5c 1998 4th of July EvalCITYOF
MEMORANDUM
TO:
FROM:
DATE:
SUB J:
Todd Hoffman, Park and Recreation Director
Jerry Ruegemer, Recreation Supervisor
July 17, 1998
1998 4th of July Evaluation
JULY 3m)
Diabetes Screenint~
The screenings were sponsored by the Chanhassen Lions. By all accounts, they
had a successful time.
Kiddie Parade
The Kiddie Parade had approximately 700-800 participants. It was a huge
success. The warm weather brought people out in droves.
Elizabeth Weber and the playground staff coordinated the details of the Kiddie
Parade. Their assistance helped me very much and they did a great job. They had
a great plan to help participants line up for the parade at the north side of the
elementary school.
The parade participation was up this year due to the warm weather. Parade
marshals should be added following the fire trucks so that they keep kids a safe
distance away.
Trade Fair
The Chanhassen Chamber Trade Fair had 30-35 participants this year. Members
of the Chamber enjoyed being under one big tent. The big tent was very
noticeable. Next year, a larger tent should be rented to allow for a more
successful Trade Fair with more space. This will provide for a better flow of
traffic.
appear to be too long. I would like to stay with 6-7 food vendors so everyone has
an opportunity to make money. ! will work on adding reputable vendors for next
years celebration. The variety of food seemed good this year and I will stay with
the same types of food.
Street Dance
WOW!! WOW!! WOW!! I think Chanhassen is still dancing from July 3!. I've
never seen so many people present at 11:00 p.m. at the end of the street dance.
It's a no-brainer and I am currently negotiating a price with Hoffman Talent
Agency for the Casablanca Orchestra for next year.
JULY 4TM
Adult Fishing
A total of 39 anglers participated this year. The tournament increased by 12
participants over last year. The tournament's status is on the fence right now as to
whether it should be continued or canceled. I'll wait for the Park and Recreation
Commission's discussion at the meeting.
Kid's Fishing
A total of 145 kids participated. Kids fished from the fishing pier, boat access and
the rental dock. Everything ran smoothly. To distribute the prizes quicker, grab
bags were assembled ahead of time and given to every participant at the end of the
contest. This expedited the process. I need to allow for a lot of extra prizes
because many people did not pre-register and showed up that day.
Sand Sculpture
We had many good entries. The sculptures were very detailed and people worked
hard. This is a very easy activity to offer and will continue.
Treasure Hunt
I think the participants enjoyed the treasure hunt this year. Next year the clues
will be made easier so the medallion will be found before 9:00 p.m.
Hula Hoop and Limbo Contest
People enjoyed both contests. The playground staff did a great job in
coordinating, staffing and assembling the prizes. These activities will continue.
1998 4TM OF JULY
REVENUE AND EXPENDITURE REPORT
REVENUE
Food Vendors
Prize Board/Kids Games
Adult Fishing Contest
Maund Entertainment
Water Wars
T-Shirt Sales
*Beverly Strand Promotions
EXPENDITURES
101-145-4130
Cabin Fever Sporting Goods
Target
Oriental Trading Company
Festival Foods
Real Gem Jewelry & Awards
Byerly's
Taco Bell
101-145-4300
Melrose Pyrotectmics
Casablanca Orchestra
YOG Design (estimated)
*Kind Design
The Medicine Show
Horizon Pro Sound
Kaptain Kirby Train Rides
Andon
* Have not received invoice yet
Total
Total
Total
$980.00
$860.17
$390.00
$120.40
$120.00
$85.00
$50.00
$2,605.57
$516.50
$400.88
$360.93
$90.48
$56.01
$44.99
$30.O0
$1,499.79
$14,500.00
$2,500.00
$2,OOO.0O
$1,200.00
$600.00
$400.OO
$350.00
$98.60
$21,648.60
101-145-4340
Parkside Printing
*Southwest Suburban Publishing
Victoria Gazette
*Have not received invoice yet
$1,260.23
$1,000.00
$75.00
Total $2,335.23
101-145-4400
Imperial Port Thrones
101-145-4410
Skyway Event Services
Go Power
Total Revenues
Total Expenditures
BALANCE
$795.65
Total $795.65
$4,657.17
$650.00
Total $5,307.17
$2,605.57
$31,586.44
$28,980.87
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Fireworks
This year fireworks were contracted through Melrose Pyrotechnics, who replaced
the former fireworks vendor, Banner Fireworks. Melrose did a good job with the
display. I have been coordinating the fireworks shows with Dale Nowak for over
six years and we can anticipate each other's needs. I am recommending that the
City contract with Melrose again next year. I will talk with Dale to tweak and
improve portions of the show for next year.
Suggestions for 1999
· Add a sand volleyball tournament at Lake Ann.
· Select and secure food vendors before the first of the year.
· Incorporate more people to assist with the celebration.
· Look for new and exciting activities.
· Start planning the celebration early.
· Continue to look for donations, gift certificates, etc. from sponsors to help
keep the costs of the celebration down.
· Add a larger tent.
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