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HRA 1984 08 02+_C_ AGENDA REGULAR MEETING Chanhassen Housing and Redevelopment `uthh 1 y Thursday, 41 1"94 Chanhassen City Hall, 690 Coulter Drive City Council Chambers 7:30 p.m. 7:30 p.m. 1. Call to Order. 2. Election of Officers: a. Chairman b. Vice - Chairman C. Secretary 3. Approve Minutes of April 19 and May 17, 1984 meetings. 4. Approve Leases for space in old Instant web Building: a. Minnetonka, Inc. b. Gopher Equipment, Inc. C. Dermatone Laboratories, Inc. 5. Status Report on Community Recreation Facilities Committee: Don Ashworth. 6. Downtown Redevelopment Project: Discuss Alternatives for Developer Solicitation. 7. Approval of Bills. 8. Old Business. 9. New Business. 9:30 p.m. 10. Adjournment. 2. CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY Ini 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 MEMORANDUM TO: Chanhassen Housing and Redevelopment Authority FROM: Scott A. Martin, Executive Director{,A DATE: July 12, 1984 SUBJ: Election of Officers According to the HRA Bylaws, the Chairman, Vice - Chairman and Secretary of the Authority are each elected to one -year terms. Since the bylaws establish the June meeting as the annual meeting, and since the June meeting was cancelled, election of officers should be conducted at the July 19, 1984 meeting. During the 1983 -84 HRA year, Cliff Whitehill served as Chairman, Clark Horn as vice- Chairman, and Jim Bohn as Secretary. A copy of the adopted HRA Bylaws is attached for your reference. I i f ` BY -LAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF CHANHASSEN, MINNESOTA ARTICLE I - THE AUTHORITY Section 1. Name of Authority. The name of the Authority shall be the "Housing and Redevelopment Authority of Chanhassen, Minnesota." Section 2. Seal of Authority. The seal of the Authority shall be in the form of a circle and shall bear the name of the Authority and the year of its organization. Section 3. Office of Authority. The offices of the Authority shall be at City Hall in the City of Chanhassen, State of Minnesota, but the Authority may hold its meetings at such other place or places as it may designate by resolution. ARTICLE II - OFFICERS Section 1. Officers. The officers of the Authority shall be a Chairman, a Vice - Chairman, and a Secretary. Section 2. Chairman. The Chairman shall preside at all meetings of the Authority. Except as otherwise authorized by resolution of the Authority, the Chairman shall sign all contracts, deeds, and other instruments made by the Authority. At each meeting, the Chairman shall submit such recommendations and information as he may consider proper concerning the business, affairs and policies of the Authority. Section 3. Vice - Chairman. The Vice - Chairman shall perform the duties of the Chairman in the absence or incapacity of the Chairman; and in case of the resignation or death of the Chairman, the Vice - Chairman shall perform such duties as are imposed on the Chairman until such time as the Authority shall select a new Chairman. Section 4. Secretary. The Secretary shall perform the duties of a Secretary for the Authority. Section 5. Executive Director. The Authority shall employ an Executive Director who shall have general supervision over the adminis- tration of its business and affairs, subject to the direction of the Authority. He shall be charged with the management of the housing projects of the Authority. As assistant to the Secretary, the Executive Director in his own name and title shall keep the records of the Authority, shall act as Secretar- of the meetings of the Authority and record all votes, and shall keep a record of the proceedings of the Authority in a journal of proceedings to be kept for such purpose, and shall perform all duties incident to his office. He shall keep in safe custody the seal of the authority and shall have power to affix such seal to all contracts and instruments authorized to be executed by the Authority. -1- He shall have the care and custody of all funds of the Authority and shall deposit the same in the name of the Authority in such bank or banks as the Authority may select. The Treasurer for the Authority shall sign all orders and checks for the payment of money and shall pay out and disburse such moneys under the direction of the Authority. Except as otherwise authorized by resolution of the Authority, all such orders and checks shall be counter - signed by the Chairman. He shall keep regular books of accounts showing receipts and expenditures and shall render to the Authority, at each regular meeting (or more often when requested), an account of his transactions and also of the financial condition of the Authority. He shall give such bond for the faithful performance of his duties as the Authority may determine. The compensation of the Executive Director shall be determined by the Authority. Section 6. Additional Duties. The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Authority or the by -laws or rules and regulations of the Authority. Section 7. Election or Appointment. The Chairman, Vice - Chairman and Secretary shall be elected at the annual meeting of the Authority from among the Commissioners of the Authority, and shall hold office for one year or until their successors are elected and qualified. The Executive Director shall be appointed by the Authority. Any person appointed to fill the office of Executive Director, or any vacancy therein, shall have such term as the Authority fixes, but no Commissioner of the Authority shall be eligible to this office. Section 8. Vacancies. Should the office of Chairman, Vice - Chairman or Secretary become vacant, the Authority shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. When the office of Executive Director becomes vacant, the Authority shall appoint a successor, as aforesaid. Section 9. Additional Personnel. The Authority may from time to time employ such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the Municipal Housing and Redevelopment Law of Minnesota applicable thereto. The selection and compensation of such personnel (including the Executive Director) shall be determined by the Authority subject to the laws of the State of Minnesota. -2- C e ARTICLE III - MEETINGS Section 1. Annual Meeting. The annual meeting of the Authority shall be held on the 3rd Thursday of June at Chanhassen City Hall, the regular meeting place of the Authority, at 7:30 o'clock P.M. In the event such date shall fall on a legal holiday, the annual meeting shall be held on the next succeeding secular day. Section 2. Regular Meetings. Monthly meetings shall be held without notice at the regular meeting place of the Authority on the 3rd Thursday of each month, at 7:30 o'clock P.M., unless the same shall be a legal holiday, in which event said meeting shall be held on the next succeeding secular day. Section 3. Special Meetings. Special meetings of the Authority may be called by the Chairman, or two members of the Authority for the purpose of transacting any business designated in the call. The call for a special meeting may be delivered at any time prior to the time of the proposed meeting to each member of the Authority or may be mailed to the business or home address of each member of the Authority at least two (2) days prior to the date of such special meeting. At such special meeting, no business shall be considered other than as designated in the call, but if all of the members of the Authority are present at a special meeting, any and all business may be transacted at such special meeting. Section 4. Quorum. The powers of the Authority shall be vested in the Commissioners thereof in office from time to time. Three Commissioners shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Authority upon a vote of a majority of the Commissioners present. Section 5. Order of Business. At the regular meetings of the Authority the following shall be the order of business: 1. Roll call. 2. Reading and approval of the minutes of the previous meeting. 3. Bills and communications. 4. Report of the Executive Director. 5. Reports of Committees. 6. Unfinished business. 7. New business. 8. Adjournment. All resolutions shall be in writing and shall be copied in the journal of the proceedings of the Authority. Section 6. Manner of Voting. The voting on all questions coming before the Authority shall be by roll call, and the yeas and nays shall be entered upon the minutes of such meeting. -3- I ARTICLE IV - AMENDMENTS Amendments to By -Laws. The by -laws of the Authority shall be amended only with the approval of at least three of the members of the Authority at a regular or a special meeting. The undersigned, Donald W. Ashworth, Executive Director of the Housing and Redevelopment Authority of Chanhassen, Minnesota, hereby certifies that the foregoing by -laws were adopted as the complete by -laws of said Authority at a duly called meeting of the Commissioners of said Authority on the 14th day of November, 1978. � 7 , f� Donald W. Ashworth Executive Director The undersigned, Scott A. Martin, Executive Director of the Housing and Redevelopment Authority of Chanhassen, Minnesota, hereby certifies that the foregoing by -laws were amended as to Section 2, Regular Meetings at a duly called meeting of the Commissioners of said Authority on the 21st day of May, 1981. AA a'-' Scott A. Martin Executive Director -4- CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY In 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 MEMORANDUM TO: Don Ashworth, City Manager FROM: Scott A. Martin, Executive Director DATE: July 12, 1984 SUBJ: City Council Appointment of Commissioner of HRA The term of HRA Commissioner Jim Bohn expired on May 31, 1984. Therefore, the Mayor and City Council should consider the reappointment of Commissioner Bohn or the appointment of a new commissioner to a five -year term at the next regular meeting of the City Council (July 23, 1984). The Minnesota Housing and Redevelopment Authority Act provides that commissioners to the HRA are to be appointed by the Mayor, with the approval of the City Council, for a term of five years. Mr. Bohn was appointed to the HRA on July 16, 1979. He has served as Secretary to the Board for the past four years. Please let me know if you will require any additional information for presaentation to the City Council. SAM:v cc: Jim Bohn 3 MINUTES Chanhassen Housing and Redevelopment Authority Regular Meeting April 19, 1984 Call to Order r- vice- Chairman Horn called the meeting to order at 7:30 p.m. Present were Commissioners Bohn, Horn, Robbins, and Swenson. Chairman Whitehill arrived at 7:35 p.m. Executive Director Martin was also present. Approval of Minutes Swenson moved, seconded by Robbins, to approve the minutes of the December 5, 1983 meeting as presented. All voted in favor and the motion carried. Bohn moved, seconded by Robbins, to approve the minutes of the January 26, 1984 meeting as presented. All voted in favor and the motion carried. Downtown Redevelopment Project Status Report Jack Henning and Bill Howard of JLH Associates presented a brief update on their efforts to put together a redevelopment proposal for the Downtown Project Area. Howard explained that the uncer- tainty of pending congressional legislation restricting the use of Industrial Revenue Bonds has created problems arranging for project financing. Henning said that they. are still having a great deal of difficulty securing a full -size supermarket for their project, and that they are currently considering an 8,000- 10,000 sq. ft. supermarket with the first phase. He felt that they would have all the details for their proposal worked out by the middle of June. Don Ashworth, City Manager, updated the Board on the work of the Community Recreation Facilities Committee. The Committee feels that they must receive some specific direction from the City Council before they can continue their work. Ashworth said that a detailed report of the Committee's work to date would be pro- vided to both the Board and City Council within the next month. Henning felt that a committment by the City to build the Recreation Center would be a big plus in his efforts to secure retail tenants for his project. Proposed Railroad Crossing Study Martin reported that BRW, Inc. had completed a preliminary evaluation of the proposal to link West 79th Street with the Downtown Project Area via a new at -grade railroad crossing. The Board briefly discussed BRW's report of March 14, 1984. Whitehill moved, seconded by Robbins, to instruct the Executive Director to pursue approval of the proposed new railroad crossing with the Milwaukee Road. All voted in favor and the motion carried. Chanhassen HRA Minutes April 19, 1984 Page 2 Development Incentive Payment: Larry Zamor Larry Zamor, developer of the commercial property where the Holiday Service Station, Chanhassen Inn, and Prairie House Restaurant are located, was present to request payment of a $7,500 "Development Incentive Payment" for the construction of the Prairie House Restaurant. The HRA had authorized a development incentive payment of $7,500 to Mr. Zamor on November 15, 1979 for the construction of the Holiday Service Station, and also had allocated an additional $7,450 as an incentive for Mr. Zamor to build a family restaurant adjacent to the Holiday Station. Since nearly 41 years have lapsed since the HRA allocated funds for the restaurant project, Martin recommended that the Board act upon Mr. Zamor's current request before any payment is made. The purpose of the previously authorized and proposed pending payment is to provide for a more suitable building setback and landscaped green space along Great Plains Boulevard, through the acquisition of a perpetual conservation easement across Lots 1 and 2 of Zamor Addition. Martin explained that the conservation easement has only been established on Lot 1 (Holiday Station site), and recommend that a similar easement be provided to the City over the southerly por- tion of Lot 2 (Restaurant site) in exchange for the $7,500 payment. Mr. Zamor explained that he no longer owned Lot 2, and that he could not guarantee that he could obtain an easement from the current owner. The Board took no action on Mr. Zamor's request, but asked Mr. Zamor to attempt to obtain a conservation easement over Lot 2 and come back before the Board.in May. Extension of Leases for Tenants in old Instant Web Building Horn moved, seconded by Swenson, to approve lease extensions for all six (6) tenants presently occupying the old Instant Web Building on a month -to -month basis. All voted in favor and the motion carried. Approval of Bills Bohn moved, seconded by Horn, to approve the bills for February, March and April, 1984 as presented. All voted in favor and the motion carried. Adjournment Bohn moved, seconded by Horn, to adjourn the meeting at 9:40 p.m. All voted in favor and the motion carried. MINUTES Chanhassen Housing and Redevelopment Authority Regular Meeting May 17, 1984 Call to Order Vice - Chairman Horn called the meeting to order at 7:30 p.m. Present were Commissioners Bohn, Horn, and Robbins. Commissioners Swenson and Whitehill were absent. Executive Director Martin was also present. Development Incentive Payment: Larry Zamor This item was tabled by the Board on April 19, 1984 in order to give Mr. Zamor an opportunity to obtain a conservation easement from the owner of Lot 2, Zamor Addition (Prairie House Restaurant site). Mr. Zamor was present and explained that he was unsuccessful in his attempt to acquire the easement. The owner of Lot 2 (Ted Korzenowski) said that providing the easement would "entail substantial time and effort on my part because of Small Business Administration and bank financial restrictions." Therefore, Mr. Korzenowski declined to grant the easement to the City. Robbins moved, seconded by Horn, to authorize the Executive Director to make a $7,500 Development Incentive Payment to Lawrence Zamor for construction of the Prairie House Restaurant on Lot 2, Zamor Addition, based upon the Board's previous alloca- tion of funds for this purpose on November 15, 1979. All voted in favor and the motion carried. Downtown Redevelopment Project Status Report: JLH Associates Jack Henning of JLH Associates was present to advise the Board that little progress had been made on their development proposal, and consequently, they would not seek an extension to the site control and exclusive negotiation rights for the old Instant Web site, which is due to expire on May 25, 1984. He explained that an inability to secure a major supermarket tenant and the uncer- tainty about the future of Industrial Revenue Bonds made it unlikely that a firm development proposal would be forthcoming within the immediate future. The Board thanked Mr. Henning for his efforts in trying to put together a redevelopment proposal, and encouraged him to continue to do so. Proposed West 79th Street /Ringroad Railroad Crossing Martin reported that the Milwaukee Road has rejected the City's request for a new at -grade railroad crossing between W. 79th Street and the proposed Downtown Ringroad. He recommended pursuing this proposal through the State Department of Transportation Hearing process, but only if a traffic study could Chanhassen HRA Minutes May 17, 1984 Page 2 adequately support the City's position that a new crossing was necessary to relieve traffic congestion at W. 79th Street and Great Plains Boulevard. Bohn moved, seconded by Robbins, to authorize the Executive Director to proceed with the necessary steps to have this request formally considered by MnDOT, including the preparation of a traffic study. All voted in favor and the motion carried. Approval of Bills Robbins moved, seconded by Bohn, to approve the bills for May, 1984 as presented. All voted in favor and the motion carried. Adjournment Bohn moved, seconded by Robbins, to adjourn the meeting at 9:00 p.m. All voted in favor and the motion carried. 4 CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY Iml 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 MEMORANDUM TO: Chanhassen Housing and Redevelopment Authority FROM: Scott A. Martin, Executive Director DATE: July 12, 1984 SUBJ: Leases in Old Instant Web Building. I have been successful in leasing space in the old Instant Web Building to three (3) more companies since our last meeting. Each lease is for temporary warehouse storage space only, and runs on a month -to -month basis. Approval of the following leases is recommended: 1. Minnetonka, Inc.: 8,892 sq. ft./$1,482.00 per month 2. Gopher Equipment, Inc.: 432 sq. ft. /$63.00 per month 3. Dermatone Laboratories, Inc.: 480 sq. ft. /$70.00 per month Attached for your reference is a floor plan showing the location of the space to be leased by the above companies. WN OM,17 , 1 '•'��.�qR r ' WlMill.li� D �- '�+nh W.M•- na I �' aplli 1bV� �a[I! CIl• R RLOL al a ~ �)� •. PJd �I �JD r r , .wl..eus ,- aSNY1,�+1Yi � W � QQE 1 . h ... -p..� l�I, .wr Y *^ "' ° w. ) .r.` •�•� K-.+y,� w!�j €� • i sass• i+s....' Avt`ro +_... y+YYr'f'.r/';' 'q� X,, 3 yt �,75��, 'w [[�� •••, .�.1 it( c'•� -�2 °3 .S^3 i •''�.y;�-� yTd'`��!"`�t � +;.���, ,� s It' ti .n 3 OW pw Al �n1 �� a J'r � ipr�. 'S Iw � �' r'1' -t `:w ,I'.� ' 1 • I �� r • 1t I 1 . ) ) 'y/ tf �' 1 jm 3 i 1 r •...., .... • ��. �,r � .,._- p�,•T�` - _,. ^= `,.fit may, -z) t� ��� ,>x = � 1 wow a x . , � La \ <f •lq. A.i' 4 Fa 7` .1R� F Of. 21/• �. of s A} 6 :x� i +q I _ N• f , 6. CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY -' 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 101 (612) 937 -1900 MEMORANDUM TO: Chanhassen Housing and Redevelopment Authority FROM: Scott A. Martin, Executive Director DATE: July 12, 1984 SUBJ: Downtown Project Developer Solicitation Alternatives. During the past few weeks I have assembled information and studied alternative formats for use in a Downtown Project "Request for Proposal" (RFP) to solicit Developer interest in the Project Area. I have also assembled a rather substantial list of prospective developers whom we may wish to contact concerning our Downtown Redevelopment Project. However, before I prepare a detailed RFP, I believe we must reach agreement upon the immediate future of the old Instant Web Building, as well as our position in terms,.of developer assistance. We should also agree to a timetable for review of developer proposals and determine whether we will consider proposals that are inconsistent with the adopted core area plan. In other words, I recommend that we fully discuss where we are at with the project, what changes (if any) that we may wish to make to the plan, what status we want to give CRFC plans for partial use of the old Instant Web Building, and what timetable we should be operating under during the next several months, etc. Until we reach a consensus on where we are headed, I believe it would be premature to solicit proposals from the Development community. Hopefully, a full discussion of these issues can occur next week and an RFP can go out to prospective developers during the first part of August. MINNEAPOLIS • DENVER • BRECKENRIOGE • PHOENIX City of Chanhassen 7610 Laredo Drive Chanhassen, MN 55317 ATTN: Mr. Scott Martin /7 INVOICE 3407 DATE: May 31, 1984 JOB NO: 87 -8409 RE: Architectural Services for Instant Web Building, Design Concept, as per agreement. 4 Period of May, 1984 Classification Hours Sr. Associate 16.00 Technician 2.00 Salary Cost - $ 485.84 Fee - $ 485.84 x 2.0 = $ 971.68 ` TOTAL AMOUNT DUE $ 971.68 # CITY OF CHANHASSEN F-?1=f7$r1\ 1F© JUN 181984 COMMUNITY DEVELOPMENT DEPT BENNETT. RINGROSE, WOLSFELD, JARVIS, GARDNER. INC. • 2829 UNIVERSITY AVENUE SE • MINNEAPOLIS. MN 55414 • PHONE 6121379 L -7878 HOES&GR#n CHARTERED 470 Pillsbury Center. Minneapolis. Minnesota 55402 Telephone 612038-1177 4/Y 3.,&& S #2 e Gu 9: cQ SCOTT >ARTIA PC 3 „ R ;#9 o ;a, y 55317 Isom: 840511 EHQ3 l ew:gE FOR ALL LEGAL SERVICES gS APRIL g,,w4 TH a &R a ;s ,Q& AS Rang; 4d9a D9:gea mu««wE«Cyma2¥ :6SK RNAKIK 4/12/54 CONE w c 4/w wG,F;ew; FOR 92 EAT2R wuP34 4/12/84 oRE WE y wu4S'i!-� &9BUEEy,w Sy ;wla:lJ 6,R SE COW R EN CE Q,&a ewE3;;«0Q9wo;R9GFg:E m,RRy G RE oGO 2y CENTER 5ww2&;GR, LEGAL #R ! y 4:984 ROPE WE 4/032 39, RE COMMUNITY G2Q G 243&3 . 4«4/84 o9GFREEOU6 ;ywREBONDING 4/27/84 EWE CONE «, Sn9B9 RE Syw 2y :SR9 wRawGG CONFERENCE ' 5»R9R 9»Gaa 96wa ga:R SwwQ a;:su2 :4/S e2Z LAST !#GCE FINANCE CHARGE CURRENT R,2CE RawE w: THIS R Jw G! !94/ SERVICES: CITY OF ?AHasm P2222222 MAY 2814 MO qN -VE OL D wwwE 32 2e 32.0E .00 358.01) g4/,& C [. :a S III (K Ad✓✓I J =C1 -i on 1 CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 MEMORANDUM TO: Chanhassen Housing and Redevelopment Authority ,A�' FROM: Scott A. Martin, Executive Director '� \ DATE: June 28, 1984 SUBJ: Annual Financial Disclosure Report for Downtown Tax Increment District. Attached for your information is the 1983 Financial Disclosure Report for the Downtown Redevelopment Project Area (TID W. Preparation of this annual report is a requirement of State Law. Copies are transmitted,to the State, County, and School District, with a report summary published in the official newspaper. The report was prepared jointly by the HRA Auditor and myself, and is based primarily upon information contained in the annual Audit report. No action is required on this item, but please feel free to ask me any questions you may have concerning the report. ANNUAL DISCLOSURE REPORT Region: Metro Contact Person: Scott Martin Address: 690 Coulter Drive Box 147, Chanhassen, MN Phone (612) 937-1900 55317 Project Name or Number: Chanhassen Downtown Redevelopment Project Tax Increment District #1 Type of Project (PLEASE CIRCLE) : Housing Economic Development Redevelopment Fiscal Year 1983 Administering Agency Chanhassen HRA Original Assessed Value $ 1,315,556 Current Assessed Value $ 6,928,812 Captured Assessed Value Retained by the Administering Authority $ 5,613,260 Captured Assessed Value Shared with Other Taxing Districts (City, School District, County, Townships, etc.) I $ -0- Amount of Tax Increment Received during this period $ 389,535 Amount of Outstanding Bond Indebtedness $ 5,184,621 EXPENDITURES FOR PERIOD Bond Payments (See Attachment) $ 558,000_ Land Acquisition $ 11,000 Administration $ 40,835. Other (please specify): Project /Program Expenditures 265,733 Interfund Interest $ 5,823 Bond Defeasance Payment (See Attachment) $ 227,916 TOTAL $ 1,109,307 REVENUES FOR PERIOD Tax Increment Collected $ 389,535. Interest Earned $ 44,653, Land Sales Other (please specify): Reimbursement Rental Income $ 559 23,960- Capitalized Interest 14,930 Insurance Recovery $x+691 ILTOTAL $ 566,328 ATTACHMENT TO "ANNUAL DISCLOSURE; REPORT" During 1983 the City advance refunded the G.O. Tax Increment Bonds of 1981. A summary of this transactions if as follows: Bonded debt placed in escrow New bonds issued Refunded Bonds t 4,715,000 Refunding Bonds t 5,184,620 Interest expended in 1983 558,000 -0- Tax increment monies to Hind escrow 227,916 -0-