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HRA 1984 10 16AGENDA SPECIAL JOINT MEETING CHANHASSEN CITY COUNCIL AN HRA TUESDAY, OCTOBER 16, 198 Chanhassen City Hall, 690 Coulter Drive City Council Chambers 7:30 p.m. 1. Call to Order. 7:30 p.m. 2. Status Report on Lake Ann Interceptor negotiations: Dick Nowlin. 8:00 P.M. 3. Review of West 79th Street /Railroad Crossing Traffic Study. 4. Review Proposed 1985 HRA Operating Budget, and discuss future of the HRA. 5. Discuss promotional plan for Downtown Redevelopment Project. 6. Open Discussion. 7. Adjournment. NOTE: The Joint Session begins at 8:00 p.m. The City Council will meet separately between 7:30 - 8:00 p.m. to discuss the first business item. CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 MEMORANDUM TO: Mayor and City Council FROM: Scott A. Martin, Community Development Director AAIIM DATE: October 12, 1984 SUBJ: Status Report on Lake Ann Interceptor Negotiations with the Metropolitan Council. As you know, Dick Nowlin of Larkin, Hoffman, Daly & Lindgren, Ltd. has been retained by the City to negotiate an agreement with the Metropolitan Council concerning the Lake Ann Interceptor /Lake Virginia Forcemain issue. Mr. Nowlin has had several meetings with Met Council and City Staff during the past month, and at this time, would like an opportunity to update the City Council on these negotiations and to obtain the sentiments of the Council concerning the Met Council's compromise offer. Mr. Nowlin will attend next Tuesday's special meeting, and has asked that the first half hour (7:30 - 8:00 p.m.) be reserved for his status report. As of this writing, Mr. Nowlin was uncertain whether a written report would be available to you prior to the meeting date. 3. CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 1612) 937 -1900 I MEMORANDUM TO: Chanhassen HRA Mayor and City Council FROM: Scott A. Martin, Executive Director, DATE: October 10, 1984 SUBJ: West 79th Street Traffic Study On September 27, 1984 the BRA reviewed the preliminary results of the West 79th Street Traffic Study which was prepared by BRW, Inc. at the request of the HRA (see attached). The purpose of this study was to determine the need for a new at- grade railroad crossing between West 79th Street and the Downtown Area in order to relieve traffic congestion at the intersection of West 79th Street and Great Plains Boulevard (T.H. 101). The study concludes that, even with full commercial development along West 79th Street, traffic operations at the Great Plains Boulevard and West 79th Street intersection will function at an acceptable level of service if turning lanes are added and the intersection is signalized. This finding makes it very difficult to substantiate our case before a MnDOT hearing examiner for a new railroad crossing based upon traffic congestion. During the HRA's discussion of this study last month, neither the Commissioners nor several local business people attending the meeting were satisfied with the results of the study or the methology used by the traffic engineer to arrive at his findings. Consequently, the Board decided to table action on the study in order to give the entire issue more thought. In order to keep this issue alive, I would suggest that the BRA and City Council discuss the Traffic Study during the next week's meeting in hopes of coming to some conclusion as to what should be done next. Possible options include authorization of an addi- tional study by another qualified traffic engineer; directing BRW to revise their study based upon more optimistic development assumptions; moving ahead with the hearing before the state hearing examiner in hopes that our case will prevail over that of the railroad's; or, holding -off on our petition to the State until more development occurs within the study area, West 79th Street Traffic Study Page 2 RECOMMENDATION The proposed new at -grade railroad crossing is critical, in my opinion, for the future orderly development of the West 79th Street business district and the Downtown Area. I recommend that we continue our pursuit of this issue until resolved to the City's satisfaction, and towards that end recommend that another traffic study be conducted by a qualified traffic engineering firm, as soon as possible. ATTACHMENTS 1. Copy of BRW Traffic Analysis Memorandum dated September 20, 1984. 2. HRA minutes dated May 17, 1984. SENNETT RINGROSE. WOLSFELD. JARVIS. GARDNER, INC. September 20, 1984 PLANNING TRANSPORTATION ENGINEERING ARCHITECTURE THRESHER SOLARE • 700 THIRD STREET SOUTH • MINNEAPOLIS. MN 55415 • PHONE 612137007M TO: Mr. Scott A. Martin, City of Chanhassen 690 Coulter Drive Chanhassen, MN 55317 FROM: Nancy Heuer, P.E. David M. Warner, P.E. MEMORANDUM Community Development Director �;tiY G!F SUBJECT: West 79th Street Area Traffic Analysis i9e4 p2i ppnn - V The purpose of this study is to analyze the effect of future development on traffic patterns in the West 79th Street and TH 101 area. The proposed link between the Downtown Core Area and the commercial area along West 79th Street is expected to affect traffic west of TH 101, therefore the area east of TH 101 has not been included in this study. DATA COLLECTION Two -way traffic counts were recorded from July 24 to July 26, 1984, on both TF 101 and West 79th Street. P.M. peak hour turning movements were recorded manually, at the intersection of TH 101 and West 79th Street on July 25, 1984. Other information available included 1983 average daily traffic volumes from Mn /DOT and land use data from the City of Chanhassen. TRAFFIC PROJECTION The area which contributes trips to West 79th Street is bounded on the south by TH 5, on the east by TH 101 and on the north and west by the Milwaukee Railroad tracks. Approximately 6.7 acres is currently developed with a mix of commercial uses. Almost 14 acres remains for future development. The daily traffic volume measured on West 79th Street was 5,800 vehicles per day. This is in line with typical trip generation rates for the existing land uses. It was assumed that future development would be similar to the existing development and would generate traffic at the same average rate. MINNEAPOLIS DENVER BRECKENRIDGE PHOENIX Mr. Scott A. Martin September 20, 1984 Page 2 Application of the existing generation rate to the undeveloped Land resulted in an additional 13,000 vehicles per day, for a total of 18,800 vehicles per day. This represents the projected traffic volume on West 79th Street when the adja- cent area is fully developed. It was assumed that full development would occur in 20 years. An annual growth rate of three percent was assumed for through traffic volume on TH 101. A combination of the two growth patterns results in a projected year 2004 (20 year) average daily traffic volume of 11,700 vehicles per day on TH 101 near the West 79th Street intersection. The measured peak hour turning movements at the intersection of TH 101 and West 79th Street are shown in Figure 1. The West 79th Street volumes were compared to the existing daily volume and the resulting factors applied to the projected daily volume, to distribute the projected peak hour volumes to the intersection approaches. The through movements on TH 101 were again assumed to increase three percent annually. The resulting projected volumes are shown in Figure 2. CAPACITY ANALYSIS The capacity of a street system is usually limited by the capacity of its inter- sections. The intersection capacity at TH 101 and West 79th Street was analyzed using the critical movement method, to determine the level of service which would occur at the intersection under various conditions. The level of service is used as a measure of the ability of the intersection to accommodate the traf- fic flows. Level of service is rated from A to F, "A" representing little or no delay to vehicles and "F" representing occassional, substantial delay during the peak hour. Level of Service "D" represents average delay to vehicles and is considered acceptable for peak period urban situations. Capacity analysis conducted for the intersection under the existing volume and geometric conditions, resulted in level of service "A" on TH 101 and "B" on West 79th Street. Analysis was then done for various other conditions, including signalization and the addition of right -turn lanes to eastbound West 79th Street and southbound TH 101, and a left -turn lane to northbound TH 101. The following summary shows the progression from the existing Level of Service "B" to over capacity operation, due to increased traffic volumes. M Mr. Scott A. Martin September 20, 1984 Page 3 Level of Service Year Attained Assumed Condition Development Geometry Signalization B Existing Existing Existing No C 1985 Partial Added Turn No Lanes D 1989 Partial Added Turn No Lanes E 1993 Partial Added Turn No Lanes Over Capacity 2000 Partial Added Turn No Lanes A 2004 Full Added Turn Yes Lanes Signal Warrants Although a traffic signal would improve the level of service significantly, a signal should not be installed unless the intersection meets warrants defined by the Federal Highway Administration in the Manual of Uniform Traffic Control Devices. These warrants have also been adopted by the Minnesota Department of Transportation. At the projected traffic volumes, the intersection would meet the minimum vehicular volume warrant in 1991. Storage Requirements Because the intersection of TH 101 with TH 5 is less than 300 feet from its intersection with West 79th Street, it is critical to avoid interference between the two intersections. The signal cycle was adjusted to give more green time to TH 101, shortening the storage length required by vehicles waiting at the signal. This would reduce the average number of vehicles waiting on both south- bound and northbound TH 101. The resulting storage lengths are shown below. TH 101: Northbound Left -Turn Lane - 95 feet Southbound through lane - 85 feet West 79th: Eastbound right turn lane - 340 feet Under these conditions, it is unlikely that vehicles waiting on TH 101 would interfere with operation of the intersection of TH 101 and TH 5 or the railroad crossing. It is likely that driveways located within the 340 foot storage area on West 79th Street would occassionally be restricted by waiting vehicles. Mr. Scott A. Martin September 20, 1984 Page 4 SUMMARY The analysis shows a very high 20 year projected volume on West 79th Street, for a two lane roadway. Because the street ends in a cul -de -sac, the volumes will be lowest at the cul -de -sac and increase to the projected volume at the inter- section with TH 101. Traffic volumes on TH 101, which are now approximately equal to those on West 79th Street, are not expected to increase as quickly. The projected volumes result in very high turning movements to and from West 79th Street and low level of service for the unsignalized intersection. If development occurs as projected over a 20 -year period, the intersection at TH 101 and West 79th Street will operate at an acceptable level of service until 1993 if the recommended turn lanes are added, but the intersection is not signa- lized. Capacity analysis of the intersection indicates a signal will be required in the future. Although this signal can be installed without inter- fering with the railroad crossing or the TH 5 and TH 101 intersection, the interaction between the three locations will require very delicate signal timing. It has not been determined whether the signal at TH 5 will interfere with the West 79th Street and TH 101 intersection. JOB -1.� f. ^'s �� >�, -"�- /�� — SHEET NO. 4IC1t®®y �. - MADE BY / - DATE 7L, JOB NO. CHECKED BY DAiE SEC. SHT. NO. Li MINNEAPOLIS CHEYENNE DENVER CALCULATIONS FOR 4 2 e P h I� V 7p'u M L 2 .�7¢ M CA N f N � N y � N rr \ �1 N, n T N \1) 1 N N t II ; b N N j I b f PNI PE 1-' Houtz. (TuLY P/I/1 PEAK �fG;iR FIGu�E 1 Z__ _— MINNEAPOLIS CHEYENNE DENVER r d Q ZZL. O JOB , ' L I, -'- F <'r ' . •_I._ -_` 1-� / SHEET NO. k /,'� T DATE �' �' =``" JOB NO. 2�1-'2 - - MADE By CHECKED BY DATE SEC. SHT. NO. CALCULATIONS FOR �� "' � ' T� A�GI �ln, u -ME.c: _ PM PE? K tO J 2 'LO YEAS P�oJ'� =-TAD � /o_U r� E In 9 c� N r• IL Ir:: I!Ir.L, � � [ Hgnn L,i`c. I �1 I'.ij'' �, { •. )ra �t if I 7 1 I i ; IIiI' i. PRePb4GD fiume� rev f ,I / I I / ' Pf�crb�eD n•+wrw a q � / , l nl FIGURE 3 1 Preliminary Analysis A 3', % yr � C MINUTES Chanhassen Housing and Redevelopment Authority Regular Meeting May 17, 1984 vice- Chairman Horn called the meeting to order at 7:30 p.m. Present were Commissioners Bohn, Horn, and Robbins. Commissioners Swenson and Whitehill were absent. .Executive Director Martin was also present. Development Incentive Payment: Larry Zamor This item was tabled by the Board on April 19, 1984 in order to give Mr. Zamor an opportunity to obtain a conservation easement from the owner of Lot 2, Zamor Addition (Prairie House Restaurant site). Mr. Zamor was present and explained that he was unsuccessful in his attempt to acquire the easement. The owner of Lot 2 (Ted Korzenowski) said that providing the easement would "entail substantial time and effort on my part because of Small Business Administration and bank financial restrictions." Therefore, Mr. Korzenowski declined to grant the easement to the City. Robbins moved, seconded by Horn, to authorize the Executive Director to make a $7,500 Development Incentive Payment to Lawrence Zamor for construction of the Prairie House Restaurant on Lot 2, Zamor Addition, based upon the Board's previous alloca- tion of funds for this purpose on November 15, 1979. All voted in favor and the motion carried. Downtown Redevelopment Project Status Report: _JLH Associates Jack Henning of JLH Associates was present to advise the Board that little progress had been made on their development proposal, and consequently, they would not seek an extension to the site control and exclusive negotiation rights for the old Instant Web site, which is due to expire on May 25, 1984. He explained that an inability to secure a major supermarket tenant and the uncer- tainty about the future of Industrial Revenue Bonds made it unlikely that a firm development proposal would be forthcoming within the immediate future. The Board thanked Mr. Henning for his efforts in trying to put together a redevelopment proposal, and encouraged him to continue to do so. Proposed West 79th Street /Ringroad Railroad Crossinq Martin reported that the Milwaukee Road has rejected the City's request for a new at -grade railroad crossing between W. 79th Street and the proposed Downtown Ringroad. He recommended pursuing this proposal through the State Department of Transportation Hearing process, but only if a traffic study could Chanhassen HRA Minutes May 17, 1984 Page 2 adequately support the City's necessary to relieve traffic Great Plains Boulevard. position that a new crossing was congestion at W. 79th Street and Bohn - moved, seconded by Robbins, to authorize the Executive Director to proceed with the necessary steps to have this request formally considered by MnDOT, including the preparation of a traffic study. All voted in favor and the motion carried. Approval of Bills Robbins moved, seconded by Bohn, to approve the bills for May, 1984 as presented. All voted in favor and the motion carried. Adjournment Bohn moved, seconded by Robbins, to adjourn the meeting at 9:00 P.M. All voted in favor and the motion carried. CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY MEMORANDUM 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 16121937 -1900 TO: Chanhassen HRA Mayor and City Council FROM: Scott A. Martin, Executive Director 10 DATE: October 10, 1984 SUBJ: Proposed Revised 1985 HRA Operating Budget Attached for your review and approval is the proposed revised 1985 HRA Operating Budget. Consistent with the recently approved 1985 City Operating Budget, this budget provides for the elimination of the HRA Executive Director's position effective January 1, 1985. The proposed personnel services budget includes partial HRA funding of several City staff positions, as follows: City Manager 12 §8 City Planner 40% Planning Secretary 258 City Treasurer 108 Senior Account Clerk 10% Therefore, elimination of the Executive Director's position (previously 75% funded by the HRA), will yield an annual personnel cost saving of $18,600. Proposed 1985 expenditures for contractual services and capital outlay are $910 less than estimated for 1984, while total debt service increases by $9,320 to $543,650. Overall, the proposed 1985 Budget calls for total expenditures of $7,960 less than currently estimated for 1984, while total reve- nue increases by $162,095 over 1984 projections to a total of $826,000 in 1985. Also attached is background information concerning the future of the HRA, including the City Attorney's opinion on HRA /Council separation of powers. FUND: 460 H.R.A. SPECIAL REVENUE FUNDS 1985 BUDGET - REVENUE BUDGET ESTIMATED BUDGET 1984 1984 1985 REVENUE GENERAL PROPERTY TAX 460 3011 Delinquent Property Tax 17,000 10,000 460 3012 Tax Increrrent Receipts 611,000 590,000 790,000 460 3041 Harestead Credit 1,700 0 460 3099 TOTAL PROPERTY TAX 611,000 608,700 800,000 CHARGES FOR CURRENT SERVICES 460 3601 Sale of Doouurent 0 5 0 460 3699 TOTAL CURRENT SERVICES 0 5 0 OTHER REVENUE 460 3801 Interest Earnings 0 0 460 3803 Building Rental 1,500 30,000 26,000 460 3805 Sale of Properties 16,600 0 460 3808 Ins., Recover. & Reimb. 8,600 0 460 3899 TOTAL OTHER REVENUE 1,500 55,200 26,000 460 3999 TOTAL REVENUE 612,500 663,905 826,000 TOTAL EXPENDITURES 690,091 681,240 673,280 REVENUE OVER(UNDER)EXPENDITURES - 77,591 - 17,335 152,720 Find Balance Forward - 230,723 - 38,773 - 50,108 Total Resources over (under) Liabilities - 308,314 - 50,108 102,612 460 460 460 460 460 460 460 460 460 460 460 460 460 460 460 460 460 460 460 460 460 460 460 460 FUND # 460 - HOUSILU AND REDEVELOPMENT AUTHDRLTY �g SPECIAL REVENUE FUNDS 1985 BUDGET PERSONAL SERVICES 4010 Salaries & Wages, Regular 4030 Contrib., Retirement 4040 Contrib., Insurance 4050 Workmen's Camp. 4099 'TOTAL PERSONAL SERVICES MATERIALS & SUPPLIES 4110 Supplies, Office 4210 Books & Periodicals 4299 TOTAL MATERIALS & SUPPLIES 4300 Fees, Service 4310 Telephone 4320 Utilities 4375 Promotional Expenses 4340 Printing & Publishing 4360 Subscription & Memberships 4370 Travel & Training 4420 Adm. Fees (Overhead) 4480 Official Bonds 4481 Insurance, Building 4509 Remittance to Other Agencies 4510 Rep. & Maint. Bldg & Grnds 4751 Awarded Construction Contracts 4599 TOTAL CONTRACTUAL SERVICES CAPITAL OUTLAY 4701 Land Purchase & Improvements 4799 TOTAL CAPITAL OUTLAY BUDGET 1984 37,500 4,700 1,670 600 44,470 300 200 500 30,000 150 40,000 2,000 500 250 750 11,900 0 4,200 22,000 2,500 4,000 118,250 0 0 0 456,568 70,303 526,871 690,091 ESTIMATED BUDGET 1984 1985 36,900 4,390 1,620 300 43,210 300 200 500 15,000 0 42,000 200 500 250 750 11,900 700 3,000 12,400 5,000 4,000 22,490 2,530 1,520 300 26,840 300 200 500 30,000 0 40,000 2,000 500 250 750 13,090 700 3,500 9,000 2,500 0 95,700 102,290 7,500 0 7,500 0 477,680 DEBT SERVICE 460 4801 Debt Principal 460 4802 Debt Interest 460 4804 S/A Payments 460 4899 TOTAL DEBT SERVICE 460 4999 TOTAL EXPENDITURES BUDGET 1984 37,500 4,700 1,670 600 44,470 300 200 500 30,000 150 40,000 2,000 500 250 750 11,900 0 4,200 22,000 2,500 4,000 118,250 0 0 0 456,568 70,303 526,871 690,091 ESTIMATED BUDGET 1984 1985 36,900 4,390 1,620 300 43,210 300 200 500 15,000 0 42,000 200 500 250 750 11,900 700 3,000 12,400 5,000 4,000 22,490 2,530 1,520 300 26,840 300 200 500 30,000 0 40,000 2,000 500 250 750 13,090 700 3,500 9,000 2,500 0 95,700 102,290 7,500 0 7,500 0 477,680 480,450 56,650 63,200 534,330 543,650 681,240 673,280 Council Meeting September 10, 1984 Kwas -8- ORDINANCE AMENDMENT, PUBLIC SAFETY COMMISSION ORDINANCE, FIRST READING: Councilman Geving moved to place on first reading an ordinance establishing a Public Safety Liaison Commission. Notion seconded by Councilman Horn. The following voted in favor: Mayor Hamilton, Councilwoman Watson, Councilmen Horn and Geving. No negative votes. Notion COUNCIL PRESENTATIONS: HOUSING AND REDEVELOPMENT AUTHORITY DISCUSSION, MAYOR HAMILTON: Mayor Hamilton relayed the following points asking that the City Manager prepare these for presentation to the HRA and for response by the City Attorney: The agendas of both the City Council and HRA have been relatively light. Councilman Horn noted that the HRA has only met three times this year with meetings often being rescheduled or cancelled. Separate agendas, staffing, etc, are maintained for each group. Most of the information presented to one group is, through courtesy, presented to the other group. The question posed by the Council is "does this make sense "? Should not the City Council consider acting as the HRA until such time as workloads would necessitate separate organizations. This is a policy issue that the Council /HRA will have to resolve. In discussion the item, the Mayor noted that there was no intention to attempt to remove any existing persons on the HRA. In fact, if there was a strong conviction by members to continue to serve, their desires should be highly considered. On the other side of the coin, if they similarly see a duplication of services, the issue should be further pursued. Herein lies the question: Can the Council act as the Housing and Redevelopment Authority? How could the change be made? What other legal procedures would be required to effectuate this action? CONTRACTOR'S YARDS LETTER AND SURVEY: Councilman Horn moved to direct the City Planter to send letters and include the waiver of the $150.00 fee for 30 days from the date of the letter. Notion seconded by Councilman Geving. The following voted in favor: Mayor Hamilton, Councilwoman Watson, Councilmen Horn and Geving. No negative votes. Motion carried. SOLID WASTE INITIATIVES: Bill Monk - The Council now has finished with their landfill siting process and I think the new Chairperson of the Metropolitan Council has brought a major initiative or item before that Council. They are having a lot of meetings on abatement and they seem to be serious about this approach. I thought the Council may want to consider going after this thing and writing a letter from the Council to the Chairperson saying that they fully support this effort if that's the way the Council wishes to go. They are getting serious about it and I really think this is more than just talk. They are going to make some quick moves here in the next year or two. Councilor.,, Horn - I think that's a good idea. Mayor Hamilton - I think the waste reduction and source separation is really important and should be started and that should actually started first. Councilman Geving - You know what comes before that though, education. You have to con- dition people to waste separation. Mayor Hamilton - That has to. c t I 11 &CER [ FROA DoW AsNweR lb Mr. Roger Knutson 3, 198 y A�Qlrmc�/ September 13, 1984 �, ==74 letter Page'o2 letter of August 21, 1984. I am attaching copies of infor- mation you requested. Please give me periodic progress 3 Item 11, Council Presentations, Housing and Redevelopment e uthority, Mayor Hamilton: The agendas of both the City Council and HRA have been relatively light. Councilman Horn noted that the HRA has only met three times this year with meetings often being rescheduled or cancelled. Separate _agendas, staffing, etc. are maintained for each group. Most of the information presented to one group is, through cour- tesy, presented to the other group. The question posed by the Council is "does this make sense "? Should not the City ouncil consider acting as the HRA until such time as workloads would necessitate separate organizations. This is o a policy issue that the Council /HRA will have to resolve. In discussing the item, the Mayor noted that there was no inten- e tion to attempt to remove any existing persons on the HRA. In fact, if there was a strong conviction by members to con- tinue to serve, their desires should be highly considered. On the other side of the coin, if they similarly see a dupli- cation of services, the issue should be further pursued. Herein lies the question to your office: Can the City Council act as the Housing and Redevelopment Authority? - How could the change be made? - What other legal procedures would be required to effec- tuate this action? 4. "Item lb, Zoning Ordinance Amendment Regarding Moving Used j ",Buildings Into or within the City, Final Reading: In "'visiting with Scott and George on this item, I find three '- different interpretations as to whether the ordinance, as passed, would allow for moving a home into the community. A `strict interpretation would not allow it even if every current regulation was met, i.e. electrical wiring must be stapled to an interior stud every three feet and shall not be covered until inspected, no wall covering shall occur until after a framing inspection is completed, etc. The Building Inspector could reasonably complete random samplings to determine compliance. Again, strict interpretation would require total disassembly and reconstruction. This would be cost prohibitive and thereby asume that move in's would not occur. It was my understanding that this was not your interpretation of the ordinance and is the reason that you placed the word "substantive" into the ordinance. Scott relayed his recollection of your interpretation of this word to mean "forms to be processed" rather than "reasonable judgement by the Building Official ". LAW OFFICES GRANNIS, CAMPBELL, FARRELL & KNUTSON DAVID L. GRANNIE - 1874.1961 PROFFESSIONAL ASSOCIATION DAVID L. GRANNIE, JR. 1910.1980 POST OFFICE BOX 57 VANCE B. GRANNIE 403 NORWEST BANK BUILDING VANCE B. GRANNIS, JR. 161 NORTH CONCORD EXCHANGE THOMAS J. CAMPBELL PATRICK A. FARRELL SOUTH ST. PAUL, MINNESOTA 55075 DAVID L GRANNIS, III ROGER N. KNUTSON 612 -455 -1661 THOMAS M. SCOTT GARY C. FUCHS September 19, 1984 MARY S. VUJOVICH THOMAS L. GRUNDHOEFER DAVID L. HARMEYER Mr. Don Ashworth City of Chanhassen Box 147, 690 Coulter Dr. Chanhassen, MN 55317 Re: H.R.A. Dear Don: Your September 13, 1984 letter asks: Can the City Council act as the Housing and Redevelopment Authority? How could the change be made? What other legal procedures would be required to effectuate this action? Minnesota Statute § 462.425 provides that an H.R.A. is entirely separate and distinct from the City. The City Council cannot be the H.R.A. The City Council has the right, however, to appoint the Mayor and City Council members as H.R.A. Commissioners. The terms of office of the commissioners may be made to coincide with their term of office as council members. Many cities use this approach. The change only can be made by replacing the commissioners as their term expires or by requesting their resignations. Commissioners cannot be removed by the City except for "inefficiency or neglect of duty or misconduct in office." M.S.A. § 462.435. Very truly yours, GRANNIS, CAMPBELL, FARRELL & KNUTSON BY f Roger N. Knutson vl S, Fp 1984 I -:'i (Y OF CH.ANHASS:I S. CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY In 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN. MINNESOTA 55317 (612) 937 -1900 MEMORANDUM TO: Chanhassen HRA Mayor and City Council FROM: Scott A. Martin, Executive DirectorVVt DATE: October 10, 1984 \ SUBJ: Promotional Plans for Downtown Redevelopment Project. In an effort to interest prospective developers in the Downtown Redevelopment Project Area, the HRA has decided to organize a gala dinner party for sometime in November for developers, ven- ture capitalists, and real estate professionals. The Board selected this approach over a more conventional "Request for Proposal" approach in an attempt to attract more developer interest in the City's Redevelopment Program (see attached RFP). A preliminary budget of $10,000 was established by the Board during the September 27, 1984 meeting to finance the cost of this promotional event. At this time, staff is looking for more specific direction from the Council and HRA as to how the proposed event should be organized and who should be involved in its production. Given the complexity of making arrangements for more than 100 guests, it is recommended that professional expertise be retained to organize the whole affair. We have contacted the Chanhassen Dinner Theatre to determine the availability of dates in November on which they can accommodate a party of 100 -150 people. As of this week, the following dates are available: November 6, 7, 13, 14, 15 and 20. This matter should be discussed during next week's joint meeting so that formal arrangements can be made during the next few weeks. CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY - 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN. MINNESOTA 55317 (612) 937 -1900 MEMORANDUM TO: Chanhassen Housing and Redevelopment Authority FROM: Scott A. Martin, Executive Director DATE: September 20, 1984 SUBJ: Downtown Redevelopment Project "Request for Proposals" Attached for your review and approval is the Preliminary Draft of the "Request for Proposals" (RFP) for the Downtown Redevelopment Project Area. The graphics included in the final draft will be in color and larger in size, and the entire Prospectus will be professionally printed and bound for a more professional appearance. I would propose that we review this in detail during the September 27, 1984 meeting. Following your review and modifica- tion (if any), the Board should adopt a motion approving this document as representing the goals and objectives of the HRA. Also attached is a list of prospective developers to whom I would recommend the RFP be mailed. If you know of any developer that should specifically be included on our mailing list, please let me know either before or during next week's meeting. CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 October 1, 1984 v Dear Developer: The Chanhassen Housing and Redevelopment Authority is seeking development proposals from qualified developers for our Downtown Redevelopment Project Area. Enclosed you will find a prospectus outlining the goals and objectives of our redevelopment program, which stem from an analysis of the existing strengths and potentials of our community, combined with the realities of contemporary real estate development. We are extending an invitation to you to join in this agressive effort to revi- talize Downtown Chanhassen and hope that you will give us careful consideration as a desirable investment location. We have a market, we have a location, and we have the mechanisms in place to help convert development potentials into reality. If you are interested, please contact me at Chanhassen City Hall, 690 Coulter Drive, Chanhassen, MN 55317 (Ph. (612) 937 - 1900). The deadline for the submit- tal of your development proposal is 4:00 p.m. on December 1, 1984. We look for- ward to the opportunity to work with you. Sincerely., Scott A. Martin Executive Director SAM:v Enclosure Z Q U F- z cW G 0 > W ao uj cc Oc LL O U) w z z .; Z w M z z U I f. e N d i TABLE OF CONTENTS TheOpportunity ........................... ............................... 2 ProjectBackground ........................ ............................... 3 Project Area Maps ......................... ............................... 4 -7 ProjectObjectives ........................ ............................... 8 Redevelopment Concept Plans ............... ............................... 9 -11 Development Market Potential .............. ............................... 12 Chanhassen Trade Area ..................... ............................... 13 Site Characteristics ...................... ............................... 14 Potential Public Incentives ............... ............................... 15 Submission Requirements ................... ............................... 16 DeveloperSelection Process ............... ............................... 17 Evaluationof Developers .................. ............................... 18 THE OPPORTUNITY Downtown Chanhassen lies about 15 miles (30 minutes) southwest of Minneapolis, in Carver County. The City has an estimated current population of 7,200 within the corporate limits, and a population of 8,900 in our retail trade area. The Downtown Redevelopment Project Area lies one block north of the intersection of State Trunk Highways No. 5 and 101, and contains approximately 40 acres of developed and undeveloped land. In addition to local retail and specialty shops, Downtown Chanhassen is home to the world famous Chanhassen Dinner Theatres and Conference Center, which draws more than 300,000 people to Chanhassen each year from throughout the Upper Midwest. This "Request for Proposals" offers you an opportunity to join with the City of Chanhassen in revitalizing Downtown Chanhassen as a viable retail, office and entertainment center. Development proposals which are consistent with our overall Redevelopment Program will be evaluated by the Chanhassen Housing and Redevelopment Authority (HRA). Following our competitive review of specific proposals and developer qualifications, a developer will be selected to work with the HRA to jointly undertake the project. Appropriate incentives will be made available to the selected developer to ensure that the completed project will represent an attractive investment opportunity. -2- PROJECT BACKGROUND The City of Chanhassen was incorporated in 1967 following the merger of the Village of Chanhassen and Chanhassen Township. In 1974, the Chanhassen City Council established a Housing and Redevelopment Authority (HRA) to study the potential for redevelopment of the Downtown Area. In 1977, the HRA retained the Minneapolis consulting firm of BRW, Inc. to evaluate the feasibility of a Downtown Redevelopment Project. That study concluded that a redevelopment project was feasible and set forth the framework for adoption of the Redevelopment Project Plan and its certification as a Tax Increment District. The Redevelopment Plan, as amended in 1980, is the current guide for the implementation of future public and private improvements in the Downtown Project Area. As the first step towards project implementation in 1981, the HRA acquired a 90,000 sq. ft. industrial building located on a 4} acre site. This property, located on the west end of the Project Area, is now being offered for sale to a qualified developer for redevelopment as an office, retail, recreational, and entertainment center. A feasibility study of the potential for adaptive reuse of this building has been prepared by BRW, Inc. and is available to interested developers upon request. In addition, the Redevelopment Plan identifies more than twenty commercial sites earmarked for acquisition, business relocation, and clearance to make way for private development and proposed public improvements. -3- , I � 4 w _ J a W. 18111 +ea[ \ V W 4 Q i ------------- n _ -; - DOWNTOWN RED PROJEC TOPMENT CIIANIIPSS[N. MINNESOTA i O Qi Itlt11' Y - Project Area � ' ' °�`• I U! 0 5 728-1 33 1_ L_ � 01 44 .... -_ T� so 9 az as 21 23 9 c r I! AkitYX .6 -0- jy /46 _ '.. _. ' _ — i zo - -r i, Fn 1 DOWNTOWN REDOJVELOPMENT i� PR iC w resurn O 0 —5— , ' +";11:11' Existing Conditions Wood Frame 30.150 of Concrete Block High Bay 34.550 sl Till -Up Panel High Bay 25.590 el Total 99.200 of ' ... ... .... YW-Ow I 1 5 y 0119M.1 BuNdho 14,470 sl 41. W OOdI Frame f ollke Mezzanine 2.)90 sl 109 00 ei ti r 1 I iY l IT T i 88081 Ei Wood M91 500 sl Concrete Block High Bay o n 31,]60 sl rL EL 969 Q- i f . - I !Dock Area jilt-Up Panel High Bay - 10' '' I 4,900 sl 20,600 W i � �I j ..EL 962 �, ••.Tt m�ao oo•.�x. ' 311.2° Ness Shown hdicele BWdMO Foolprhl LOWER LEVEL PLAN UPPER LEVEL PLAN Wood Frame 4,300 0 ZL 9I5�5 N AIL .g a a I - •1 ii ei v e. Y e s is 1t i W C7 H O 0 w Q d U) V Z 0 J 7 [0 LL C d 20 40 80 ?❑ PROJECT OBJECTIVES The primary goal of this Prospectus is to facilitate the redevelopment of the Chanhassen Downtown Project Area through the development of a new convenience retail center, anchored by a full -line supermarket. Other facilities, such as offices, specialty shops, restaurants, entertainment and recreational uses, and housing, are also encouraged to complement the Central Business District. Three supporting objectives have been adopted to reinforce the primary goal: 1. Chanhassen's downtown should function as the primary retail and service center in the community. Therefore, any new retail and office develop- ment should be of such scale and character as to be an important influence on the City's retail trade area. 2. Development within the Project Area should be designed to complement and reinforce the existing strengths of Downtown Chanhassen. The redevelop- ment project will have to be carefully integrated into the existing downtown, both physically and functionally, to maintain and further establish a unique, imageable downtown area. The net economic benefit of any redevelopment project should be positive to the community as a whole over a reasonable period of time. While the City has a committment to undertake and finish this project, the direct and indirect costs to the community must be reasonable and prudent. ME I . I I i - i,er_ —1 I i 1 / 1 � I r -T T- iii i .I ii YI , f\ V1 = �j13�11eI ekr. i J I Ql1I i . 1 SlY 1 DOWNTOWN i ® �t REDEAfELOPMENT _ E PROJ GT j{ Deciduous Trees cunwasSFn, r! (Aeh,HOneylooust,Mapl >) Omamenlal Trees �-'�� —9— 7 (Flowering Crab,Amur Maple) Evergreens(Plne,Spruce,Fir) Shrubs (Vlburnum,DOgwOOd,Nlnsbark) - 1 Proposed Plan a- Street Light � Pedestrlan Llghl GoverrrnerNhseWioryl Complex EE +—' Screen/Be" Bank 7Parking < W. 78ih..Sre6t n Commercial Commercial Parking Illustrative Core Area Concept Plan ♦„• r. !— ! Super Market I Retall/Olfice (Instant Web Bldg) �i • • Parking v r Retail ranUatS'3 Retail (Frontier Bldg? -11,61 Kraus Anderson Bloomberg Companies Development Development Medium - Density Housing i St. FWbeRs Stage 2 ,( Hotel Stage 1 �r ��a ChzNiassen Diner Theatre W�w-� � O'ddtyRr4 r 8 flp 1� e)f Y •4 Y Y- .a Church School St. Huberns If Old Church City Hal ••� District 70 1 w Y9�Ye � a rr _...ep•}Onnf CHANHASSEN DOWNTOWN REDEVELOPMEV. PROJECT 4NHA_,_._, .( GoverrYnent/hseWliorW Contwek Bank — — — Parking C W. 78Th. Street A Commercial Commercial Parking -I I Illustrative Core Area Concept Plan Alternative `r r. Super Market iSorean/Berrn Medium • Density Housing St. Hubans, Church School O Parkig Retall , PHASE 2 Retail n Retail Retail C(0000000000000� VVV VVV Cenntr old Parking I city Hall Chanhassen Dinner Theatre 0OOpo oa i Retell (Frontier BIOgJ' t OO�ni OO &p%p 00000 W. nuoen Church Historical District RetaiVOflbe - Q (instant Web BIOgJ II Parkkg or I J.r 0 O Parking ss�pn�u yft�a. � �,7 P. x�p1aLN(t`rLl W owl u,1i gA3'N tA� /rk. ��ue�e��ee \�7 Bloomberg Companies Development -11- CHANHASSEN DOWNTOWN REDEVELOPME PROJECT ^•+ +ter ^• +•ro +r• " +. e+�+v.+.•,.�..�.w. CHANHASSEN, MINK: DEVELOPMENT MARKET POTENTIAL The Chanhassen HRA contracted with the Minneapolis consulting firm of James B. McComb and Associates to conduct a market analysis of the Downtown Chanhassen Trade Area. This study, which was completed in January, 1984, concluded that market support exists for 20,000- 25,000 square feet of retail and service space in 1985, with demand for an additional 15,000 - 20,000 square feet of retail space by 1990. The study also found that the potential for a conventional, full -line super- market is limited until 1988 -1990, but that a first -phase convenience center development could be anchored by a limited service grocery store of up to 10,000 square feet. The potential for a unique concept specialty center oriented towards the work of Minnesota Artists and Artisans, antique stores, and other specialty shops and restaurants was also identified by the market analyst. A specialty center of this type containing 60,000- 70,000 sq. ft. of floor area is marketable in 1985. Market support also presently exists for 20,000 - 30,000 sq. ft, of office space in the Downtown Area, with an additional 50,000- 75,000 sq. ft. needed by 1990 to meet local demand. The primary market for office space will be small firms engaged in business and professional services, i.e. insurance, attorneys, real estate, manufacturers reps, and medical and dental offices. Finally, the Chanhassen market analysis identified the potential for other uses such as financial institutions and recreational centers (Bowling, Health /Fitness facility) in conjunction with the initial phase of downtown redevelopment. A copy of the Downtown Chanhassen Market Study is available to interested per- sons upon request. -12- DOWNTOWN CHANHASSEN TRADE AREA 3 v(D 0 o 3 Cr N N O d 2 1 .w - Waconia . _ ••� ," "A K , E ..1 , AI.IM1r A D A H IL G R E N'��~:.•——*Y N O 1 2 9 If'; I. l 1 1 1 • ,; Scale In Miley r;. Shakopee Chaska HAS K AT r, ia;+ :�.i � 1 � / cF. 1 t `�, �•� JI A C KIS D( N (�a creme.. � i '`•� IANRV R . 4 L .0 I S V I L L �J 44n4/ l :9 1 Co.4 &Hy.5 + — + • Rov `G L.. 'AliI i. SITE CHARACTERISTICS The Downtown Redevelopment Project Area includes approximately 40 acres of developed and undeveloped land, including street rights -of -way. Except for the previously identified 41 acre site acquired by the Chanhassen HRA in 1981, the balance of the lands earmarked for acquisition and clearance are still in pri- vate ownership. However, the City will work closely with the chosen developer to create a project layout within the Project Area that is mutually satisfac- tory. Once there is concurrence on the project plan, a program to secure the balance of the site will be promptly launched. The topography of the Project Area is essentially level, but slopes gradually towards the south to the adjoining railroad tracks. This change in grade may provide the developer with an opportunity to design walk -in entrances at two different levels of the project, if desired. Full utilities are available within the Project Area, but the adopted redevelop- ment plan provides for major upgrading of all public utility systems and local streets serving the Project Area in conjunction with private redevelopment activities. Included in this program is the eventual closing of West 78th Street (which runs through the center of the Project Area) and the construction of a new ringroad around the periphery of the Project Area to provide access to the redevelopment site. A copy of the "Preliminary Feasibility Study and Design Report" showing proposed public improvements is available upon request. Primary access to Downtown Chanhassen from the Twin Cities Metropolitan Area is via State Trunk Highway No. 5. Although Highway 5 is presently a two -lane road- way from I -494 (in Eden Prairie) to Chanhassen (a distance of 42 miles), the State of Minnesota has recently approved funding to upgrade Highway 5 to a four lane controlled access highway beginning in 1986. That segment of Highway 5 which skirts Downtown Chanhassen will be upgraded in 1988 according to the Department of Transportation. -14- POTENTIAL PUBLIC INCENTIVES The Chanhassen Housing and Redevelopment Authority recognizes that financial incentives are a necessary ingredient to any successful downtown redevelopment program. However, the HRA has chosen not to lock itself into any specific package of incentives in order to encourage creativity by prospective developers. The redevelopment incentive tools and techniques which the City will consider utilizing to make the project work include: a. Tax Increment Financing. b. Industrial Development Revenue Bonds. c. Community Development Block Grants (Chanhassen is an entitlement City). d. Public Land Acquisition for Site Assembly (through eminent domain if necessary). e. Sale of Publicly Acquired Redevelopment Sites at a Cost Write -Down. f. Installation of Strategic Public Improvements (streets, utilities, parking, etc.) g. Tax - exempt Municipal Bonds for Public Improvement Special Assessments. h. Demolition and preconstruction preparation of Redevelopment Sites. i. Lease of Publicly Owned Land to Developer. j. Vacation of Certain Public Streets and Alleys. k. Fast -Track City Permit-Review Process. The selected Developer will be able to tailor a mix of incentives needed to make the project work. The City will require a cash flow statement for the project which clearly outlines how the requested incentives will fit into the workings of the total development package. Sufficient supporting information shall be supplied to the City so that it can be determined that the requested financial assistance is justifiable. -15- SUBMISSION REQUIREMENTS To be considered for designation as Developer of Record for the Chanhassen Downtown Redevelopment Project Area, a developer must submit all of the following materials: 1. Letter of Interest in participating in Chanhassen's Redevelopment Program. 2. Brief statement of Developer's general development orientation and approach to the Chanhassen Project. 3. Name, address, phone number, contact person, and legal entity (corporation, limited partnership, joint venture, etc.) by which the developer proposes to do business in Chanhassen. 4. Name and address of architectural firm and other professionals antici- pated to be working with the developer as part of the Chanhassen develop- ment team. 5. Identification of the developer's project manager and other key staff persons to be assigned to the project. 6. A description of overall qualifications, including examples of experience with similar projects successfully completed by the principals of the development team. A list of references (by project) must also be provided. 7. A Preliminary Site Plan which identifies the specific sites /parcels pro- posed for redevelopment and which graphically shows the general concept of the proposed project. 8. Evidence to demonstrate the developer's capability to finance a project of this size. 9. Description of the type of financial incentives required from the City to make the proposed project work. 10. Any additional information that will substantiate the development team's capabilities. All developer proposals must be submitted to the Executive Director of the Chanhassen HRA, 690 Coulter Drive, Chanhassen, Minnesota 55317, by the deadline date noted on the cover letter included with this Prospectus. -16- DEVELOPER SELECTION PROCESS 1. Letters of Interest and all other required proposal materials must be sub- mitted to the Chanhassen HRA by the deadline date. 2. Upon receipt of all submittals, the Chanhassen HRA will review them and invite a selected number of development teams to come to Chanhassen for an interview. Following the interviews, the HRA will select a developer to be designated as the "Developer of Record ". Once so designated, that developer shall have the exclusive right to negotiate with the City for the implementation of a mutally satisfactory Downtown Project. 4. The selected Developer of Record must be prepared to promptly enter into an "Agreement for Exclusive Negotiations" with the HRA for the joint develop- ment of a specific proposal for the Downtown Project Area. The exact terms of this Agreement shall be formulated by both the developer and the City. A detailed proposal for the Downtown Project will then be developed under the terms of the Agreement. The developer will be expected to undertake the major efforts, with the City providing support and continuous feedback. The detailed proposal should include, but not be limited to, the following items: a. Basic Project Design b. Required Public Improvements c. Site Acquisition and Conveyance Strategy d. Financing Pro Forma for Public and Private Improvements e. Assignment of Public and Private Sector Responsibilities f. Project Timing A period of 120 days will be provided to the developer for performance under the terms of the Agreement. The City will retain the right, in its sole discretion, to extend the negotiations beyond the original time period if substantial progress has been made and it appears that such an extension is necessary to continue good faith efforts. In the event the City and the developer cannot make adequate progress towards a satisfactory Development Proposal, the Agreement for Exclusive Negotiations shall be terminated in accordance with the terms contained therein. 6. After the City and the Developer have created a mutually agreeable develop- ment plan for the Project Area, both parties will negotiate a formal "Redevelopment Agreement ". This agreement will specify each party's speci- fic roles and obligations in the implementation of the Project. The time frame for these negotiations will be subsequently determined in recognition of the complexities of public /private partnerships and downtown redevelopment projects. -17- EVALUATION OF DEVELOPERS All prospective developers will be evaluated in accordance with the following criteria: Developer Expertise Property will be given to the development team that demonstrates the expertise required to successfully implement a downtown redevelopment project like Chanhassen's. Developer Quality Priority will be given to the developer that demonstrates a track record of high quality development, sensitivity to the needs of the public sector, design excellence, innovative packaging, and the ability to attract quality tenants. Experience With Similar Projects Experience developing similar downtown projects will be considered a definite asset, but is not an absolute prerequisite. Whatever experience credentials are submitted in lieu of downtown redevelopment projects must be relevant and trans- ferable. Organization and Personnel The personnel assigned to the development team and the manner in which they will be organized and managed for the Chanhassen Project will be considered in the evaluation of developers. Financial Capability Due to the magnitude of this project and the period of time over which develop- ment might be staged, the financial capability of the developer will be a major factor in our evaluation. Subsequent submission of detailed financial data may be required prior to designating the Developer of Record. so 9/26/84 Mailing List for Downtown Redevelopment Project REP Ryan Development Lincoln Properties, Inc. C/o Bob Ryan c% Thaws P. DuFresne, President 6440 Flying Cloud Drive 5740 Green Circle Drive Eden Prairie, MN 55344 Minnetonka, MN 55343 (941 -9455) (938 -9000) Realty Management & Development kI Alderson Develo orp. Services, Inc. 2510 hah ue7) C/o Richard Minn s, SMw„ 5404 2001 Killebrew Drive ew Drive -9877) �^�\ Minneapolis, MN (854 -8800) Security Development Co., Inc. Korsunsky, Krank, Erickson Architects, Inc. c/b Bruce Peterson, President 570 Galaxy Building 7901 Flying Cloud Drive 330 Second Avenue South Suite 154 Minneapolis, MN 55401 Eden Prairie, 6T) 55344 (339 -4200) (941 -0660) Bossardt Christenson Corp. The Boisclair Corporation Butler- Square - Suite 980 2925 Dean Parkway 100 No. Sixth Street Minneapolis, MN Minneapolis, MJ 55403 (926 -1631) Brighton Development Corp. Northland Development Co. of Minneapolis C/o Richard Brustad c% James Steubner 3100 W. Lake Street 7000 Northland Drive Minneapolis, My Brooklyn Park, &A) 55428 (922 -1232) (535 -5093) United Properties, Inc. Winfield Development C/o Boyd Stofer c% Richard Martens 3500 West 80th Street 5780 Lincoln Drive Bloomington, MN 55431 Edina, MN 55436 (893 -8820) (938 -3354) Construction 70, Inc. Homart Development Ca'psny 1430 West County Road C Xerox Centre St. Paul, eM1 55113 Suite 3100 (636 -4390) 55 West Monrce Chicago, Illinois 60603 B. W. & Leo Barris Company Winsor /Faricy Architects, Inc. 1115 Second Avenue So. 28 West Fifth Street - Suite 375 Minneapolis, MN St. Paul, tMI 55102 (332 -4527) (227 -0655) Landmark /Appletree Enterprises The Towle Canpany 1 Appletree Square c% William S. Reiling, President Bloomington, M 600 Second Avenue South (853 -2419) Minneapolis, MN 55402 MELC American Properties, Inc. Fred O. Watson Company P.O. Box 16145 252 S. Plaza Building Minneapolis, MJ 55416 Minneapolis, MN 55416 Trammell Craw Cam¢any 7667 Cahill Road Edina, M 55435