyone. In this case it would be the full half mile walk to the park but that's within the park service area. Thunberg: In the neighborhood across the street, is that The Preserve? There's a small park in the middle of that development. Is that a city park or is that just within? Hoffman: That's association Thunberg: That's association. So there is a small park across, on that location Hoffman: But that's, we wouldn't include that in our calculation. I think in the future when that wooded area develops, there would be a chance for a pocket park kind of right up alongside the road so to incorporate almost like a trailhead so if you had trails in that woods, you'd have a little pocket park. It'd be up in, just up in the north here so there might be that opportunity. Kelly: So Todd the construction of the trail, it looks like you want the applicant to do pretty much everything but what are we paying for on that? Hoffman: Rock, asphalt and then the stormwater pipe. Kelly: So we're just paying for the materials and they're doing all the work as part of the deal? Park and Recreation Commission — June 25, 2013 Hoffman: Correct. It's a good arrangement. That's the time when the trail should be built. It's in such tight proximity that when they're grading for those lots, then they should go ahead and grade that trail bench in. It really doesn't work to have them do their work first and then have us come back and... Kelly: Right, so what do we estimate our costs at? Hoffman: We don't have those numbers. Kelly: Yeah. What's a best educated guess? Hoffman: 100 bucks per foot. Kelly: Okay. Hoffman: And I don't know what the... Over a 1,000 feet so, yeah $150,000 or less probably. Kelly: Okay. Hoffman: We'll get those numbers. Once it's approved they'll go ahead and estimate those numbers and I can report back on those costs. Kelly: Any other questions for Todd at the moment? Does anybody want to provide a motion? Scharfenberg: I'll make a motion. I would move adoption of staff s recommendations for Camden Ridge for full park dedication fee to be collected per city ordinance requiring parkland, in lieu of parkland dedication. Along with construction of the Bluff Creek trail as set forth in staff s proposal. Kelly: Is there a second? Carron: Second. Kelly: All those in favor. Oh questions? Do you have a question? Scharfenberg moved, Carron seconded that the Park and Recreation Commission recommends the City Council apply the following conditions of approval concerning parks and trails for Camden Ridge: I. Full park dedication fees shall be collected per city ordinance in lieu of requiring parkland dedication; and 2. Construction of Bluff Creek Trail from it's current southerly terminus, extending between the new homes and Bluff Creek to a terminus point at TH 212. The developer shall provide design, engineering, construction and testing services required of the "Bluff Creek Trail ". All construction documents, including material costs, shall be delivered to the Park and Recreation Director and City Engineer for approval prior to the initiation of each phase of construction. The trail shall be 10 feet in width, surfaced with asphalt and constructed to meet all city specifications. The applicant shall be reimbursed by the City for the cost of the aggregate base, asphalt surfacing, and storm water systems utilized to construct the trail. This reimbursement payment shall be made upon completion and acceptance of the trail and receipt of an invoice documenting the actual costs for the construction materials noted. Labor and installation, design, engineering and testing services are not reimbursable expenses. Park and Recreation Commission — June 25, 2013 All voted in favor and the motion carried unanimously with a vote of 8 to 0. Echternacht: Question for you. Hoffman: Yeah. Echternacht: Do our new commissioners realize that they can vote as well? They may not know the rules. Hoffman: Just say aye or nay. Kelly: Yeah, you guys vote and ask questions, you know that right? Okay. RECREATION CENTER REPORT. Sarles: Great, thank you Chair Kelly. Greetings commissioners from the Rec Center. I'm Jodi Sarles. I'm the manager out there. Welcome you guys. We are now on summer hours so starting Memorial Day we kind of shorten our days a little bit. We go 5:30 a.m. to 9:00 p.m. so we cut an hour out of the day there. Weekends we go 8:00 to 6:00 and Sundays we're closed in the summer. Just kind of based upon the usage of the Rec Center and people in and out, kind of a little bit of money savings but also due to lack of use out there so. We've got a few things. Summer maintenance is going to come up faster than we think but August 15s' and so we shut down from August 15`" through Labor Day this year. It's about the same every year. The amount of time that we go down for basic overhaul cleaning. They sand down the floors and re- surface the gym and the studio there. The last week we're open we tried, last year usually they try to make us stay open for 4 days but we don't have a gym or studio. This year they're only going to sand it one of those days so we were able to slim that down just a little bit this year so we can let our basketball players and our dancers and everybody to continue to use the space. Let's see, it feels like it's been a while but Dance for Fun, we just had our year end recital. That was in May over at the Chan High School. We had around 200 dancers participating. We sold over 730 tickets for the 3 shows. We worked with some in town, Chanhassen Floral to sell the flowers out there. We did t -shirts and DVD's and already we're starting, we've placed 44 dancers into competition teams and they're starting to work for next year already so just is kind of a never ending process there. We keep the girls dancing all summer into the fall so. Youth safety training. I should update these numbers for you today. Today we had 16 more achieve their babysitting training certificates so it's 32 now so far for the year. 21 kids have done the Safe On My Own class. We added 11 more yesterday so now we're up to 32 on that one. Those are great classes for kids. That teaches them how to be safe when they're at home and then the babysitting one, all the kids want to get those certificates so they can go out and earn some summer dollars here helping out the neighbors. Rec Center Sports. It's been a challenging summer a little bit with the weather. We had a slow start to a few of the programs but for the spring the Small Fry Sports, we just had overwhelming. We would fill those programs up right away so we weren't able to keep up with the demand so for the summer we expanded our roster sizes which added the challenges because we couldn't bring them back into the gym because you can't have 25 kids playing, little, little ones playing soccer so, so we had a few cancels but we're back up and we did some reschedules and some refunds and reschedules and so we're working with our staff to get that settled and hoping that that second session works much better. That the weather stays away. At least I'm crossing my fingers for Mondays, or Tuesdays and Wednesdays is when we run programs and about the first two weeks this summer, both those days were not good days to have them. So but we've run the little ones, we had 68 soccer players. Our first session of the Small Fry t -ball had 51 kids. When we did run that one in the gym we did end up having whiffle balls and plastic bats and a little more safe equipment in there for those kids. Our 4 to 6 year old children, those are the Lil Stars and again wet weather so it's been difficult there but we had 40