8a 2002 Park&Trl Acq & DevelCIP CITYOF
CHAN SEN
6.90 City Center Drive
?0 Box 147
Cha nhassen, Minnesota 55317
Phoile
952.937. I~00
Ge,eral
952.93~5739
E, gi,eeHng Depar,nent
952. Q3Z9152
&d/ding Depm',nent
952.934.2524
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MEMORANDUM
TO:
FROM:
DATE:
Park and Recreation Commission
Todd Hoffman, Park and Recreation Director
September 18, 2001
SUB J:
2002 Park & Trail Acquisition and Development Capital
Improvement Program
On August 31, 2001, I submitted the Park and Recreation Commission's
recommendation for 2002 Capital Improvements to Todd Gerhardt, City
Manager and Bruce DeJong, Finance Director. Several items are included in
this submittal which came to the forefront after the completion of our budget
talks in July. I want to make the Commission aware that the following items
have been submitted for funding in 2002.
Trail connector; Chanhassen Hills to
Bandimere Park
Expenditure
N/A - Awaiting findings
of Feasibility Study
· Trail Connector; Highway 5 at N/A
Bluff Creek
· Trail Connector; Hwy 5 at Riley Creek N/A
Attached you will find a report to Todd Gerhardt detailing the need for a
feasibility study for these important projects. Please be aware that costs for
these projects are likely to exceed $500,000.
G:\park\thX2002P&Tacq-CIPmemo
CITYOF
690 Cig Center Drive
PO Box 147
Chanhassen, Minnesota 55317
Phone
952.937.1900
GeneralFax
952.937.5739
E, gineeri,g Department Fax
952.937.9152
B, ilding Department Fax
952.934.2524
P~'eb Site
wwut ci. c/;a,/Jasse,, mn. tis
TO:
FROM:
DATE:
Todd Gerhardt, City Manager
Todd Hoffman, Park & Recreation Director
September 5, 2001
SUB J:
Approve Request for Proposal Seeking Feasibility Study and
Design and Construction Consultant for City Trail Connectors:
TH 5 at Bluff Creek; TH 5 at Riley Creek; and TH 101 South
from Lake Susan Drive to Bandimere Park.
The Minnesota Department of Transportation (MnDOT) is currently working on
finishing the Highway 5 expansion and access boulevard project. This work
includes pedestrian underpasses at Bluff Creek and Riley Creek. These new
trails pass under both Highway 5 and the access boulevard connecting to the
newly constructed trail on the north side of West 78th Street. The City must now
complete "city" trail connections on the south side of Highway 5 to link these
underpasses with our existing trail system.
The underpasses are a highly anticipated amenity among our residents. The
connection at Bluff Creek will occur at the eastern boundary of the Recreation
Center and is straightforward in nature. The connection at Riley Creek is more
complex due to topography and will require that a variety of routing options be
investigated. It is imperative that the City dual track our construction schedule
with MnDOT to ensure that these connections are made available soon after the
MnDOT project is complete.
Another highly sought trail project is the missing link between Lake Susan
Drive and Bandimere Park. This trail would connect the city's southern trails
with our northern system of trails. Further justification is that this link would
allow our larger community to gain pedestrian access to Bamdimere Park, a
facility in which the city has invested $2 million. This improvement is second
in demand only to the Highway 101 north trail. Packaging the feasibility study
and future construction of this trail along with the underpass connectors is sound
planning. All three of these proposed projects have been included in the Park
and Trail 2002 Capital Improvement Program request and would be funded out
of the Park and Trail Dedication fund.
Attached please find a draft copy of the request for proposal seeking design and
feasibility work on these three projects.
Mr. Todd Gerhardt
September 5, 2001
Page 2
RECOMMENDATION
It is recommended that the City Council approve the request for proposals
seeking feasibility studies and design and construction consultation for the
following city trail connectors: TH 5 at Bluff Creek; TH5 at Riley Creek; and
TH 101 South from Lake Susan Drive to Bandimere Park.
Wednesday, September 05,2001
Page 3
· Related Experience and References - Provide a list of the proposed key
personnel and their related experience. Similar information should be
submitted for each proposed sub consultant.
The proposal length shall be limited to no more than 7 pages including cover
letter.
Evaluation Criteria and Selection Procedure
Proposals will be evaluated on the following criteria:
· Completeness of the proposal including a demonstrated understanding of the
requirements of this project and the concerns of the City.
· Qualifications and expertise of key personnel to be assigned.
· Ability of the firm to perform the design and construction administration for the
project with minimal involvement by the City.
· Resources of the firm to conduct and complete this project in a satisfactory
manner. Specifically, the ability and willingness to commit'key personnel and
resources.
· Fees proposed for preparation of the feasibility study and performing the
design, construction administration and inspection duties.
Proposals should be addressed to Todd Hoffman, Park and Recreation Director, 690
City Center Drive, P.O. Box 147, Chanhassen, MN 55317. Two copies of the
proposal must be received by 3:30 p.m. on October 12, 2201 for consideration. It is
anticipated that a not-to-exceed amount agreement for consultant services will be
awarded on Monday, October 22, 2001.
If you have any questions regarding the proposal, please feel free to contact me at 952~
937-1900, extension 121 or by e-mail at thoffman@ci.chanhassen.mn.us.
Sincerely,
CITY OF CHANHASSEN
Todd Hoffman
Park and Recreation Director
Attachment: 1. Location map
2. MnDOT Underpass Plans
c: Dale Gregory, Park Superintendent
Proposed Highway 5 Underpass
"City" Trail Connectors and
Construction of Trail between
Lake Susan Drive and Bandimere Park
Lyman BI~.~
Lake
Ann
TH 5 at Bluff Creek
Trail Connector
TH 5 at Riley Creek
Trail Connector
TH 101 South
Lake Susan Drive to
Bandimere Park
Trail Construction
Lake
Lake
Riley
September 5, 2001
<<Title>> <<FirstName>> <,,LastName>>
<dobTitle>>
<<Company>>
<<Address 1>>
<<Address2>>
<<City>>, <<State>> <<PostalCode>>
Re~
Request for Proposal for Preparation of Feasibility Study and Design and
Construction Consultant Services for City Trail Connectors: TH 5 at Bluff
Creek; TH 5 at Riley Creek; and TH South from Lake Susan Drive to
Bandimere Park.
Dear <<Title>> <<LastName>>:
The City of Chanhassen 2002 CIP identifies the following public trail connections.
Your firm is invited to submit a proposal to conduct the feasibility study and perform
design and construction services for a project to complete this work.
The study is required to:
Assess the feasibility and advisability of each trail connection.
Provide estimated project costs for all alternates identified in the study.
· Provide a project schedule.
Wednesday, September 05, 2001
Page 2
· Identify and prepare descriptions for any necessary right-of-way or easement
acquisitions.
For purposes of the proposal for design and construction services, it shall be assumed
that the feasibility study will recommend and the City Council will approve the work
as proposed by the CIP and listed in this RFP.
Design
and Construction services shall include:
· Perform design services including but not limited to surveying, preparation of
plans and specifications. Preparation of and submittal of all permits required
from other agencies.
· Evaluate all bids received, and make a recommendation of award to the City.
· Review and approve all required shop drawings.
Prepare and recommend payment of all pay estimates.
Provide construction inspection services including supervision of testing
agencies, final inspection, and certification of completion of the project in
accordance with the plans and specifications.
· Provide final as-built plans to the City upon completion of the project in both
digital and hard copy format.
Construction plans and topographic maps of the project areas are available for review
in the Park and Recreation Director's office. The City will require that the most recent
version of the City's Standard Specifications along with bid and contract documents be
utilized.
Proposal Contents
Fee proposals should include presentations and meetings with the City Council and
City staff. In addition to these meetings, two (2) public information meetings and
weekly e-mail updates to City staff are anticipated. All proposals should also contain:
· Statement of Understanding - The statement of understanding should restate in
the firm's words the requirements of the project and present a description of
services to be provided to successfully complete the project.
· Schedule - The City desires to complete the feasibility study by November 30,
2001. Plans and specifications, including all necessary approvals should be
completed no later than February 20, 2002. The proposal should include a
schedule for completion of the feasibility study and preparation of plans and
specifications and discussion of the firm's ability to meet this schedule. The
schedule should include the presentations and meetings with City Council and
City staff.
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