3 2005 Picnic Reservation Fees
..?
~....,............"..;A~
MEMORANDUM
CITY OF
CHAN HAS SEN
TO:
Todd Hoffman, Park & Recreation Director
7700 Markel Boulevard
PO Box 147
Charlhasseo. MN 55317
FROM:
Jerry Rucgemer, Recreation Superintendent
1K
DATE:
November 17,2004
Administration
Pllorle. 952 227.1100
Fat 9522271110
SUBJ:
2005 Picnic Reservation Fees
Building Inspections
Phone 952.227.1180
Fax. 952227.1190
Engineering
Phone 952227.1160
Fax 9522271170
Annually the Park & Recreation Commission reviews and makes
recommendations to maintain or increase our group picnic reservation fees. Last
month staff provided the commission with the 2004 picnic site evaluation. The
contents of the evaluation tracked residency picnic categories and general
comments related to fees. The commission reviewed the information and had
very good discussion.
Finance
Phone 952227.1140
Fax 952227.1110
The picnic fees did increase 10% in 2003 when the two-tiered fee structure was
implemented. I believe the current picnic fees are reasonable and should remain
in place.
Park & Recreation
Phorl8 952227.1120
Fax. 952.227.1110
Recreation Center
2310 Couller Boulevard
Phone 952.227.1400
Fax 952.2271404
RECOMMENDA TION
Planning &
Natural Resources
Pr,one 952.2271130
Fax 952.227.1110
Staff recommends that the Park & Recreation Commission recommend to the
City Council that the 2005 group picnic reservation fees remain at the same
level as 2004.
Public Works
1591 Park Road
Phone 952.227.1300
Fax 952.227.1310
Senior Center
Phone 952.227.1125
Fax 952 227.1110
Web Site
'11'11'11 ol.or,anhassen.illil.us
The City of Chanhassen · A growing commurllly wllh clean lakes. quallly schools, a charmlrlg duwiilcwrl, tllr,vlrlg I)US!rlesses. wllldlrlg trails. and heaulllul parK.s .Ä
work arid play
CHANHASSEN PICNIC INFORMATION
City of Chanhassen,
7700 Market Blvd., P.O. Box 147,
Chanhassen, MN 55317
952-227-1121
LAKE SUSAN PARK SHELTER
· Available May 1 - September 30
· Accommodates 50-200
· Group receives exclusive use of the shelter area. All other
park facilities are subject to use by the general public.
Amenities
25' x 45' covered shelter with stone fireplace and lights, electrical
outlet, water spigot, bathrooms, picnic tables, trash receptacles, play
area, sand volleyball court, ballfield, basketball court, tennis courts, fishing pier and boat access.
Group Reservation Rates (all fees include tax)
TYPE MON. - THURS. FRI. - SUN.
Resident Private $90 $100
Resident Business $115 $125
Resident School $45 $50
Non-Resident Private $200 $220
Non-Resident Business $250 $275
Non-Resident School $100 $110
Refundable Damage Deposit $200
Non-Profit/Senior Group Discount 25%
LAKE ANN PARK PAVILION RECREATION SHELTER
· Available May 1 - September 30
· Accommodates 25-175
· Group receives exclusive use of the shelter area. All other
park facilities are subject to use by the general public.
Amenities
40' x 40' covered shelter has lights, electrical outlets, access
to water, bathrooms, grills, trash receptacles, swimming
beach, boat access, fishing pier, boat rental, concessions,
and birds eye view of Lake Ann.
Group Reservation Rates (all fees include tax)
TYPE MON. - THURS. FRI. - SUN.
Resident Private $100 $110
Resident Business $130 $145
Resident School $70 $75
Non-Resident Private $220 $240
Non-Resident Business $280 $305
Non-Resident School $150 $165
Refundable Damage Deposit $200
Non-Profit/Senior Group Discount 25%
CHANHASSEN PICNIC INFORMATION
City of Chanhassen,
7700 Market Blvd., P.O. Box 147,
Chanhassen, MN 55317
952-227-1121
LAKE ANN PARK PARKVIEW
· Available May 1 - September 30
· Accommodates 100-400
· Group receives exclusive use of the picnic area and its volleyball court and horseshoe pits.
All other park facilities are subject to use by the general public.
Amenities
Large grass picnic area, picnic tables, grills, trash receptacles, portable restrooms, sand volleyball
court, horseshoe pits, ballfields, play areas, swimming beach, fishing pier, boat access and tennis
court.
Group Reservation Rates (all fees include tax)
TYPE MON. - THURS. FRI. - SUN.
Resident Private $45 $50
Resident Business $60 $65
Resident School $25 $30
Non-Resident Private $100 $110
Non-Resident Business $130 $145
Non-Resident School $50 $55
Refundable Damage Deposit $200
Non-Profit/Senior Group Discount 25%
LAKE ANN PARK/LAKESIDE
· Available May 1 - September 30
· Accommodates 40-150
· Group receives exclusive use of the picnic area. All other park facilities are subject to use
by the general public.
Amenities
Grass picnic area adjacent to lake, picnic tables, grills, trash receptacles, portable restrooms,
swimming beach, play areas, fishing pier, boat access, sand volleyball court, ballfields and tennis
court.
Group Reservation Rates (all fees include tax)
TYPE MON. - THURS. FRI. - SUN.
Resident Private $45 $50
Resident Business $60 $65
Resident School $25 $30
Non-Resident Private $100 $110
Non-Resident Business $130 $145
Non-Resident School $50 $55
Refundable Damage Deposit $200
Non-Profit/Senior Group Discount 25%
g:\park~erry\Picnic Fees Infonnation
3a-
MEMORANDUM
CITY OF
CHANHASSEN
TO:
Todd Hoffman, Park & Recreation Director
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
FROM:
Jerry Ruegemer, Recreation Superintendent
1(\
DA TE:
October 19, 2004
Administration
Phone 952.227.1100
Fax: 952.227.1110
SUBJ:
2004 Picnic Site Evaluation
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone 952.227.1160
Fax 952.227.1170
The result of implementing the two-tier fee structure has not been met with
much opposition. People inquiring about the fees seem accepting of higher fees
on the weekends. This year, a total of 95 picnics were booked, which totaled
$8,561 in revenue after Minnesota sales tax was deducted. The Lake Ann
Pavilion and the Lake Susan Shelter were once again the most popular sites.
Finance
Pholle 952.227.1140
Fax 952.227.1110
Park & Recreation
Phone 952.227.1120
Fax 952.227.1110
In the past, the Park & Recreation Commission requested staff to log all picnic
inquiries received. Staff performed this task and 185 phone calls were received.
Staff also tracked whether the phone calls were from residents or non-residents.
These breakdowns are attached to this report. Staff also updated the picnic
reservation categories, including a breakdown of each facility, what customer
type made the reservations, and what day of the week the reservation was made.
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax 952.227.1404
Planning &
Natural Resources
Phone 952.2271130
Fax 952.227.1110
The biggest surprise for staff this year was how many customers looked on the
city's website prior to making the phone call to check availability. Customers
were very informed of the two-tiered fee structure and site amenities. The prior
knowledge helped lower my time on the phone, which in turn increased work
productivity in other areas.
Public Works
1591 Park Road
Phone 952.227.1300
Fax 952.227.1310
Listed below are some general comments related to picnic sites:
Senior Center
Phone 952.227.1125
Fax 952.227.1110
· The overall impression of picnic sites was good.
· Participants like play areas near the picnic facilities and shelters.
. At times, the shelters were perceived as not being clean.
· Bathrooms in shelters need general painting.
· Some picnic tables need replacing.
· A few customers thought fees were too high.
. Customers really like the privacy of our picnic sites.
· Participants raved about how beautiful our shelters and sites are.
Web Site
www.ci.chanhassen.mn.us
Please find updated reservation category numbers and the calendar of resident
and non-resident phone calls attached.
G:\P ARK\JERR Y\picnic evaluation 2004.doc
The City 01 Chanhassen . A growing community with olean lakes, quality schools, a chamning downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play
PICNIC SITE REQUEST LOG (inquiries appear in red)
l-
i
May 2004 16 Inquiries
Sun. Mon. Tues. Weds. Thurs. Fri. Sat.
1
2 3 4 5 6 7 8
R3
9 10 11 12 13 14 15
R1 R1 R2
NR3
16 17 18 19 20 21 22
R1 R1 R2
23 24 25 26 27 28 29
NR 1 NR 1
30 31
June 2004 53 Inquiries
Sun. Mon. Tues. Weds.. Thurs. Fri. Sat
1 2 3 4 5
R 1 R1 R2 R1 R2
NR 1 NR2
6 7 8 9 10 11 12
R3 R4 R2 R1 R1 R1 R3
NR 1 NR 1 NR 1
13 14 15 16 17 18 19
R3 R3 R1 R2
NR 1 NR 1 NR2
20 21 22 23 24 25 26
R2 NR 1 R3
NR 1 NR3
27 28 29 30
R3
July 2004 52 Inquiries
Sun. Mon. Tues. Weds. Thurs. Fri. Sat.
1 2 3
4 5 6 7 8 9 10
R1 NR 1 R1
NR2
11 12 13 14 15 16 17
R3 NR 1 R 1 R2 R6
NR 1 NR 1 NR2
18 19 20 21 22 23 24
R3 NR 1 R3 R2 R5
NR2 NR 1 NR2 NR 1
25 26 27 28 29 30 31
R1 R 1 R1 R1 R4
NR 1 NR 1
PICNIC SITE REQUEST LOG (inquiries appear in red)
Au~ ust 2004 50 Inquiries
Sun. Mon. Tues. Weds. Thurs. Fri. Sat.
1
R4
2 3 4 5 6 7 8
R1 NR 1 R1 R2 R2
NR 1 NR 1
9 10 11 12 13 14 15
R 1 R1 R4 R3
NR 1 NR3
16 17 18 19 20 21 22
R 1 R1 R1 R2 R2 R5 R3
NR 1 NR 1
23 24 25 26 27 28 29
R1 R1 R3
NR 1
30 31
Septem ber 2004 11 Inquiries
Sun. Mon. TUéS. Weds. Thurs. Fri. Sat.
1 2 3 4
R1
5 6 7 8 9 10 11
R1 R1
NR 1
12 13 14 15 16 17 18
R1 R1 NR 1
19 20 21 22 23 24 25
R2 R1
26 27 28 29 30
R1
R = Total Resident Inquiries: 135
NR = Total Non-Resident Inquiries: 50
2004 Picnic Reservation Categories
Lake Ann Pavilion Mon Tues Wed Thurs Fri Sat Sun Total
Resident 0 2 2 2 3 10 3 22
Resident Business 0 0 3 2 1 2 2 10
Resident School Dist 112/276 0 1 1 0 1 1 0 4
N on-Resident 0 0 0 0 1 3 2 6
Non-Resident Business 0 0 0 0 0 0 1 1
Non-Resident School District 0 0 0 2 0 0 0 2
Total 45
Lake Susan Shelter Mon Tues Wed Thurs Fri Sat Sun Total
Resident 2 1 2 3 4 7 6 24
Resident Business 0 0 1 0 2 1 0 4
Resident School Dist 112/276 1 2 2 1 1 0 0 7
N on- Resident 0 0 0 0 0 2 1 3
Non-Resident Business 0 0 0 0 0 1 0 1
Non-Resident School District 0 0 0 0 0 0 0 0
Total 39
Lake Ann Lakeside Mon Tues Wed Thurs Fri Sat Sun Total
Resident 0 0 0 1 1 2 1 5
Resident Business 0 0 0 1 0 0 0 1
Resident School Dist 112/276 0 0 0 0 0 0 0 0
Non-Resident 0 0 0 0 0 0 0 0
Non-Resident Business 0 0 0 0 0 0 0 0
Non-Resident School District 0 0 0 0 0 0 0 0
Total 6
Lake Ann Parkview Mon Tues Wed Thurs Fri Sat Sun Total
Resident 0 0 0 0 1 2 0 3
Resident Business 0 0 0 0 0 0 0 0
Resident School Dist 112/276 0 0 0 0 0 0 0 0
Non-Resident 0 0 0 0 0 2 0 2
Non-Resident Business 0 0 0 0 0 0 0 0
Non-Resident School District 0 0 0 0 0 0 0 0
Total 5
I 95 Total Picnics Paying Fees
G: \park\jerry\picnicreservationcatagories04
2003 Picnic Reservation Categories
Lake Ann Pavilion Mon Tues Wed Thurs Fri Sat Sun Total
Resident 0 3 1 5 2 9 6 26
Resident Business 0 3 0 2 2 0 1 8
Resident School Dist 112/276 0 1 1 0 0 0 0 2
Non-Resident 0 0 0 0 1 2 2 5
Non-Resident Business 0 0 0 1 2 1 0 4
Non-Resident School District 0 0 0 1 0 0 0 1
Total 46
Lake Susan Shelter Mon Tues Wed Thurs Fri Sat Sun Total
Resident 2 1 0 1 1 9 4 18
Resident Business 0 1 2 2 2 1 1 9
Resident School Dist 112/276 1 2 1 0 0 0 0 4
Non-Resident 0 0 0 0 0 1 0 1
Non-Resident Business 0 0 0 1 0 0 0 1
Non-Resident School District 0 0 0 0 0 0 0 0
Total 33
Lake Ann Lakeside Mon Tues Wed Thurs Fri Sat Sun Total
Resident 0 1 1 1 1 0 1 5
Resident Business 0 0 0 0 0 0 0 0
Resident School Dist 112/276 0 0 0 0 0 0 0 0
Non-Resident 0 0 0 0 0 2 0 2
Non-Resident Business 0 0 0 0 0 0 0 0
Non-Resident School District 0 0 0 0 0 0 0 0
Total 7
Lake Ann Parkview Mon Tues Wed Thurs Fri Sat Sun Total
Resident 0 0 0 0 0 0 0 0
Resident Business 0 0 0 0 0 0 0 0
Resident School Dist 112/276 0 0 0 0 0 0 0 0
Non-Resident 0 0 0 0 0 0 0 0
Non-Resident Business 0 0 0 0 0 1 0 1
Non-Resident School District 0 0 0 1 0 0 0 1
Total 2
1 88 Total Picnics Paying Fees
G: \park\j erry\2003pi cnicreserva ti oncatagori es