PC SUM 2004 05 04CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
SUMMARY MINUTES
MAY 4, 2004
Acting Chair Slagle called the meeting to order at 7:00 p.m.
MEMBERS PRESENT:
Tjornhom
Rich Slagle, Steve Lillehaug, Dan Keefe, and Bethany
MEMBERS ABSENT: Uli Sacchet, Craig Claybaugh, and Kurt Papke
STAFF PRESENT: Sharmeen A1-Jaff, Senior Planner; Bob Generous, Senior Planner;
Matt Saam, Assistant City Engineer, and Nate Bouvet, Planning Intern
PUBLIC PRESENT FOR ALL ITEMS:
Debbie Lloyd
7302 Laredo Drive
PUBLIC HEARING:
REQUEST TO REPLAT OUTLOT B, BLUFF CREEK CORPORATE CENTER
INTO 26 LOTS AND 20UTLOTS AND SITE PLAN APPROVAL FOR THE
CONSTRUCTION OF FIVE THREE UNIT TWO FIVE UNIT OFFICE
BUILDINGS ON PROPERTY ZONED PUD-IOP WITH AN AREA OF 13.43
ACRES, STONE CREEK TOWN OFFICES, EDEN TRACE CORPORATION,
PLANNING CASE NO. 04-15.
Public Present:
Name Address
Mark Undestad
Jim Sulerud
Ben Merriman
Jim Pensyl
8800 Sunset Trail
Family of Christ Lutheran Church
8156 Mallory Court
1972 Andrews Court
Sharmeen A1-Jaff and Matt Saam presented the staff report on this item. Commissioner
Tjornhom asked for clarification on the sizing of the storm sewer and wording of the
conditions. Commissioner Keefe asked staff to clarify the view of the parking lot from
Highway 5, the layout of the buildings on the site, and light from the parking lot spilling
out onto Highway 5.. Commissioner Lillehaug asked for further clarification on the
parking setback from Highway 5, screening of the HVAC equipment, trash enclosure
location, and what qualities of the proposal consider it for a PUD. Commissioner Keefe
asked about signage on the building. Chair Slagle asked for clarification on the proposed
sidewalk circulation. Mark Undestad with Eden Trace spoke on behalf of the applicant
and addressed questions from the commission regarding wall signage, town office versus
Planning Commission Summary - May 4, 2004
traditional office buildings. Chair Slagle opened the public hearing. Jim Pensyl, 1972
Andrew Court had a question regarding access. He suggested an alternative extending
McGlynn Road out westbound and making that the access point or access from Highway
5. Jim Sulerud, 730 Vogelsberg Trail spoke on behalf of the Family of Christ Lutheran
Church stating their support for the project. Chair Slagle closed the public hearing.
After discussion, the following motions were made.
Lillehaug moved, Keefe seconded that the Planning Commission recommends
approval of the preliminary plat for Planning Case #04-15 for Stone Creek Town
Offices as shown on the plans received April 13, 2004, subject to the following
conditions:
The total SWMP fee, due payable to the City at the time of final plat recording, is
$64,268.
2. A park fee of $94,010 shall be paid for the 13.43 acres at the time of the replat.
Submit a private cross-access and cross-parking easement against all lots at time
of final plat recording. Cross-access easements for the shared driveway accesses
must be obtained and recorded against all lots.
Add the following City of Chanhassen Detail Plate Nos. 1004,1005, 1006, 2001,
2101, 2103, 2201, 2204, 3101, 3102, 5201, 5203, 5207, 5214, 5215, 5216, 5300
and 5302.
Prior to final plat approval, a professional civil engineer registered in the State of
Minnesota must sign all plans.
Prior to final plating, storm sewer design data will need to be submitted for staff
review. The storm sewer will have to be designed for a 10 year, 24 hour storm
event.
Staff recommends that Type II silt fence be used adjacent to the storm pond and
creek.
8. Any off site grading will require easements from the appropriate property owner.
Installation of the private utilities for the site will require permits and inspections
through the City' s Building Department.
10.
The site has previously been assessed for utility and street improvements. The
remaining assessment due payable to the City is $103,521.12. This assessment
may be re-spread against the newly platted lots on a per area basis or paid at the
time of final platting. Sanitary sewer and water hookup charges will also be
applicable for the new lots. The 2004 trunk hookup charge is $1,458 per unit for
sanitary sewer and $2,814 per unit for watermain. The hookup charges are based
2
Planning Commission Summary - May 4, 2004
11.
12.
13.
14.
on the number of SAC units assigned by the Met Council for the new lots.
Sanitary sewer and watermain hookup fees may be specially assessed against the
parcel at the time of building permit issuance.
All of the public utility improvements are required to be constructed in
accordance with the City's latest edition of Standard Specifications and Detail
Plates. Upon completion of the utility improvements, the public utilities will be
turned over to the City for maintenance and ownership. The applicant is required
to enter into a development contract with the City and supply the necessary
financial security in the form of a letter of credit or cash escrow to guarantee
installation of the improvements and the conditions of final plat approval. The
applicant must be aware that public utility improvements will require a pre-
construction meeting before building permit issuance. Installation of the private
utilities for the site will require permits and inspections through the City's
Building Department. Permits from the appropriate regulatory agencies must be
obtained, including but not limited to the MPCA, Department of Health, and the
Watershed District.
On the utility plan:
a. Show the existing and proposed utility easements.
b. Add a storm sewer schedule.
c. Revise the Sewer Note No. 1 to be, "All sanitary services shall be 6"PVC
SDR26.
d. Add a note "Any connection to existing structures must be core drilled."
e. Remove the existing 24 inch storm stub to the north and bulkhead the invert at
the manhole.
f. Delete the sanitary sewer connection at the southwest corner of the site and
utilize the existing sanitary stub in the cul-de-sac.
g. Revise the proposed storm sewer within the cul-de-sac from a 12 inch to a 15
inch pipe.
On the grading plan:
a. Show all existing and proposed easements.
b. Show the benchmark used for the site survey.
c. Show a minimum 75 foot rock construction entrance.
d. Revise the side slope to 3:1 maximum along the northeast side of the parking
lot and at the southeasterly corner of Lot 25.
The 8 inch water and sewer mains will be considered public utility lines since
they serve multiple lots. As such, minimum 30 foot wide public easements will
be required over the portion of the public utility lines that are outside of the right-
of-way.
Planning Commission Summary - May 4, 2004
15.
The Stone Creek Drive cul-de-sac must be built with a 48 foot radius and B-618
concrete curb and gutter.
16.
The private street must be built to a 9 ton design, paved to a 26 foot width, and
contained within a 40 foot private easement. The developer will be required to
submit certification reports from a soil testing company which show that the
private street was built to these standards.
17. Lot 26 may be used for parking purposes only.
18.
The applicant shall execute a cross parking agreement with the Family of Christ
Lutheran Church which shall encompass the 60 parking spaces shown in
Attachment 7.
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
Lillehaug moved, Keefe seconded that the Planning Commission recommends
approval of Site Plan Case #04-15 for Stone Creek Town Offices as shown on the
plans received April 13, 2004, subject to the following conditions:
1. Environmental Resources Specialist conditions:
a. Applicant shall increase landscape plantings in buffer yards to meet minimum
requirements. A revised landscape plan shall be submitted before final
approval.
b. Applicant shall plant a minimum of 36 overstory trees in the parking lot to
meet minimum requirements.
c. Norway maple shall be replaced by a more suitable tree selection.
2. Building Official conditions:
a. Buildings (units) over 2,000 square feet in gross floor area are required to be
protected with automatic fire sprinklers.
b. The plans must be prepared and signed by design professionals licensed in the
State of Minnesota.
c. An accessible route must be provided from the accessible parking spaces to
the entrances of all units. The maximum slope of the accessible route is 1/20.
d. Separate water, sewer and fire protection services must be provided for each
piece of property.
e. Exterior walls less than ten (10) feet from property lines must be of fire
resistive rated construction in accordance with IBC Chapter 6 and terminate in
accordance with IBC Chapter 7.
f. Separate male and female restrooms must be provided in each unit with an
occupant load greater than 15, as determined by IBC Table 1003.2.2.2.
g. Detailed construction and occupancy related requirements cannot be reviewed
until complete plans are submitted.
4
Planning Commission Summary - May 4, 2004
9.
10.
The owner and/or their representative shall meet with the Inspections Division
as soon as possible to begin the preliminary plan review process to discuss
permit procedures.
On the site plan:
a. Revise the scale from 1"=20' to 1"=40'.
b. Show the existing and proposed trail/sidewalk adjacent to the site.
c. Show all dimensions for the improvements, i.e. drive aisle width, cul-de-sac
radius, curb return radii, stall lengths and widths shall be 9 feet by 18 feet.
No direct access to Highway 5 is allowed.
All exposed soil areas shall have temporary erosion protection or permanent cover
for the exposed soil areas year round, according to the following table of slopes
and time frames:
Type of Slope Time
Steeper than 3:1 7 days
10:1 to 3:1 14 days
Flatter than 10:1 21 days
(Maximum time an area can
Remain open when the area
is not actively being
worked.)
These areas include constructed storm water management pond side slopes, and
any exposed soil areas with a positive slope to a storm water conveyance system,
such as a curb and gutter system, storm sewer inlet, temporary or permanent
drainage ditch, or other natural or man made systems that discharge to a surface
water.
Street cleaning of soil tracked onto public streets shall include daily street
scraping and street sweeping as needed.
The applicant shall apply for and obtain permits from the appropriate regulatory
agencies e.g. Riley-Purgatory-Bluff Creek Watershed District, Minnesota
Pollution Control Agency, Minnesota Department of Natural Resources (for
dewatering), and comply with their conditions of approval.
Each site shall provide areas for bicycle parking and storage.
The applicant shall provide a second trash enclosure area south of Lot 5.
Fire Marshal conditions:
a. A 10 foot clear space must be maintained around fire hydrants, i.e. street
lamps, trees, shrubs, bushes, Xcel Energy, Qwest, cable TV, and transformer
Planning Commission Summary - May 4, 2004
boxes. This is to insure fire hydrants can be quickly located and safely
operated by firefighters. Pursuant to Chanhassen City Ordinance #9-1.
Three additional fire hydrants will be required. Install one southwest of Lot
11 in the parking island. Install one southeast of Lot 6 in the parking island.
Install one in the island between Lots 20 and 21 on the south side of the
building. If necessary, please contact the Chanhassen Fire Marshal for the
exact location. Fire Lane signs and yellow curbing will be required. Contact
the Fire Marshal for exact location of signs and curbs to be painted.
11.
Extend the sidewalks and relocate accessible parking access aisle as shown in
Attachment 1.
12.
The applicant to work with staff to provide a walk on the south end skirting
the parking lot and over to the cul-de-sac, then loop around the cul-de-sac to
the north to connect up with the existing trail system.
13. Relocate the trash enclosure and add another one as indicated by staff.
14. Add bike racks on the plan.
15.
If entrances are granted on both sides of the southern buildings, there should
be a walk on the north side of the building
16. The applicant will work with staff and MnDot to provide additional
screening and berming along Highway 5.
17. Turning radiuses on the site shall accommodate fire fighting vehicles.
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
PUBLIC HEARING:
REOUEST FOR VARIANCE TO SECTION 20-59 TO ALLOW ADDITION OF A
MOTHER-IN-LAW SUITE, 8634 VALLEY VIEW COURT, PAUL & LAURA
GRAVES, PLANNING CASE NO. 04-16.
Public Present:
Name Address
Kent Ludford
Paul & Laura Graves
8615 Valley View Court
8634 Valley View Court
Nate Bouvet presented the staff report on this item. Commissioner Tjornhom asked for
clarification on the number of entrances into the home. Commissioner Keefe asked staff
to walk through the sequence of events with this application. Commissioner Lillehaug
asked for further clarification on the exterior and interior entrances and asked if the
Planning Commission Summary - May 4, 2004
Graves were to sell the house, how easy would it be for someone to rent the mother-in-
law suite. Chair Slagle asked for further clarification on the time line of events for the
permit. Paul and Laura Graves presented their reasons for the variance request and
clarified the sequence of events. Chair Slagle opened the public hearing. Kent Ludford,
8615 Valley View Court, stated his support for the project. The public hearing was
closed. Commissioner Tjornhom asked for clarification on what plans were submitted to
the city and when. After comments, the following motion was made.
Lillehaug moved, Tjornhom seconded that the Planning Commission approves
variance 04-16 to allow the use of a single family dwelling as two family dwelling
(mother-in-law suite) located at 8634 Valley View Court zoned RSF, with the
following conditions:
Permits must be obtained for additional work that has not yet been permitted and
revised as-built plans must be submitted.
The dwelling maintains the appearance of a single family dwelling including the
maintenance of one driveway.
3. Separate utility services will not be established.
4. The suite shall not be used for a rental unit.
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
PUBLIC HEARING:
CONSIDER A LAND USE PLAN AMENDMENT TO RE-GUIDE PROPERTY
FROM PUBLIC/SEMI PUBLIC AND RESIDENTIAL MEDIUM DENSITY (NET
DENSITY RANGE 4-8 UNITS/ACRE) TO RESIDENTIAL LOW DENSITY (NET
DENSITY RANGE 1.2-4 UNITS/ACRE) LOCATED SOUTH OF
MINNEWASHTA REGIONAL PARK BETWEEN HIGHWAY 41 AND LAKE
MINNEWASHTA (CHES MAR FARM AREA), PLANNING CASE 04-17.
Public Present:
Name Address
Geri Eikaas
2763 Ches Mar Farm Road
Sharmeen A1-Jaff presented the staff report on this item. Commissioner Keefe asked for
clarification on the 2020 plan. Commissioner Lillehaug had questions regarding what's
driving this request and zoning. Chair Slagle opened the public hearing. Debbie Lloyd,
7302 Laredo Drive asked staff to clarify if open space was dedicated as a part of the
PUD. The public hearing was closed and the following motion made.
Planning Commission Summary - May 4, 2004
Tjornhom moved, Keefe seconded that the Planning Commission recommends
approval of re-guiding all the highlighted property shown in the attached Exhibit A
from Residential Medium Density and Public/Semi-Public to Residential Low
Density (Net Density 1.2-4 Units per Acre). All voted in favor and the motion
carried unanimously with a vote of 4 to 0.
The Planning Commission took a short recess at this point in the meeting.
RECOMMEND ADOPTION OF PROPOSED CHANAGES TO CHAPTER 20,
ZONING OF THE CHANHASSEN CITY CODE. THESE CHANGES AFFECT
ARTICLES I THROUGH XXXI OF THE CHAPTER AND ARE INTENDED TO
UPDATE AND CONSOLIDATE THE ENTIRE ZONING ORDINANCE.
Bob Generous updated the Planning Commission on changes made since the last
meeting. Commissioner Tjornhom asked for clarification on the zoning compliance
check and the commission discussed the requirements for retaining walls. It was decided
that retaining walls under 4 feet don't need compliance check. Commissioner Lillehaug
suggested that Chapter 20-908 be amended to only say fences and delete Invisible Fences
and delete underground irrigation systems.
Lillehaug moved, Keefe seconded that the Planning Commission recommend
approval of the ordinance amending Chapter 20 of the Chanhassen City Code with
the following amendments:
On page 6, Section 13, Zoning Compliance Review, not require a review for
retaining walls less than 4 feet.
Section 20-299, not restricting hours for home improvement trade.
On page 87, Section 20-908, deleting Invisible Fences and underground irrigation
systems from requirement of an encroachment agreement in the easement area.
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
APPROVAL OF MINUTES: Lillehaug moved, Keefe seconded to approve the
verbatim and summary Minutes of the Planning Commission meeting dated April
20, 2004, amending on page 3, condition 5 to read, no direct access from any of the
proposed lots to Coulter Boulevard will be allowed. All voted in favor and the
motion carried unanimously with a vote of 4 to 0.
Chair Slagle adjourned the Planning Commission meeting at 9:25 p.m.
Submitted by Kate Aanenson
Community Development Director
Prepared by Nann Opheim