2 WestHennComm Service ContractCITYOF
690 Ory Center Drive, PO Box 147
Chanhassen, Minnesota 55317
Phone 612.93Z 1900
General ?ax 612.937.5739
£ngineeri,g tax 612.937.9152
Public Safe? Fax 612.934.2524
lt3b u,wutci, chanhassen, mn. us
MEMORANDUM
TO: Park and Recreation Commission
FROM: Todd Hoffman, Park and Recreation Director
DATE: June 15, 1999
SUB J:
Year 2000 West Hennepin Community Services Contract;
Adaptive Recreation Services For People With Disabilities
In 1999, the City entered into a contract with West Hennepin Community Services
(WHCS) for Adaptive Recreation Services. Our 1999 contract payment was
$2,000.00, which is the base charge for all communities involved in the
consortium.
The Year 2000 contract request is for $3,001.00 Of that amount, $2,000.00 is the
base charge and $1,001.00 is a percentage of service charge. Based upon 1998/99
"user" statistics, Chanhassen accounted for 3% of service users. The percent
charge spread is $33,354.00. Three percent of these equals the $1,001.00.
RECOMMENDATION
It is recommended that the Park and Recreation Commission recommend that the
City Council approve a Year 2000 budget request of $3,001.00 for payment to
West Hennepin Community Services for Adaptive Recreation Services For People
With Disabilities.
ATTACHMENT
Correspondence from Mary Perkins, Executive Director of WHCS.
TH:gmb
g:\park\th\PRCMemoWHCS
WHCS Serving Persons with Developmental Disabilities and their Families
west hennepin community services 1001 state highway ? hopkins, minnesoto 55305 612/988-4177
June 1, 1999
Todd Hoffman
City of Chanhassen
690 City Center Drive
Chanhassen, MN 55317
J 0
CITY OF
Dear Todd:
Enclosed you will find a budget request in the amount of $3,001.00 for the year 2000
adaptive recreation services for people with disabilities.
We are requesting a larger than average increase this year in order to accommodate the
increasing numbers and especially the large number of summer time "inclusions." The
WARC budget revenue was quickly outstripped last year and the consortium generated a
loss of $6,907.13, which was covered by private WHCS fundraising. Secondly the
subsidy amounts available to this program through our community support grant with
Hennepin County Developmental Disabilities Division has been slowly declining over
the past five years. Third, our highly experienced staff needs a salary increase more
commensurate with her training and expertise. In spite of the increase the cities still
receive a substantial subsidy by collaborating with WHCS and one another.
Please review our materials and get back to me with any concerns or needs for additional
information. Thank you for your support to people with developmental disabilities.
Sincerely,
Mary Perkins
Executive Director
1998 WARC Statistics
Percent City Winter Spring Summer Fall Inclusions Total
9 Hopkins 1 2 15 6 4 28
50 Minnetonka 40 33 29 35 18 155
38 St. Louis Park 39 22 17 31 8 117
3 Chanhassen 1 1 4 0 2 8
GRAND TOTAL 81 58 65 72 32 308
2000 Budget Request
Percent City Base % Charge Total
9 Hopkins $2,000 $3,001 $5,001
50 Min heron ka $2,000 $16,677 $18,677
38 St. Louis Park $2,000 $12,675 $14,675
3 Chanhassen $2,000 $1,001 $3,001
N/A Chaska $2,000 N/A $2,000
Salaries
Director
Recreation Director
Recreation Assistant
Administration Assistant
Salaries Total
Contract Staff $
Health/Dental $
FICA $
Retirement $
Unemployment $
Worker's Compensation $
Total $
Personal Services Subtotal $
Office Supplies
General Supplies
Food & Beverage
Furnishings
Commodities Total
Advertising
Accounting
Consulting
Maintenance/Repair
Mileage
Postage
Printing
Services Total
WARC Budget
Projected Actual
1999
Proposed
2000
$ 1,051.00
$ 20,160.00
$ -
$ 1,032.00
$ 22,243.00
$ 1,104.00
$ 26,320.00
$ -
$ 1,063.00
$ 28,487.00
15,000.00
1,600.00
1,620.00
300.00
20.00
215.00
18,755.00
$ 15,000.00
$ 1,760.00
$ 2,252.00
$ 300.00
$ 22.00
$ 218.00
$ 19,552.00
4O,998.00
$ 48,039.00
$
$
$
$
260.00
6,000.00
115.00
30.00
6,405.00
$ 270.00
$ 5,000.00
$ 120.00
$ 32.00
$ 5,422.00
$
$
$
$
$
$
$
$
790.00
155.00
395.00
25.00
745.00
500.00
1,800.00
4,410.00
790.00
160.00
-
30.00
775.00
5OO.OO
1,850.00
4,105.00
Page 1 of 2
D6/01/99
West Hennepin Community Services
Profit and Loss by Class
January through December 1998
Income
Contracts
Program Fees
Restricted Special Funds
Total Income
Expense
Personal Services
Salaries
Contract Labor
Retirement
Health Insurance
Payroll Taxes
Unemployment
Workers Comp.
Total Personal Services
Commodities
Office Supplies
General Supplies
Program - Events
Program - Materials
Program - Food & Bev
General Supplies - Other
Total General Supplies
Food & Bev.
Furnishings & Equip.-expendable
Total Commodities
Services
Accounting Expense
Advertising
Consulting
Maint. & Rep.
Mileage
Postage
Printing
Rent
Equipment Rental
Total Services
Other Charges
Bank Service Charges
Conferences
Liability Insurance
Licenses & Fees
Percentage Fees Reimbursed
Pub. & Periodicals
Miscellaneous
Refunds
Depreciation Expense
Total Other Charges
Total Expense
Net Income
WC
(C~C)
30,979.00
13,305.03
1,284.60
45,568.63
19,341.13
15,422.52
298.59
1,565.15
1,417.26
17.19
213.15
38,274.99
252.59
682.75
4,059.18
1,094.39
110.18
5.926,50
112.00
33.15
6,324.24
151.76
786.73
393.54
22.40
701.86
499.21
556.66
1,748.17
959.80
5,820.13
5.60
285.11
369.04
145.90
540.75
8.84
20.30
163.25
517.61
2,056.40
52,475.76
-6,907.13
Total CIC
TOTAL
30,979.00
13,305.03
1,284.60
45,568,63
19,341.13
15,422.52
298.59
1,565.15
1,417.26
17.19
213.15
38,274.99
252.59
662.75
4,059.18
1,094.39
110.18
5,926.50
112.00
33.15
6,324.24
151.76
786.73
393.54
22.40
701.86
499.21
556.66
1,748.17
959.80
5,820.13
5.60
285.11
369.04
145.90
540.75
8.84
20.30
163.25
517.61
30,979.00
13,305.03
1,284.60
45,568.63
19,341.13
15,422.52
298.59
1,565.15
1,417.26
17.19
213.15
38,274.99
252.59
662.75
4,059.18
1,094.39
110.18
5,926.50
112.00
33.15
6,324.24
151.76
786.73
393.54
22.40
701.86
499.21
556.66
1,748.17
959.80
5,820.13
5.60
285.11
369.04
145.90
540.?5
8.84
20.30
163.25
517.61
2,056.40
52,475.76
-6,907.13
2,O56.40
52,475.76
-6,907.13
Page 1