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PC SUM 2004 10 05 CHANHASSEN PLANNING COMMISSION REGULAR MEETING SUMMARY MINUTES OCTOBER 5, 2004 Chairman Sacchet called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Dan Keefe, Bethany Tjornhom, Kurt Papke, Steve Lillehaug, and Uli Sacchet. Rich Slagle arrived during item 3. MEMBERS ABSENT: Craig Claybaugh STAFF PRESENT: Kate Aanenson, Sharmeen Al-Jaff, Matt Saam, Paul Oehme, and Justin Miller 2005 MUSA AREA UPDATE ON FEASIBILITY STUDY, CITY ENGINEER. Paul Oehme provided an update on the feasibility study being prepared for the 2005 MUSA area, highlighting the infrastructure and design criteria that has been established. Commissioner Lillehaug asked staff to explain the feasibility of extending services to the southwest corner of the area, which has been requested by a land developer in that area. He also asked for clarification of the proposed collector roadway system. Chairman Sacchet asked for clarification on the roadway alignments and if there’s any flexibility in their locations. Commissioner Lillehaug asked staff if they were comfortable with the touch down points established by the County. There was no action taken on this item. PUBLIC HEARING: SITE PLAN REVIEW FOR THE CONSTRUCTION OF AN 8,068 SQUARE FOOT BUILDING ON PROPERTY ZONED CENTRAL BUSINESS DISTRICT WITH AN AREA OF 1.24 ACRES LOCATED AT THE SOUTHEAST TH INTERSECTION OF WEST 78 STREET AND GREAT PLAINS BOULEVARD, THE GODDARD SCHOOL, FRED RIESE. Public Present: Name Address John Bertelsen 201 West Travelers Trail, BV Joel Hussong 2428 Minneapolis Andy Martin 1016 W. Ninth Avenue, King of Prussia Brandy Geiger 1016 W. Ninth Avenue, King of Prussia Fred & Valaire Riese 9154 Sunnyvale Drive Chris Thompson Remax Action West Rick & Kathie Engelhardt 403 Santa Fe Trail th Judy Schmieg 200 West 77Street th Joanne Meuwissen 201 West 77 Street Planning Commission Summary – October 5, 2004 Fred Prinz 408 Santa Fe Circle Dick Mingo 7601 Great Plains Boulevard th Jack Atkins 220 West 78 Street Sharmeen Al-Jaff presented the staff report and Kate Aanenson clarified the role of the Planning Commission in review of this item. Commissioner Papke asked for clarification on zoning regulations for a school versus a daycare, and traffic circulation interfering with current uses. Commissioner Tjornhom asked about hours of drop off and pick up for the school, ages of the children, and location of the playground equipment. th Commissioner Keefe had a concern with safety and security with traffic along West 78 Street. Commissioner Lillehaug questioned the setbacks and landscaping. Commissioner Tjornhom asked staff to explain what happens with the building if the school use leaves. Chairman Sacchet asked for clarification on the retaining walls and elevations on the site. He also expressed concern with the size of the roof. Fred Riese, 9154 Sunnyvale Drive, spoke on behalf of himself and his wife, Valaire Riese, the applicants. He thanked city staff for their assistance and introduced the civil engineers from John Oliver and Associates and support staff from Goddard School. Commissioner Keefe asked Brandy Geiger with Goddard Schools to outline their program and how it differs from other daycare/school programs. Commissioner Papke asked how architecturally this proposed building compares with Goddard’s prototypical building. Commissioner Lillehaug asked the applicant to comment on the parking agreement with the church and questioned the adequacy of the parking. Commissioner Keefe asked the applicant to explain the traffic circulation patterns in relation to their drop off and pick up of students. Commissioner Papke and Chairman Sacchet asked the applicant to clarify the color and height of the roof. Chairman Sacchet asked the applicant to elaborate on the playground layout and size, and elevation of the site. John Bertelsen with John Oliver and Associates explained how the building and amenities were located in relation to the elevations of the site. Chairman Sacchet opened the public hearing. Fred Prinz, 408 Santa Fe Circle presented a petition signed by 160 people requesting that the property remain vacant and asked what organization he should talk to regarding this issue. Justin Miller explained the th EDA’s make-up and role in the decision making process. Jack Atkins, 220 West 78 Street expressed concern that this use would be better located along Highway 5 on a larger parcel and asked that this property be retained as open space. He also had concern with the size of the roof. Dick Mingo, 7601 Great Plains Boulevard, a 47 year resident of the community, stated he’s not against a school but thinks this is the wrong site. He feels the site should remain a park to go along with the historical area of old village hall and old St. Hubert’s Church. He suggested using the site for a Veteran’s Memorial or a Pioneer Memorial honoring the pioneers of this community. He also expressed concern th with the locations of the playgrounds. Judy Schmieg, 200 West 77 Street asked for clarification that this was a public hearing and that the residents of Chanhassen own the property that’s described as Lot 1, Block 1, Old Village Hall. Kate Aanenson clarified the role of the Planning Commission is to decide whether or not this site plan meets with the zoning code. The Planning Commission does not have the jurisdiction to decide whether or not this piece of property should be sold. Judy Schmieg expressed frustration 2 Planning Commission Summary – October 5, 2004 at the public hearing process and asked who the public, the 160 signatures on the petition, need to talk to about keeping this parcel vacant. Chairman Sacchet suggested contacting the mayor and City Council members with their concerns. She also expressed concern that this was a daycare center, and asked if it was licensed with the State of Minnesota. She also had concerns with traffic from this site interfering with the Dinner Theater th traffic and city traffic on Great Plains Boulevard and West 78 Street. Chris Thompson, representing Remax Action West, stated their concern with an island in the parking lot interfering with the traffic flow from their site. He suggested re-writing their easement to lose one of the spots in the parking lot and cut back on this existing island to make a more reasonable entrance into the Remax Action West site. He also proposed that there be some common signage associated with Remax, the proposed school, the church and/or city hall in this general area to help guide people as to where they’re going. Chairman Sacchet closed the public hearing. Planning Commissioners asked Justin Miller to clarify what agreements exist with the property and if there is any verbiage that this site was planned as park and open space. Kate Aanenson clarified that this site is zoned commercial, not parks and open space. Dick Mingo commented that he felt it was dirty pool for the city to eliminate a business place that had been there since 1933 and now replace it with another business place. After commissioner comments, the following motion was made. Lillehaug moved, Papke seconded that the Planning Commission recommends approval of Site Plan 04-32 for an 8,068 square foot building to house a school as shown on the plans dated received September 3, 2004, subject to the following conditions: 1.Applicant shall preserve all existing trees south of the grading limits and outside of the property lines. Any trees removed will be replaced at a rate of 2:1 diameter inches. 2.Applicant shall move the red maple shown in the southeastern corner of the site to a location within the grading limits. A revised landscape plan shall be submitted to the city. 3.Permits from the appropriate regulatory agencies will have to be obtained including but not limited to the MPCA and Watershed District. 4.Add detail sheet showing City Detail Plate Nos. 1002, 1006, 2001, 3101, 3102, 5201, 5203, 5214 and 5300. 5.Sanitary sewer and water hookup charges are applicable for the new building. The 2004 trunk hookup charge is $1,458 for sanitary sewer and $2,814 for watermain. Sanitary sewer and watermain hookup fees may be specially assessed against the parcel at the time of building permit issuance. All of these charges are based on the number of SAC units assigned by the Met Council. 3 Planning Commission Summary – October 5, 2004 6.Prior to building permit issuance, all plans must be signed by a professional civil engineer registered in the state of Minnesota. 7.Any retaining wall over 4 feet in height must be designed by a Structural Engineer registered in the State of Minnesota and require a permit from the Building Department. A 4-foot safety fence must be included on top of the wall where adjacent to a pedestrian walkway. 8.On the site plan, revise the handicap parking stall from 9-inch to 9-feet. 9.On the utility plan: - Revise the sanitary sewer pipe class from SDR35 to SDR26. - Revise the watermain pipe from CL55 to CL52. 10.Show all existing easements on the plans. 11.Revise the plans to provide a minimum of 1.5 feet of elevation difference between the FFE of the building and the emergency overflow elevations of the side yard areas. 12.Storm sewer sizing calculations for a 10-year storm event must be submitted prior to building permit approval 13.Tree protection fencing must be installed around all trees in the construction zone that will remain. 14.All roof top equipment shall be screened. 15.The applicant shall enter into a site plan agreement with the city and provide the necessary financial securities. 16.Fire Marshal Conditions: a.The building will be built to the 2000 International Fire Code as adopted by the State of Minnesota not the NFPA 101 2000 Life Safety Code. b.Builder must comply with the following Chanhassen Fire Department/Fire Prevention policies (copies enclosed): ? 01-1990 regarding fire alarm systems ? 04-1991 regarding notes to be included on all site plans ? 07-1991 regarding pre-fire plan drawings. ? 29-1992 regarding premise identification ? 36-1994 regarding proper water line sizing ? 40-1995 regarding fire protection systems ? 34-1993 regarding water service installation c. The 4-inch ductal iron pipe as shown on page C4-1 should be no smaller than 6- inch per NFPA 13 Sect. 9-1.3. 4 Planning Commission Summary – October 5, 2004 17. Building Official conditions: a.The building is required to be protected by automatic fire extinguishing systems. b.The plans must be prepared and signed by design professionals licensed in the State of Minnesota. c.The accessible parking spaces must be located on the shortest possible route to the buildings served. d.Roof drain piping must be air tested within 10 feet of the building. e.Detailed occupancy related requirements will not be reviewed until complete plans are submitted for a building permit. f.The owner and or their representative shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. 18. The applicant must obtain a sign permit prior to erecting the signs on site. A detailed sign plan incorporating the method of lighting, acceptable to staff should be provided prior to requesting a sign permit.” All voted in favor and the motion carried unanimously with a vote of 5 to 0. In summary, Commissioner Lillehaug wanted to add that his support wasn’t for the actual use of this land for this building versus leaving it open space. It was strictly looking at the site plan and if it adhered to the city comp plan and ordinances. Chairman Sacchet stated the Planning Commission looked at this site plan in terms of how it fits with the ordinances, comprehensive plan and the surrounding area. He addressed the concern that’s been brought up very strongly from the local residents that they would prefer this to be an open area, a park, possibly a memorial and asked that the City Council consider that request, especially considering the fact that there is a petition with 160 signatures asking that the land remain vacant. PUBLIC HEARING: AMENDMENT TO CHAPTER 20 OF THE CITY CODE REGARDING DESIGN STANDARDS FOR MULTI-FAMILY HOUSING. Public Present: Name Address Rick Dorsey 1551 Lyman Boulevard Krista Novack Town & Country Homes, Eden Prairie Kate Aanenson presented the staff report on this item. Commissioners Papke and Tjornhom asked staff to clarify how the design standards being proposed by staff line up with what’s being proposed by Town and Country Homes. Chairman Sacchet clarified the wording on page 2, point 9. Chairman Sacchet opened the public hearing. Rick Dorsey, who owns property at 1551 Lyman Boulevard, expressed his opinion that the design standards being implemented were too vague. Not strict enough. He provided 5 Planning Commission Summary – October 5, 2004 some examples of what other cities do with restrictions and products built and suggested if it designs went more vertical and had green space around it, you wouldn’t feel that tightness and that is probably more appropriate. Krista Novack with Town and Country Homes thanked the Planning Commission and staff for their time and consideration in having the opportunity to present their ideas for the community. Chairman Sacchet closed the public hearing. Commissioner Papke asked if Commissioner Lillehaug concurred with the recommendations regarding setbacks to promote his suggestion of sidewalks and tree lined streets. Chairman Sacchet reiterated his reasoning for supporting this amendment. Papke moved, Lillehaug seconded that the Planning Commission recommends approval of the code amendment to Chapter 20, Article XXIII, General Supplemental Regulations Design Standards for Multi-Family Developments. All voted in favor and the motion carried unanimously with a vote of 6 to 0. In summary, Chairman Sacchet emphasized the amount of work that went into fine tuning this document, through work sessions, field trips, etc. APPROVAL OF MINUTES: Commissioner Lillehaug noted the summary and verbatim Planning Commission minutes of September 7, 2004 as presented. Commissioner Tjornhom noted the summary minutes of the Planning Commission meeting dated September 21, 2004 with an amendment on page 1 to reflect that Commissioner Lillehaug was opposed to directing staff to pursue a study of the land use recommendation of the Hillside Oaks neighborhood. Chairman Sacchet adjourned the Planning Commission meeting at 9:00 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim 6