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PC Minutes 10-19-04 DY - 34- -'. \ CHANHASSEN PLANNING COMMISSION REGULAR MEETING SUMMARY MINUTES OCTOBER 19, 2004 Chairman Sacchet called the meeting to order at 7 :00 p.m. MEMBERS PRESENT: Vli Sacchet, Steve Lillehaug, Bethany Tjornhom, Kurt Papke, Rich Slagle and Craig Claybaugh MEMBERS ABSENT: Dan Keefe ST AFF PRESENT: Sharmeen AI-Jaff, Senior Planner; Josh Metzer, Planner I; and Matt Saam, Assistant City Engineer PUBLIC PRESENT FOR ALL ITEMS: Janet Paulsen 7302 Laredo Drive PUBLIC HEARING: SITE PLAN REVIEW AND CONDITIONAL USE PERMIT FOR RETAIL BUILDING LOCATED AT HIGHWAYS 7 AND 41, PLANNING CASE NO. 04-34. Public Present: Name Address Dave Willadsen Brian Mundstock 2325 Melody Hill 9905 Johnson Circle Sharmeen AI-Jaff presented the staff report on this item. Commissioner Lillehaug expressed concern with the proposed building blocking the view of the current store front. Sharmeen AI-Jaff clarified that it was the same owner for both buildings. Brian Mundstock with Sunday Engineering, the consulting civil engineers for the project stated he has been working with staff on the approvals with respect to the green space, the amount of impervious and questions regarding storm water management. Chairman Sacchet called the public hearing to order. Dave Willadsen, 2325 Melody Hill Road asked the Planning Commission to keep in mind the traffic concerns at the entrance on Highway 41. Chairman Sacchet closed the public hearing. Lillehaug moved, Claybaugh seconded that the Planning Commission recommends approval of Site Plan #04-34 for a 6,400 square foot retail building and a conditional use permit to allow multiple buildings on a single lot as shown on the plans dated Received September 17, 2004, subject to the following conditions: Planning Commission Summary - October 19, 2004 1. Applicant shall preserve all existing trees outside of the grading limits. Any trees removed outside of the limits will be replaced at a rate of 2: 1 diameter inches. 2. Applicant shall install tree preservation fence at the edge of grading limits along the west property line and around the landscape island in the parking lot. 3. All plans must be signed by a registered civil engineer in the State of Minnesota. 4. Show the dimensions of the new parking stalls on the site plan. The new parking stalls are required to be 9 feet wide. 5. Add the latest City Standard Detail Plate Nos. 1006,2101,3101,3102,5300, 5302A. 6. On the plans, show the proposed water pipe CL52 and sewer class SDR35. 7. On the grading plan: a. Add a benchmark. b. Add a legend. c. Show the parking stall grades for the accessible stall. The maximum slope must not exceed 2%. 8. Installation of the private utilities for the site will require permits and inspections through the City's Building Department. 9. The applicant must show the location/elevation of an emergency overflow point along the west side of the building that is 1.5 feet lower than the proposed building elevation. 10. Storm sewer sizing calculations will be required at the time of building permit application. The proposed storm sewer must be sized for a 10 year storm event. 11. Sanitary sewer and water hookup charges will be applicable for the new building. The 2004 trunk hookup charge is $1,458 per unit for sanitary sewer and $2,814 per unit for watermain. The 2004 SAC charge is $1,425 per unit. All of these charges are based on the number of SAC units calculated by the Met Council. These charges will be collected at the time of building permit issuance. Sanitary sewer and watermain hookup fees may be specially assessed against the parcel. 12. Fire Marshal conditions: a. Yellow curbing and "no parking fire lane" signs will be required. Contact the Chanhassen Fire Marshal for exact location of yellow curbing and location of signs to be installed. 2 Planning Commission Summary - October 19,2004 b. The building must comply with Chanhassen Fire Department/Fire Prevention Division Policies 34-1993, 36-1994, 29-1991, 07-1991, 06-1991, and 04- 1991. Copies enclosed. 13. Building Official conditions: a. The building is required to be protected by automatic fire extinguishing systems. b. The plans must be prepared and signed by design professionals licensed in the State of Minnesota. c. Submit a site plan indicating the location of all property lines. d. An eight foot access aisle is required for the accessible parking space. e. Detailed occupancy related requirements cannot be reviewed until complete plans are submitted. f. The owner and/or their representatives shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. 14. All roof top equipment shall be screened. 15. The applicant shall enter into a site plan agreement with the City and provide the necessary financial securities. 16. Wall signs shall be permitted on the east elevation of the building only and must comply with Neighborhood Business District requirements. The applicant must obtain a sign permit prior to erecting any signs on site. A detailed sign plan incorporating the method of lighting acceptable to staff should be provided prior to requesting a sign permit. 17. The applicant shall provide a survey signed by a registered land surveyor verifying that the hard surface coverage on this site does not exceed 65%. 18. A detailed lighting plan is required and only shielded fixtures are allowed as prescribed by ordinance. All voted in favor and the motion carried unanimously with a vote of 6 to O. PUBLIC HEARING: VARIANCE FOR LOCATING A STRUCTURE AND GRADING WITHIN THE BLUFF ON PROPERTY LOCATED AT 8850 AUDUBON ROAD, PLANNING CASE NO. 04-33. Public Present: Name Address Steve & Mary Pat Monson 8850 Audubon Road 3 ú<i ?)4 CHANHASSEN PLANNING COMMISSION REGULAR MEETING OCTOBER 19, 2004 Chairman Sacchet called the meeting to order at 7 :00 p.m. MEMBERS PRESENT: Uli Sacchet, Steve Lillehaug, Bethany Tjornhom, Kurt Papke, Rich Slagle and Craig Claybaugh MEMBERS ABSENT: Dan Keefe STAFF PRESENT: Sharmeen AI-Jaff, Senior Planner; Josh Metzer, Planner I; and Matt Saam, Assistant City Engineer PUBLIC PRESENT FOR ALL ITEMS: Janet Paulsen 7302 Laredo Drive PUBLIC HEARING: SITE PLAN REVIEW AND CONDITIONAL USE PERMIT FOR RETAIL BUILDING LOCATED AT HIGHWAYS 7 AND 41, PLANNING CASE NO. 04-34. Public Present: Name Address Dave Willadsen Brian Mundstock 2325 Melody Hill 9905 Johnson Circle Sharmeen AI-Jaff presented the staff report on this item. Sacchet: Thanks Sharmeen. Questions from staff. No questions? Any questions? Yes, Steve. Lillehaug: I have one. Looking on your layout there, there is a building in the southwest corner of the site. With this new building, in the southwest. There you go. With the new building there, it seems like it's going to be covering up and I apologize. I didn't get out there to see what that store frontage is, but it looks like that new building is going to be covering a portion of that store front up. Is that okay by the tenants and the owner of that building in the southwest there? AI-Jaff: It is the same owner for both. Lillehaug: But are there any concerns with covering up a good portion of that store front there ? Planning Commission Meeting - October 19,2004 Sacchet: It actually isn't a store front. Not on the north, short end there. Isn't it on the little piece that sticks out kind of towards the east. See what I'm talking about? Lillehaug: That'd be the west side. Sacchet: Yes. Yeah, that corner is the store front. Lillehaug: Okay. Sacchet: The corner is the store front. Not necessarily the very north, that short stretch of the building there. Lillehaug: So there's no concerns with that then. AI-Jaff: I haven't heard anything from anyone. Sacchet: But we can ask the applicant. Yeah, good question. Any other questions? With that, I'll open the public hearing. This is open for comments from anybody who'd like to speak up. If you want to come forward. Oh no, the applicant first. Sorry. Sorry, before, I'm ahead of myself. Does the applicant want to come forward? Yeah, if you want to add anything to what Sharmeen presented. Sorry, I got my sequence a little garbled here. We'll get to you in a minute. Brian Mundstock: My name is Brian Mundstock. I'm with Sunday Engineering. We're the consulting civil engineers for the project and been working with Sharmeen on the approvals with respect to the green space and the amount of impervious and all those questions regarding storm water management. With respect to the store front, Sharmeen was right. It's the same owner and I know in my meetings with the overall owner, I know he's been discussing that and that's something that he's working with his tenants. And one of the reasons, one of the things you'll notice on the site plan is that this building has been moved forward into the parking lot a little bit more than the original master plan, so it's been brought forward. There's a little bit more green space on this plan than was on the original drawing, and I guess one of the reasons he's doing that is to try to keep that building from getting too hidden behind this forward building. And I guess Sharmeen did a good job, if you've got any questions. Sacchet: Okay, questions from the applicant. Claybaugh: No questions. Sacchet: Does that satisfy your question from before Steve? Okay. Thank you very much. Now with that, we get to the public hearing. So I open the public hearing. If there's anybody who wants to speak up, please come forward. State your name and address for the record. You may want to pull the microphone a little bit up towards your face. 2 Planning Commission Meeting - October 19, 2004 Dave Willadsen: I'm Dave Willadsen. I live 2325 Melody Hill, which is a property. Can I point on here? Sacchet: Yes you can. Dave Willadsen: It'd be back in here. Sacchet: Opposite of 41 ? Dave Willadsen: Yeah. I'd just ask you to bear in mind that this is becoming a real crap shoot sometimes. Getting out onto that highway. And this particular project here probably is, you know by the looks of it, it's not large in comparison to everything else but when you come out here and try to go this way, the whole traffic patterns are kind of scary right in there. Sacchet: So left turns are problematic? Dave Willadsen: Yeah. And with the Cub up here, you get an awful lot of traffic along here. Being unlighted, it's kind of a scary proposition right in there. But like I say, this particular project, maybe it's not really relevant to that. Sacchet: Well I appreciate you bringing it up. Do you want to address that from an engineering side? Saam: I'll just say that right now there's a stop control at that intersection. I don't believe, as the gentleman said, that this development is going to require a signal to be justified there. Just based on the traffic and. Sacchet: We're not quite there yet. Saam: Yeah. I don't think so but. Sacchet: Thank you bringing it up. Anybody else wants to comment to this project? This is your chance. I see nobody getting up so I'll close the public hearing. Bring it back to the commission for discussion, comments. Anybody want to start? You want to start? Go ahead Kurt. Papke: I support this. This is the right spot for a project like this. With the expansion of the strip mall on the other side of Highway 7 with the new Cub, very appropriate for the location for this to be, to move forward so I have no issues with it. It looks, it's the right development at the right spot. Sacchet: Anybody else want to add anything to this? Steve. Lillehaug: One quick comment here. It looks like staff recommended, requiring a lighting plan. And it looks like we might need to add a condition on that so. 3 Planning Commission Meeting - October 19,2004 Sacchet: The condition of lighting plan is not in there, is that your point? Lillehaug: Unless I'm missing it somewhere. Sacchet: Alright, we can add that. Lillehaug: I support it. Sacchet: Okay. Any other comments? Points? Okay. I don't have anything to add so with that I'd be happy to take a motion. Lillehaug: I make a motion the Planning Commission recommends approval of Site Plan 04-34 for a 6,400 square foot retail building and a conditional use permit to allow multiple buildings on a single lot as shown on the plans dated received September 17, 2004, subject to the following conditions, 1 through 17 and add 18. A detailed lighting plan is required and only shielded fixtures are allowed as prescribed by ordinance. Sacchet: Okay. We have a motion. Is there a second? Claybaugh: I'll second. Lillehaug moved, Claybaugh seconded that the Planning Commission recommends approval of Site Plan 04-34 for a 6,400 square foot retail building and a conditional use permit to allow multiple buildings on a single lot as shown on the plans dated received September 17, 2004, subject to the following conditions: 1. Applicant shall preserve all existing trees outside of the grading limits. Any trees removed outside of the limits will be replaced at a rate of 2: 1 diameter inches. 2. Applicant shall install tree preservation fence at the edge of grading limits along the west property line and around the landscape island in the parking lot. 3. All plans must be signed by a registered civil engineer in the State of Minnesota. 4. Show the dimensions of the new parking stalls on the site plan. The new parking stalls are required to be 9 feet wide. 5. Add the latest City Standard Detail Plate Nos. 1006,2101,3101,3102,5300, 5302A. 6. On the plans, show the proposed water pipe CL52 and sewer class SDR35. 7. On the grading plan: a. Add a benchmark. b. Add a legend. 4 Planning Commission Meeting - October 19, 2004 c. Show the parking stall grades for the accessible stall. The maximum slope must not exceed 2%. 8. Installation of the private utilities for the site will require permits and inspections through the City's Building Department. 9. The applicant must show the location/elevation of an emergency overflow point along the west side of the building that is 1.5 feet lower than the proposed building elevation. 10. Storm sewer sizing calculations will be required at the time of building permit application. The proposed storm sewer must be sized for a 10 year storm event. 11. Sanitary sewer and water hookup charges will be applicable for the new building. The 2004 trunk hookup charge is $1,458 per unit for sanitary sewer and $2,814 per unit for watermain. The 2004 SAC charge is $1,425 per unit. All of these charges are based on the number of SAC units calculated by the Met Council. These charges will be collected at the time of building permit issuance. Sanitary sewer and watermain hookup fees may be specially assessed against the parcel. 12. Fire Marshal conditions: a. Yellow curbing and "no parking fire lane" signs will be required. Contact the Chanhassen Fire Marshal for exact location of yellow curbing and location of signs to be installed. b. The building must comply with Chanhassen Fire Department/Fire Prevention Division Policies 34-1993, 36-1994, 29-1991, 07-1991, 06-1991, and 04- 1991. Copies enclosed. 13. Building Official conditions: a. The building is required to be protected by automatic fire extinguishing systems. b. The plans must be prepared and signed by design professionals licensed in the State of Minnesota. c. Submit a site plan indicating the location of all property lines. d. An eight foot access aisle is required for the accessible parking space. e. Detailed occupancy related requirements cannot be reviewed until complete plans are submitted. f. The owner and/or their representatives shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. 14. All roof top equipment shall be screened. 15. The applicant shall enter into a site plan agreement with the City and provide the necessary financial securities. 5 Planning Commission Meeting - October 19,2004 16. Wall signs shall be permitted on the east elevation of the building only and must comply with Neighborhood Business District requirements. The applicant must obtain a sign permit prior to erecting any signs on site. A detailed sign plan incorporating the method of lighting acceptable to staff should be provided prior to requesting a sign permit. 17. The applicant shall provide a survey signed by a registered land surveyor verifying that the hard surface coverage on this site does not exceed 65%. 18. A detailed lighting plan is required and only shielded fixtures are allowed as prescribed by ordinance. All voted in favor and the motion carried unanimously with a vote of 6 to O. PUBLIC HEARING: VARIANCE FOR LOCATING A STRUCTURE AND GRADING WITHIN THE BLUFF ON PROPERTY LOCATED AT 8850 AUDUBON ROAD, PLANNING CASE NO. 04-33. Public Present: Name Address Steve & Mary Pat Monson Dennis & Ruth Chadderdon 8850 Audubon Road 8900 Audubon Road Josh Metzer presented the staff report on this item. Sacchet: Thank you. Questions from staff. Steve, you want to jump in? Lillehaug: I have a couple questions. On the second page, and I think you also reiterated it. There's two walls approximately 3 feet in height. They graded the driveway out there. You say all of these improvements were made without a permit. You don't need a permit for any of that work. Metzer: Right, and that's why in the presentation I said or zoning compliance. I failed to mention that in the report. Lillehaug: And is that something, one of the new zoning permits that we require now, is that it? I mean brand new within the last couple months? Is that right? AI-Jaff: It's part of the amended ordinances. However, if you are grading within a bluff, that's not a permitted action. And as far as the retaining wall, I don't know if Matt you would like to address that. 6