7a February Festival EvalCITYOF
CHANHASSEN
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MEMORANDUM
TO:
FROM:
DATE:
Jerry Ruegemer, Recreation Superintendent
Corey Hoen, Recreation Superviso~(_~_./¢
February 12,2001
SUB J:
2001 February Festival Ewd uation
Food and Drink Concessions
The Chanhassen Lions served and operated the concessions at this year's festival.
With the mild weather, the Lions had a great day of selling items. I would invite
them back to next year's festival if they were interested.
Bonfire
Even though the weather was fairly warm, the bonfire was still used quite
consistently throughout the day. I would recommend continuing this activity for
next year.
S'more Cookout/Bait Sale
The Chanhassen Boy Scouts sold s'more kits and bait at this year's festival. They
were extremely successful in the selling of both of these items. I would
recommend inviting them back to next year's festival if they are interested.
Skating Rink
The park maintenance staff did a nice job in creating a skating rink for
participants to use. It is a nice family activity to offer and it is an added event for
the kids to participate in. I would recommend that we continue to provide the rink
for future festivals.
Sliding Hill
The sliding hill was quite popular this year. Again, it is a great activity to have in
addition to the fishing contest. I would recommend that the sliding hill be
incorporated into next year's Feb Fest.
Medallion Hunt
The Friends of the Library developed the clues for this year's medallion hunt.
The clues were given out the week leading up to Feb Fest. With the final clue
given out on Sunday, February 4. I would recommend that we continue the
Medallion Hunt in the same capacity next year as it gets the community more
involved.
Ice Fishing Contest
A total of 918 tickets were sold for the contest. 277 tickets were sold through
advance sales and 641 were sold the day of the event. Ticket sales were down by
176 tickets from 2000. The contest went smoothly and there were many fish
caught!
General Comments/Suggestions
Continue to look for new activities to complement the fishing contest.
There are several kids who attend the event and it would be nice to
provide some activities, contests, etc. for their enjoyment.
· We labeled the door prizes on the master list with a number that
corresponds with the prize (#1, #2, etc.) this made it easier for prize board
volunteers to disperse prizes.
· Provide better signage where tickets are being sold.
· Announce door prize winners by their name rather than by their ticket
number. A lot of people don't pay attention to their ticket number. This
would also help alleviate all the congestion in front of the prize board after
the contest.
· Draw the grand prize winner at the start of the contest. The winning ticket
can then be put in an envelope until after the contest. This way any
unclaimed door prizes can be put in a separate envelope so that I don't
have to go through all the tickets looking for the unclaimed winners.
· Look at possibly incoq~orating a snow softball tom'nament into Feb Fest.
2001 February Festival
Expense/Revenue Report
REVENUE
Ticket Sales
Day of: 641
Advance: 277
AMOUNT
$3,672.00
Total Revenue
$3,672.00
EXPENSES
Brengman Printing (Ticket Printing)
Nasco Arts & Crafts
Festival Foods
Office Max (Supplies)
Target (Prizes)
Target (Supplies)
Sign Source
Southwest Publishing (Advertising/Inserts)
Cabin Fever Sporting Goods (Prizes)
Cabin Fever Sporting Goods (Prizes)
Chamber of Commerce (Gambling Permit)
Imperial Throne
Radisson South Hotel (audio/speaker needs)
Victoria Gazette
Kind Design
Skyway Event Services
AMOUNT
$ 205.01
$77.18
$18.55
$ 8.73
$ 98.66
$ 3.23
$ 41.90
$ 962.20
$138.44
$1008.53
$ 25.00
$ 535.07
$ 719.00
$ 9O.00
$ 235.OO
$ 752.90
Total Expenses
$ 4,919.40
TOTAL REVENUE:
TOTAL EXPESES:
BALANCE:
$ 3,672.00
$ 4,919.40
$- 1247.40