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4 Receipt of Bids RoundhouseCITYOF CHANHASSEN l¢o,e 612. 932 I~00 Ue,e~d ~kv 612. 93 ~ [,,~/,eeri,~ ~x 612. 93 Z 915 2 Pz~b/ic 3'qfiO' E~x 612934.2524 MEMORANDUM TO: FROM: Park & Recreation Commission Todd Hoffman, Park & Recreation Director DATE: January 4, 2001 SUB J: Receipt of Bids. Roundhouse Park Pavilion Renovation In 1999, the city hired Locus Architects to conduct a preliminary investigation and condition reviexv of the Roundhouse. A copy of this report is attached. The report estimated that an investment of $61,100 to $86,800 would be required to renovate the Roundhouse. Subsequently. Locus Architects was hired to prepare plans and specifications and conduct bidding for the renovation of the Roundhouse pavilion. The City of Chanhassen has received bids on the project on two occasions. Thc first bid opening of September 29, 2000 resulted in two bids--one of $145.769 and a second at $237.000. Both bids were rejected, and a second bid opening scheduled for December 6, 2000. During the first bidding process, several contractors identified possible sources of asbestos and lead based paint in the project. In order to determine the extent of these issues, the city hired Angstrom Analytical, Inc. to conduct limited scope asbestos and lead-in paint tests. Copies of these tests are attached. The results identified approximately 40 to 50 sq. ft. of linoleum in the second floor bathroom containing friable asbestos. The lead-in paint test identified five exterior and two interior paint locations, which exceed the lead based paint hazard threshold. The results of these tests were incorporated into the second set of bid documents distributed for the December opening. While both of these issues increased costs, I view the asbestos containing tile as a minor element. The lead based paint on the exterior of the house is more significant in scope. The second bid opening resulted in four bids--S119,372; $124,800; $131,000; and $183,060. The low bidder was Mcon Construction of Hanover, Minnesota. These bids are all approximately 50% or more over the established project budget of $80,000. However, I believe the three low bids represent today's prices for completing the work identified in the plans and specifications. In other words, I do not believe a third bidding would yield a significantly different result. The City of Cha,hasse,. A erowi,g commzozitv with c/ea, /,kcs. a,a//t¥ schools, a chan, i,e dow,tow,, thrivi,¢ bmi,esses, a,d bereft~hal/)arks. A ~reat a/ace to/h.e, work. a,d ,/at Parl~ & Recreation Commission January 4, 2001 Page 2 In conversation with the President of Mcon Construction, the two most costly elements are the structural steel and the exterior painting. Beyond that, line item costs dropped to $3,000-$4,000 per item. The architect and I discussed the merits of limiting the scope of the project in an effort to reduce costs. Wynne Yelland of Locus Architects details these findings in a letter to me dated January 4, 2001. My conclusion is that none of the potential changes yield enough savings considering their associated impacts to the project to be warranted. Alternatives to awarding the project are: The first and most easily identified alternative is to write off the investments made to date in planning and architectural work and demolish the Roundhouse. o A second alternative would be to reject all bids and work with a local contractor on a time and material basis to provide a band-aid approach to fixing the Roundhouse. This would result in a building with an attractive exterior appearance, but little interior work. The maximum that could be invested under this approach is $50,000, which under these circumstances, would be akin to throwing good money after bad. If the city chooses to invest over $50,000, state bidding laws apply, and the competitive bidding process we have just applied on two occasions needs to be honored. As part of your deliberation, I want to update the commission on the funding sources for this project. To meet the $80,000 budget, $40,000 was allocated from the 1997 Park, Open Space and Trail Referendum, and the second $40,000 was included in the 2000 Park & Trail Acquisition and Development Capital Improvement Program. At present, the Referendum Neighborhood Park Improvement budget is carrying a $44,733 deficit. This is due to minor changes in the scope of the other 25 neighborhood park projects carried out under the referendum (total budget of $495,000). It is my recommendation to the City Manager that the $44,733 deficit be covered by the Park & Trail Dedication Fund (current balance $1,701,845). Further, it is my recommendation that the Park & Recreation Commission also seek to utilize Park & Trail Dedication funds to complete the Roundhouse project in 2001 and make such a recommendation to the City Council. Parl; & Recreation Contrnission January 4, 2001 Page 3 RECOMMENDATION It is recormnended that the Park & Recreation Commission recommend the City Council authorize a budget amendment increasing the Roundhouse project costs to no more than $125,000 using park dedication funds; and award the Roundhouse Pavilion Renovation Project to Mcon Construction in the amount of $119,372. ATTACHMENTS Preliminary Investigation and Condition Review of the Roundhouse. Limited Scope Asbestos and Lead-in Paint Test Results. Bid Results. Letter from Locus Architects C: Scott Botcher, City Manager Todd Gerhardt, Assistant City Manager Dale Gregory, Park Superintendent Bruce DeJong, Finance Director Locus Architects g:\park\th\roundhouse\prc memo l-9-00.doc PRELIMINARY INVESTIGATION AND CONDITION REVIEW Roundhouse Structure Roundhouse Park Chanhassen, Minnesota July 20t~, 1999 SCOPE OF THE WORK On July 8~, Paul Neseth (Locus Architecture, Ltd., architect) met with Todd Hoffman (City of Chanhassen, Parks and Recreation Department) and David MacDonald (Mattson MacDonald, Inc., structural engineer) to assess the condition of the existing Roundhouse structure on the site of Roundhouse Park, adjacent to Lake Minnewashtm The purpose of the visit was to observe the existing condition of the building, consider the proposed plans for renovation and adaptive reuse and provide an opinion on the cost and extent of work most likely required to stabilize the structure and allow the safe future reuse of the building. The visit was intended to be a cursory review of the existing building. An exhaustive inspection was not'~p~rformed. The observations were limited to the extent necessary to form only general preliminary opinions and recommendations. BUll,DING CONDmON The building is a wood stave and hoop silo/water tower that was converted into a residence with the addition of windows, doors, interior floor levels and a full basement. The building has been left unoccupied for a period of time and all inter/or spaces have been subjected to severe water penelration. The water has caused considerable damage to the interior finishes and furnishings, but at this time does not appear to have adversely affected the main building structural system or foundations. The wood used in the existing building is of extremely high quality. It is generally old growth timber, and is not extensively available in the market today, with the exception of a few quality timber salvage suppliers. These suppliers salvage their material from older buildings, or recover lumber from lake, river and stream bottoms. The material is generally of a superior quality to that found at lumberyards, and priced accordingly. The staves in the Roundhouse building are most likely douglas fir and much of the material is vertical grain lumber from old growth forests. The intrinsic and historic value of this material is noteworthy. The building is configured sufficiently for reuse as a shelter and warming house. We sec no monumental problems associated with the layout. Demolition Second Floor Deck The deck is constructed of 2 X 12 douglas fir framing members with IX mater/al for sub-floor. All of this material should be removed carefully, taking pains not to damage the exterior wall structure or the material being removed. Reuse of the 2 x 12s for the construction of the entry canopy roof will be beneficial in lowering the overall cost of the project. Exterior Paint The exterior is coated with numerous layers of paint which have been applied over several decades. We are assuming that some of this paint contains lead, and thus, must be removed with care. Sandblasting the exterior will most likely be the most effective solution in removing all of the paint. Care must be taken to prevent any potential lead from becoming airborne or being left behind on park grounds. Care must also be taken in order to protect the surface of the wood from pitting, as the fir is a fairly so~ surface. ~oof The roof has failed completely both as a watertight membrane and as a structural element. The roof framing sags considerably toward the middle of the building and water that has ponded on the roof pours into the building. The roof membrane and roof structure should be replaced completely. Removal of the roof should be done in such a manner so as not to harm the remaining building. Any reusable material should be salvaged to reduce the overall cost of the project. Interior Finishes The interior finish on the perimeter walls is W' thick tongue and groove douglas fir. The quality, again, is superior to that which is commercially available today and should be protected and left in place. All of the other interior finishes should be removed from the building in a manner which will allow them to be used in the future. The quality of the material used in the stair to the second floor is superior. Basement Partitions The basement is divided into two rooms, one large room which houses the utilities for the building and another room which is a bathroom. All of the partitions on this level should be removed to make room for future utilities and storage. None of this material is likely to be salvaged for future US~. Existing Windows All of the windows should be removed in a manner which allows those which are in good condition to be salvaged. Some windows are damaged and should be discarded. Second Floor Door The door should be removed and discarded. The remaining opening will be resized for a new window. First Floor Door The entrance door should be removed and discarded. The opening will need to be altered to allow for an accessible door. Repair / Reuse Foundation Floor The foundation for the building is a 12" masonry wall built to approximately the same radius as the building above. The foundation appears to be of newer construction than that of the building above and appears to be in good to very good condition. The foundation walls extend to about 16" above grade level and there are two basement windows. There was no evidence of serious cracks, bowing or settlement of the foundation walls. The foundation walls and footings appear to be performing satisfactorily. Due to the presence of considerable moisture within the building it was not possible to determine if water penetration through the foundation walls was a problem. First-Floor Deck The re-use of the first floor sa-uct~e, provided future investigation is consistent with our findings, will be very advantageous for the type of use the City of Chanhassen is considering. The material is durable enough to withstand heavy use and thick enough to accept several re-sanding/finishing treatments. It is conceivable that no finishing would be acceptable since the material would accept the patina of use very well. The first floor consists of tongue and groove timber decking spanning across the circular structure. There are two steel channels acting as intermediate supports under the decking. This floor structure has become saturated with water and has buckled severely. The high moisture conditions have also mused surface rusting of the steel members below this floor. It appears that the floor structure is sound and in good to fair COndition. The water penetration has not as yet had an adverse affect on the COndition of the structural elements. However, if this COndition is left unattended for any period of time, rotting and irreversible deterioration will occur. It is not likely that the existing floor structure will be capable of supporting the 100 psflive load requirement (per Uniform Building Code) for public space without additional reinforcement. Exterior Walls The exterior of the building is built with wood plank "staves" - most likely bevel trimmed - possibly tongue and groove, and held together with iron hoops that circle the building at various levels. This is typical silo or water tank COnstruction that is built in the same fashion as an old barrel. It appears that not all of the staves or vertical planks are from the same original tank. It also appears that the iron hoops were moved and re-positioned to acCOmmodate doors, windows and to possibly coincide with the second floor level. The exterior members appear to be in good to very good COndition. There appears to be no rotting occurring in the wall structure, however, we should expect that some rotting or sub-standard wood will be unCOvered in the demolition process. We expect that the quantity will be minimal. The existing windows and doors have minor affect on the stability and integrity of the structure. If no more substantial openings are required, it is the opinion of Dave MacDonald that the building is not threatened by maintaining the current openings. Dave MacDonald was concerned with the method that was used to Iransfer the wall loads to the foundation walls. It appears that the full load of the roof, upper floor and walls is transferred to the first floor decking fi.om a small notch in the wall members. Dave did not consider this an acceptable COndition and this detail would have to be addressed in the renovation phase of the work. A steel angle should be added to the base of the building to improve its structural integrity. Due to extensive weathering, the exterior walls will need to be stripped or sandblasted. The opening of the first floor door should be expanded to accommodate a larger accessible entrance. Utilities The building is currently provided with both gas and electrical utilities that are reported to be in full working order. There are currently bathrooms in the structure, however, it is our opinion that .. accessible restrooms in the renovation would use too much of the square footage available. Thus, we suggest that no restrooms be relocated in the building. New construction Roof The roofs profile is a prominent feature ofthe building. The current flat roof system is not appealing or structurally efficient. It is our opinion that a roof structure that has more ora presence would be beneficial to the visual quality of the building. A pitched roof would have more ora profile and also be consistent with the former, rural nature of the area. The interior roof structure, iflett exposed, could also be a strong feature of the interior of the building. It must be designed to carry 40 psfsnow load as required by the Minnesota State Building Code. This can be accomplished with conventional dimension lumber fi.ming. Windows Insulated wood windows will provide the building with durable and low maintenance ap ures while keeping costs to a minimum. Trim will appear on both the interior and exterior sides of the windows. New doors and windows should be sized to fit in the existing openings. Enlargement of the existing wall openings should be avoided. Also, we do not recommend increasing the number of wall openings. We understand that it may be necessary to widen the first floor entry door opening slightly to accommodate handicap accessibility requirements. It did not appear that this would have a serious affect on the structure. New lintels may be required for any larger window or door openings. At the time of our visit it was not possible to determine if any lintel of any type was provided at any existing openings. Depending on the size and location of the future window and door openings, it'may be possible to re-position the steel hoops around the building to a more symmetrical (i.e. preferable) configuration. Access Ramp / Site Work There are currently two steps up to the door on the exterior. The grade of the site will have to be modified to allow easy access to the existing door for wheelchair accessibility. New Heating System The suggested use ofthe building in the winter is that ora warming house for a skating rink. A new heating system should provide the house with a minimum year-round temperature of approximately 55 degrees. Electrical (lighting / ceiling fan) Ventilation and air stratification will be controlled via a ceiling fan. Entry Canopy A new entry canopy is not necessary for the structure, however, it would provide cover over the door. New beams, columns and footing under the first floor It is the opinion of Dave MacDonald that additional steel supports and columns in the basement may be needed below the existing floor structure. This may require additional new small footings below the basement floor. Re-positioning of the steel hoops and modification of the hoop in line with the door opening. The steel hoops on the perimeter may need to be adjusted to provide a more efficient structure. Additionally, the hoop currently penetrated by the first floor door will have to be adjusted to accommodate the larger door. Rebuild Basement Stairs The foundation floor is acceptable for the new utilities and also for general storage for the park and shelter. Seasonal storage of chairs, benches, tables, etc. would be accessible through a trap door located in the same position as the current stair. No extensive re-framing would be necessary. The existing stair would need to be re-framed; however, the service nature of it would not require a finished treatment, but rather one which simply meets code. Steel Angle As indicated above, the support of the building on the foundation walls is suspect and should not remain as it is currently. Dave MacDonald would recommend that a new bent plate or steel angle be placed around the interior of the building on the floor. Lag bolts should be installed into the vertical wall staves and anchor bolts should be extended into the foundation wall. Basement Windows There are currently two basement windows which should be replaced with glass block units with venting. This would provide a greater degree of security for the building while maintaining the light and venting options of the windows. ENGINEER'S SUMMARY It is Dave MacDonald's opinion that the existing structure is in good to fair condition. With immediate attoation to the problem of water leakage into the building, further threat of deterioration of the structure can be eliminated. The building appears sound and stable at this time. Minor deficiencies were noted during this cursory review and it is not unlikely that additional minor deficiencies will be found during demolition and cleaning of the interior spaces. There was no observed evidence of serious deficiencies or deterioration that would make the adaptive re-use unfeasible for this structure. ARCHITECT'S SUMMARY We believe that the existing structure in Roundhouse Park has substantial value as an architectural element.. Both the existing materials and the history ofthe building are irreplaceable. The plan of the building is perfectly suited for the suggested use and would also be conducive to future adaptation. The investment in preservation will surely be worth it. Paul V. Neseth, AIA Locus Architecture, Ltd. July 20, 1999 DEMOLITION Second Floor Deck Extedor Paint (Sandblast) Roof Interior Finishes Basement Partitions Existing Windows Second Floor Door First Floor Door Low High $10,000 $15,000 REPAIR / REUSE Foundation Floor (possible waterproofing) First-Floor Deck (Finishing) First-Floor Deck (Repair) Exterior Walls (Repair of degraded material) Exterior Finishes Interior Wall Finish NEW CONSTRUCTION Roof Windows Ac.~,ess Ramp / Site Work New Heating System Electrical (lighting / calling fan) Entry Canopy New beams, columns and footings under the first floor framinc. Repositioning of Steel Hoops Rebuild basement stairs Steel Angle Basement Windows (Replace with glass block) Engineedng Total $750 $1,500 $800 $1,500 $1,000 $2,000 $1,000 $2,0OO $2,200 $3,000 $1,500 $2,000 $18,000 $24,000 $8,OO0 $9,000 $750 $1,500 $3,500 $4,00O $4,0O0 $5,000 $2,000 $3,000 $4,000 $5,0OO $800 $1,000 $1,500 $2,000 $2,000 $3,000 $1,000 $1,500 $5OO $8OO $81,100 $86,8OO d Analytical, Inc. 12203 Princeton Avenue Eden Prairie, MN 55347 Office: (952) 941-4805 FAX: (952) 829-7273 City of Chanhassen Attn: Todd Hoffman 690 City Center Drive, P.O. Box 147 Chanhassen MN 55317 October 24~, 2000 Re:- Roundhouse Pavilion, Roundhouse Park Chanhassen, Minnesota Dear Mr. Hoffman: Further to our visit to the above referenced property on 10/12/00 for the purposes of conducting a limited-scope asbestos inspection, we are prepared to state that there are both friable and non-friable asbestos containing building materials contained in or on the fabric of the structure. The friable asbestos containing materials are: 1) Approximately 40 to 50 square feet bathroom in generally poor condition. of linoleum in the second floor The non-friable asbestos containing materials are: 1) Approximately 400 to 450 square feet of 9"x9" red and green floor tiles in the main floor in generally poor condition. 2) Approximately 10 to 20 linear feet of tar on the exterior of the structure in generally poor condition. 3) Approximately 450 to 600 square feet of various roofing materials were assumed to be asbestos containing. No samples other than from the fabric of the building that is planned for a future renovation were taken or analyzed and this report relates only to the Roundhouse Pavilion located at Roundhouse Park in Chanhassen, MN. 45 samples of suspect building materials were collected and analyzed in our laboratory by Polarized Light Microscopy. Please see attached notes. This survey also included testing for lead-based paints. Please refer to the attached Lead-in Paint report for more information. Thank you. Sincerely, Angstrom Analytical, Inc. c 0 Z Z V * ~J Z < < fgstrom Analytical, Inc. 12203 Princeton Avenue Eden Prairie, MN 55347 Office: (952) 941-4805 FAX: (952) 829-7273 ANALYSIS OF BULK SAMPLES FOR ASBESTOS USING POLARIZED LIGHT MICROSCOPY (PLM) Prepared for: Client Job or reference: Number of samples: City of Chanhassen Attn: Mr. Todd Hoffman Park and Recreation Department 690 City Center Drive, P.O. Box 147 Chanhassen, MN 55317 Roundhouse Pavilion, Roundhouse Park 45. METHOD AND DEFINITIONS The submitted samples were analyzed using the EPA Interim Method #600/M4-82-020 (polarized light nzicroscopy with optional dispersion staining). The method defines an asbestos-containing material as one that contains greater than 1% asbestos by' weight, and asbestos is defined as the fibrous forms of serpentine attd certain amphiboles. While the fibrous and non-fibrous forms of minerals are discernible macroscopically in hand specimens, the distinction between them is not clear on a microscopic level, especially after processing or manufacturing. Fibrous amphiboles are generally those whose mean aspect ratios (length over width) under the microscope are approximately >I0; non-fibrous amphiboles are generally those whose mean aspect ratios are approximately <6. During analysis, morphology and an estimate of mean aspect ratio are used to assign a given mineral fiber population to fibrous of non-fibrous categories. That non-fibrous amphiboles are not reported as asbestos is consistent with mineralogical definitions, but does not imply that non-fibrous amphiboles are not hazardous. Airbonte concentrations of them may be regulated by OSHA under certain circumstances. The type of dispersion staining used is generally phase contrast, although central stop dispersion staining may also be used. PERCENTAGE REPORTING The percentage of each fiber type present was determined using volume percents estimated front stereoscopic examination, projected area percents from mounted slide examination and percents front comparison to weight percent standards. Such estimations are suitable for most samples, but do have large error ranges. Errors are estimated to be 100 relative percent uncertainty for percentage estimates under 10% ranging down to as little as 10 relative percent uncertainty for percentage estimates greater than 50%. Friable samples which have been estimated by the above methods to contain less than 10% asbestos can be point-counted, according to the EPA Interim Method, as required by NESHAPS. In low percentage samples, point counting may produce false negatives or positives, due to the small number of points counted. For samples consisting of more than one apparent type of material or layer, the percentage of each fiber type in each type of material or layer is determined and reported separately; an overall average for the sample of each fiber type is then calculated. The reported friability of a sample refers to that friability observed in the condition analyzed (broken, crushed, etc), and is not to be substituted for an on-site assessment of friability, Each Angstrom Analytical Lab report relates only to the sample tested and may not, due to the sampling process, be representative of the material sampled. October 24, 2000 ~0 0 u. JO (P (9 EL 0 d ~z m ~ ~o o © d <~ ~z 0 LUO o c~ d ~0 0 LU 0 d Analytical, Inc. 12203 Princeton Avenue Eden Prairie, MN 55347 Office: (952) 941-4805 FAX: (952) 829-7273 October 24t~, 2000 Mr. Todd Hoffman Park and Recreation Director, CLP City of Chanhassen 690 City Center Drive, P.O. Box 147 Chanhassen, MN 55317 Re:- Limited Scope Lead.In- Paint Testing Report Roundhouse Pavilion, Roundhouse Park This report provides the results of limited-scope lead-based paint testing conducted on Thursday October 12th, 2000 at the Roundhouse Pavilion located at Roundhouse Park in Chanhassen, Minnesota. Angstrom Analytical, Inc. was authorized by you to conduct a limited field screening of suspect lead-based paint on the interior and exterior of the structure using a field portable x-ray fluorescence (XRF) analyzer. Results Results of XRF analysis are summarized in the following report which utilizes Department of Housing and Urban Development (HUD) thresholds (see remarks) for lead-based paint. Methodology Testing was accomplished using a Warrington Instruments, Microlead I, Revision 4, Serial Number 721.1 This instrument is a portable, non-destructive, in-situ testing and measurement instrument that renders an average precision of +/- 0.3 milligrams per square centimeter (mg/cm2) depending upon the length of time the sample point is tested. Specific precision limits are established by the National Institute of Standards and Technology (NIST). This instrument contains a radioactive isotope, Cobalt 57, with a maximum activity of 15 m Ci. The manufacturer of the sealed source is DuPont, the source model is NER- 472. This instrument is registered with the Minnesota Department of Health and is operated by licensed lead inspectors. Sampling protocols recommended in HUD's "Lead-Based Paint: Interim Guidelines for Hazard Identification and Abatement in Public and Indian Housing." May 1991 revision, were used to determine the presence or absence of lead-based paint. Where conclusive results were not obtained by XRF testing, confirmatory paint chip samples were or can be collected for laboratory analysis. I:r,,ll .c~n/i/'~ I ~hr~r~fr~ra~ ~nH rm_ei¢,~ I,~r'htefri~l M~t,-,it~nt~ C,=,'~,ir.t~e fr~r fho 14~:r~rclr~tc ^4~tpri~l Ah~tprn~nf Indtl.qtrv Remarks The Lead-Based Paint Poisoning Prevention Act (LBPPA) has established an action level for public housing. Under the statute, lead-based paint hazards equal to or greater than 1.0 rog/cra2 or 0.5 percent by weight must be abated. Standards for private or commercial housing vary by locality. All sampling was conducted by representatives of Angstrom Analytical, Inc. If you have any questions or need further assistance, please call Charles Tye or Tom Key at the number above. Sincerely, Angstrom Analytical, Inc. Attachments: Summary of Findings. ngstrom Analytical, Inc. 12203 Princeton Avenue Eden Prairie, MN 55347 Office: (952) 941-4805 '- FAX: (952) 829-7273 October 24th, 2000 Mr. Todd Hoffinan Park and Recreation Director, CLP City of Chanhassen 690 City Center Drive, P.O. Box 147 Chanhassen, MN 55317 Summary of Findings Lead-Based Paint Screening by XRF The scope of our services was limited to the detection of lead-based paint through the use of a portable XRF at the Roundhouse Pavilion located in Roundhouse Park in Chanhassen, Minnesota. Ail measurements are mg/cm2. Exterior 1) white siding 7.3 2) gray siding 6.7 3) light brown siding 6.9 4) gray window trim 1.9 5) gray window trim 1.4 6) white door 0.7 7) white door frame 0.5 8) light brown trim near door 0.2 Main Floor 9) white textured ceiling 0.3 10) paneled wall 0.0 11) stained window trim 0.0 12) white window frame 0.4 Basement 13) red window frame 14) blue window casement 15) red metal beam 16) white bi-fold doors ! 7) cream bathroom door 18) yellow bathroom wall Second Floor 19) white exterior door 20) white wall 21) paneled wall 22) stained handrail 0.8 0.6 0.9 0.0 1.3 0.8 1.1 0.3 0.1 0.0 BID PROPOSAL Roundhouse Pavilion Renovation City of Hastings, Minnesota Due Date: September 29, 2000 City of Chmthassen c/o: Todd Hofiqnan, Park & Recreation Dkector 690 City Center Drive Chmlhassen, MN 55317 M-CON, INC. The undersigned, as Bidder, proposes and agrees to furnish all labor, materials, equipment and supplies to completely construct the Roundhouse Pavilion Renovation in Chanhassen, Mhmesota, in accordm~ce wifli the Plm~s and Specifications prepared for the work by Locus Architecture, Ltd. for the lmnp sum listed below. A bid bond or certified check in the mnount of at least five percent (5%) of the total estimated bid is enclosed herewith as guarmitee that iftlfis proposal is accepted, the Bidder will enter into a contract and ftmiish a pcrfonmmce boud within ten (10) days after his proposal is accepted, mid it is agreed that said bid bond or certified check shall be liquidated dmnages for Bidder's refusal or inability to contract mid fm'nish bond. in tiffs proposal, if accepted, Bidder agrees to conunence work by the mutually agreed upon date and to complete work on or before the date specified in the Advertisement for Bids, subject to the provisions of the Contract Documents. It is understood mid agreed that this proposal may not be withdrawn within 30 days after bid closiug date and that the Owner reserves the right to reject any or all bids and to waive formalities. Receipt of the folloxving addenda to the specifications is acknowledged. Addendmn No. Dated ,20~ LUMP SUM BID WRITFEN: NUMERICAL: If a corporation, what is the state o£ incorporation? Ifa partnership, state full name of all co-partners. Minnesota C-1 BID PROPOSAL Roundhouse Pavilion Renovation City of Hastings, Minnesota Due Date: September 29, 2000 City of Chanhassen c/o: Todd Hoffman. Park & Recreation Director 690 City Center Drive Chanhassen, MN 55317 The undersigned, Maertens-Brermy Cons~ructio~ ~dder, proposes and agrees to furn/sh all labor, m~teriais, equipment and. supplies to completely construct the Roundhouse Pavilion Renovation in Chanhassen, Minnesota, in accordance wSth the Hans and Specifications prepared for the work by Locus Architecture, Ltd. for the lump sum listed below. A bid bond or certified ch'eck in the amount of at least five percent (5%) of the total estimated bid is enclosed herewith as guarantee that ff this proposal is accepted, the Bidder will enter into a contract and furnish a performance bond within ten (I0) days at, er his proposal is accepted, and it is agreed that said bid bond or certified check shall be I./quidated damages for Bidder's refusal or inability to contract and furnish bond. In ttu's proposaI, Waccepted, Bi'elder agrees to commence work by the mumalty agreed upon date and to complete work on or before the date specified in the Advertisement for Bids, subject to the provisions of the Contract Documents. tt is understood and agreed that this proposal may not be withdrawn within 30 days after bid closing date and that the Owner reserves the right to reject any or all bids and to waive formalities_ Receipt of the following addenda to the specifications is ackmowledged. Addendum No. Dated . ,20 LUMP SUM BID NUMERICAL: ._Ifa corporation, what is the state ofincorpoi'ktion? f a partnersh/p, state full name of att co-parmers. Minnesota C-1 FROM : Locus Architmctumm Ltd FRX NO. : 612374557~ ADVERTISEMENT FOR BIDS ROUNDHOUSE PAVILION RENOVATION ROUNDHOUSE PARK CITY OF CHANHASSEN The City of Chanhassen will receive sealed bids for a renovation of the existing "Roundhouse" building in Roundhouse Park located at the junctkm, of Minnewashta Parlcway and Kings Road- in Chanhassen, Minnesota. Sealed bids w/il be received until 12:00 p.m. (noon) local time, on Wednesday, December 6m, 2000 at the City of Chanhassen, 690 City Center Drive, Chanhassen, MN, 55317 at which time bids will be opened publicly and read aloud in City Hall. Work includes but is not limited m demolition, asbestos abatement, lead encapsulation, adjacent earthwork, structttral augmentafior~, utilities, new roof slructure and roofing, new glazing and finishing. All work to be completed hy May 3¢t, 2(101. All bids must be submitted on the Proposal Form furnished in the Project Manual, with the Bidder's sipAmture in longhand, enclosed in an envelope beating, the bidder' s name. No bid wilt be considered unless sealed and filed with the City Manager and accompanied by a cashiers check, cash, certified check or acceptable Bid Bond payable to the City of Chant~assen, in an amount equal to five percent (5%) of the total base bid. The bid bonds of the three lowest bidders ~1,1.l be retained, until a conlxact is awarded and signed by all concerned, but nm longer than 30 days. All others will be returned within 7 days of the bid opening. The successful bidder ~'ill be required to furnish a one hundred percent (100%) Perfommnce and Payment Bond. The City of Chanhassen reserves the fight to accept or reject any or all bids, and waive formalities, or irregularities in bidding. No Bidder may withdraw a hid within thirty (30) days. after the scheduled time of bid opening, without the written consent of the City of Chanhassen. Conwact Documents will be available on November 13th for review at the Front Desk at City Hall and purchase at the office of the Architect: Locus Archltectttr¢, Ltd,, 1500 Jackson Street NE, Third Floor, Minneapolis,/Vfimaesota 55405. Documents may be obtained for a non- refundable fee of $.30.00. A delivery charge will be levied if plans are requested to be delivered any other way than the US Postal Service. Contact: Wynne Yelland, (612) 374-5534 or (612) 232-3609. CiTY OF CHANI-IASSEN SCOTT BOTCHER, CITY MANAGER Publication dates: Chanhassen Villager - No.~ember 9th and 16m, 2000 Construction Bulletin - November 10t~ and 17~', 2000 BID PROPOSAL Roundhouse Pa¼tion Renovation City of Hastings, Minnesota Due Date: September 29, 2000 City of Chanhassen c/o: Todd HotT-man, Park & Recreation Director 690 City Center Drive Chanhassen, MN 55317 The undersig~ued, Maertens-Brenny Constructionas Bidder, proposes and a~ees to furnish all labor, materials, equipment and. snpphes, to completely consmmt the Roundhouse PacJSon Renovatioa in Chanhassen, Minnesota, in accordance w/th the Plans and Specifications prepared for the work by Locus Architecture, Ltd. for the lump sum listed below. A bid bond or certified check in the amount of at least five percent (5%) of the total estimated bid is enclosed, herewith as. ~,mmrantee that if this proposal i5 accepted, the Bidder will enter into a contract and. furnish a performance bond within ten (10) days after his proposal is accepted, and it is agreed that sa/d bid bond or certified check shall be liquidated damages for Bidder's refusal or inability to contract and furrfish bond. La th/s proposaI, if accepted, Bi'dder a-sr~ ees to commence work by the mutually a..~eed upon date and to complete work on or before the date specified in the Advertisement for Bids, subject to the prov/sions of the Contract Documents. tt is unde~o~ and agreed th~ this proposal may nog be Mthdrawn u, Sthin 30 days after bid closing date and that the Owner reserves the ri~Jnt to reject any or all bids and to waive form~Jities. Receipt of the following addenda to the specifications is ackmowledged. Addendum No. 1 Dated 9/25 ,2000 LUMP SUM BID NI_rMERICAL: ~> ~ ~}o ,~0( J'-r~. (2Jr Ifa corporation, what is the state of incorporation? tf a pmmership, state ful:} name of at} co-parmers. Minnesota C-1 Maertens-£ ~y ConstructionCompany . I,ocus Architecture, Ltd. · ,/' '.. -.:.. .. ' ' mM~apolb. Mn ~.,~'e . . ..... '.. ..... ... 45N/03W' ' JSN'I 122W-' ' .. · ..}; :'. :: '.. . :..' :.:;??... '..'-' · . , .. paul v n~elh & wynne 13 ¥ollaral '.'i~: 11~11 ~,'~.~ 24' $~ nlinneaq:~ti,~(m.im~ta 55105 612.37¢.553<'-' ,.: i' 6 f2237~.Y570 t~s ~:';:' ' u,'ww. Iocusarchit cotut ¢. eom I ocu s ~llc.: u~t~:hit cch ze. ccfr1 ROUNDHOUSE PAVILION RENOVATION ADDENDUM/41 September 25, 2000 Drawing #3. ~heet A- t. Note reads: "Concrete pad by contractor, sidewalk by' Owner." 'Pne pad i~ only the radiused pall just outside the door, approximately eight feet wide and 10 feet across at the outside radius. This pad does not include the ramp or any adjacent sidewalks. In the Specifications & Detail Booklet. Detail/~I, Window Details. The note on the le~ hand margin reads: "Steel Angle, Powdercoat." The tw~ back to back angles are to be powdercoated. The angle with the leg supporting the stave is structural and sized in Detail 6, sheet S2. The other, with the leg fa~ing the interior of the room is an Angle 2 X 2 X No substitutions will be allowed for the L0 .e~_on Windows . Base Bid C0ased on plans & specifications excluding any abatement) Due to furtlxer investigation of the existing building, two other items will have to be addres.v~ by line item bidding. Inside the Roundhouse, a section &vinyl tile remains on the wood subfloor on the main level. This flooring :nay have some asbestos come~r in the b~c 'k?ng of the tile. However, at this r}me, it has not been surveyed for asbestos content. Bids should reflect removal of the tile in two different cost scenarios. The wood subfloor is ultimately to be the final finished floor after finish floor removal and repair. Secondly, the paint on ~he exterior of the Roundhouse moat likely has lead content. However, it has not been surveyed for lead content. Bids should reflect finishing ofthe exterior in three different cost scermrios. Bid~ should inc}ade a .b..~$e bM fqrnll otherw~rtq tta~n..$dd alternlttrs for thes¢ .tT*o item.~ asshowm 769, Add ARematea (one mb-option of the following two item~ will be eho~e~ based on further tea'ting) Tile Removal Tile without Asbestos Content Tile with Asbestos Content E~terior Finish Aloatcmerrr of Lead Pakrc Abatement o£Palnt (if shown to not have lead) Encapsulation/Coating Lump Sum $ ~-~ ~ ~" ~' o . Lump Sum $ / ~- ~ ~ - ~' '~ °° ~mp. Sum ~ g... ~_~ ~. o o ~pSum } /~/-~ The City of Chanhassen will survey the building for asbestos and lead content a.qer the bid opening and determine a course &action based on the costs ofthe submitted bids. In order to allow for a full week of bidding time after the date of the final addendum, the submittal date baa been moved to nc-tuber 3, 2000 at 10:00 AM, with the bid opening moved to October 3, 2000 a~ noon. All other submittal procedures are the same as advertised and outlined in the Speciflc~tions & Detail Booklet. Any other BID PROPOSAL Roundhouse Pavilion Renovation City of Hastings, Minnesota Due Date: September 29, 2000 City of Chanhassen do: Todd. Hoffrnan, Park & Recreahon Director 690 City Center Drive Chanhassen, MN 55317 The undersigned, L.5. t~ fft~45TA?a_rY-'O~5.~-~, as Bidder, proposes and agrees to furnish all labor, material~, equipment and gupplies, to completely construct the Roundhouse Pavilion Renovation in Chanhassen, Minnesota, in accordance with the Plans and Specifications prepared for the work by Locus Architecture, Ltd. for the Imp sum listed below. A bid bond or certified check in the amount of at least five percent (5%) of the total estimated bid is enclosed herewith as. guarantee that if this. proposal is. accepted, the Bidder will enter into. a contract and furnish a performance bond within ten (10) days after his proposal is accepted, and it is agreed that said bid bond or certified check shall be liquidated damages for Bidder's refusal or inability to contract and furnish bond. In th/s proposal, ffaccepted, Bidder agrees to commence work by the mutually agreed upon date and to complete work on or before the date specified in the Advertisement for Bids, subject to the provisions of the Contract Domunents. It is understood and agreed that this proposal may not be withdrawn within 30 days after bid closing date and that the Owner reserves the right to reject any or all bids and to waive formalities. Receipt of the following addenda to the specifications is acknowledged. Addendum No. ~ Dated ,_~-'jo.O ,7~ ,2000 LUMP SUM BID NUMERICAL: 7, Ifa corporation, what is the state of incorporation? tf a parmership, state full name of alt co-partners. - C-1 FROM : Locus Architecture Ltd. FAX NO. : 6123745570 Sap. 25 2888 81:56PM P2 - ~ · -' ': Locus Architecture,.Ltd. .-'..~.-i: 'www. loc~isarekit¢cmrc, oom lo¢~s('a),locusarchitc¢~'c ecoa '" ROUNDHOUSE PAVILION RENOVATION ADDENDUM # 1 September 25, 2000 Drawl'ag ~3, sheet .4.-1. Note reads: "Concrete pad by contractor, sidewalkb¥ Owner:" The pad is only' the radiused pad just outside the door, approximately eight feet wide and 10 feet across at the outside radius, This pad does not include the ramp or any adjacent sidewalks, In the Specifications & Detail Booklet. Detail #1, Window Details. The note on the left hand margin reads: "Steel Angle, Powdercoat." The two back to back an~es are to be powdercoated. The angle with the leg supporting the stave is structural and sized in Detail 6, sheet S2. The other, with the leg facing the interior of the rom is an Angle 2 X 2 X 1/8" 3. No substitutions will be allowed for the Loc-wen Windows. Du~ to further investigation of the existing building, two other items will have to be addressed by line item bidding. Inside the Roundhouse, a section of vinyl file remains on the wood subfloor on the main level. This flooring may lmve some asbestos content in the backing of the tile. However, at this time, it has not been ,mrveyed for asbestos content, Bids should reflect removal of the tile in two different cost ~cenario$. The wood subfloor is ultimately to be the final finished floor alter finish floor removal and repair. Secondly, the paint on the exterior crf the Roundhouse most Likely has lead content. However, it has not been sm'eyed for lead coment. Bids should reflect finishing of the exterior in threo different cost ~cenarios. ~ltjd~shouh~ inch;de_abase .b~ f~r all other work, th~n add_:~llernate~, for th.ese two Kerns as s~hpwn. Base Bid (based on plans & specifications excluding any abatement) Total Add Alternates (one snb-optlon of the following two item will be chosen based on farther testing) Tile Removal Tile without Asbestos Content Tile with Asbestoa Content Exterior Finish Abatement of Lead Paint Abatement of Palm 0fshown to not have lead) Encapmlation/Coating LumpSum r~tm$ Zooo - Lump Sum /t~ $ 6 {:z>o"' Lux,ip Sum Lump Sm Lump Sum PrOP The City ofChauhassen xvill survey the building for asbestos and lead content after the bid opening and determine a course of action based on the costs of the submitted bids. In order to allow for a full week of bidding time after the date of the final addendum, the submittal date has been moved to October 3, 2000 at 10:00 AM, with the bid opening moved to October 3, 2000 at noon. All other submittal procedures are the same as advertised and outlined in the Specifications & Detail Booklet. Any other FROM : Locus Arc¼itmctupe Ltd. FAX NO. : 7637065601 Jan. 04 20¢1 ll:36Ah~ Pi l~ul v r~eIl~ & ~nnc g yelland. Locus Architecture, Ltd. minneapo. Ils sara ftancisoo 45N/93W . 38N/122W 500.jac~0a.strcet ne' mhmcap6Iis: nc~mcsota 55413 wv,,w, locu~a ~tUl:~_amr¢.c .c.c~ 1 ocu-sl~)Joc usm~hite cture, e cvn 763.706.5600 763.706.5601 f~x January 4, 2001 Todd Hoffmau City of Chanhassen Parks & Recreation Director .690 City Center Drwe Chanhassen, .MN. 55317 Todd: '- I've reviewed the drawings and have not fodnd any changes which would save significant tSmds, yet not have a ' significant impact on the 9haracte~: ofth~ project. Nevertheless, they are worth mentioning in light of the project ' coming m eve[ budget. ! tiax4~ also inetuded minor changes which would. Offer less ~ost saxdngs but wmdd no~ affect the project much_ Change 1 Remove tBe cmxopy over the front door of seriously llmit.its size. When [ spoke with Jon_ he suggested tNs would save a few thcsti~and dollm-s. Cfiven the building's p6tcntial use in the winter, a . cm~'opy covering the concrete walk would cet'ta~n}~, be bette~than not tmving one...amother savizags could Come id changing the canopy to have conventional columns rather than tension rods tbr supporL However, I don~t think this would be a significaht cost savings. Change 2 All of the steel could be painted in I.ieuofpowdercoating, which we specified A paimed finish will not ho{d up as well, but we have found this can be a sayi ngs of 40-50% of the firdshing portion of the stee} b~g~r-. Change 3 Asphalt ~hingles in lieu of cedar shakes..This is ge~,erally a savings of 60% oa' better on the roofing, bu~ we would have to reconsider lhe roof sheathing (to.be continuous) for asphalt. The sheath/ng work · eh that type of conical roof Will cut imo the p0ten!ial savings ofw0rking with asphalt. . Change 4 R~move the p_olycarbormm glazin$ at Ihe ele. restoFy,.and lower the roof to sit at the existing wall height, t ~hink ttli~ Wil'} severely impaet'the renovation; both For cost and for ch'aracter. Willie it would no doub, be a significant savings, the overall renovation woUl4 probably still Cost 90% Of the.bid - amount (1 have not discussed this with Jot0'and k great deal Would be lost In the Roundhouse, {he City has a landrnm'k'boilding whibh could become a highly desirable site for gatherings and other actMties. If the .City is to continue with the'projec% we recommend maki~kg this investment'in the.- Roundhouse to make h a. Worth~,h}le destination fbr Chanhassen residems; rather, than parching up the existing structure and'hoping people.will utilize it simply because of its.location: Chanse 5 In Detail -l, tile non-structUral angle (outfacing) could be replaced with wood Change 6 In Detail 2. the steel rim plates may bk able to be replaced with wood or plywood Howevm', 1 would have to caheck.wkb' the structural engineer before confirming'this i's possible.' The last ~wo changes would save a little, while the other four w0u/d no doubt save larger amounzs. Let me know if 'you would Iike me tb explore the potential savings of any. of theSe with Jon'at M-COn. Inc. Be,st Regards,/---. LoCUs Architecture, L~d