4b 2000 Halloween Party EvalCITYOF
690 Gty Ce,ter Drive, PO Box 147
Cha,hasse,, Min,esota 55317
Pho,e 612937.1900
General ?ay 612. 937.5739
h3~gi,e ering E~x 612.93Z 9152
P~b3 Sa~q E,x 612934.2524
l13b wu,u~ci.c,Oa,hassen, mn. us
MEMORANDUM
TO:
FROM:
Jerry Ruegemer, Recreation Superintendent
Corey Hoen, Recreation SupervisorCL.]¢
DATE:
November 21, 2000
SUB J:
2000 Halloween Party Evaluation
The annual Halloween Party, held on October 28, 2000 at the Chanhassen
Recreation Center, was a successful event. Over 800 kids and parents enjoyed an
evening of entertainment, games, refreshments, trick-or-treating, and hay rides.
Tile following are general comments I have regarding the components of this
event.
Hay Rides
Two hayracks seemed to work well within the three-hour time flame of the
event. Lines for a ride were no longer than 5 minutes in length.
· Use of the grass area north of the Recreation Center aided in providing better
lines and an overall better safety route.
· Use of the north doors of the Recreation Center to exit people to the hayrides
worked well.
[Musical Entertainment
The Touch of Magic "Oscar and Half Pint" show was a big hit.
· With all the background noise it was difficult for the audience to hear the
entertainment. Make sure they use a sound system next year.
· Allowing the entertainment to have the entire gym seemed to work ~vell for
both the entertainment group and the audience.
Face Painting
· Having tile face painters in the back corner of tile school gym provided for
overall better traffic and line control.
· There was never a long line waiting for the face painters, so next year three
face painters will do thejob.
The Ot¥ of C/;a,hasse,. A erowi,g commzozit~, with dean lakes, rrna/in, schooh. ~ d~a,,i,(, doz~,,tou,n, thrivi,~ h,.4,esses, a,d hem~tifzd varks. A ¢reat o/,we to/i~'e, work.
Jerry Ruegemer, Recreation Superintendent
November 21, 2000
Page 2
[ Refreshments
· Continue using rooms 3 & 4 for refreshments.
Having four different cookie selections seemed to work well.
· Continue to have ample volunteers to keep this room clean and moving
smoothly.
[Games
· The use of the school gym for the games worked well. The amount of people
that participated in this activity helped with traffic flow and also provided
another fun event for families to enjoy.
· Providing games does require the use of more funds for prizes, etc.
[ Volunteers/CRC Staff ]
· The use of the Boy Scouts, Chaska High School Key Club, Park
Commissioners, and local business volunteers were key to the success of this
event.
· Coordinating event registration, set up and clean up with the Recreation
Center staff is key to running a successful event.
[ General Comments ]
· The lobby set-up for walk-in registrations worked well and assisted in
alleviating any initial congestion at the event.
· Having the "scary room" in rooms #1 and #2 allowed participants to enter this
activity immediately upon arrival to the Recreation Center.
· Continue to have costumed characters hand out candy further down the
hallway to assist with traffic flow.
· Continue to make use of the school gym in some capacity.
· Shorten the event run it from 5:30 - 7:30 or 8:00 p.m. Two hours gives
people a significant amount of time to do everything they want.
· Put the times of the entertainment shows on the activity flyer.
g:\park\hallow\evaluation00.doc
2000 Halloween Party
Expense Report
Revenue
462 Participants @ $3.00
$1,386.00
Expenditures
101-145-4130
Target - Candy, etc.
Paper Warehouse
Merlin' s Hardware
U.S. Toy
Oriental Trading
Festival
Subway
$ 1009.72
51.40
2.33
157.60
70.35
85.72
163.87
$1,540.99
101-145-4300
Touch of Magic - Entertainment
Ken Theis - Hayrides
Maund Entertainment - Face Painters
$ 440.00
475.00
405.00
$1,320.00
Total Expenditures
Total Revenue
$ 2,860.99
1,386.00
$1,474.99