HRA 1983 07 21AGENDA
REGULAR MEETING
Chanhassen Housing and Redevelopment Authority
Thursday, July 21, 1983
Chanhassen City Hall, 690 Coulter Drive
City Council Chambers
_ .7:30 p.m.
7:30 p.m. 1. Call to Order.
2. Oath of Office - Commissioner Pat Swenson.
3. Election of Officers:
a. Chairman
b. Vice - Chariman
c. .Secretary
4. Approve Minutes of May 19, 1983 meeting.
5. Status Report on proposed Refunding Bond Sale.
6. Approve Leases for Space in Old Instant Web
Building:
a. Animal Fair, Inc. (lease extension)
b. Britt Corporation
C. Quality Temp, Inc.
id. Dobbs Temporary Help Services, Inc.
7. Downtown Project Status Report.
8. Approval of Bills.
9. New Business.
10. Old Business.
a. Housing Needs Survey Results
9:30 p.m. 11. Adjournment.
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CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
,u• 1612) 937 -1900
MEMORANDUM
TO: Chanhassen HRA
FROM: Scott A. Martin, Executive Director
DATE: July 14, 1983
SUBJ: Election of Officers
According to the HRA Bylaws, the Chairman, Vice - Chairman, and
Secretary of the Authority are each elected to one -year terms.
Since the bylaws establish:the June meeting as the annual
meeting, and since the June meeting was cancelled, election
of officers should be conducted at the July 21,- 1983 meeting.
During the 1982 -83 HRA year, Bill Gullickson served as Chairman,
Cliff Whitehill as Vice - Chairman, and Jim Bohn as Secretary.
A copy of the adopted HRA Bylaws is attached for your reference.
BY -LAWS
I OF THE HOUSING AND REDEVELOPMENT AUTHORITY
OF CHANHASSEN, MINNESOTA
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ARTICLE I - THE AUTHORITY
Section 1. Name of Authority. The name of the Authority shall
be the "Housing and Redevelopment Authority of Chanhassen, Minnesota."
Section 2. Seal of Authority. The seal of the Authority shall be
in the form of a circle and shall bear the name of the Authority and
the year of its organization.
r Section 3. Office of Authority. The offices of the Authority shall
be at City Hall in the City of Chanhassen, State of Minnesota, but the
Authority may hold its meetings at such other place or places as it
may designate by resolution.
ARTICLE II - OFFICERS
j� Section 1. Officers. The officers of the Authority shall be a
` Chairman, a Vice - Chairman, and a Secretary.
r Section 2. Chairman. The Chairman shall preside at all meetings
{l of the Authority. Except as otherwise authorized by resolution of the
Authority, the Chairman shall sign all contracts, deeds, and other
instruments made by the Authority. At each meeting, the Chairman shall
submit such recommendations and information as he may consider proper
concerning the business, affairs and policies of the Authority.
Section 3. Vice - Chairman. The Vice - Chairman shall perform the
duties of the Chairman in the absence or incapacity of the Chairman; and
in case of the resignation or death of the Chairman, the Vice - Chairman
shall perform such duties as are imposed on the Chairman until such time
as the Authority shall select a new Chairman.
Section 4. Secretary. The Secretary shall perform the duties of a
j� Secretary for the Authority.
Section 5. Executive Director. The Authority shall employ an
Executive Director who shall have general supervision over the adminis-
tration of its business and affairs, subject to the direction of the
Authority. He shall be charged with the management of the housing
projects of the Authority.
As assistant to the Secretary, the Executive Director in his own name
and title shall keep the records of the Authority, shall act as Secretary
j� of the meetings of the Authority and record all votes, and shall keep
a record of the proceedings of the Authority in a journal of proceedings
to be kept for such purpose, and shall perform all duties
incident to his office. He shall keep in safe custody the seal of the
authority and shall have power to affix such seal to all contracts and
r instruments authorized to be executed by the Authority.
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He shall have the care and custody of all funds of the Authority and
shall deposit the same in the name of the Authority in such bank or
banks as the Authority may select. The Treasurer for the Authority shall siqn
all orders and checks for the payment of money and shall pay out and
disburse such moneys under the direction of the Authority. Except as
otherwise authorized by resolution of the Authority, all such orders
and checks shall be counter - signed by the Chairman. He shall keep
regular books of accounts showing receipts and expenditures and shall
render to the Authority, at each regular meeting (or more often when
requested), an account of his transactions and also of the financial
condition of the Authority. He shall give such bond for the faithful
performance of his duties as the Authority may determine.
The compensation of the Executive Director shall be determined by the
Authority.
Section 6. Additional Duties. The officers of the Authority shall
perform such other duties and functions as may from time to time be
required by the Authority or the by -laws or rules and regulations of
the Authority.
Section 7. Election or Appointment. The Chairman, Vice - Chairman
and Secretary shall be elected at the annual meeting of the Authority
from among the Commissioners of the Authority, and shall hold office
for one year or until their successors are elected and qualified.
The Executive Director shall . be appointed by the Authority. Any
person appointed to fill the office of Executive Director, or any
vacancy therein, shall have such term as the Authority fixes, but
no Commissioner of the Authority shall be eligible to this office
Section 8. Vacancies. Should the office of Chairman, Vice - Chairman
or Secretary become vacant, the Authority shall elect a successor from
its membership at the next regular meeting, and such election shall be
for the unexpired term of said office. When the office of Executive
Director becomes vacant, the Authority shall appoint a successor, as
aforesaid.
Section 9. Additional Personnel. The Authority may from time to
time employ such personnel as it deems necessary to exercise its
powers, duties and functions as prescribed by the Municipal Housing
and Redevelopment Law of Minnesota applicable thereto. The selection
and compensation of such personnel (including the Executive Director)
shall be determined by the Authority subject to the laws of the
State of Minnesota.
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ARTICLE III - MEETINGS
Section 1. Annual Meeting. The annual meeting of the Authority
shall be held on the 3rd Thursday of June at Chanhassen City Hall,
the regular meeting place of the Authority, at 7:30 o'clock P.M. In
the event such date shall fall on a legal holiday, the annual meeting
shall be held on the next succeeding secular day.
Section 2. Regular Meetings. Monthly meetings shall be held
without notice at the regular meeting place of the Authority on the
j� 3rd Thursday of each month, at 7:30 o'clock P.M., unless the same
shall be a legal holiday, in which event said meeting shall be held
on the next succeeding secular day.
Section 3. Special Meetings. Special meetings of the Authority
may be called by the Chairman, or two members of the Authority for
the purpose of transacting any business designated in the call. The
r call for a special meeting may be delivered at any time prior to the
time of the proposed meeting to each member of the Authority or may
be mailed to the business or home address of each member of the Authority
at least two (2) days prior to the date of such special meeting. At
such special meeting, no business shall be considered b'ther than as
designated in the call, but if all of the members of the Authority are
present at a special meeting, any and all business may be transacted
at such special meeting.
Section 4. Quorum. The powers of the Authority shall be vested
F in the Commissioners thereof in office from time to time. Three
Commissioners shall constitute a quorum for the purpose of conducting
its business and exercising its powers and for all other purposes, but
r a smaller number may adjourn from time to time until a quorum is
obtained. When a quorum is in attendance, action may be taken by the
Authority upon a vote of a majority of the Commissioners present.
Section 5. Order of Business. At the regular meetings of the
Authority the following shall be the order of business:
1. Roll call.
2. Reading and approval of the minutes of the previous meeting.
3. Bills and communications.
4. Report of the Executive Director.
5. Reports of Committees.
6. Unfinished business.
7. New business.
8. Adjournment.
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All resolutions shall be in writing and shall be copied in the journal
of the proceedings of the Authority.
Section 6. Manner of Voting. The voting on all questions coming
before the Authority shall be by roll call, and the yeas and nays
shall be entered upon the minutes of such meeting.
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ARTICLE IV - AMENDMENTS
Amendments to By -Laws. The by -laws of the Authority shall be
amended only with the approval of at least three of the members
of the Authority at a regular or a special meeting.
The undersigned, Donald W. Ashworth, Executive Director of the
Housing and Redevelopment Authority of Chanhassen, Minnesota, hereby
certifies that the foregoing by -laws were adopted as the complete
by -laws of said Authority at a duly called meeting of the Commissioners
of said Authority on the 14th day of November, 1978.
Donald W. Ashworth
Executive Director
The undersigned, Scott A. Martin, Executive Director of the
Housing and Redevelopment Authority of Chanhassen, Minnesota, hereby
certifies that the foregoing by -laws were amended as to Section 2,
Regular Meetings at a duly called meeting of the Commissioners
of said Authority on the 21st day of May, 1981.
1&tMa'-
Scott A. Martin
Executive Director
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Chanhassen Housing
Regular Meeting
May 19, 1983
Call to Order
and Redevelopment Authority
Chairman Gullickson called the meeting to order at 7:40 p.m.
Present were Commissioners Gullickson, Horn, Bohn, and Russell.
Absent was Whitehill.
Also present was City Manager, Don Ashworth and Executive
Director Martin.
Approval of Minutes
Bohn moved, seconded by Russell, to approve the minutes of March
_ 24, 1983 meeting, as presented. All voted in favor and the
motion carried.
Review of Tax Increment Financing Plan /Status of Proposed Bond
Sale
Ashworth presented a brief overview of the status of the pro-
f posed bond sale to refinance /restructure the 1981 Tax Increment
Bonds. As of this date, attempts to sell the bonds have been
unsuccessful. He also reviewed the Tax Increment Financing Plan
prepared by the City's Auditors in February, 1983. He suggested
r that certain assumptions used in making revenue /expenditure fore-
casts be modified to reflect a more realistic scenario. No
action was taken on this item.
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Extension of Purchase Option Agreements for Chanhassen Tire and
Auto and Riviera Supper Club Properties
Bohn moved, seconded by Russell, to extend the purchase option
agreements for the Chanhassen Tire and Auto (Havlik) and Riviera
Supper Club (Krueger) properties for a three (3) month period
j� (June 1, 1983 - September 1, 1983), in accordance with Section
3.1(a) of each agreement, and to direct staff to seek an addi-
tional option period of one year from both parties in order to
maintain the status quo with the Downtown Redevelopment Project
Plan. All voted in favor and the motion carried.
Resolution #83 -3 Approving Assessment Agreement with Energy
Controls, Inc.
Russell moved, seconded by Bohn, to adopt Resolution #83 -3
approving the Assessment Agreement with Energy Controls, Inc. for
their project located at 1401 Park Road. All voted in favor and
the motion carried.
Approval of Bills
Horn moved, seconded by Bohn, to approve the bills for April and
May, 1983, as presented. All voted in favor and the motion
carried.
HRA Minutes
May 19, 1983
Page 2
Review of Housing Needs Survey
The results of the recently completed Housing Survey were briefly
reviewed and discussed. Martin recommended that no specific
action be taken on this item until he had an opportunity to
analyze the responses. Martin added that he will be meeting with
representatives from HUD and Hennepin County to determine what
direction the City should be taking in regards to the establish-
ment of housing programs and the use of Community Development
Block Grant Funds.
Insurance Settlement for Repair of Old Instant Web Building
Martin reported on the status of the proposed insurance settle-
ment for repair of the area damaged by collapse of a section of
roof in the Old Instant Web Building. He explained that only
$8,600 would be saved if the interior were not fully restored,
since the insurance company applied a 50% depreciation factor to
this area if not restored under the HRA's Replacement Cost
Coverage.
Russell moved, seconded by Horn, to approve full restoration and
repair of all damaged areas in the building, since cost savings
for only partial restoration were minimal. All voted in favor
and the motion carried.
HRA Legal Services
Martin reported on the recent change in HRA Legal Services preci-
pitated by the appointment of a new City Attorney. He explained
that City Attorney, Roger Knutson of the law firm of Grannis and
Grannis would be responsible in the future for providing legal
assistance to the HRA on routine matters. The law firm of Holmes
and Graven will continue to be used for more complex legal mat-
ters, since their office specializes in HRA and Tax Increment law.
Appointment to HRA
Martin reported that Councilwoman Pat Swenson was appointed by
the Mayor and Council to fill the expiring term of Chairman Bill
Gullickson, effective June 1, 1983.
The Commissioners expressed their thanks to Bill Gullickson for
his many years of service on the HRA and wished him the best of
luck in the future.
Request for Broker's Fee - Klingelhutz & Cravens Realtors
Earl Cravens was present to seek an agreement with the HRA that
would provide his firm with a brokerage fee if they were to pro-
duce a developer for the Downtown Redevelopment Project who would
ultimately construct all or a portion of the planned private
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HRA Minutes
May 19, 1983
Page 3
improvements in the Downtown Core Area in a manner acceptable to
the HRA and City Council. He submitted a letter (dated May 18,
1983) which outlined his proposal to be paid a fee by the HRA
equal to 5% of all of the land and buildings purchased by the
developer in downtown Chanhassen.
Gullickson felt that the proposed 58 fee was reasonable and that
such an arrangement would have minimal risk from the standpoint
of the HRA.
Martin recommended against the proposal because he believes that
the HRA, through the Executive Director's office, should be
seeking project developers, rather than paying a finder's fee for
such an effort. He felt that a well coordinated professional
marketing campaign developed by the HRA would be the most suc-
cessful approach. He expressed concerns about the amount of
staff time which might be consumed by a parade of unqualified
developers that might be brought to the HRA by a paid broker.
The Commissioners asked Mr. Cravens to present the Executive
Director with a proposed legal agreement that outlines this pro-
posal in a specific manner. No action was taken on this request
although the Commisssioners agreed with the general concept of
the proposal.
Russell moved, seconded by Bohn, to approve a preliminary
authorization for the expenditure of up to $10,000 for prepara-
tion of an HRA promotional campaign designed to market the
Downtown Redevelopment Project to selected developers. The
Executive Director should pursue this with a qualified consultant
and conduct a telephone poll of all Commissioners once a firm
budget is available for this project. The purpose of the
telephone poll is to formalize this preliminary authorization of
funds. All voted in favor and the motion carried.
New Business
Martin reminded the Commissioners that the next regular meeting
will be the annual meeting, which will include the election of a
new Chairman, Vice - Chariman, and Secretary for the next year.
Adjournment
Horn moved, seconded by Bohn, to adjourn the meeting at 9:30 p.m.
All voted in favor and the motion carried.
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CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY
U 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900
MEMORANDUM
TO Ch nh H d d
a assen ous>ng an Re evelopment Authority
FROM: Scott A. Martin, Executive Director �(�A�A
DATE: July 14, 1983 J�/IV "\
SUBJ: Proposed Bond Sale Refunding Downtown Tax Increment Bonds
of 1981.
The proposed Refunding Bond Sale, which had been originally
scheduled for late April of this year, has not been completed as
of this date. However, the City's Bond consultants are confident
that these Bonds will be sold at a scheduled bid opening next
Wednesday, July 20, 1983.
According to the most recent projections of the City's Auditors
and Bond Consultants, a successful sale next week will provide
the HRA with approximately $1 million in long -term debt savings
over the next 15 year period, and will provide for the restruc-
turing of HRA Bonded Debt in a manner which will eliminate pre-
viously projected deficits during the five -year period of
1983 -1987.
More complete information will be available after next Wednesday,
so an up -to -date report will be given to you during Thursday's
meeting.
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CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
101 (612) 937-1900
MEMORANDUM
TO; Chanhassen HRA
FROM: Scott A. Martin, Executive Director (�(
DATE: July 14, 1983
SUBJ: Leases in Old Instant Web Building
I have been successful in leasing space in the old Instant Web
building to three (3) more companies since our last Teeting.
Also, Animal Fair, Inc.,has requested a six month extension to
their lease, which was scheduled to expire on June 30, 1983.
Approval of the following leases is recommended:
1. Animal Fair, Inc. (extension)
2,000 square feet /$750.per month
2. Britt Corporation
- 400 square feet /$150 per month
3. Quality Temp, Inc.
- 200 square feet /$100 per month
(includes occasional use of former secretarial area)
4. Dobbs Temporary Help Services, Inc.
100 square feet /$100 per month
(includes occasional daytime only use of
Fireplace Room)
All of the above leases are effective July 1 - December 31, 1983.
I have not included copies of each lease, since we are utilizing
a standard form lease prepared initially for Animal Fair.
Attached for your reference is a floor plan of the Instant Web
building showing the location of each leased space.
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CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN. MINNESOTA 55317
-u• (612) 937 -1900
MEMORANDUM
TO: Chanhassen HRA
FROM: Scott A. Martin, Executive Director
DATE: July 14, 1983
SUBJ: Downtown Project Status Report
The Downtown Project Steering Committee met on Wednesday, July
13, 1983 to review and discuss the current status of the Downtown
Redevelopment Project. The Committee was advised of current pro -
ject related activities and recommended the following course of
action for the immediate future:
_ 1. Kraus - Anderson is continuing to negotiate with a major
supermarket chain who has expressed serious interest in
locating in the Downtown Project. This company (whom KA
has requested be kept confidential at this time) is
interested in the construction of a 25,000 square foot
warehouse -type supermarket. They are presently reviewing
detailed cost projections provided to them by KA, but it
is still uncertain when they will make a final decision.
KA continues to feel that an additional 15,000 square
feet of new local retail space would likely be
_ constructed alongside a supermarket of this size.
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The Steering Committee has asked Cliff to contact the
supermarket representatives to determine their decision-
making timetable and to express the HRA's interest in
negotiating a mutually beneficial development package
with them and KA.
2. Repair work on the area damaged by the collapsed roof in
the old IW building is presently underway, and should be
completed within the next several weeks, depending upon
the delivery date of the sheet metal roofing material.
3. The status of financing alternatives for completing the
first phase acquisitions for the Downtown Project was
discussed in detail. Although it may be technically
feasible to sell an additional $1 million in tax incre-
ment bonds before September 1, 1983 to provide funds for
the acquisition of the Huber, Havlik and Riviera proper-
ties, the Committee recommends against the immediate
acquisition of these properties.
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Memorandum - Status Report
July 15, 1983
Page 2
The first year's interest on a bond sale of this size
would likely be at least $100,000, and since no firm pri-
vate development committment has been received from
Kraus - Anderson or any other developer, the Committee does
not believe that the HRA should make such a substantial
committment at this time.
Rather, the Committee has directed me to pursue one -year
option agreement extensions with Havlik and Riviera.
Monies paid to both parties for this additional option
period would not be applied to the purchase price, as
have all previous option extension payments. This
approach would protect the $80,000 investment the HRA has
made to date under the agreements and allow us to retain
our present interest in these properties.
The Committee also directed me to contact John. Huber to
let him know that the HRA is not interested in acquiring
his property at this time.
4. The Committee recommends that the City actively pursue
the renovation of the old Instant Web building for
Community Recreational facilities. The Mayor and City
Council will establish a Recreational Facilities
Committee to help determine the need for various types of
facilities and to assist in gaining public support for the
project. City staff will work with BRW to develop more
specific cost and design specifications, which will be
necessary to assist the Committee in their work.
The projected timetable for this effort calls for the com-
mittee to be established within the next 30 days and for
a bond referendum to finance the project sometime early
next year.
The Steering Committee believes that renovation of part
of the old IW building for a Community Recreational
Facility will not only meet a community need, but will
also convey a very positive, optimistic message to devel-
opers, businesses,:and most importantly, Chanhassen
citizens, concerning the City's committment to the
Downtown Redevelopment Project.
5. The Steering Committee also discussed steps which could
be taken by the HRA to further convey our committment to
the Downtown Project. One of the steps supported by the
Committee is to proceed with partial site preparation
for first phase retail development on the IW site. This
would involve partial demolition of the IW building.
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Memorandum - Status Report
July 15, 1983
Page 3
The Committee recommends that the Animal Fair portion of
the building (which consists of the "original" building
and the single- story, flat roofed addition to the imme-
diate west) be demolished early next year and that the
site be graded in preparation for new construction. This
would not only reduce building operational expenses, but
would also provide us with a "marketable" property for
redevelopment. The estimated cost of demolition /site
preparation is $35,000- $40,000, and could be financed by
Community Development Block Grant funds.
6. The Downtown Project Steering Committee also discussed
our recent decision to "market" our Downtown
Redevelopment Project to selected, qualified developers
in an effort to obtain developer interest in construction
of the project. As you know, at our last meeting the BRA
authorized the expenditure-Of up to $10,000 for the pre-
paration of a Downtown Project promotional campaign to be
targeted at selected developers.
I have had several meetings with Ladd Conrad of Kosmo
Companies, an advertising agency in St. Paul, concerning
such a marketing campaign. Mr. Conrad has prepared the
attached preliminary proposal for providing the HRA with
marketing assistance. The Steering Committee reviewed
_ this proposal and discussed how our efforts might be
expanded to include a larger promotional campaign in a
joint effort with the Chamber of Commerce. The Committee
recommends that both the needs of the Chamber of Commerce
and the BRA be addressed in the preparation of any promo-
tional materials, and that such an effort be jointly
funded. Mr. Conrad is currently preparing a revised
proposal in response to the Committee's direction.
Mr. Conrad and I have met with Jerri Martin, President of
the Chamber of Commerce, on two occasions to date, and
will be actively pursuing this matter during the next few
months. I am also seeking alternative funding sources to
finance our promotional campaign in an effort to retain
our limited tax increment funds for other purposes.
I will keep you updated on our progress in this area as
promotional materials are developed and financing options
are identified.
7. Finally, as an alternative to major new construction as
the first phase of the Downtown. Project, the Committee
recommends further exploration of Cliff Whitehill's idea
to privately convert the Instant Web office area and
Fireplace Room into retail space for businesses scheduled
Memorandum - Status Report
July 15, 1983
Page 4
for relocation from the north side of West 78th Street.
The Committee has directed me to prepare a list of busi-
nesses which might be suited for this location on a long-
term basis, and to contact each business to determine
their interest and space requirements if such a conver-
sion were made. -Cliff has indicated that he has obtained
some preliminary investor interest in such a project. He
feels that this approach should be explored as a poten-
tial "fall- back" position if our efforts fail to obtain
developer interest in new construction.
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�I Kosmo
Companies
June 6, 1983
1�
Scott Martin
Community Development Director
Chanhassen City Hall
Chanhassen, MN 55317
Dear Scott:
The attached proposal is in response to your request for a proposal for Kosmo
Companies' assistance in promoting the downtown redevelopment project to poten-
tial developers.
900 Bremer Tower St. Paul. MN 55101 612/292 -1992
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also enclosed a brief description of our company, our staff, and our cur-
rent
customers. We feel quite fortunate in developing such a diverse clientele
in the brief time our company has been in existence.
Very
briefly, Kosmo Companies is a sound candidate for such a project, in that
1.
we have a great deal of PR experience as well as advertising back-
ground--this project will require both.
2.
vie have developed collateral material and marketing plans for
similar customers.
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3.
1 am very familiar with the downtown development, reducing much
start -up expense, and therefore, reducing the cost of our bid.
4.
we have a staff well schooled in research, and in the business
contmuni ty.
5.
I am willing to spend additional personnel time on the project
because I have such strong convictions on the benefits of the
project.
6.
cost wise we are one of the less expensive marketing agencies
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in town. This is true despite the quality of our work because:
a. we don't fluff up our projects with expensive double talk
recommendations.
b. vie give and deliver practical marketing solutions to
problems that work inexpensively.
c. we do the job right the first time and we don't charge
for any reworks. This is a good motivator.
d. we do a thorough job of planning which helps us to
appropriately target our market with very little waste.
900 Bremer Tower St. Paul. MN 55101 612/292 -1992
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S. Martin
Page 2
June 6, 1983
a
e. we seek to establish a participatory relationship with our
clients.
7. We understand and have had significant marketing exposure with regional
shopping centers.
Scott, we look forward to working with you and the HRA on this project.
Sincerely,
Ladd Conrad
LC:sk
Enclosures
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Preliminary Chanhassen Proposal
The scope of this project can range from simply designing a brochure all
the way through developing a comprehensive marketing program. Until the
exact needs and requirements are pinned down, I will quote the upward limits
of the project given the city decides it needs full marketing and PR support.
However, if we jointly decide that a brochure is all that is needed, the
total costs will be much reduced.
Full Marketing Assistance Proposal
Scope: to assist city staff in developing a marketing program promoting the
assets, features, and potentials to prospective developers.
to target the regional developers initially but narrow in and refine
the marketing and sales effort to as few as five high potential
developers.
to supply a market plan, advertising, if necessary, collateral
material, direct mail campaign, and a direct sales program.
Cost: Planning -- research, data gathering, product positioning, market
planning, themes, and the general plan.
Hourly fee: $40.00 Maximum: $2,800.00
Implementation -- development of support materials including bro-
chures, sales presentation visuals, ads, media buys, target
lists, negotiation of all media purchased, and PR support. Also
included would be creative and art charges, keylining, layout,
typesetting and writing.
L�I Hourly fee: $35.00 Maximum: $2,500.00
Purchased Services /f4edia -- out -of- pocket expenses for printing,
purchased material, art materials, etc., media time or space.
Vendor cost plus 20% Maximum: $2,500.00
�? 1 Commissions rebated to the HRA
Limited Marketing Assistance
Scope: to develop a brochure
_ Cost: Concept /Rough Design $500.00
' Art /Design /Keyline /Type 250.00
Production /Printing /Separations Cost plus 20"
The above two extremes
give the range in our services. I believe we can come
in under the maximum costs suggested and in all cases we bill on an hourly
basis up to the maximum.
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Services
Kosmo Companies is capable of performing complete public relations, advertising, and marketing programming or selected
services in the following areas:
Marketing Support: o Publicity programs (general, product trade press)
o Product introductions and promotion
• News conferences
e Special promotions
• Radio and TV appearances and materials
• Trade shows and exhibits
Advertising: • Newspaper /magazine
• Rodio /television
• Direct mail
e Outdoor
• Displays
Creative Services: • Graphic design
• Typesetting
• Copy writing
Employee Relations: • Employee communications audits and media
• labor relations. strategies and assistance
• OSHA and EAISA- communications
• Employee training and motivation programs
• News handling
Public Affairs/ • Public issue strategy planning and management
Government Relations: • Fact finding and listening post activities
• Support of lobbying and legislative contact
• Creation of political action programs
o Community affairs programs
Corporate Relations: • National, regional, and local media relations
• Corporate relations, plans, and strategy
• Public relations audits
• Corporate identity programs
• Management counseling
• Internal publications
• Speech writing
• Opinion and marketing research
Financial Relations: • Contacts with national /regional business - financial news media
• Investor community audits
• Annual and quarterly reports
• Corporate fact books
• Analyst meetings and other communications with investment and trust specialists
mo'Companies
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Key Personnel
James S. Kosmo
President
A national award winning newspoperjournalist in the 1960's, Kosmo was the first director of public information
and advertising for the Twin Cities Area Metropolitan Transit Commission. He joined Northstor Public Relations, Inc.
in 1971 (subsidiary of Campbell- Mithun Advertising) as senior account executive and editorial services manager
and supervised major accounts such as Piper, Jaffray & Hopwood, F& M Savings Bank, Bemis Company, Rodisson
Corporation, and Trone Air Conditioning. In 1976 he was named director of communications for the Minnesota
Medical Association and later was promoted to a similar position with the American Medical Association (Chicago.
III.). He returned to Minnesota in 1979 as presidentof the family boating business, Padelford PacketBoatCo., Inc,
an excursion and charter boat company. Kosmo holds a B.A. in Journalism from Metropolitan State University.
M.B.R. from the College of St Thomas, and has been awarded accreditation by the Public Relations Society of
America.
Ladd Conrad
Vice President Marketing Services
With experience in both the private and public sectors of business, Conrad brings Kosmo Companies and its
clients an extensive knowledge of merchandising, marketing and management. A former director of business
services at the Minnesota Zoo, he was responsible for the Zoo's sales, marketing, and advertising programs. Prior
to his association with the Zoo, Conrad spent almost ten years with Target Stores, InC"in a variety of capacities
including quality control, customer service, training and merchandise buying.
With an MBA in Marketing and Research, he is responsible for coordinating much of the research done within
Kosmo Companies. In addition he handles the day -to -day management of a number of the agency's accounts in
the recreation and hospitality areas.
Shelley Rowell Kosmo
Vice President Creative Services
An accomplished graphic designer, Mrs. Kosmo has produced highly accloimed projects for numerous Twin Cities
restaurants, travel firms, attractions and downtown St. Paul businesses as well as for the City of St Paul,
Downtown Council of St Paul and other organizations. formerly vice president of the Padelford Packet Boot Co.,
she served in the public relations and marketing departments of the Minnesota Medical Association (St Paul) and
the American Dairy Association (Chicago).
Valerie Johnson
Art Director
Formerly the art director /production manager wiht Robert Platt Advertising, St. Paul, Ms. Johnson was grodu-
ated from the College of St Catherine and has completed post- groduote studies in art and design with the
Institute of Advanced Advertising Studies and Minneapolis College of Art and Design. She is a member of Delta Phi
Delta, art honor fraternity.
John R. Cunico
Account Executive
With a specialty in management and communication in non - profit organizations. Cunico brings over eight years
of experience to Kosmo Companies. His strong educational background provides additional specialties in the
areas of publications, fund raising, promotional materials, and conference organization and production.
Until recently he was involved in the day -to -day operation of a large retail specialty store and served as vice
president of the operation.
Kosmo Companies
1,
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Charles). O'Fahey, Ph.D.
Research Associate
A specialist in public communication, policy analysis, and opinion research, Dr. O'Fahey brings a rich academic
background into the practical oreno of business marketing. His Ph.D. from the University of Minnesota in Speech -
Communication includes a minor in American Immigration and Urban History. He regularly publishes scholarly and
popular articles. A textbook which he authored teoches students how to examine political issues and is used in high
schools across the country. His experience as a debate director equips him to assemble and analyze information
and present it attractively.
Susan Fournier
Graphic Artist
Ms. Fournier serves as graphic artist and art director for Kosmo Companies. Previously, she had served for 10
years as art teacher in Hopkins, Minn. and Rockford, III. As a practicing artistshe has participated in several local ort
shows and continues to teach on a limited basis.
Kosmo' Comcanies
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Kosmo Companies Current Client list
Ramada Hotel, St. Paul
Holiday Inn, Capitol and others
Golden Steer Motel
Kids' Time Out
Hennepin County Medical Society
Barbary Coast Productions
Brick Hearth Restaurant
Minnesota Apple Growers Association
Finn's Cameras
Preferred Travel Service of St Paul
Wayzata World Travel
Air, Land and Sea Travel, Inc. -
Gallipot Pharmaceuticals
St Paul Winter Carnival
North Metro Convention and Hospitality Association
Red Wing Tourism and Promotion Association
Podelford Packet Boat Co., Inc.
Windbreokers of Bayport
Winona Knitting Mills
Red Wing Excursions. Inc.
Red Wing Pottery Sales, Inc.
The Pottery
SL James Hotel
The Uffda Shop
The Armory, Inc.
Loons & Lodyslippers
St Paul Exhibition, Convention & Visitors Bureau
Science Museum of Minnesota
Fox & Hounds
The Chocolate Mousse
Micro Research, Inc.
Color Reflections
The Malt Shop
St. Paul Division of Public Health
Indian Health Board
Chorpentier's
Minnesota Early Learning Design
Family Services of Greater SL Poul
Metrolond, Inc.
Rent All Minnesota
An Opinion. . .
Nine Reasons for Considering the Use of an Advertising Agency
Like many people involved in the management of o small business. I was atone time unoppreciative of the role that
advertising agencies play In the marketing process.
Over the lost several years I have learned and experienced more about the functions of advertising agencies and
the benefits they can provide their clients: I offer the following comments for anyone thinking about using the
services of on ad agency:
1. Marketing is absolutely essential for your success. Without marketing, none of the other aspects of your
business will matter. Since advertising is such on Important part of marketing, be sure you get the help you need to
do it effectively. An attitude of "I'd rather do it myself' or, "I'll do it when I have time" can be fatal.
2. "Timeshare" the experts. You can use the services of experienced advertising and marketing people without
having to odd them to your payroll, Also, you benefit from the services of people you may not be able to afford to
hire as employees.
3. An "outside" opinion." An agency can give you helpful insights and comments from on outside viewpoint Its
often difficult for you to look objectively at your situation because you're in the middle of it
4. Marketing plans. A good agency will insist that marketing plans are made and reviewed periodically. Most of
us seldom make marketing plans, and since agencies have experience in this area, it's reasonable to assume that
your plans ore going to be better with their help.
5. Analysis of competitors. An agency con recognize the relative strengths and weaknesses of you and your
competitors. This con be o vital Ingredient in developing o successful marketing program for you.
G. Creativity. You may have great creative talents, or you may have none. Either way, the agency con help to
supplement and maximize the creative aspects of your marketing program For best possible results.
7. Handling of details. You con delegate responsibilities and functions to your agency without having to do them
yourself, and without having to rely on your employees to do them. The agency is setup to efficiently handle the
many details involved in copywriting, materials preparation, media selection, coordination with other ports of the
marketing program, etc. You and your employees are able to manage the aspects of your business that you do
best, knowing that you've got experienced people helping with your marketing program.
8. Investment counseling. like a stockbroker, your agency helps you make best use of your investment dollars.
Most of us just aren't able to keep up with the various media and other morketing tools available. But it's the
business of the agency to know about these things, and to advise you on which they feel will be best for
you.
9. Agencies want results too. An agency wants results for you. They know that helping your business grow will
also help theirs.
If you decide to enlist the services of an advertising agency, I'd suggest that you ask yourself some questions that
will be of concern to the agency and should be of concern to you: Do you really understand how vital morketing is
to your success? Do you have a marketing plan? Have you setup a marketing budget? If not, are you willing to do
these things? ,
If you're o small business, you'll want to rind an agency thatwants to grow with you. Be ready to discuss your post
perFormonce, your strengths and weaknesses. Demonstrate why you believe there is a larger market for your
products or services, and why you are able to serve the needs of that market Ask the agency for a brief written
proposal on how it plans to help you with your marketing progrom.
Marketing Involves a major investment of your time, effort and capital. Make sure you get the qualified..
experienced help you need to maximize the return on your marketing Investment as you strive to reach your
business goals.
by Norm Andersen, president, Minnesota Business Journal
mo Companies
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<%-CHANHASSEN H.R.A.
A C C O U N T S P A Y A B
L E 07 -18 -83 PAGE 1
CHECK N A M O
U N T
C L A I M A N T
P U R P O S E
i
1
019074
84.70
CITY OF CHANHASSEN
UTILITIES
Sewer 6 Water, Old IW Building
019075
352.93
DOLLIFF INSURANCE INC
WORKMENS COMP.
Notary Bond $25.00
AND -INS., GENL LIABILITY
019076
20.34
MERLIN'S HARDWARE HANK
REP. + MAINT.,BLDG + GND
Entry Lock
019077
3.18
PETTY CASH FUND.CITY
REP. + MAINT.,BLDG + GNO
019078
17.91
SW SUBURBAN PUBLISHING
PRINTING AND PUBLISHING
019079
10.00
ST. OF MN, NOTARIAL CL.
SUBSCRIPT. + MEMBERSHIPS
6
489.06
CHECKS WRITTEN
-
TOTAL OF 6
CHECKS
TOTAL 489.06
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L 1: U L r, f S P A Y A B
L E Cb -21 -83 PAGE 1
CHECK N
A N
0 U N T
C L A I M A N T
P U R F C S E
014648
5.000.00
THCHAS J KRUEGER-
1ANO- PURCHASE f IMP
014649
CC C. CO
JOHN M HAVLIK JR
LANO- PURCHASE + IMF
2
5.5CC.00
NECESSARY EXPENDITURES
SINCE LAST COLNCIL MEETING
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CHECK ♦
A M 0 U N T
C L A I M A N T
P C R F C SS E
018961
341.31
CHANHASSEN GINNER
THEATR FROMCTICNAL EXPENSE
- -.
C38962
1C.774. 69
CITY OF CHANHA SSEN
RE MI TT TC OTHER AGENCIES
'f special assessment payments, i.oC 1, Block 1 and
Lots 8
_i
and 9, Block 5, Chanhassen hakes Business Park
018963
625.00
NCLNES + GRAVEN
FEES. SERVICE
✓
018964
32. CO
LA FS CN ♦ NERTZ
FEES. SE FV ICE
4
11.773.00
CHECKS WRITTEN
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TOTAL
OF 6 CHECKS
TCTAL 17.27:.00
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HOLMES & GRAVEN
CHARTERED
470 Pillsbury Center, Minneapolis. Minnesota 55402
Telephone 0121338 -1177
MAY 20, 1983
CH1130 1
CHANHASSEI4 HRA GPNERAL
C/O CRAIG PERTZ
190U FIRST NATIOPIAL EAiW BLDG,
MItMEAPOLIS, HN 55432
FOR ALL LEGAL SERVICES FRO'l
MARCH 15, 1903 T RU APRIL 1` <e 19033 AS FOLLOUS;
3/15183 ;<EVI--t; LETTER, LEGAL RESEARCH
3/16/33 REVIE:d LAi+
4/11/63 LEGAL RESEARCH
4/15/33 PHO'!E CALL, ITNTRAOFFICE CONFERUICE
4 /18/83 REV! 7.W KE 00
0
JSH
INVOICE 530521
TOTAL SERVICES; S�6 ?5a
CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY
'-' 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
■ -u• 1612) 937 -1900
MEMORANDUM
TO: Chanhassen Housing and Redevelopment Authority
FROM: Scott A. Martin, Executive Director A►IMA
DATE: July 14, 1983
i
SUBJ: Housing Needs Survey
The results of the recent Housing Needs Survey have been reviewed
in detail by officials from the Department of Housing and Urban
Development (HUD) and Hennepin County's Community Development
Block Grant Program staff.
As expected, these agencies confirmed that the need for an
assisted elderly housing facility in Chanhassen is not substan-
tiated by the housing survey results (see attached letter from
the Planning Area 4 - Citizens Advisory Committee).
Therefore, we are required to reprogram the approximately
$100,000 in CDBG funds previously earmarked for elderly housing
site acquisition into other eligible program activities.
Recommendations for the reprogramming of these funds will be pro-
vided to you prior to your August, 1983 meeting. In the meantime,
please do not hesitate to contact me if you have any suggestions
for the use of this money in areas related to economic develop-
ment and job creation.
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planning area 4
citizen advisory committee
2353 government center, minneapolis,mn. 55487
June 1, 1983
Mr. Scott Martin
City of Chanhassen
690 Coulter Drive
P.O. Box 147
Chanhassen, MN 55317
Dear Mr. Martin:
I wish to thank you for your timely response to the Committee's request to be
updated on Chanhassen's local housing needs survey, as expressed in my April 26,
1983, letter to Mayor Hamilton.
Based on a review of the survey results with Larry Blackstad it is the
Committee's perception that a substantial majority of the Chanhassen residents
responding to the survey are satisfied with their current housing situation and
would not be interested in moving into an assisted elderly housing facility
should one be available in your community.
Based on the survey responses dealing with the need or market for an elderly
assisted housing facility, it is the Committee's recommendation that by
September 1, 1983, the City undertake a program to identify an alternative
community need which can be addressed with the available CDBG funds and by
January 1, 1984, complete the reprogramming of Year VII, VIII and IX funds
currently allocated for the acquisition of an assisted elderly housing
development site.
The Committee requests that it be provided a progress report on the need
identification process and reprogramming plan by November 1, 1983.
J,
If I or another member of the Committee may be of assistance in the City's
consideration of these recommendations please feel free to contact me at
474 -4381.
Sincerely,
Charles T. H( e, Chairman
Planning Area 4 Citizen Advisory Committee
cc: Planning Area 4 Citizen Advisory Committee
Larry Blackstad
rr� r rr %ti�;ivNk <Sc;t
�ury o 91983
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106
F��Poa. SRC
® CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN. MINNESOTA 55317
(612) 937 -1900
TO: Don Ashworth, City Manager
FROM: Scott Martin, Executive Director'
DATE: June 13, 1983
SUBJ: Housing Needs Survey directed towards Employees of local
businesses.
r Attached for your information is the housing questionaire
developed by Jerome Carlson's staff and me, as directed.by
Mayor Hamilton following the May 26', 1983 Business leaders
meeting at the Dinner Theatre.
This questionaire is being circulated by Mr. Carlson and the
Chamber of Commerce to all major employers in Chanhassen.
Results of the survey should be available within the next
two weeks.
Please contact me if you have any questions or comments
concerning the questionaire.
J.
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To give the City of Chanhassen and interested builders an accurate
picture of the housing needs of people working in the community, the
Chanhassen Chamber of Commerce has prepared this questionnaire. Your
cooperation in completing this survey will be greatly appreciated.
1. In what city do you presently live?
2. How many miles do you drive to work each day?
miles each way?
3. How many minutes does it take you to drive to work each day?
minutes each way?
4. Describe your housing:
A. Own
i. Single-family home.
ii. Condominium.
iii. Townhouse.
B. Rent or lease
i. Single - family home.
ii. Condominium.
iii. Townhouse.
iv. Apartment.
5. What is your monthly payment or rent?
$ per month.
6. How many persons live in your household?
7. Approximately how much money can you afford to pay each month for
housing? (Include mortgage /rent payment, taxes, insurance).
$ per month.
8. Which housing is best for you?
A. Single - family.
B. Apartment.
C. Condominium.
D. Townhouse.
9. How many bedrooms do you need?
A.
One.
B.
Two.
C.
Three
D.
Four
E.
Five or more.
d�
10. If affordable housing was available,would you consider moving to
j Chanhassen?
Yes
No
11. If you would consider moving to Chanhassen,what would be your
reason?
A. Recent change.in my employment situation.
B. Desire to live closer to work.
C. My current rent /mortgage payments are too high.
D. Need more space due to a growing family.
E. Prefer the Chanhassen living environment.
F. Other.
r 12. If you have considered a move to Chanhassen within the last year
and did not do so, what were your reasons?
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A. Couldn't find the type of housing I preferred.
B. Couldn't find housing that I could afford.
C. Couldn't sell present home.
D. Taxes in Chanhassen are too high.
E. Other.
13. Would you like to learn more about the Chanhassen community?
(For example: Did you know that Chanhassen has 11 lakes, two
major parks, and numerous neighborhood parks within its boundaries ?)
Yes, I would like additional information.
No, I do not wish to receive additional information.
Please complete the name and address information only if desiring additional
information on Chanhassen.
THANK YOU!!!
Name
Address
ty, State & Zipcode
Ads SR<
CHANHASSEN HOUSING & REDEVELOPMENT AUTHORITY
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
I (612) 937 -1900
MEMORANDUM
TO: Chanhassen Housing and Redevelopment` Authority
FROM: Scott A. Martin, Executive Director _I�1111M1t
DATE: July 14, 1983 "`��� ��• \ \\
SUBJ: Annual Financial Disclosure Report for Downtown Tax
Increment District.
Attached for your information is the 1982 Financial Disclosure
Report for the Downtown Redevelopment Project Area (TID W.
Preparation of this annual report is,a requirement of Sitate Law.
Copies are transmitted to the State, County, and School District,
with a report summary published in the official newspaper.
The report was prepared jointly by the HRA Auditor and myself,
and is based primarily upon information contained in the annual
Audit report.
No action is required on this item, but please feel free to ask
me any questions you may have concerning the report.
4
FUND BALANCE - January 1 1 n10 gto
FUND BALANCE - December 31 771,381
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Housing and Redevelopment Authority of Chanhassen,
Minnesota
Annual Disclosure Report for Tax Increment District
#
1
for the Calendar Year Ended December 31, 1982.
REVENUE:
Bond Proceeds
0
Bond Premium
0
Debt Service Ivestment Earnings
61
778
Redev. & HRA Funds Investment Earnings
46,260
r.
Loan Income
0.
Loan Repayment
0
Land Sales Proceeds
0
Capitalized Interest
0
Rental Income
75,695
Other Income
5
Tax Increment Income
326,873
r
TOTAL REVENUE
510,611
EXPENDITURES:
Bond Capitalized Interest Payments
0
Bond Other Interest Payments
558
000
Bond Principal Payments
0
Project Capital & Contract Expenditures
134,08
Project Administration 58,059
TOTAL EXPENDITURES
750.140
EXCESS EXPENDITURES OF REVENUES OVER (UNDER)
(239.529)
OTIIER FINANCING SOURCES:
Transfer from other Funds
0
Excess of Revenues and Other Sources
0
Over (under) Expenditures
(23()_529)
FUND BALANCE - January 1 1 n10 gto
FUND BALANCE - December 31 771,381
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Chanhassen Housinq and Redevelopment Authority
Annual Disclosure Report for Calendar Year 1982
Tax Increment Project Chanhassen Downtown Redevelopment Project
Tax Increment District 41
ASSESSED VALUE:
$1,365,712
Original Assessed
Value
$3,908,891
Captured Assessed
Value
$3,908,891
Captured Assessed
Value retained by
Authority
-0-
Captured Assessed
Value shared with
other taxing
districts
TAY INCRE ?LENT:
$326,873
Total Tax Increment received to end
of reporting
period
213,212
Total Tax Increment expended to end
of reporting
period
BONDING:
4,715,000 Bonds sold at end of reporting period
558,000 Total Interest Payments
4,715,000 Total Bonded Indebtedness
Amount of Outstanding Indebtedness:
4,715,000 Principal
7,291,500 Interest
PLEDGE OF REVENUES: (1981)
Bond Proceeds Other Revenue
Principal 0_
Capitalized Interest 6Q0,Q00
Other Interest
Project Expenditures 4,025 000 * 0
*Latest approved Project Expenditures Budget is $25,000,000
Total remaining on pledge to:
Principal & Interest 1004
Project Expenditures 177,578
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SCHEDULE I
Annual Disclosure Report for Calendar Year 1982
Tax Increment Project Chanhassen Downtown Redevelopment Project
Tax Increment District #1
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To be completed by all Tax Increment Districts:
1. State dates that bonds were first issued? August 1, 1981
2. State date that Authority first acquired property within the
district?
October, 1981
3. State date that Authority first constructed (or caused to be
constructed) public improvements in the district?
Sprint, 1979
4. Did district have excess tax increment, as defined in
Minnesota Statutes Section 273.75, Subd. 2, for the reporting
period?
i
Yes No x
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5. Should tax increment district be cancelled?
_ Yes No x
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