2 Roundhouse Park ProposalsCIT¥OF
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690 Ci~, Cemer D~ive, PO Box i ~7
Chanhassen, 3h)mesota 55317
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TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Park and Recreation Commission
Todd Hoffman, Park and Recreation Director
May 17, 1999
Receive Proposals for Project Assessment
Report; The "Roundhouse," Roundhouse Park,
3950 Kings Road.
The 1999 Park and Trail Acquisition and Development Capital
Improvement Program included $40,000 for the renovation of the
Roundhouse. This past month I mailed the attached request fi)r proposal
invitation to four firms. The response was clear: $40,000 would not cover
the necessary work associated with a complete renovation of the building.
Two of the firms, Locus Architecture, Ltd. and JEA Architects, are
interested in preparing a project assessment report. This study would
provide the Commission with a general overview of the effort required to
restore the structure, in addition to a hard cost estimate.
Recommendation:
The Roundhouse exists as the namesake of Roundhouse Park. Tearing it
down does not seem to be a popular option. It is recommended that the
Park and Recreation Commission recommend the City retain the firm of
Locus Architecture, Ltd. to complete an assessment of the Roundhouse
project.
g:kpark~hXRoundhouse~RCmemoAssess~ntRecomm endation5_99
The G0, of Chmthassen. A grou,ing communiO, tvit,~ clean lakes, qua/it3, schooh, a chamt&~ do~v,town, thrivit~ busi~mses, m~d beauti~d ~arks. A ereat p/ace to live, t~,ork, m~d vla~.
REQUEST FOR PROPOSAL INVITATION
CITY OF CHANHASSEN
PARK AND RECREATION DEPARTMENT
PROJECT TITLE: ROUNDHOUSE RENOVATION
PROJECT DESCRIPTION:
Renovation of the former "Roundhouse" residence, located in Roundhouse
Park, into a park shelter building. Anticipated park uses include shelter
from inclement weather for summer activities, group picnic reservation
focal point, and winter warming house.
The two-story structure is supported by a masonry block foundation which
is in good condition. City crews have removed the majority of the attached
interior furnishing. A new electrical service has been installed in the
basement.
Major components of the renovation include the removal of the second
floor, creation of a new roof, entryway improvements, windows, electrical
and exterior painting. To maintain budget, some parts of this project may
have to be completed by neighborhood volunteers or city workers.
BUDGET:
All cost less professional services = $40,000
(forty thousand dollars and no 100tbs)
SCOPE OF SERVICES DESIRED:
Structural analysis, insure conformance to building codes, preparation of
basic plans and abbreviated specifications, public bidding, construction
administration.
SCHEDULE:
Complete work by August 31, 1999.
Page 2
Request for proposal invitation
City of Chanhassen
Roundhouse Renovation
SUBMISSION REQUIREMENTS:
Submit three copies of the firm's proposal to provide professional services.
please include:
· cover letter signed by authorized agent of the firm
· contact information, name, address, telephone and facsimile.
· identification of"not to exceed" project fee with narrative confirming
services provided.
SELECTION PROCESS:
Open, competitive pricing
DEADLINE FOR SUBMISSION: MAY 21, 1999
SEND TO:
City of Chanhassen
Parks and Recreation Fepartment
attn: Todd Hoffman
690 City Center Drive
Chanhassen, Mn 55317
612/937-1900, ext 121
g 5park~th~roundhous&proposalinvites4_99
paul v neseth & wynne g yelland
IOCIIN Architecture, ltd.
45N 93W
1211 west 24th street minneapolis, minnesota 55405
612.37415534
612.374.5570 fax
Todd Hoffman
City of Chanhassen
Parks and Recreation Department
690 City Center Drive
Chanhassen, MN 55317
Dear Todd,
We spoke last week about the Roundhouse park structure and your request for proposal. As you remember, we
received the announcement from Bruce Chamberlain at HKGI. The project appears interesting and definitely
unique. We hope we have the chance to work on it with you.
Our fee for the assessment of the structure and resulting report would be $1200.00 and include the following:
-a meeting at the site with you or a member of your staff(including a partner of Locus and a structural
engineer from Mattson/McDonald)
-documentation of the building for the purposes of assessment
~a report defining the current condition and proposed budget to rehab the structure
The fee could be reduced by $400.00 should the services of a structural engineer be unnecessary. Further discussion
with you will determine this.
Paul Neseth
Locus Architecture, ltd.
RECEIVED
MAY 1_ 3 1999
CITY OF L;ltANHASSEN
J.J~, ARCHITECTS
ARCHITECTURE ·
LANDSCAPE DESIGN
SPACE PLANNING
May 13, 1999
City of Chanhassen
Parks and Recreation Department
Attn: Todd Hoffman
690 City Center Drive
Chanhassen, MN 55317
Re: Roundhouse Renovation - Building Study
Dear Mr. Hoffman:
On behalf of JEA Architects, we are pleased to submit this proposal of professional services for the
Roundhouse Renovation - Building Study. This is a unique and very interesting project, and we
appreciate the opportunity to propose.
As we discussed, our proposal is for a study only on the building at this point. This study will highlight the
scope of what needs to be done, including a general cost estimate, to help determine whether the
renovation should be accomplished. If the City should go ahead with the renovation using JEA Architects,
a portion of the study cost would be credited back to the City at that time.
We have a great deal of experience working with park facilities, including work for the Cities of Savage,
Rosemount, Oakdale and Carver County (rendering enclosed).
We trust our proposal will meet with your approval. Please feel free to call if you have any questions. We
look forward to hearing from you soon.
Thank you!
Sin
Jack E , CID
President
/kda
enclosure
RECEIvFr
MAY I 1999
CITY OF I;~HASSEN
JACK EDWARD ANDERSON ARCHITECTS, INC. 33 TEN'tH AVE. SO., SUITE 250 HOPKINS, MN 55343 (612) 935-5164 FAX (612) 935-2102
J-~, ARCHITECTS
CITY OF CHANHASSEN
PARK AND RECREATION DEPARTMENT
ROUNDHOUSE RENOVATION- BUILDING STUDY
PROJECT APPROACH AND SCOPE OF SERVICES
I. ITEMS FOR CONSIDERATION
Through discussions with you and review of the building on site, we have identified the following list of
items for consideration in preparation of our fee quotation (the scope includes architectural, mechanical
and electrical services only):
A. The Roundhouse is a two-story structure with basement supported by a masonry block
foundation that is in good condition. In addition:
1. City crews have removed the majority of the attached interior furnishings.
2. A new electrical service has been installed in the basement.
3. The second floor is to be removed.
4. The building will need a new roof.
5. Other improvements to be made include the entryway, windows, electrical and
exterior painting.
The City may use neighborhood volunteers or City workers to complete some
portions of the work in order to maintain the current budget that stands at $40,000,
not including Architectural, Structural, Mechanical and Electrical fees.
7. Existing building plan information is not available.
B. This scope of work and fee proposal is for a building study only.
II.
ABBREVIA TED BUILDING STUDY- Key Steps
A. Project Startup · Site visit (Architect, Structural Engineer and Mechanical Engineer) in which we review the
existing building conditions
· Coordinate work of the engineers
B. Analyze and Summarize
Architectural
· Review existing conditions
· Develop existing condition analysis
· Verify building and accessibility code requirements
· Provide a square footage cost estimate range to correct deficiencies and to bring the
building up to current code and design concept standards
E
JJ~ ARCHITECTS
B. Analyze and Summarize (cont'd)
Structural
· Review existing conditions
· A short letter/report with findings
Mechanical and Electrical
· Report of findings
Final Report
· Prepare summary report and send to you for review.
B
J~. ARCHITECTS
PRELIMINARY FEE PROPOSAL
For the project scope services, the fee would be not to exceed and based on hourly rates
(indicated on the following sheet), as follows:
Building Study
Architectural $1,000- 1,350
Structural 500
*Mechanical/Electrical 500 - 650
Reimbursables
Estimate
Notes:
A.
B.
C.
D.
*Note:
Total $2,000 - 2,500
Total
Grand Total
100
$2,100 - 2,600
Additional services would be provided on an hourly basis, at the rates listed below.
Testing of existing materials (such as hazardous, structural or existing roof materials), if
required, will be provided by the City.
Existing building plans are not available. We will take a few general measurements only.
We will enter into the Owner/Architect letter agreement for the project.
As per our discussion, the mechanical/electrical report portion of the study could be eliminated
if the study cost needs to be reduced.
E
JJ~ ARCHITECTS
HOURLY RATES AND REIMBURSABLES
ARCHITECTURAL
Principal/Project Manager
Project Architect
Senior Technician
Technician
Clerical
STRUCTURAL
(Darg, Bolgrean & Menk)
Principal Engineer
Engineer II
Engineer I
CAD Operator/Draftsman
Administration
MECHANICAL/ELECTRICAL
(Alliant Engineering)
Project Manager
Project Engineer
Designer
Drafter
$95
$80
$60
$45
$35
$110
$80
$70
$60
$40
$90
$85
$60
$50
Reimbursables required will be billed as follows:
a. Reproduction ($1.00 per 24 x 36 sheet and $0.22 per 8 1/2xll copy)
b. Messengeddelivery (1.12 x cost)
c. Travel ($0.35 per mile)
d. Faxes ($1.00 each)
e. Long distance telephone calls (1.12 x cost)
f. Photography (1.12 x cost)
g. Art materials (presentation boards etc.) (1.12 x cost)
J~ ARCHITECTS
FIRM BACKGROUND
The firm provides a full range of architectural, landscape design and space planning services for
public and commercial projects.
JEA Architects has built its success by exceeding the client's expectations. We bring to our
projects the ability to:
translate our client's vision into reality
· focus attention to detail
· meet functional requirements
· adhere to scheduling and budgeting constraints
· integrate design and technology
· pro/ide quality and cost-effective solutions
JEA Architects was established in 1991 by Jack Edward Anderson, AIA, CID. The firm is located in
Downtown Hopkins.
Mr. Anderson, President of JEA Architects, has over 24 years of diverse architectural experience
and is a member of the Minnesota Society/American Institute of Architects. He holds a degree in
Landscape Architecture in addition to his Architecture Degree. Mr. Anderson actively enhances
his skills through continuing education and contributing to civic activities as part of his
professional practice.
L
J~, ARCHITECTS
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p_RQ_JECT:
Cm'ver_Co. unty_Parks
L,-tke Minnewashta Regional Park Shelter
JDATE: I0-26-95
jDRAWN: JEA
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MILLER
A R C
May 13, 1999
~DUNWIDDIE
H I T E C
,INC.
T S
Mr. Todd Hoffman
Parks and Recreation Director
City of Chanhassen
690 City Center Drive
PO Box 147
Chanhassen, MN 55317
RFP for "Roundhouse" Renovation
MDA Proposal #993-24
Dear Mr. Hoffman:
We received the RFP for the "Roundhouse" Renovation Project from Brauer Associates, one of the
Landscape Architecture firms with whom we affiliate on projects. They passed it on since the project
involves more "architecture" than "landscape architecture". I also spoke with you about the nature and
scope of the project a few weeks ago.
Although we are very interested in submitting a proposal for the work, the schedule outlined in the RFP,
coupled with our current and backlog project workload, does not allow us to do so. We do not want to
over-commit ourselves and not be able to adequately provide services for a new client, such as the City of
Chanhassen, or for our current clients.
In reviewing the RFP, we are also concerned that the amount of money budgeted for the project seems
low. We have recently completed, or are currently working on, similar projects for the Superintendent's
Building Restoration at Loring Park in Minneapolis, the historic restro0ms at Lake Harriet, the Burwell
l!ousc in M[nnetonka, ai~d the Grimm Farm at Crower Park in Chaska. Our experience on those projects
indicates that the $40,000 budget probably is low..
We wish you luck on the project. If the schedule or budget changes appreciably and the RFP is re-issued,
please let us know. We would be happy to reconsider submitting under such circumstances.
pClr~anr~¢~). Liddy Jr., AIA,4qCAI~
(P:\ 1999\993-24\051399-Itt.doc)
RECEIVED
MAY 1_ ~t 1999
CITY OF: ~H/~NHASSEN
123 NORTH TItlRD STREET · SUITE 104 · MINNEAPOLIS · MINNESOTA · 5540D1657
TEL. NO. 612-3370000 FAX. NO. 612-337-0031