4a February Festival EvaluationCITYOF
CHANHASSEN
690 Cig Center Drive, PO Box' 147
Chan/~assen, Mi,,esota 55317
Phone 612.937.1900
Oneml Fax 612.93Z 5739
E,gi,ee~i,g E,x 612.937.9152
t'~b/ic SaJFO, ~x 612.934.2524
ItFb wwu,.d. 3a,hasse,. m,.us
MEMORANDUM
TO:
Todd Hoffman, Park & Recreation Director
FROM:
Tracy K. Petersen, Recreation Supervisor
DATE:
Februa~ 15, 2000
SUB J:
2000 February Festival Evaluation
Food and Drink Concessions
The Chanhassen Lions served and operated the concessions at this year's festival.
With the warm weather, the Lions had a great day of selling items. I would invite
them back to next year's festival if they are interested. The only concern [ had
xvith the concessions was the occasional "long" lines. Perhaps by creating more
than one entrance/exit into the tent, we could alleviate this problem for next year.
Bonfire
Although the weather was wan,'n, the bonfires were still used quite consistently
throughout the day. I would recommend continuing this activity for next year.
S'more Cookout/Bait Sale
The Chanhassen Boy Scouts sold s'more kits and bait al this year's festivai. They
were extremely successful in the selling of both of these items. I would
recommend invitSng them back in a similar capacity next year.
Skafinl~ Rink
The park maintenance staffdid a nice job in creating a skating rink for
participants to use. It is a nice family activity to offer and it is an added event for
the kids to participate in. I would recommend that we continue to provide the rink
for future festivals.
Sliding Hill
The sliding hill was quite popular this year. Again, it is a great activity to have in
addition to the fishing contest. I would recommend that the sliding hill be
incorporated into next year's Feb Fest.
Medallion Hunt
The Friends of the Library developed the clues for this year's medallion hunt. The
hunt seemed to draw the attention of quite a few teenage kids and families. I think
the large clues that were posted on the easel by the prize board were a great
attraction and engaged people in the activity. I also think that having KSMM
personnel announce the clues was helpful to the event's success.
The City o£ Chanhasse,. A ~,rou.,in~ commu,it~, with clean lakes, auaIit¥ schools, a chamti,v downtow,, thrivi, e bminrsses. ~/# 3e~u/ihd varkc. A e~r:er o/,e:r z~ Jim's: ~,'/.'~ ,m~ z~g~
The Friends of the Library are interested in pursuing the medallion hunt on a
larger scale next year. City staff will work with the Friends of the Library to
discuss this in more detail prior to next year's event.
KSMM Radio
KSMM Radio provided live radio coverage and emcee/announcement duties for
this year's event. I was pleased with their work and would highly recommend
having them back next year. They provide an added element of excitement to the
event.
Ice Fishing Contest
A total of 1,094 tickets were sold for the contest. 325 tickets were sold through
advance sales and 769 were sold the day o£the event. Ticket sales were up by 199
tickets from 1999. The contest went smoothly and there were many fish caught!
General Comments/Suggestions
· Continue to have KSMM serve as emcee and provide live radio coverage from
the event.
· We announced door prize name/ticket number winners this year for the first
time. I thought this was an added service and would recommend we continue
the tradition for next year.
· Continue to look for new activities to complement the fishing contest. There
are many kids who attend the event and it would be nice to provide some
activities, contests, etc. for their enjoyment.
· Label the door prizes on the master list with a number that corresponds with
the prize (#1, #2, etc.) to make it easier for prize board volunteers to disperse
prizes.
Provide better signage where tickets are being sold.
Attempt to secure wires so participants are not tripping or walking with their
skates over cords.
REVENUE
Ticket Sales
Day of: 781
Advance: 325
Total Revenue
2000 February Festival
Expense/Revenue Report
AMOUNT
$4,424.00
$4,424.00
EXPENSES
Target
Target
Target (prize items)
Office Depot (misc.)
Kinko's (medallion hunt posters)
Real Gem (medallions)
KSMM Radio (broadcasting, emcee, radio
publicity)
Radisson South Hotel (audio/speaker needs)
Victoria Gazette
Brengman Printing(ticket printing)
Chamber of Commerce (gambling permit fee)
Cabin Fever Sports(fishing prizes)
Kind Design
Skyway Event Services
Imperial Throne
Southwest Publishing (advertising/inserts) *est.
Total Expenses
AMOUNT
$ 29.23
$ 124.18
$ 287.82
$ 16.43
$ 85.74
$ 11.62
$ 420.00
$ 474.12
$ 90.O0
$ 205.01
$ 25.00
$1,001.07
$ 361.51
$ 662.38
$ 464.05
$1,250.00
$5,508.16
TOTAL REVENUE:
TOTALEXPENSES:
BALANCE:
$4,424.00
-$1,084.16
*estimated