PC SUM 2004 06 15CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
SUMMARY MINUTES
JUNE 15, 2004
Chairman Sacchet called the meeting to order at 7:00 p.m.
MEMBERS PRESENT: Uli Sacchet, Dan Keefe, Rich Slagle, Steve Lillehaug and
Bethany Tjornhom
MEMBERS ABSENT: Craig Claybaugh and Kurt Papke
STAFF PRESENT: Bob Generous, Senior Planner; Sharmeen A1-Jaff, Senior Planner;
and Matt Saam, Assistant City Engineer
PUBLIC HEARING:
REOUEST FOR SITE PLAN APPROVAL TO EXPAND THE PARKING LOT
(143 SPACES} FOR WESTWOOD COMMUNITY CHURCH WITH
SECONDARY ACCESS TO HIGHWAY 41, AND A WETLAND ALTERATION
PERMIT TO ALTER AND FILL WETLANDS ON SITE ON PROPERTY ZONED
OFFICE AND INSTITUTIONAL DISTRICT, OI, LOCATED AT 3121
WESTWOOD DRIVE (WEST OF TH 41 AT TANADOONA DRIVE}-PLANNING
CASE NO. 04-20.
Public Present:
Name Address
Dan Russ
James Haugen
Mark Ekb
Maren Christopher
Bruce Carlson
Peter Brandt
51 Choctaw Circle
7800 Bavaria Road, Victoria
3360 Bavaria Road, Chaska
7311 Dogwood Road
1440 Bavaria Road
7570 Dogwood Road
Bob Generous presented the staff report on this item. Commissioner Lillehaug asked for
clarification regarding the statement that Dogwood Road may be extended to the west in
the future. He questioned the need to remove the median on West 78th Street and
retaining the services of a traffic engineer to look at the proposed intersection and layout.
Commissioner Slagle asked about the cost to build and remove the median on West 78th
Street, traffic flow and sidewalk circulation in the parking lots. Commissioner Keefe
asked for clarification regarding landscaping along Tanadoona Drive and Highway 41,
and signage. Commissioner Tjornhom asked about MnDot's recommendation to remove
the existing driveway and clarification regarding the easement with the Arboretum.
Chairman Sacchet asked for clarification on wetland mitigation, tree inventory, whether
there will be a fence on the retaining wall just south of the new road towards 41, curb and
Planning Commission Meeting - June 15, 2004
gutter along the temporary roadway, right turn lanes on Highway 41 and improvements to
the intersection. Commissioner $1agle asked about the trail connection from this
development to the other side of Highway 41 and costs of the road and intersection
improvements. Commissioner Lillehaug asked about plans for the west end of West 78th
Street. Commissioner Keefe asked for clarification on the statement at the bottom of
page 5 and top of page 6 where it talks about the Arboretum's concern with runoff rates
for the culverts. Dan Russ, 51 Choctaw Circle, who is on the Construction Committee
with Westwood Community Church, addressed the issues of landscaping, removal of the
median, the easement with the Arboretum, and the turn around. Commissioner $1agle
suggested a sidewalk system for the northern parking lot. Commissioner Lillehaug asked
the applicant to elaborate on the two accesses into the site and parking requirements.
Commissioner Keefe asked about the need for traffic control with the additional access.
Chairman Sacchet opened the public hearing. Maren Christopher, 7311 Dogwood Road
expressed concern about the possible connection with West 78th Street to Dogwood Road
and Crimson Bay Road. Chairman Sacchet closed the public hearing. After discussion
by commissioners, the following motions were made.
Slagle moved, Tjornhom seconded that the Planning Commission recommends
approval of Planning Case 04-20 Site Plan Review for a 143-space parking lot
expansion, extension of temporary drive and extension of West 78th Street, plans
prepared by Pioneer Engineering, dated May 14, 2004, subject to the following
conditions:
The applicant shall enter into a site plan agreement with the City and provide the
necessary security to guarantee erosion control, site restoration and landscaping.
Tree preservation fencing shall be installed around all existing landscaping at the
edge of grading limits.
Any existing landscaping that is removed must be replaced when the parking lot
construction is completed.
4. The landscape islands shall be filled with wood chips.
5. Overstory trees are required along West 78th St.; one every 30 feet.
Three accessible parking spaces must be added to the existing accessible parking
area.
Wetland replacement shall occur in a manner consistent with the Minnesota
Wetland Conservation Act (MR 8420). The applicant shall receive the City's
approval of a wetland replacement plan prior to any wetland impact occurring.
A wetland buffer 0 to 20 feet in width (with a minimum average of 10 feet) shall be
maintained around all existing and proposed wetlands (wetland buffers proposed
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Planning Commission Meeting - June 15, 2004
11.
12.
13.
14.
15.
16.
17.
for PVC must maintain a width of 16.5 feet). Wetland buffer areas shall be
preserved, surveyed and staked in accordance with the City' s wetland ordinance.
applicant shall install wetland buffer edge signs, under the direction of City staff,
before construction begins and will pay the City $20 per sign.
The
All structures shall maintain a 40-foot setback from the edge of the wetland buffer.
The proposed development shall maintain existing runoff rates. Storm water
calculations shall be submitted to staff to ensure runoff rates will not increase as a
result of the proposed development. The applicant may work with the Arboretum
to ensure their concerns are addressed.
Drainage and utility easements shall be provided over all existing wetlands, wetland
mitigation areas, buffer areas used for mitigation credit and storm water ponds.
Erosion control blanket shall be installed on all slopes greater than or equal to 3:1.
All exposed soil areas shall have temporary erosion protection or permanent cover
year round, according to the following table of slopes and time frames:
Type of Slope Time
Steeper than 3:1 7 days
10:1 to 3:1 14 days
Flatter than 10:1 21 days
(Maximum time an area can
remain open when the area
is not actively being worked.)
These areas include constructed storm water management pond side slopes, and any
exposed soil areas with a positive slope to a storm water conveyance system, such
as a curb and gutter system, storm sewer inlet, temporary or permanent drainage
ditch or other natural or man made systems that discharge to a surface water.
Street cleaning of soil tracked onto public streets shall include daily street scraping
and street sweeping as-needed.
The applicant shall apply for and obtain permits from the appropriate regulatory
agencies, e.g. Minnehaha Creek Watershed District, Minnesota Pollution Control
Agency, Minnesota Department of Natural Resources (for dewatering) and Army
Corps of Engineers and comply with their conditions of approval.
All final plans must be signed by a registered civil engineer.
Use the latest version (2004) of the City's Standard Detail Plates.
The twin storm sewer culverts under West 78th Street must be RCP Class 5.
Planning Commission Meeting - June 15, 2004
18. The existing driveway from Highway 41 to the existing homes in the northwest
corner of the West 78th Street intersection must be removed and seeded or sodded.
19. Include concrete driveway aprons and pedestrian ramps for both proposed
driveways off of new West 78th Street.
20. The new painted median for the eastbound West 78th Street traffic on the east side
of Highway 41 must be a raised concrete median with pedestrian ramps.
21. Install a temporary turnaround with barricades and a sign stating "This street to be
extended" at the west end of new West 78th Street.
22. Provide a pedestrian ramp at the northeast corner of the new West 78th
Street/Highway 41 intersection for connection to the future city trail.
23. Incorporate the conditions of the MnDOT review letter dated June 1, 2004 into the
plans.
24. Show all of the proposed grades for the new driveway to the existing home in the
southeast corner of the site.
25.
A permit for the proposed retaining wall is required to be obtained from the
Building Department and the wall must be designed by a registered structural
engineer.
26. Off-site grading will require a temporary easement or right-of-entry agreement
from the Arboretum.
27.
Should earthwork quantities not balance on site and materials need to be imported
or exported from the site, the developer will need to supply the City with a detailed
haul route for review and approval by staff. In addition, if material is proposed to
be exported to another location in Chanhassen, it should be noted that the properties
would be required to obtain an earthwork permit from the City.
28. All areas disturbed as a result of construction-related activity must be sodded and/or
seeded and disc mulched within two weeks of disturbance.
29. A MnDOT drainage permit will be required. In addition, an NPDES permit and
Watershed district permit will be required for the project grading.
30.
Drainage and utility easements will be required over the wetland, pond, and the
adjacent mitigation areas. An easement for access purposes will also be required
for future maintenance of the wetlands.
31. Erosion control measures and site restoration must be developed in accordance with
the City's Best Management Practice Handbook (BMPH). Staff recommends that
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Planning Commission Meeting - June 15, 2004
the City's Type II silt fence, which is a heavy duty fence, be used adjacent to all
existing wetlands and ponds. In addition, erosion control blankets should be used
on all slopes 3:1 or greater with heights of 6' or more.
32. A financial security will be required to guarantee installation of the public
improvements.
33. Bituminous curb and gutter must be added to the temporary driveway.
34.
Prior to any future building expansion to the west side of the existing church
building, the temporary access driveway from West 78th Street must be brought up
to current standards in effect at the time."
35.
The raised median on the east side of TH 41, placed on West 78th currently to
be removed and a new one placed in correct alignment with the extension
westward of West 78th.
36.
A sidewalk be extended along the main driveway from the main entrance of
the church on the east side to the northern end of the driveway where the new
parking lot ends and two diagonal walkways similar to the northwest parking
lot.
37. Additional landscaping along the north side on Tanadoona Drive.
38. Require public safety officer to continue working the two intersections as
directed by public safety.
All voted in favor, except Lillehaug who opposed, and the motion carried with a vote
of 4 to 1.
Commissioner Lillehaug voted in opposition because he felt the project was premature
without completion of a traffic study.
Slagle moved, Keefe seconded that the Planning Commission recommends approval
of Planning Case 04-20 Wetland Alteration Permit to alter and fill wetlands on site,
plans prepared by Pioneer Engineering, dated May 14, 2004, subject to the
following conditions:
The applicant shall develop an amendment to the wetland replacement plan to
achieve the required 2:1 replacement without employing credits constructed during
the first phase.
Wetland replacement shall occur in a manner consistent with the Minnesota
Wetland Conservation Act (MR 8420). The applicant shall receive the City's
approval of a wetland replacement plan prior to any wetland impact occurring. The
applicant shall provide proof of recording of a Declaration of Restrictions and
Planning Commission Meeting - June 15, 2004
Covenants for Replacement Wetland.
A wetland buffer 0 to 20 feet in width (with a minimum average of 10 feet) shall be
maintained around all existing and proposed wetlands. (Wetland buffers proposed
for PVC must maintain a width of 16.5 feet.) Wetland buffer areas shall be
preserved, surveyed and staked in accordance with the City' s wetland ordinance. The
applicant shall install wetland buffer edge signs, under the direction of City staff,
before construction begins and will pay the City $20 per sign.
4. All structures shall maintain a 40-foot setback from the edge of the wetland buffer.
The proposed development shall maintain existing runoff rates. Storm water
calculations shall be submitted to staff to ensure runoff rates will not increase as a
result of the proposed development. The applicant may work with the Arboretum
to ensure their concerns are addressed.
Drainage and utility easements shall be provided over all existing wetlands, wetland
mitigation areas, buffer areas used for mitigation credit and storm water ponds.
Erosion control blanket shall be installed on all slopes greater than or equal to 3:1.
All exposed soil areas shall have temporary erosion protection or permanent cover
year round, according to the following table of slopes and time frames:
Type of Slope Time
Steeper than 3:1 7 days
10:1 to 3:1 14 days
Flatter than 10:1 21 days
(Maximum time an area can
remain open when the area
is not actively being worked.)
These areas include constructed storm water management pond side slopes, and any
exposed soil areas with a positive slope to a storm water conveyance system, such
as a curb and gutter system, storm sewer inlet, temporary or permanent drainage
ditch or other natural or man made systems that discharge to a surface water.
Street cleaning of soil tracked onto public streets shall include daily street scraping
and street sweeping as-needed.
The applicant shall apply for and obtain permits from the appropriate regulatory
agencies, e.g. Minnehaha Creek Watershed District, Minnesota Pollution Control
Agency, Minnesota Department of Natural Resources (for dewatering) and Army
Corps of Engineers and comply with their conditions of approval."
All voted in favor, except Lillehaug who opposed, and the motion carried with a vote
of 4 to 1.
Planning Commission Meeting - June 15, 2004
Commissioner Lillehaug's reasoning for opposing were the same as above, believing the
project is premature. Chairman Sacchet summarized the Planning Commission's issues
as being, he felt everyone welcomed the additional access to the site but had concerns
that the traffic study had not been completed and wanted to make sure that was done prior
to going to council. There was concern with signalizing the intersection of West 78th and
Highway 41 and adding a stipulation that the applicant bear some of that cost. There is
the recurring comment that comes from the neighborhood to the west along the lake that
they don't want more roads going in there, which is somewhat in conflict with the
comprehensive plan which envisions West 78th connecting into that area. It is important
for all the road alterations on TH 41 to follow the full standards of road construction from
MnDot with turning lanes and so forth. There were concerns about the safety of
pedestrians crossing TH 41 and wanting to make sure there's sufficient sidewalks on
either side accessing the new parking lot area with crosswalks across the islands and a
walkway to the end of the parking lot. Additional landscape buffering towards
Tanadoona Drive and the absence of a tree study showing which trees will be cut.
PUBLIC HEARING:
REQUEST FOR SITE PLAN APPROVAL FOR A 13,000 SQUARE FOOT
COMMERCIAL BUILDING WITH REOUESTS FOR PARKING AND SIGN
VARIANCES ON 1.9 ACRES ZONED PLANNED UNIT DEVELOPMENT
LOCATED AT THE NORTHEAST CORNER OF HIGHWAY 5 AND GALPIN
BOULEVARD, BEAR CREEK CAPITAL, LLC AND CHANHASSEN
DEVELOPMENT, LLC, CVS/PHARMACY, PLANNING CASE NO. 04-21.
Bob Generous presented the staff report on this item. Commissioner Tjornhom asked for
clarification on the drive thru regarding the hours, noise, speakers, and lighting.
Commissioner Keefe had questions relating to the amount of parking requirements, and
traffic circulation for the drive thru, berming and landscaping along Highway 5, and
signage. Commissioner Lillehaug had concerns with parking setbacks, driveway access
and the possibility of cars stacking up onto Galpin Boulevard, and the width of the
private drive between this development and Kwik Trip. Commissioner Slagle had a
question regarding the size of the building on this site and traffic circulation. Chairman
Sacchet had concerns with the traffic circulation and parking, and clarification on the
findings in the staff report connected with the variance requests.
Bill Tippmann, Vice President of Bear Creek Capital, provided background information
on CVS and their developments throughout the United States and in the Twin Cities area.
He addressed concerns brought up about the traffic circulation and stacking at the pick-up
window. Commissioner Slagle asked for more details on how the pharmacy drop off and
pick-up drive thru lanes will work and if the applicant had considered putting the drive
thru in a different location. Commissioner Lillehaug asked the applicant about berming
and landscaping, and screening of the roof top equipment. Commissioner Keefe asked
about the hours of operation, and the location of the entrance to the store. Chairman
Sacchet stated he was still struggling with the drive thru location and operation. He then
opened the public hearing. No one was present to speak and the public hearing was
closed. After commissioners discussion, the following motion was made.
Planning Commission Meeting - June 15, 2004
Lillehaug moved, Slagle seconded that the Planning Commission table Site Plan
#04-21 for Bear Creek Capital LLC, and Chanhassen Development, LLC, CVS
Pharmacy. All voted in favor and the motion carried unanimously with a vote of 5
to 0.
APPROVAL OF MINUTES: Slagle noted the verbatim and summary minutes of the
Planning Commission meeting dated June 1, 2004 as presented.
Chairman Sacchet adjourned the Planning Commission meeting at 9:30 p.m.
Submitted by Kate Aanenson
Community Development Director
Prepared by Nann Opheim