PRC SUM 2013 11 26
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
SUMMARY MINUTES
NOVEMBER 26, 2013
Chairman Kelly called the meeting to order at 7:30 p.m.
MEMBERS PRESENT:
Cole Kelly, Steve Scharfenberg, Elise Ryan, Brent Carron, Jim Boettcher,
Rick Echternacht, Luke Thunberg, and Ryan Lynch
MEMBERS ABSENT:
Jacob Stolar
STAFF PRESENT:
Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent;
and Mitch Johnson, Recreation Supervisor
PUBLIC PRESENT:
Ron Kleve 7307 Laredo Drive
Spencer G. Murphy 9535 Declaration Drive
APPROVAL OF AGENDA:Carron moved to approve the agenda as presented. All voted in favor
and the motion carried unanimously with a vote of 8 to 0.
PUBLIC ANNOUNCEMENTS:
None.
VISITOR PRESENTATIONS:
None.
APPROVAL OF MINUTES: Carron moved, Echternacht seconded to approve the verbatim and
summary Minutes of the Park and Recreation Commission meeting dated October 22, 2013 as
presented. All voted in favor and the motion carried unanimously with a vote of 8 to 0.
STATUS OF 2013 PARK AND TRAIL ACQUISITION AND DEVELOPMENT CAPITAL
IMPROVEMENT PROJECTS.
Todd Hoffman reviewed the status of the six CIP projects in 2013. Dan Maus, on behalf of the CAA
softball and baseball program, passed out a proposal for dugout implementation at Lake Ann on Fields 4,
5 and 6 and the six fields at the Chan Rec Center, and asked that that be included in the CIP. He noted
that the CAA would be willing to discuss supporting that initiative with some of the funds they make
when hosting tournaments. Chairman Kelly asked about prioritizing the fields. Dan Maus said Fields 4,
5 and 6 at Lake Ann would be the first priority then the six fields at Chan Rec Center, but was not able to
comment on which fields would be the priority at Chan Rec Center if all six could not be done at one
time. Commissioner Scharfenberg asked staff to prepare a report on the cost of installing dugouts per this
request. Todd Hoffman explained that the cost is $10,000 per field for two dugouts on either side.
Chairman Kelly suggested putting this item on the agenda when the CIP is discussed next spring.
ESTABLISH 2014 PICNIC RESERVATION FEES.
Jerry Ruegemer presented the staff report on this
item which recommends establishing the 2014 group picnic reservation fees at the same level as 2013.
Commissioner Scharfenberg asked how Chanhassen’s rates compare to Eden Prairie and Chaska. Since
there were no reservations at Lake Susan on Sundays, Chairman Kelly suggesting offering a 50%
Park and Recreation Commission – November 26, 2013
discount for Sunday rentals. Jerry Ruegemer explained that staff has decided not to rent the Lake Susan
shelter on Sundays because adult baseball league plays on Sunday and parking is a problem.
Scharfenberg moved, Boettcher seconded that the Park and Recreation Commission recommend
that the City Council establish 2014 group picnic reservation fees at the same level as 2013. All
voted in favor and the motion carried unanimously with a vote of 8 to 0.
RECREATION PROGRAM REPORTS:
2013 HALLOWEEN PARTY EVALUATION.
Mitch Johnson presented the report on the Halloween
Party evaluation.
CHANJAM ’13 EVALUATION.
Mitch Johnson explained that ChanJam ’13 scheduled for Friday,
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November 15 was cancelled because no bands applied and staff would recommend discontinuing the
program in the future. Commissioner Scharfenberg suggested letting the new MacPhail School take the
lead in the future because of their connection with the music community.
2013 TREE LIGHTING CEREMONY.
Mitch Johnson invited commissioners to attend the Tree
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Lighting Ceremony being held on Saturday, December 7 at City Center Park.
2013/14 WINTER PROGRAMMING.
Mitch Johnson reviewed the list of winter programs being
offered.
COMMISSION MEMBER COMMITTEE REPORTS.
None.
COMMISSION MEMBER PRESENTATIONS.
None.
ADMINISTRATIVE PACKET.
Todd Hoffman noted the Reach for Resources information.
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Commissioner Ryan asked about signage associated with the crosswalk at West 78 Street and Galpin.
Todd Hoffman explained that Adam Beers, the new Park Superintendant who is replacing Dale Gregory
will be present at the next meeting to introduce himself.
Carron moved, Echternacht seconded to adjourn the meeting. All voted in favor and the motion
carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting was
adjourned at 8:10 p.m.
Submitted by Todd Hoffman
Park and Rec Director
Prepared by Nann Opheim
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