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PRC 2004 04 27CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING APRIL 27, 2004 Chairman Stolar called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Glenn Stolar, Tom Kelly, Jack Spizale, Kevin Dillon, Ann Murphy, and Steve Scharfenberg MEMBERS ABSENT: Paula Atkins STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Stolar: I think first order of business is welcoming our new members. Kevin, Ann and Steve. Thank you. ! don't know if you want to introduce yourselves for the record. Kevin Dillon: Yeah, it'd be great, thank you. I'm Kevin Dillon. ! live at 6701 Mulberry Circle in Chanhassen. Have been a resident of the area for 10 years. Actually 10 years next week and very excited to be a part of the Parks and Rec Board. ! think from my perception and experience of the local facilities, it's been extremely positive and hopefully I'll be able to build on that. Ann Murphy: I'm Ann Murphy. I also live in Chanhassen. Not too far from here. Right over in Saddlebrook and I've lived here for 5 years. I moved here from Michigan. That's where I'm from, and I've been involved in some of the sports over at Chaska, teaching swimming and involved with the Chaska Community Center so a little bit familiar with some of the programs there but I want to, I'm interested in our's as well so that's why I'm here. Hoffman: Then just grab your mic Ann and just put it right in front of you. Steve Scharfenberg: Steve Scharfenberg. I live at 1470 Lake Susan Hills Drive. Lived in Chanhassen for 7 years now and have kids that are involved in various aspects of the school and the park programs here and am very interested to serve out my one year term and hopefully more after that. Stolar: Great. And welcome and thank you. Hoffman: That gives Nann, our recorder a chance to hear you voice and name and now she can... Stolar: Recognize it. Hoffman: Recognize it, very good. Park and Rec Commission - April 27, 2004 Stolar: Yep. And just for the record, Commissioner Atkins is absent today. Everyone else is present. APPROVAL OF AGENDA: Stolar: Are there any changes or updates to the agenda? Okay. I'll just be making a little bit of an update on the council meeting during commission member presentations. Do ! have a motion to approve the agenda? Kelly moved, Spizale seconded to approve the agenda as amended to include an update under commission member presentations by Chair Stolar. All voted in favor and the motion carried unanimously with a vote of 6 to 0. APPOINTMENT OF VICE CHAIR PERSON. Stolar: We do have a Vice Chairperson of the commission. Vice Chairperson represents the Chairperson in their absence in conducting these meetings or other activities that are needed for the vice chairperson and we are looking for nominations. This is going to be a short and easy process. Spizale: ! nominate Tom. He's done such a good job in the past and he's got it down. Stolar: Is there a second to that nomination? Scharfenberg: I'll second that nomination. Stolar: And please, new members feel free to nominate yourselves too. That is quite alright. Any other nominations? Hoffman: Amy O'Shea resigned from the commission and she was vice chair. Stolar: And prior to that Tom was vice chair. Alright, do I hear any other nominations? Seeing none, ! guess ! would like to call for a vote. Spizale moved, Scharfenberg seconded to appoint Tom Kelly as Vice Chair for the Park and Recreation Commission. All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC ANNOUNCEMENTS: Hoffman: Arbor Day this Saturday. The events start in the morning with tree sales and park clean-up. It's right down here on City Center Park mall and lunch at noon so come on down and participate in the events and then have a free hot dog lunch on the city. VISITOR PRESENTATIONS: None. 2 Park and Rec Commission - April 27, 2004 APPROVAL OF MINUTES: Stolar: We have an interesting parliamentary issue here because, how do we do this when we don't have a quorum of people who were at that meeting? Hoffman: That's interesting. I don't believe you can approve them. Stolar: I don't think we can either. Well I'm trying to think. We, you and I represent 50 percent of the active members there. Well we're going to do it. If it doesn't fly, it doesn't fly. How's that? Hoffman: Okay. Stolar: Any updates? Kelly: No. I move to approve the Minutes dated March 23, 2004. Stolar: And I will second it because I think we're the only two who can do that. Kelly moved, Stolar seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission dated March 23, 2004 as presented. Kelly and Spizale voted in favor, and the motion carried. REVIEW CONCEPT PLANNED UNIT DEVELOPMENT FOR HEALTH CLUB, OFFICE, RESTAURANT, AND HOTEL; ADVANCE FITNESS. Stolar: They were going to maybe come and talk to us but I do not see them. Todd, do you want to talk through this? Hoffman: Thank you Chair Stolar, members of the commission. This is a conceptual planned unit development. It's about 21.7 acres for a health club, a restaurant and a hotel. This property, and the owner is Advance Fitness. Scharfenberg: Can we ask questions as you go along or what is the procedure? Hoffman: Absolutely. Scharfenberg: Okay. They're the owner of this? I mean they own the property? They have an option to buy? Hoffman: Probably an option. Scharfenberg: Okay. Murphy: Did they just buy, recently buy that? Is that correct? Park and Rec Commission - April 27, 2004 Hoffman: Recently optioned the property. Murphy: Like last week or? Hoffman: That ! don't know. ! would think it was sooner than that, or probably a month or two ago. State Highway 5 is on the top. Coulter Boulevard here. The Recreation Center is just off the west a couple of properties. This is the Bluff Creek Corporate Center. You have the church located in that vicinity. Going to the east you have the corner owned by Prince with the daycare and then Paisley Park is right on the, right over off the screen on the corner. If you remember this is the farm house that sits out here and this is currently existing as an agricultural field. What they're proposing is a roadway system with a north/south connector, which would be a right-in/right-out on Highway 5 and then an internal road servicing the properties which would front onto Highway 5. Currently a proposed bank, hotel and restaurant properties. The health club is proposed in this location with the possibility of a water park being separate from the facility. When the commission reviews any type of development process, typically a subdivision, what we're looking at is park and recreational needs with park dedication and/or land. Dedication and then the trail construction or trail easement dedication. In this particular plat it's, if you can imagine, if you're an occupant or a person taking use of these properties, you have access to Chanhassen Recreation Center. You wanted to gain access to any park facilities so if you're at this hotel and you wanted to go down and have a park type setting, you just go right over to the Recreation Center. There is no need to acquire additional property for parks in this particular area. The park service area is one half mile from the location so we're well within the service area of the Recreation Center. The trail plan is well developed in this area. It runs on the north side of Coulter Boulevard, then an underpass located right at this corner of the property. They're identifying or recognizing the need for an internal trail connection to upgrade. It really doesn't need to go any farther than the internal street so this section can be eliminated and the street connected up to the internal street and then some sort of a sidewalk pattern. There should also be a second connection to the street level. If you can see right here, this is below, this is down at the lower part of the grade which goes underneath the underpass, and so you would want to split this and make a connection to the street level to make it much easier for people to gain access to the trail off the street. This is a private connection to a public trail system. We're not asking the applicant to build any public trails as a part of this. We're not asking the applicant to dedicate any land as a part of this. They have at least in one initial meeting referenced the ability or the likelihood, if it were to develop, they would like to see a partnership of some sort. Possibly some, we didn't, the staff didn't identify what kind of partnership we could have at this location. It's fairly small for a water park or a water type feature and they have not followed up with any additional meetings with staff after that original discussion. So the recommendation is that park dedication fees be collected per city ordinance in lieu of parkland dedication for the proposed Advance Fitness development. Again this is conceptual and as it continues on down through Planning Commission and Council, you may see this application again if it changes dramatically from it's current phase. 4 Park and Rec Commission - April 27, 2004 Kelly: Just curious, what part of land was Lifetime looking to buy? Were they also interested in all 21 acres or were they only going to buy a portion? Hoffman: Of this property? Kelly: Of this property, yeah. Hoffman: ! don't know. Dillon: Is the one developer going to do the restaurants and the other stuff too or is he, ! mean is it just one company going to develop all these properties? Hoffman: One developer. Probably likely that they would sell off the different properties for development. Stolar: Any questions? Hoffman: Lifetime is also, they continue to look at other parcels of property in Chanhassen and ! spoke with a reporter from the Villager... and ! think you'll probably see an article either this week or next week, both the Advance Fitness proposal and then Lifetime proposal that's currently going on in the city as well. Kelly: So they haven't given up? Lifetime hasn't given up. Hoffman: No. Murphy: I've never heard of Advance Fitness. Do we know if they have other properties where they've developed other health clubs or. Hoffman: They do not. Murphy: No. Stolar: Jack, do you have any questions? Spizale: No. Just for my interest, a project like this would generate how much park dedication fees? Or can you tell at this point. Hoffman: 21 acres times $8,000, so $160,000. Spizale: That's all ! got. Stolar: Have you brushed with them the discussion about our preferring park dedication, that there's no need for any land and they're okay with that? ! know some people sometimes question. Have they made any points about, well if we give you the water park land or fees. Park and Rec Commission - April 27, 2004 Hoffman: No. Kelly: Do they say anything, well if we're going to build this internal trail, we want that cost to come out of the park dedication fund or is the internal trail that connects to the public trail over and above the park dedication fund? Hoffman: Yeah, that's a private amenity on their property. It's a conceptual, but those uses may change as well. Stolar: So what we have in front of us is just a recommendation from staff that we recommend park dedication fees versus any park land dedication. Do ! have a motion on that recommendation? Kelly: So moved. Stolar: Second? Spizale: Second. Stolar: Discussion. Any comments? Tom? Kelly: No. Stolar: Ann? Comments. Scharfenberg: Given the proximity to the other, to the center and all that, ! mean there's really no need for any land right there ! wouldn't think so. Kelly moved, Spizale seconded that the Park and Recreation Commission recommend that park dedication fees be collected per city ordinance in lieu of parkland dedication for the proposed Advanced Fitness Planned Unit Development. All voted in favor and the motion carried unanimously with a vote of 6 to 0. Stolar: Todd, you wanted these back. Hoffman: Yep. Just leave them up front, I'll collect them. REPORTS: RECREATION PROGRAMS: 2004 4th OF JULY CELEBRATION. Ruegemer: Thank you, good evening everybody. This item is purely informational at this point to kind of get everybody, to put the dates on the calendar so to speak. With that Corey's been busy with a lot of different things on the 4th as far as a lot of the details on that. As you can see he has secured at 8 food vendors at this time, with a wide variety of Park and Rec Commission - April 27, 2004 food opportunities for our participants for that. I know that we're looking at some additional food vendors as well to help with the overflow crowd, as we normally do. We'll see how that works this year being on a weekend. It may work out okay. Probably people are going to be staying in town since it's not really a long weekend like it has in the past years so we'll be geared up for a pretty good crowd the way it looks. The community parade has taken on a little bit different change this year. The Chanhassen Rotary has taken on a much larger I guess involvement with the parade. They're kind of in the process of taking over the parade solely from the current parade committee so it will be kind of partnering this year with the previous parade committee. Taking it over solely in 2005 so it's kind of a training year for them. I know that we'll be involved with the parade again this year as far as helping out as we have in the past. The route is identical to the past, as to what we've had. It will start around Chapel Hill Academy. Work down West 78th Street. Go up on Kerber. Head through the neighborhoods and then back again off of Chan View, in that area. For the time they've kind of looked at some different routes and stacking areas and that sort of thing, that does seem to kind of work out the best at this point so they'll continue to use that location. Corey's been busy like I said, securing food vendors and promotional materials. T-shirts. Getting the advertising kind of lined up. A lot of that kind of stuff is in the works and flowing right now so as you look on the back of that, just kind of a sample of the schedule of events at this point, with the business fair. That was expanded this year to 3 hours versus 2 hours. With the hope of kind of spreading out people during that time. The business fair, or business expo is the old trade fair. That's kind of the new name they've taken on the last couple three years now so, then a lot of the same kiddie parade versus party. Little typo there. But a lot of the same events are back again. The interactive inflatable games. Again people remember last year is that Titanic game. They basically said that night we're coming back again next year. They had lines a mile long so that's a very popular event. Water wars, we're going to try to get another one in here. We'll see what we can do. I know it's a staffing issue as it has in the past but we're certainly going to try to get another one in with that, because I know I did stand in that line myself last year with my oldest daughter so. Speedway racing, that was a fun game as well for that so we really did beef up our electricity needs with trenching in more power in certain areas and having kind of big electrical panels so to speak that you can plug into so we're actually in pretty good shape this year. CBO as you know is coming back again as that contract was approved last year. So it should be a fun event again. The Sunday the 4th, it starts early in the morning out at Lake Ann with the fishing contest out there. Both adults and the kids fishing fest. The water works will be up there again in a kind of pared down schedule as to maybe it was in the past. With the parade kind of being in the middle of the day we've kind of shifted focus a little bit to get people back up town to get to be involved in the parade and watch the parade up here so we've kind of backed out, maybe some of our events out at the lake to give people an opportunity to be back up here. And then certainly to cap off the evening the fireworks display again will be at 10:00 again at Lake Ann so. That's it. Stolar: Jack, you want to start with questions? Park and Rec Commission - April 27, 2004 Spizale: Yeah, I've got one thing. The only void that kind of you see is right after the parade. ! think we talked about that before, it's kind of a dead time where everybody races to get back home after the parade. It might be kind of fun to have something for people to do there already up here. Maybe in our new park area, whether it was small art show or some type of event to use maybe our new park up here. Hoffman: The Rotary is working on that. They realize, last year they did kind of a band entertainment and they're trying to tweak that with the available of the new park so. Spizale: It just seems like it would help traffic too, you know. Otherwise everybody's trying to get out of here as far as they can and that's all ! had. Stolar: Kevin, any questions? Dillon: None at this time. Stolar: ! have a few. First ! want to just mention that at the City Council meeting yesterday they approved the funding of the fireworks contract with a quick question about why we didn't have the fireworks here at City Center Park. Kind of goes along with your theme Jack after it ends here, why we didn't have it, and Todd expressed about some of the legal length limits that you need between the fireworks shooting off and the audiences and buildings and things like that, but they did pass it. Now also, are we going to mention the farmer's market in our agenda? Has that been finalized yet that the farmer's market is going to be the 3rd? Hoffman: Pretty close but we should put it in there. Stolar: Okay. There's going to be a farmer's market right out here starting this summer and we're trying to, not quite a grand opening but trying to play it up. It will be open before the 3rd of July but we're all talking on the commission that it'd be nice to incorporate it since we've got the 3rd of July having all these activities to incorporate it in. Kind of a grand opening celebration for it. We're all excited about that. Just for the business fair, to give a head's up to new members. We're asked to work various aspects of this night so, but the business fair, are we going to have a booth again for the Park and Rec Commission? Ruegemer: Would you guys like to again? Stolar: ! think if there's space. I'd want to give opportunity to, speaking only for myself, not the commission but if it fills up I'd rather others have the opportunity with their space. ! thought it was good to promote our parks. And again, if we had the survey cards again. ! know it kind of dwindled a little bit last year. Remember we got replies but ! think this year if we have a lot of traffic, it'd be nice to, on a Saturday to get some feedback. ! think that was all ! had. Park and Rec Commission - April 27, 2004 Kelly: The only thing ! was going to ask if possible, is it possible to keep the lights on a little longer at Lake Ann post fireworks so, the park lights went out pretty quickly and it takes some people it would take about half hour to get out of the lot, you're really wedged back in there. Ruegemer: I was surprised because normally we shut them off on our way out so. Hoffman: It was a mistake last year, yeah. Kelly: Okay. Ruegemer: We'll make sure that that's. Kelly: Okay, that's my only comment. I'm looking forward to it. Murphy: Where are we signing up to work? Ruegemer: We'll have a volunteer sheet. Probably either at the May or June meeting. And Corey will give you a call I'm sure as well. Stolar: The things we usually do, we do the business fair and then we also have a raffle booth that we staff and t-shirt sales. So those are the three main things. EASTER EGG CANDY HUNT EVALUATION. Ruegemer: Thanks Chair Stolar. Easter candy hunt was Saturday, April l0th out at the Rec Center. Had about 800 kids and parents. It was a great event again this year. Turned out to be a nice morning. It wasn't super warm, but it wasn't raining so the sun was out a little bit so we had the event outside and that seems to really help with the flow of the events. Last year it was raining. We did kind of do trick and treat style as you walked up but this year we were fortunate enough to have everything out north of the Rec Center, kind of out by the warming house. Out there. Had a nice big area coned off. Something new we did this year, we kind of had a stacking area where we kind of had it separated out by age group kind of when you walked up. We had everybody kind of holding in one spot just to, we're talking about the parking lot where the little island is out in front of the Rec Center on the east side. That grassy area. It's kind of where we stacked up people. Separated out kind of by age and then had the appropriate age come up around the candy area as it was their time. It really seemed to alleviate congestion and confusion, even with multiple kids and eight different age groups. Seemed to work out really good this year so we'll continue to do that again. Splatter Sisters were the entertainment again. Had a pretty just absolutely packed gymnasium with that. Seemed like people had come early to listen to the entertainment versus just for the candy, so that made us happy with that but great volunteers again from the KEY Club, the Boy Scouts, and other various staff members and that sort of thing. The Mayor was there to help out and kind of emcee the event and kick it off so that was nice of Mayor Furlong to be there. So it was just a fun event. We'll continue out at the Rec Center for that. We brought out Park and Rec Commission - April 27, 2004 15,000 pieces of candy and divied that up between three age groups so it was a lot of fun. The coloring contest had some nice entries again this year. Gave away some nice prizes so a fun event. Stolar: Thank you. In case you can't tell the pattern here, we just switched sides and just go back and forth on questions. We can change that pattern if people want. Spizale: Nope, none. Stolar: Jerry, ! have a quick question. Do we charge admission for this? Ruegemer: We do not. Stolar: Okay, but we do for Halloween, for Feb Fest. We don't for 4th of July. Ruegemer: Just certain things we do. Stolar: Okay. And certainly with the games and all, so ! don't know, ! mean it's a good event. A lot of people, something to consider. Ruegemer: We have talked about that and we certainly can implement a fee into that program. It's not a problem. Stolar: ! mean what, Halloween's is a dollar or something. Ruegemer: No, it's 3 or 4 now. Stolar: 3 or 4? And we still get, we get about 600 for Halloween is it? Ruegemer: Little bit less than that. Yeah, this is larger. Stolar: So just something to think about to defray some of the costs. It's not a lot of money so I'm not saying it's urgent but something to consider. Ruegemer: Sure. Murphy: No questions. Dillon: No questions but a compliment. ! was there with my 7 year old daughter and ! was shocked at how many people were there. And it was very well attended and for having as many kids there, and even my daughter who's not the most aggressive person, candy getter in the world. ! mean she came back with a bag full of stuff so it was a lot of quantity as well as the quality too. Nice job. Scharfenberg: No questions. 10 Park and Rec Commission - April 27, 2004 Stolar: Okay, thank you. ADMINISTRATIVE: RESULT OF 2004 REOUEST FOR PROPOSALS, 2004 PLAYGROUND PROJECTS. Hoffman: Thanks Chair Stolar, members of the commission. I wanted to give up some thanks first of all Commissioners Spizale, Kelly, Scharfenberg, Murphy and their present here so thank you for participating in that process. We brought back Jim Manders, former commissioner who participated in interviews and enjoyed the evening as well. So that was back on March 30th. The commission selected two different manufacturers to be recommended to the City Council. On April 12th the City Council approved the committee's recommendations for Meadow Green Park and Bandimere Park and this is the structure that will go to Bandimere Park with a castle. Stolar: And that's for the 2 to 5 year old. Hoffman: And you read in your park.., magazine, one of the areas where playgrounds get...is in the separation of age groups so this location will have a separate age group for both. Of course that takes.., be age appropriate, that you keep them off the playgrounds than the other one. Stolar: And keep the 7 year olds off this. Hoffman: So staff, we've worked with our park maintenance division to come up with a beautiful layout that you'll really enjoy down there as far as the siting of the playground, and this will go in over the summer. And it will have poured in place material as it states. The second one which was approved. Scharfenberg: Todd, can ! ask a question regarding Bandimere? ! was just down there the other day and the, where the old site's going to go up and noted that they've got two swings and a tire swing. Are we putting any swings down at that location to replace that area? Hoffman: There are no swings going down there. There are no swings at this new location so if you would want to include swings, we would have to investigate the, either the purchase or leaving those swings behind as we take out the remainder of the structure. What I'll do for you is, in the audit we identified all the hazard issues and I'll take a look specifically at Bandimere at the swings. See what the issues were and then report back on the issue of swings at that location. Stolar: And to go, ! didn't realize, is there a way to move. When you do that, can you also look into the possibility of, is there room to move it next, closer to this? Hoffman: To these locations? Probably not. 11 Park and Rec Commission - April 27, 2004 Stolar: Okay, so we're stay over there. Hoffman: We would abandon the rest of the structure and then carve off a little area for swings down in the...place we want to put these structures up in a vertical fashion to minimize the square footage. That stuff is $24 a square foot to put in that poured in place, and so it costs more than the swings that you put in. Any other questions on Bandimere? The other one selected that night was Meadow Green. Bandimere was a Little Tikes playground. This is a playground by Playworld Systems and has a climbing wall, continuous play, ground elements and then the swing set off to the side in this location. And this is a wood fiber system which is about $4 a square foot. Still considered accessible. The city standard that we would like to maintain is that all of our community parks we'll use poured in place. It's a very clean, easily maintained material. Nice appearance for 15-20 years, and then at our neighborhood park where we currently have pea gravel. We have pea gravel at all of them, that has to come out. Pea gravel is not considered an accessible resilient surfacing and will be replacing it all with... Stolar: And are we going to have accessible swings as part of the swing? Hoffman: All of the swings are accessible. The entire structure is accessible because the wood fiber is all considered an accessible surface. Stolar: Well ! meant, like I'm reading on the special swings is one of those. ! can't see that far, sorry. Hoffman: If we want to. Stolar: Then what about infant swing or child swing? Hoffman: Two of them. Two infant, two belts and a tiger. Stolar: Okay, so the choice there eventually we would have to make, is whether we swap out one of those types. Okay. Hoffman: Okay? Stolar: And is this, this is targeted at a 5 to 12 age group? Okay. Hoffman: 2 age groups. 2 to 5 and 5 to 12. And then last night the council approved the authorization to bid this playground for Lake Ann. We'll have numerous, multiple bidders and at least two different companies will bid on this playground. Those are a variety of views of the same playground. The exciting thing about this structure is that these poles in front are 17 feet high. It's a multi deck system. It has very good access and then goes immediately into a ground level, first deck level and then upper level attached with series. Children love to play chase on these structures and they'll do a very good job with the structure to go from one level to the other, and then get back down on 12 Park and Rec Commission - April 27, 2004 this side by coming back down on this tube slide. Right at this location. It's a great design and great play structure. Kelly: ! think the thing that some of us liked about this was the visibility. You can really see the kids in most areas in the play structure. The competing one had a lot of tunnels and not again that were you wouldn't be able to see the kids. At least that's what swayed it for me was this was more open. Hoffman: ! think we're going to catch adults up here watching softball games. Great look out. And again poured in place material and this will be installed during the month of August. Kelly: Is the bidders, is one of them the bidders that person that came in to present that to us, will he be. Hoffman: Little Tikes. Little Tikes and Playworld System also will bid it. The supplier of the Meadow Green structure and ! have maybe others as well. Kelly: But they would put in this equipment even if was. Hoffman: No, they'll all bid this structure. And there could be up to 3 or 4 bidders depending on what happens. These components are fairly universal. There will be a few items that don't match exactly and they'll have to disclose that and then it's up to the owner to make the determination. If that's equivalent. If they happen to be the low bidder. Stolar: That was in the materials yesterday. Kelly: Do you have to take the low bid? Hoffman: We have to take the low bid, qualified bid. So let's say somebody just does a poor job of meeting the specification but they happen to be low... It's going to be a big improvement over what's out there now. Murphy: This had the poured in place surface. Is that kind of a spongy feel to it so in case of a fall it's quite a bit safer than the gravel? Is that correct? Hoffman: All of them have equivalent resiliency depending on the depth, and what happens with pea gravel, it gets dished out and so you start with a foot but getting down to 4 inches in some areas and what's great about the poured in place is that it's uniform all the time. So falls to the surface count for the vast majority of playground injuries. If you can guarantee that there's always going to be sufficient resilient material there, you're odds of injuries go way down. Stolar: Because they do have a triple decker there, does that mean we have to go to a greater depth? 13 Park and Rec Commission - April 27, 2004 Hoffman: Yeah, the depth will increase. Now before that at two layers, the first layer is the all block and the top layer is the color layer. It's about an inch thick. And Bandimere is only the current location. Dillon: What's it made out of?. Hoffman: Rubber. Dillon: What happens, how does the water drain? Hoffman: Right down through. Dillon: And then into the ground? ! mean it doesn't pool up. Hoffman: No. It goes into a concrete container which is drained so the water goes right down through into the drains and out into the drain tile. It'd be a concrete pool poured with this. Most of the elements would be mounted, surfaced mounted with a plate. Some will be augered with a hole cut through the concrete. A few of the posts and then come back in and pour the rubber right in after that. And the first layer is the less expensive, all block and then we put the color lay on top. Murphy: And who does that work? Is that our city? Hoffman: We'll have 3 different contracts. One for the equipment. The purchase. We'll install equipment. Second contract is for all the concrete, which will be a local concrete company that will bid on those, and then the third will be for the poured in place and a variety of these playground manufacturers also rep poured in place material and they'll bid on that as well. Dillon: So Todd does the pea gravel have to come out of all the parks? Hoffman: Yep, over time. So in the next 3 years we'll replace 10 of those as a part of this replacement and then we'll start incorporating the rest. Dillon: And that gets the wood fiber. Hoffman: Wood fiber at the neighborhood parks and then we want to continue with poured in place. Next year ! think we're doing Lake Susan. That will be all poured in place. Lake Ann will have poured in place and Bandimere. The really high use areas, high visibility areas where there's a lot of use. Wood fiber also kicks out and so you have to have daily maintenance on it to maintain it's resiliency. And in these neighborhood park settings, you can spend a great deal of time in trying to go back and maintain that, and so if you put poured in place in, you walk away and you shouldn't have to come back for 15 years to mess with that material. That's a big time saver over that time. As you know wood rots. In about 3 years you have to replace.., and every day 14 Park and Rec Commission - April 27, 2004 during the summer you have to maintain it to some extent so. We're excited and our park maintenance crew is happy to be working on the project. For their involvement we increased our purchasing power by about $20,000 to $25,000. Stolar: Any other questions? No? I just had a couple of quick things. One for the commission. City Council yesterday talked a little bit about our park playground replacement schedule and just wanted to confirm the approach being 3 years versus 5. There wasn't much discussion about it. It was pretty late in the evening but, and ! think that's a good sign of the support that they're having for expediting over the CIE So ! think that's, thank you to the people who participated in the committee and Todd and the City Council. It's been one of my pet projects when ! joined was to try and get these playgrounds replaced and ! think it's great news. I'm very excited. The other thing is ! think, if you get a chance, we ought to see if we can get the Villager out there as we're doing one to do a story because ! think this is one of those good news things that, you know and ! think the creativity of the City Council and yourself and city staff to figure out how to do this versus some of the challenges we were facing ! thought was great, so thank you. Hoffman: You bet. When people wake up and go, discover that new structure at Lake Ann, there will be some positive comments. It's an exciting play structure. Stolar: It's great news. Okay. Any other? PROGRESS REPORT ON HIGHWAY 41 TRAIL CONNECTOR. Hoffman: Chair Stolar, members of the commission. This is a CIP project for this year. It goes from Pulte Homes, actually a little farther south than there at Highway 41 and Coulter, what's the north road? Century, thank you. Is that Century? West 78th Street. Ruegemer: Towards Pulte? Hoffman: West 78th Street. West 78th and 41, that intersection right there. It starts there and then goes north past Pulte and then up to the Longacres neighborhood, right in the ditch section of Highway 41 on the east side. And we're working with two property owners. We want to make sure that the commission is kept up to date on what's going on. If you read through these, they go from most recent and then back in chronological order. So the day, April 16th, 10 days ago, a revised sign with two property owners. Contact was made with MnDot. Wetland boundaries have been delineated and the small marsh on the north side of the trail has been delineated. So we are in constant communication with the property owners. They have had input on the plan which they feel is a favorable plan in both instances. We're working with the Geske's and the Olson's at that location. The first final plan from the engineer will be available probably towards the end of this week, and then as we continue to move forward with the project, the final design of plans and specs and then taking to the City Council and contractors and construction probably sometime in June or July. 15 Park and Rec Commission - April 27, 2004 Stolar: Any questions? COMMISSION MEMBER COMMITTEE REPORTS. Stolar: So we had the playground committee. ! don't know if anyone wants to add anything to that. Spizale: ! think it got covered pretty good. Stolar: Yeah. Any other committee reports? Kelly: The Dave Huffman Run is going to be September 11th and for those of you who don't know, there's a 5K run that Chanhassen, that happens in the city sponsored by the Americlnn. You go through the Americlnn. You take a bus to the starting which is at Lake Ann and then you run back to the Americlnn and you go over the foot bridge, and besides the adult run there's also a kids run that happens after the adult run. That's a half mile and quarter mile. ! don't know if there's anything else to add to that. ! don't know Jerry, ! think that's about it. Stolar: Anything to add on the Huffman Run? Ruegemer: No. Just that we've been meeting. Hopefully have some new shirt designs at your next meeting. Another meeting coming up May 6th? 7? Kelly: ! think so. You know there's a local run that's happening in late May, both an adult, it's an adult 10K and it's a kids half K or full mile and it's in one of our neighboring cities. Murphy: Chaska? Kelly: It is Chaska. Murphy: ! think ! know what you're talking about. Kelly: Okay, ! saw it in the Villager. Sponsored by Home Depot. Have we talked to them at all about... Ruegemer: Yes we have. Murphy: Getting a list of. Kelly: Of their runners as potential as a mailing for our's. Ruegemer: We're in the driver seat on that one Tom. They want our list. Kelly: Oh okay. ! didn't know, thank you. 16 Park and Rec Commission - April 27, 2004 Stolar: Any other committees? I don't know if we have any other committees. I think that' s it. COMMISSION MEMBER PRESENTATIONS: Stolar: I'll just quickly update on the remaining items from the City Council that we didn't discuss. They did approve the Miracles for Mitch Foundation Kids Triathlon. The variances, I think there's still some discussion to go on about specifics, as I'm sure Jerry will tell you but you should see copies around here and I think that that's a great activity and I guess something that this commission ought to think about how we want to, if we want to be involved at all and how big. They're doing it on their own. There's going to be some need for help from the city. Jerry, I guess it's all up to you to see if there's anything we can do to help but certainly I think we had mentioned at our last meeting we'd like them to come back to us as it gets closer. It's going to be August 22nd, and I thought it was a pretty good layout of the run and the Viking. I still personally am nervous about them not setting a maximum for this first year. I know they made a comment to that yesterday. I would us to try it first before we go too far but I think it's just a great presentation yesterday and great cause and hopefully we'll invite them back. Tony and Steve. Ruegemer: Mitch's father. Stolar: Mitch's father was there at the City Council, yep. And have them come talk to us again. I'm trying to think if there was one other. Is there any other point from the City Council meeting. I think that was it. Fireworks. Hoffman: And the Lake Ann purchase. Miracles for Mitch. Stolar: Yep, those were the three. They pulled them all. Hoffman: I get the feeling this Miracles for Mitch event could gain momentum over the years. They have a national sponsor in Culvers and Timberwolves. Stolar: Oh, that's right. I'm sorry, yeah. They have the Timberwolves sponsorship. Culver's may send a team. Culver's will be donating, at least in Iowa, Wisconsin and Minnesota 10 percent of their sales to Miracles for Mitch on May 17th, SO if you were planning on going to Culver's, that would be the day to go. Great foundation. Great cause. And then I also obviously I think we might want to talk to them about sharing lists for the Huffman Run, or at least promoting it. There will be a lot of parents there. Hoffman: And something for the new commissioners. When Chair Stolar is making his report, you'll be assigned a council meeting as we go through the 7 members, so every 7th time you'll be asked to attend a council meeting in the event there are park and recreation related items on there. You'll receive an agenda in your mail and a copy of all the park and recreation items, and then you're expected to attend. The council encourages you to 17 Park and Rec Commission - April 27, 2004 attend their work sessions, just as an FYI and informational and those start about 5:30 typically and then the regular meeting starts at 7:00. You attend that meeting. Follow the dialogue. Answer any questions if they have any questions of commissioners and then you bring back the information back to the commission. It's just a way of keeping the communication between the two groups a little closer. Dillon: How frequently do they have those meetings? Hoffman: Twice a week. Stolar: Twice a month. Hoffman: Excuse me, twice a month. Thank you. Murphy: So we're rotating through? Hoffman: I'll give you updates, yeah. Stolar: Yeah, if you could e-mail the updated schedule to everyone, that would be great. And then we do swap if you can't make one call one of the fellow commissioners, or call Todd. And I'd say what, about 50 percent you don't have anything. Maybe even more than that. You don't have anything on the agenda. Murphy: Are they always Monday' s? Hoffman: Monday nights. Stolar: I was trying to think ifI had anything else. The only other, it's not a presentation, just a point. Something ! saw a lot of these on spring break that ! thought would be of interest. One of the issues that has surfaced back and forth over the time, I'm sure Todd could talk more about it, is a dog park. And ! was actually at a place where they had an interesting thing. It wasn't officially called this but unofficially called the puppy party. They took a part of a city park and during a certain time it was dedicated to just dogs. And they had a board and a committee and a chair person and they were responsible for cleaning it up and everything. We actually went there, of course ! had to investigate, after they had one of their events. Went there. It was completely clean. Murphy: Where was this? Stolar: This was in South Carolina. Just something to think about. It was very interesting and they gather, you know we were playing ball beforehand so we had to leave because we didn't want to play ball while the dogs were there but it was an interesting concept and all formalized and people, they have a chair person so if the city needed to do anything they could call. So if it comes back up, something to suggest, that if they form their own group, maybe we could set aside a part of a park that they could use. 18 Park and Rec Commission - April 27, 2004 Murphy: New York City does that too. Hoffman: The Friends of the Library are going to have a barkus parade. New Orleans dog parade, so that will take place on August 14th. They'll gather in the top side of City Hall. Organize the parade. They'll parade down the steps where they'll have introductions and announcements and parade back around the other side of city hall and back up so they expect this to be a large event as well and believe me, dog owners are an enthusiastic bunch and they'll have plenty of people there. Stolar: Is the library going to take responsibility for clean-up too? Hoffman: Absolutely. Stolar: Making sure on that. Hoffman: The Girl Scouts are taking responsibility. Ruegemer: What's the theme? Make tracks to the library. Hoffman: Make tracks to the library. First year anniversary. Stolar: That's interesting. Any other commission member points? Announcements. Dillon: ! just had a question on that dog park thing that you saw. Was that fenced in? Stolar: No, it was open. It would probably be about a full softball field big. It was pretty nice size. Scharfenberg:: Did they let the dogs run around or did they have to be on a leash? Stolar: They let them run around. It was not a high traffic area. Murphy: But there was no fence? Stolar: No fence. But even you'd see, the funniest part was you saw like a couple of dogs were just sitting there waiting for their friends to get there. They weren't running around or anything. They were just sitting there waiting by where the cars parked. It was pretty interesting. ! saw it for a whole week because they actually did it every day between 3:00 and 5:00 every day. So it was pretty interesting. ! should have taken video. ! didn't have my video camera. Other questions? Murphy: Has anyone ever considered that land around Kerber Pond for a dog park or dog area? Has that already been talked about? Stolar: Did you ask to officially talk about a dog park or just? 19 Park and Rec Commission - April 27, 2004 Hoffman: The idea of a dog park has been around for a long time and we just don't have an area of property that we feel is physically, fits the needs of a dog park and neighborhood. Has parking and security and the landscaping and the area. There's not sufficient parking at Kerber Pond Park. There's probably not sufficient property out at, what we would call a typical neighborhood area. Typically these are in industrial park areas. Large community parks. Some place where you're not near a neighborhood location, so we look at all our parks, Lake Ann, Susan, etc, etc and right now the closest thing to a dog park being planned is at the Minnewashta Regional. They have it on their master plan. A very nice setting, but they just need the funding. In fact ! know Marty Walsh the Carver County Parks Director has expressed, if the city wants to buck up and partner with us, they're willing to talk to expedite the process. ADMINISTRATIVE PACKET. Hoffman: Some fairly interesting correspondence. Stolar: Yes it was. Scharfenberg: ! saw the notes from the March meeting that there was reference to a letter that Jack Jensen had submitted on behalf of the CAA. Is it possible to get a copy of that letter? Hoffman: Sure. Kelly: Because he actually make a point of, we had a practice, into a practice last week for 6 and 7 year olds and he made a point about that to all the parents around about a lack of not being able to look at some of the Chaska fields so ! know he's very, ! mean he definitely has strong views about that. Scharfenberg: ! know it's come up this year because ! think they have, at the last minute was there something that happened that a couple fields got pulled potentially. That they had to reschedule or do something. At least that's what ! had heard. Hoffman: We made some changes in their schedule. Ruegemer: Are you talking about the city of Chanhassen or the City of Chaska? Scharfenberg: I'm not sure which one it was. All ! know is ! heard that some fields got pulled or something like that so there was, caused some problems with some scheduling and stuff like that. Hoffman: We had to take some fields away in Chan, so they were hoping to get those in Chaska. They did not get them in Chaska so then they were short. Stolar: Okay. Jerry, did you get any calls? 20 Park and Rec Commission - April 27, 2004 Ruegemer: Yeah, ! got a few. Are you referring to the portable restroom? Stolar: Yes. Ruegemer: Yeah ! think ! got probably 40 plus. Because people are very passionate about their bathroom at Carver Beach so. There is one that was delivered last Friday, the 23rd SO all is well in Carver Beach. Hoffman: It was a big issue. The mayor came in and talked to staff about it and portable restrooms were put back in any location that had one last year, so that was, or excuse me. Power Hill and Carver Beach were the only two that had them last year and were not scheduled to get one this year. Reductions, if you take a look at Lake Ann, we're probably down from 10 to 5 so we're still not out of the woods yet on complaints. Stolar: Into the woods might be answer. Hoffman: Once all the parks start to be mobilized and people start accessing the facilities, they're going to have there's only half as many there as last year so. The budget went from $21,000 to $15,000. Stolar: And so for the ones that were restored, where did that money come from? We're just going to have to find it elsewhere? Hoffman: It's about $1,200. Stolar: Alright. Kelly: Will the paint ball thing ever be revisited do you think by the City Council or? No? Hoffman: Private company needs to come to town. Build a splat ball course. Scharfenberg: When was that outlawed, or whatever the word is? Paint ball, when was that ordinance put in effect that you weren't supposed to do that. Hoffman: It's never been legal. So it's always been non-permitted. Stolar: Alright. Any other questions? If not, can ! hear a motion for adjournment. Kelly moved, Spizale seconded to adjourn the meeting. All voted in favor and the motion carried. The Park and Recreation Commission meeting was adjourned. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 21