4a 2004 Halloween Party Eval
CITY OF
CHANHASSEN
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MEMORANDUM
TO:
Jerry Ruegemer, Recreation Superintendent
FROM:
Corey Hoen, Recreation Supervisor
DA TE:
November 12,2004
SUBJ:
2004 Halloween Party Evaluation
The annual Halloween Party, held on October 30, 2004 at the Chanhassen
Recreation Center, was a great success. Over 900 children and parents enjoyed an
evening of entertainment, games, refreshments, trick-or-treating, and hayrides.
The following are general comments I have regarding the components of this
event:
Hayrides
· One hay wagon this year seemed to work well within the time frame of the
event, as lines were never an issue.
· Moving the hayrides to the grass area in front of the Recreation Center
seemed to work well. It provides much better visibility.
Musical Entertainment
· The Touch of Magic "Becca's Big Break" show received mixed reviews.
I will be looking for new entertainment for next year.
· Moving the entertainment back from the bleachers worked well. This
allowed for more seating and better overall traffic flow.
Face Painting
· Continue having the face painters in the back corner of the school gym.
This provides for overall better traffic and line control.
· Three face painters seemed to work well. Lines were never out of control.
Refreshments
· Continue using rooms 3 & 4 for refreshments.
· Continue having ample volunteers to keep this room clean and running
smooth I y.
· Provide plastic gloves for people working with the cookies.
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The City of Chanhassen · A growlllç eOnlmulI,ty willi
2004 Halloween Party Evaluation
November 12, 2004
Page 2
Games
· The use of the school gym for the games worked well. It helps keep the
traffic flowing.
· Having an ample number of volunteers is crucial to running the games
smoothly.
V olunteers/CRC Staff
· The use of Chaska High School Key Club, Park & Recreation
Commissioners, and other local volunteers were key to the success of this
event.
· Coordinating event registration, setup and cleanup with the Recreation
Center staff is essential to running a successful event.
General Comments
· The lobby setup for walk-in registrations worked well and assisted in
alleviating any initial congestion at the event.
· Continue using the school gym for games.
· Continue setting up the kids candy guess and the adult raffle in the gym.
This helps with general traffic flow in the lobby area.
· Reserve the conference room until Monday morning. This will give us a
place to store supplies over the weekend.
· Pizzas seemed to be a big hit this year with the volunteers. Next year we
will need to order about 15 or 16 pizzas.
· Having the "scary room" in rooms 1 and 2 allowed participants to enter
this activity immediately upon arrival to the Recreation Center.
2004 HALLOWEEN PARTY
Ex pense Report
Revenue
415 Participants @ $4.00
Expenditures
101-1614-4130
Target - Candy, film development, etc.
County Market - Cookies & Cider
Oriental Trading Company - Prizes
Gina Maria's - Pizza's
Spirit Halloween - General Supplies
Party America - General Supplies
Fun Shop Inc. - General Supplies
Frankies - Lunch
101-1614-4300
Ken Theis - Hayrides
Maund Entertainment - Face Painters
Touch of Magic - Entertainment
Total Expenditures
Total Revenue
$1,660.00
$1,105.37
$ 484.99
$ 226.69
$ 209.05
$ 201.11
$ 130.62
$ 103.48
$ 27.92
$2,489.23
$ 400.00
$ 390.00
$ 300.00
$1,090.00
$3,579.23
$1,660.00
-$1,919.23