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G-1 2013 Annual ReportCITY OF MEMORANDUM CHMNSENTO: Todd Hoffman, Park & Recreation Director 7700 Market Boulevard FROM: Jerry Ruegemer, Recreation Superintendent PO Box 147 Chanhassen, MN 55317 DATE: March 25, 2014 Administration SUBJ: 2013 Park & Recreation Annual Report Phone: 952.227.1100 Fax: 952.227.1110 Staff has completed the 2013 Park & Recreation Annual Report. The report Building Inspections identifies accomplishments and information relating to all divisions within our Phone: 952.227.1180 department. The information is used to evaluate performance in order to deliver Fax: 952.227.1190 quality programs, facilities, and customer service to the Chanhassen community. Engineering Phone: 952.227.1160 Highlights of 2013 are listed below: Fax: 952.227.1170 Chanhassen Senior Center Finance • CHAN- o- laires celebrated their 20th Anniversary Phone: 952.227.1140 • Addition of special interest -based classes: Bridge Lessons, Mahjongg, Fax: 952.227.1110 Woodcarving Demo Park & Recreation • Meals on Wheels: 3,346 meals delivered, 509 volunteer hours, and Phone: 952.227.1120 4,900 miles driven to deliver meals Fax: 952.227.1110 Public Works Chanhassen Rec Center Snorts 7901 Park Place • Expanded sports schedule by increasing Small Fry Sports (ages 3 -4) to Phone: 952.227.1300 42 sessions for a total of 13 sessions in 2013 Fax: 952.227.1310 . Rec Center sports programs served 1,332 participants and increased Senior Center revenue to $8,339.44 over the revenue from 2012 Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.rnn.us Chanhassen is a Community for Life - Providing forTodayand Planning for Tomorrow Chanhassen Recreation Center Recreation Center 2310 Coulter Boulevard . Had 4,668 non - billable hours that were utilized by city, school districts, Phone: 952.227.1400 governmental agencies, athletic associations and others Fax: 952 227.1404 • Dance for Fun program had 658 participants and increased revenue $6,641.09 over 2012 Planning & Natural Resources . Two major sales events: Spring Boutique and Artisan Fair brought in Phone: 952.227.1130 over 800 visitors each, with 45 exhibitors at the Boutique and 41 at the Fax: 952.227.1110 Artisan Fair Public Works Chanhassen Rec Center Snorts 7901 Park Place • Expanded sports schedule by increasing Small Fry Sports (ages 3 -4) to Phone: 952.227.1300 42 sessions for a total of 13 sessions in 2013 Fax: 952.227.1310 . Rec Center sports programs served 1,332 participants and increased Senior Center revenue to $8,339.44 over the revenue from 2012 Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.rnn.us Chanhassen is a Community for Life - Providing forTodayand Planning for Tomorrow Mr. Todd Hoffman March 25, 2014 Page 2 Youth Programs • Offered over 250 programs with over 3,000 participants ranging from birth to age 17. Generated over $25,000 in profit. • Summer Discovery Playground Program featured 22 sessions with 400 participants Teen Volunteer Program • In its inaugural year, 22 youth between the ages of 13 -16 provided over 272 hours of volunteer service. They volunteered for youth programs, senior activities, community events and service projects. Adaptive Recreation • Program offerings include social clubs, special events, holiday parties, and dances • REACH for Resources helped train playground seasonal staff to identify and help children with disabilities in our programs • REACH for Resources hosted their annual picnic at Lake Susan Park Adult Athletics • 30 softball teams with over 450 individuals participating • Softball revenues totaled $16,219 Community Events • Annual Sponsorship Program: 57 sponsors contributed $31,992 • An estimated 70,000 people enjoyed at least one aspect of the 30th Annual 4th of July Celebration • 2013 marked the ninth year of the K1einBank Summer Concert Series. Average attendance per show was 400, making it the most successful year yet. Facilities • Over 6,500 participants enjoyed ice skating at the 8 outdoor rinks • 21,000 swimmers enjoyed Lake Ann Beach while lifeguards were on duty • 119 pavilion/shelter rentals, which generated $15,000 in revenue g: \park\=ual report\2013 \prc report 3- 25- 14.doc Mr. Todd Hoffman March 25, 2014 Page 3 Aquatic Invasive Species • City inspection program included three lakes -Lake Ann, Lake Susan and Lotus Lake • 4,807 inbound /outbound inspections were completed for an overall inspection rate of 1.57 inspections per hour • No zebra mussels were identified as being transported to or from one of the three boat accesses Park Maintenance • Maintained 101 miles of pedestrian trails • Maintained 503 acres of natural preserve land and 401 acres of developed parkland • Dale Gregory, Park Superintendent, retires after serving the city for 42 years Park Improvements Riley Ridge Park: Park construction completed and is now open Pioneer Pass Park: Park graded, seeded and prepped for playground installation • Rice Marsh Lake Trail completed Partnerships • Maintained more than 70 partnerships that involved all divisions of our department Capital Improvements Projects • Six (6) project items ranging in cost from $10,000 to $350,000; totaling $695,000 g9park\annual report\2013 \pre report 3- 25- 14.doc I go c Fast Facts 503 Acres Open Space in 14 Park Preserves 24 Neighborhood Parks 15 Tennis Courts 3 Fishing Piers 8 Outdoor Skating Rinks 5 Swimming Beaches 12 Community Events 1 Disc Golf Course 4 Community Parks 1 Off -Leash Dog Park 9,500 Sr. Center Participants 101 Miles of Trails /Sidewalks 4,650 Skate Park Visitors 2,425 Trees in Mowed Areas 722 Watercraft Rentals 30 Canoe Rack Rental Spots 46 Athletic Fields 3 Boat Launches 27 Playgrounds 401 Acres of Parkland 3,346 Meals on Wheels Delivered 250 Park Programs Offered 21,350 Swimmers at Lake Ann 12,500 Picnic Facility Users 4 Park Shelter Buildings Table of Contents Mission The quality and number of recreational facilities in a community directly contributes to its quality of life. For this reason, the City of Chanhassen places strong emphasis on parks, open space, trails and recreation. Mayor and City Council Tom Furlong, Mayor Vicki Ernst Denny Laufenburger Jerry McDonald Bethany Tjomhom Administration Park & Recreation Commission Cole Kelly, Chair Brent Carron, Vice Chair Steve Scharfenberg Elise Ryan Peter Aldritt Jim Boettcher Rick Echternacht Luke Thunberg Jacob Stolar, Youth Rep. Ryan Lynch, Youth Rep. January - December January - December January- December January- December January -March April- December April- December April- December April- December April- December CityManager .............................................................................. ............................... Todd Gerhardt Park & Recreation Director ............................. ............................... ...........................Todd Hoffman Recreation Superintendent ........................................................ ............................... Jerry Ruegemer Recreation Supervisor ....................................... ............................... ..........................Mitch Johnson Recreation Center Manager .............................................................. ............................... Jodi Sarles Senior Center Coordinator ......................................... ............................... ............................Sue Bill Maintenance Park Superintendent (January - September) ........ ............................... ...........................Dale Gregory Park Superintendent ( December) ......................... ............................... ...........................Adam Beers ParkForeman .............................................................................. ............................... Dean Schmieg Park Keeper /Light Equipment Operator- Downtown ..................... ............................... Charlie Eiler Park Keeper /Light Equipment Operator - Downtown ........................... ...........................Brad Morse Heavy Equipment Operator ................................................................ ............................... Jim Theis Park Laborer /Light Equipment Operator ................................. ............................... Jerry Chalupsky Park Laborer /Light Equipment Operator ........................................ ............................... Rob Heinen I Organizational Chart Park & Recreation Department - City of Chanhassen Recreation Superintendent Park and City Recreation City Commission Council Attorney City Manager Park & Rec LiDirector Recreation Cen[er Senior Center Park Manager Coordinator Superintendent Umpire 'Rec Center Dance Fadl Volunteers Concession Recreation Sports Worker (a) SuperAsor Coordinator (1) Coordinator Coordinator (1) SupaMSOn (9) .Rec Center Park Playground Skate Park RI ^k Rec Sports Dance Sports IMem (1) Director (I) Attendants (2) Attendants (181 Staff (3) Instructors (4) Coordinator _ Rec SpoRS Playground Staff(3) Leaders (SO) * Co- Supervised by the Rec Center Manager and the Recreation Supervisor in 2013. 2 Park Foreman Park laborer /Lt. EeuIp Operator' Downtown (2) Heald Equipment Operator Park laborer/ Equipment Operator (2) Seasonal laborers (IS) Leff to Right: Brent Carron, Luke Thunberg, Jim Boettcher, Cole Kelly, Jacob Stolar (Youth Representative), Steve Scharfenberg, Rick Echternacht, Ryan Lynch (Youth Representative), Elise Ryan The Park & Recreation Commission acts as an advisory board to the City Council, reviewing all recreation, leisure, and park - related issues. These issues include park development and implementation of the Recreation Section of the City's Comprehensive Plan. The commission bylaws were amended in 2013 to add one or two youth representatives as voting members. 3 eJ� The Chanhassen Senior Center is located on the lower level of city hall and offers programs, activities and services for people 55 and older. Our mission is to establish a setting which is inviting and improves the quality of life and use of leisure time for older adults. The service area is primarily Chanhassen, but we always welcome participants from surrounding communities. The Senior Center hours of operation are Monday - Friday from 9:00 am - 4:00 pm with special programs offered in the evening and some weekends. The Chanhassen Senior Center has been providing service to seniors since July 4, 1992, and has gained a reputation for being a leader in senior services and addressing issues that seniors face in our community. The Senior Center is staffed by a part-time coordinator. The Chanhassen Senior Center Advisory Board meets monthly and advises the coordinator on programs and services. Volunteers provide weekly office assistance and support daily programs and special events. There is no annual membership fee at the Senior Center. A program fee and /or activity fee is charged to cover program costs and materials. Additional revenue is generated by daytime rental of the Senior Center, the coffee fund, the recycled greeting card program, memorial gifts and program sponsorship donations. The total revenue for the Senior Center was $29,936 ($28,636.12 in general revenue and donations of $1,300), with expenses of $23,312.12. The Senior Center and its programs are marketed throughout the community in a variety of ways. The primary points of marketing are the City of Chanhassen website, the Chanhassen Connection (quarterly), the Senior Connection (quarterly Senior Center newsletter), and the weekly Senior News column in the Chanhassen Villager. Additionally, program information is sent to area churches, the Chanhassen Library, Chanhassen senior housing buildings, the Sun - Sailor Newspaper, Schools of Eastern Carver County Community Education office, local cable television channel, and most importantly, word of mouth. Senior Center Programs Leisure and Educational Classes and Programs are offered regularly to provide current information, meet the interests of older adults, and fulfill their desire for lifelong learning. In 2013, 613 people participated in 38 classes and programs. They included: AARP Defensive Driving Classes; a series of military presentations including Invasion of Normandy, Dakota War of 1862, Turning Point in the Civil War — Gettysburg; Bridge lessons for beginners and intermediates; Mahjongg lessons; Pinterest; E- readers; Hardanger Embroidery; Cruise the World of Senior Housing; Holiday Floral Design; Spring Floral Design; Details with the Deputies; Senior Cribbage Tournament; Grand Times Together (intergeneration program); Senior Surf Days; and Computer Instruction. Weekly and Monthly Activities are offered throughout the year and include: Bridge, Bingo, Recycled Greeting Card Program, CHAN -o- laires Chorus, Cribbage, Details with the Deputies, Foot Care Clinic, Friday Cards & Games (500, Hand & Foot), Happy Hands Knitting, Health Insurance Assistance, Meals on Wheels, Mahjongg, Woodcarving, and Women's Club. In 2013, 6,069 people attended these activities. Special Events are offered throughout the year and include: An Evening with the Mayor; December Holiday Party, Christmas Tea; Annual Lake Ann Picnic; Ladies Tea: 60's Fashion Show; January Jollies; Have a Heart—All Things Valentine; Laugh Out Loud; CHAN -o- laires 20`h Anniversary Concert; JFK Assassination: The Mystery & Legend; SouthWest Transit Holiday Event; Chaska Valley Family Theatre; Anything Goes special senior performance. The CHAN -o- laires celebrated their 20th Anniversary in 2013. Passport to the World and Lunch Encounter Programs offer monthly themed lunches and entertainment and included: A Summer in Provence, Amazing Viet Nam, Scandinavian Delight, and Journey Down the River. 902 people attended these events. Health and Wellness: Senior- specific health and wellness programs and services are offered throughout the year to meet the needs of our older adult population. Programs are offered at the Senior Center and Recreation Center. Health and Wellness programs offered included Forgetfulness: Is it Normal ?; One -on -One Memory Screening; Alzheimer's Awareness Presentation, Medicare 2014: Senior Medicare; Referendum Roundup; Arthritis 101; A Walk in the Park; Diabetes: What You Need to Know; Wednesday Walking Club; EnhanceFitness; Line Dancing; Disc Golf; Pickleball Clinic; and Open Swim at the Americl m . 746 people participated in these programs. Nutrition Programs: The CAP Agency Senior Nutrition Program offers the Meals on Wheels and Congregate Dinning programs. 1l • Congregate Dining provides hot, nutritious meals served Monday through Friday at the Senior Center for persons age 60 and older. The program requests a $4 contribution, but no one is denied a meal if they are unable to pay. 646 meals were served. • Meals on Wheels offer a hot, nutritious, home delivered meal to Chanhassen seniors in need. The service is available Monday through Friday to seniors age 60 and older. The program asks for a contribution of $4, but no one is denied a meal if they are unable to pay. 3,346 meals were delivered, 509 volunteer hours and 4,900 miles were driven in delivering meals. Trips: Day trips occur on a monthly basis and include travel to theatres, landmarks, community casinos, restaurants, and museums. One -day trips are offered jointly with The Chaska Lodge and Eden Prairie Senior Center and Victoria Park and Recreation Department. 303 people traveled on 18 day trips. An overnight trip is done annually with the Chaska Lodge. The 2013 trip had 30 participants and went to Sioux Falls, South Dakota. Senior Center Clubs and Activities: A variety of clubs offer a format for participants to share common activities and interests: Women's Club meets regularly on the second Monday of the month from 9:30 — 11 am. This energetic group of ladies enjoys interesting speakers, crafts, special group outings, community volunteer opportunities and help with Senior Center special events. Women's Club members meet on the fourth Mondays of the month to make cards for the recycled greeting card program. There are 20 members. • Book Club meets the fourth Monday of the month from 1:00 - 2:30 pm at the Senior Center. The group consists of 14 members and has lively discussions of new and classic books. Local authors are also invited to share their books. • Bingo meets every Wednesday from 12:30 -3 pm. A variety of twenty different games are played. Several of the regular players serve as the Bingo callers. There are 37 people that attend regularly. • Bridge Club meets every Monday from 12:30 - 3:30 pm to enjoy 24 hands of party bridge. All levels of players are welcome. There are 74 members. • Cribbage meets on the first and third Friday from 1:00 - 3:00 pm. Six games are played with prizes awarded to the top three point holders. There are 20 people who play with an average of 4 -6 players per table per week. • Friday Fun and Games meets on Fridays from 9:30 - noon. People drop in to play a variety of card and board games of their choice. 6 -8 people attend regularly. 7 • Happy Hands Knitting meets on the 2 "d and 4"' Tuesday of the month and approximately 6 -8 women participate. The women knit for leisure as well as knitting hats, mittens, and scarves for various charities. Mahjongg meets on the 2nd and 4th Wednesday of the month and approximately 10 -12 women participate. This popular game was added in 2013 and it is a game of skill and strategy played with tiles. Woodcarving is a mixed group of 21 men and women that meet every Wednesday and Friday from 9:00 - 11:30 am. Novice and experienced carvers join together to practice their skills, learn new techniques, and socialize with others who share their love of woodcarving. Youth are often I'LL` r , !11 invited to work along -side a skilled woodcarver on a specific project or technique. A woodcarving workshop is located in the lower level of the City Hall building. • CHAN- o- laires Chorus is a mixed group of 35 men and women who meet every Tuesday (Sept. -May) from 12:30 - 2:15 pm. Throughout the year, the group sings at various retirement facilities, special events, nursing homes /assisted living homes, and community events. The Chanhassen Senior Center Advisory Board advises and makes recommendations to the coordinator on matters relating to social, recreation and educational programs and classes at the Senior Center. The board consists of eight members who are elected and serve a two -year term. A representative from the Senior Commission attends the monthly meetings. Intergenerational Programs: The Grand Times Together program offers special holiday - themed programs for grandparents and grandchildren. Recreation Center Manager Jodi Sarles and Senior Center Coordinator Susan Bill plan and promote these activities. vw� 64 The Chanhassen Recreation Center is located at 2310 Coulter Boulevard, on the east side of Bluff Creek Elementary School. The mission of the Chanhassen Recreation Center is to offer quality, affordable fitness and recreational opportunities that meet the needs and interests of the Chanhassen community. The Rec Center also provides program and meeting space for government and school activities as well as rentals for the community. 10 The Chanhassen Recreation Center is a multi - purpose facility that allows for a wide range of sports and fitness activities, tournaments, leisure programs, meetings and party rooms. It also serves as a key information and registration site for the city parks and recreation programs. The Chanhassen Rec Center has been offering programs and rentals since the building opened in 1995, and operates under a joint powers agreement with School District 112. The site hosts both the Chan Rec Center and Bluff Creek Elementary School. The City of Chanhassen is responsible for 24% of the facility's utilities, operational and capital expenses. School District 112 maintains the interior of the building and the city is in charge of the exterior maintenance. School District 112 utilizes Recreation Center rooms at no charge. The Chanhassen Rec Center employs one full -time Recreation Center Manager, nine part-time Facility Supervisors, one part-time Dance Coordinator, and four part-time Dance Instructors. Facility Schedule The Chanhassen Recreation Center is open Monday - Friday 5:30 am — 10 pm; Saturdays 8 am — 8 pm; and Sundays 10 am — 8 pm. From Memorial Day - Labor Day, the Rec Center is open Monday - Friday 5:30 am - 9:00 pm; Saturdays 8 am — 6 pm and is closed on Sundays. The Rec Center undergoes an annual, two week maintenance and budget shutdown every August. Chanhassen Recreation Center Marketing The Recreation Center utilizes the City of Chanhassen website, the quarterly Chanhassen Connection Newsletter, mailings, Craig's List postings, email blasts, community events, mobile signs, Facebook®, Facebook ads, Google listings, the Chanhassen Villager, local cable channel, and the electronic sign for marketing. Budget Summary The Chanhassen Recreation Center serves thousands of participants each year through the fitness center, studio, gymnasium, and meeting rooms. It also serves as the host site for many of the city's recreation programs and special events. Rec Center Fitness Operations The Chanhassen Recreation Center operates the fitness and open gym on a drop -in basis. No membership is required. Individuals may pay a daily entrance fee or purchase a punch card to utilize the facilities. Open Pickleball is also available throughout the year. Thousands of visits are recorded yearly. Rec Center Facility Improvements The front sidewalks of both the Rec Center and Bluff Creek Elementary School were replaced in August. The cost of the Rec Center walk was $15,000. The work was performed by Triple G. 10 2013 Chanhassen Recreation Center Expenses $ 316,306.18 Personal Services $ 199,206.48 (65 %) ■ Materials & Supplies $ 23,930.63 (5 %) Contractual Services $ 93,169.07 (30 %) 2013 Chanhassen Recreation Center Revenues $ 212,560.31 6% 0 %lF0% 1% \ 11% 15% 9 A0/ • Recreation Center Operations $ 300.00 (0 %) • Room Rentals $ 32,549.53 (15 %) • Personal Training $ 732.71 (0 %) • Dance Costumes $ 28,666.00 (14 %) Youth Activities $ 13,095.82 (6 %) • Net loss $103,745.87 11 • Food Concessions $ 815.88 (0 %) Fitness $44,381.10 (21 %) • Dance $ 67,006.01(32 %) • Preschool Activities $1,299.80 (1 %) • Adult Activities $ 23,713.46 (11 %) General Facility Usage The Chanhassen Recreation Center is utilized for many of the Park & Recreation Department's events as well as other public meetings or trainings. District 112 hosts many meetings and activities at the Rec Center. Thousands of people visit the Rec Center annually for a variety of programs, meetings, and special events. The Chanhassen Artisan Fair was hosted at the Rec Center in November. It increases Rec Center visibility and offers the opportunity for local artists and crafters to sell their wares. The event was a success with 41 exhibitors and over 1000 visitors. The Chanhassen Rec Center also hosted a Spring Boutique in April. There were 45 vendors and 800 visitors. It was a success for local artists and businesses to sell their items. Rental Usage The Chanhassen Recreation Center facilities (four meeting rooms, a conference room, gymnasium, and fitness center) are available to the public for rent during regular business hours. 2013 Rec Center Total Rental Revenue: $32,549.53 2013 Chan Rec Center Non - Billable Hours ..: Svc YO ■ City of Chanhassen Room Use 3,015 hrs (65 %) City of Chanhassen Gym Use 720.25 hrs (15 %) • District 112 Room Use 537 hrs (11 %) • District 276 Room Use 39 hrs (1 %) • Community Group Use 91.25 hrs (2 %) High School Award Banquets 16 hrs (0 %) • District 112 Gym Use 38 hrs (1 %) Government Agency Use 70.5 hrs (2 %) • Athletic Association Gym Use 61.5 hrs (1 %) • Warming House Tourney Use 79 hrs (2 %) 12 Value of Chan Rec Center Non - Billable Hours $ 90,506.25 32% Q®i _ ii li ■ City of Chanhassen Room Use $ 45,225.00 (50 %) ■ City of Chanhassen Gym Use $ 28,810.00 (32 %) District 112 Room Use $ 8,055.00 (9%) • District 276 Room Use $ 585.00 (1%) • Community Group Use $ 1,368.75 (1 %) High School Award Banquets $240.00 (0 %) Recreation Center Adult Activities • District 112 Gym Use $ 1,520.00 (290) • Government Agency Use $ 1,057.50 (1 %) • Athletic Association Gym Use $ 2,460.00 (3 %) • Warming House Tourney Use $ 1,158.00 (1%) The Chanhassen Recreation Center offered 61 programs for adults in 2013, with over 500 people participating. A variety of programs were offered throughout the year. Traditional programs such as Yoga, Pilates and Golf were complimented with Zumba and EnhanceFitnessg. The Recreation Center Manager is responsible for managing, contracting and marketing these services. The Recreation Center strives to provide quality, affordable programming to the Chanhassen community. All of the adult activities are contracted with area service providers. The Recreation Center negotiates a percentage of the proceeds for advertising and Rec Center usage. The total revenue of 2013 Recreation Center Adult Activities was $23,713.46 with expenses of $15,383.70. 13 out Rawk r • ••� C y • • • ® 0000000'.9 1I � •••..yip• '` � 2013 Special Events Hosted at the Rec Center • Chan Rec Center Artisan Fair • Barnyard Boogie • Bluff Creek Elementary Beach Party • Bluff Creek School Play • Breakfast with Santa • Penny Carnival • Chanhassen and Chaska High School Extra Curricular Activity Banquets • Daddy Daughter Sweetheart Dance • Bluff Creek Elementary Kindness Retreat • Minnetonka Middle School Friendship Retreat • MnSNAP Spay/Neuter Clinic • Halloween Party • Indoor Garage Sale • Kids to Kids Sale • Safety Camp • Rec Center Sports Open House • 5K for Education • Capstone Art Projects Open House, Chanhassen & Minnetonka High Schools • Chanhassen Rec Center Spring Boutique • Community Pickleball Clinics 14 The Chanhassen Rec Center Sports Program provides fun and affordable recreational sports programs. The aim is to teach children the basic skills of sports, play the game and enjoy their time. 2013 was the fourth full year of programming. The programs are managed by the Recreation Supervisor and the Recreation Center Manager. Planning and administration responsibilities are a collaborative effort between the two positions. Additionally, a part-time coordinator directly leads the programs along with 3 part-time sports leaders. In 2013, Chanhassen Rec Center Sports offered 17 sessions of Lil' Star Sports (ages 4 -6), 42 sessions of Small Fry Sports (3 -4 years old), and 20 sessions of After School Sports (ages 7 -11). There were 599 participants in UP Star Sports, 583 participants in Small Fry Sports, and 150 participants in After School Sports. A variety of marketing strategies were used to promote these programs. T -shirts with the Rec Sports logo were given to all participants. The internet was utilized through e- blasts, city web pages and Facebook. Other forms of marketing used include the electronic and portable signs, flyers in the Villager, Cable Channel 8 and the Chanhassen Connection. These marketing techniques produced an increase in enrollment for each program. The Rec Center Sports programs are funded as self - supporting programs in fund 1800 of the general budget. The programs generated $42,245.44 in revenue with $25,528.25 in expenses. As more programs are added, it is anticipated that net revenue will continue to increase. 15 In 2013, the City of Chanhassen's youth programs had many successes. With over 250 programs offered, we had over 3,000 participants ranging in age from birth to 17 throughout the year. Our programs are grouped in one of the following six categories: Summer Discovery Playground, Special Events, Preschool Sports, Preschool Activities, Youth Sports, and Youth Activities. The programs are under the supervision of the Recreation Supervisor and Recreation Center Manager, while some were partnered with the Senior Center Coordinator. All programs were marketed throughout the community in several different ways. Primary points of marketing are the Chanhassen website, E- blasts, quarterly Chanhassen Connection Newsletter, inserts and press releases in the Chanhassen Villager, flyers, the electronic sign, Facebook, and Twitter. Staff is always looking to explore new marketing tools and techniques into the future. I The Summer Discovery Playground Program continues to be one of the most popular TX +" programs. It featured 20 sessions over 8 weeks, with 369 participants. Total revenue generated .� was $19,423 with $18,289 in expenses. Additionally, the Summer Sensations program y for 3 -year -olds was redesigned to last 1.5 hours and took place outside at Lake Susan Park. There were nine participants. The Penny Carnival offered over 250 participants a chance to enjoy a day of carnival -style games with friends and playground leaders. Total revenue generated was $196 with $759.95 in expenses. Daddy /Daughter Sweetheart Dance continues to be a highly successful program with a night of dinner, dancing and games for fathers and daughters to enjoy. With 54 couples in attendance, fun was had by all. Total revenue generated was $1,233 with $1,140 in expenses. Staff is committed to offering a wide variety of high quality youth programs at affordable prices to our residents. We are always looking to develop and update old programs while responding to community needs by adding new exciting programs. Total revenue for youth programs was $60,573.54, while expenditures were $35,391.96. This totaled a net gain of $25,181.58. The Chanhassen Recreation Center offers additional programs and activities for youth. Youth programs are divided into two categories: preschool activities and youth activities. Preschool activities include the Tot Time Sweetheart Dance and The Barnyard Boogie, two programs co- sponsored by the Parks and Recreation Departments of Chanhassen and Chaska; Grand Times Together; Grand Times Together Holiday - Themed activities for Grandparents and Grandchildren; Preschool Yoga; and Little Tigers Self- Defense. The Barnyard Boogie is an annual event that includes a petting zoo, craft activities, dance and refreshments for preschool children and their 16 families. A total of 10 activities were offered for preschool children, with 237 children participating. Revenues for the combined preschool activities in 2013 totaled $1,299.80 with expenses of $646.02. Youth programs range from physical activities including Tae Kwon Do to the safety certification program of Babysitting Training and Safe On My Own. 116 children received their American Red Cross Babysitter and Safe On My Own Training Certifications through these courses. A favorite youth program is Tae Kwon Do, 61 youth participated in various levels. The total revenue for 2013 Recreation Center Youth Programs was $13,095.82. The total youth program expenditures were $9,029.83. The Dance for Fun program completed its 16`h year at the Chanhassen Recreation Center. It is a full service dance program for ages 3 to adult. Classes offer dance instruction in a supportive environment with a focus on the student's self - esteem and personal development. The dance season culminates in an annual spring recital. Classes range in style from ballet and tap to hip- hop. There are also competition teams for the children as they advance their skills. During the summer, camps are offered to introduce children to dance and clinics work to enhance older dancers' techniques. Classes offered: Ballet/Creative Movement, Ballet/Tap, Jazz, Jazz /Lyrical, Combo 1, 2 & 3, Pointe; Dance Line Prep, Hip Hop, and Competition Teams: Starlettes, Comets, Shining Stars, Rising Stars & Super Stars, and a variety of summer camps and clinics. The Dance for Fun program offered a total of 94 classes throughout the year. Participants: 658 in 4 sessions Staff: 1 Dance Coordinators, 2 Dance Instructors 2013 Dance for Fun Revenues: Rec Center Dance Operations 1 $67,006.01 Rec Center Dance Costumes & Competitions $28,666.00 Total Dance Revenues $95,672.01 2013 Dance for Fun Expenditures: Rec Center Dance Operations $54,133.66 Rc Center Dance Costumes & Competitions $31,711.69 Total Dance Expenditures 1 $85,845.35 2013 was a year of growth and program expansion at the Chanhassen Recreation Center. Continuing to work with the Recreation Supervisor and the Senior Center Coordinator to grow and expand program opportunities for children is a top priority. The commitment to quality, affordable programs is a focal point for the Chanhassen Recreation Center. 17 Teen Volunteer Program In 2013, the department offered the first ever Teen Volunteer Program for youth ages 13 -16. This program offered an opportunity for local teenagers to get involved in the community. A total of 22 participants volunteered for a wide variety of tasks including community events, youth programs, senior activities, and assisted the park maintenance crews with a variety of service projects, just to name a few. In total, the members of the Teen Volunteer Program provided over 272 hours of volunteer service to the community during the summer. is The Adaptive Recreation Program is a cooperative effort between the cities of Chanhassen, Chaska, Hopkins, Minnetonka, St. Louis Park and REACH for Resources. REACH is an agency serving individuals, ages 7 to adult, with developmental disabilities in the west and northwest metro area. Programs include social clubs for various levels of disability, adult athletic leagues, teen social clubs, teen athletic leagues, children's social clubs, special events and holiday parties and dances. The City of Chanhassen served 20 children and adults through our recreation and special event programs. Seven (7) inclusions were coordinated for Summer Discovery Playground, Rec Center Soccer and Rec Center Basketball. The inclusions are broken down into units, with each unit equaling 15 minutes. In 2013, a total of 168 units were accrued, which totals 42 hours. The inclusion hours are included in the REACH for Resources Adaptive Recreation contract. The annual adaptive recreation contract amount fluctuates based on the number of participants. The contract amount for 2013 was $4,544. The City offers a variety of adult athletic activities. Our goal is to create a healthy lifestyle while promoting positive competition and social interaction with other adults. The City takes great pride in providing quality athletic facilities that ensure safe indoor and outdoor playing conditions. In 2013, 30 teams with over 450 individuals participated in adult summer and fall softball. 2013 Softball revenues $16,219.31 2013 Softball expenditures $10,581.29 20 R Y � y --A E . r Ll �O ' D a `X 'I L , f, , t- M AN 1.11111 V )} zr u. Mato 1 The City of Chanhassen takes great pride in promoting "community" through special events. With the generous support of area businesses, the city hosts four special events annually: February Festival, Easter Egg Candy Hunt, 4th of July Celebration, and a Halloween Party. All of these events have longstanding traditions in our community. Residents have been enjoying Feb Fest for 20 years, the Easter Egg Candy Hunt and 4th of July Celebration for 30 years, and the Halloween Party for 29 years. In addition to these events, the city hosts the KleinBank Summer Concert Series, and the Tree Lighting Ceremony. 21 February Festival: The 20a' annual February Festival was held on Saturday, February 2, on Lake Ann. The event provides residents with an opportunity to celebrate a good old- fashioned Minnesota winter. Activities include ice skating, s `mores cookout, medallion hunt, door prize drawings, sleigh rides, and of course, the ice fishing contest! Volunteers from the Chanhassen Rotary generously drilled over 1,200 fishing holes for the contest. The event drew an estimated 1,200 participants and spectators. In 2013, 509 tickets were sold at $10 per ticket and over 50 fish were caught, weighed and released. Ticket sales generated $5,090 in revenue and expenses totaled $7,760. In addition, many non -profit organizations helped with different aspects of the festival. Local Boy Scout Troop #330 sold bait and s `more kits that could be roasted on the bonfire. Camp Tanadoona provided ice fishing demonstrations, and the Chanhassen Rotary Club and Culver's volunteered to sell concessions. Chanhassen High School Key Club also volunteered. The city appreciates their support. Easter Egg Candy Hunt: The Easter Egg Candy Hunt was held on Saturday, March 30, 2013 at City Center Park. Over 600 children and parents were in attendance. Activities included candy hunt, coloring contest, and door prize giveaways. Volunteers from the Chanhassen High School Key Club helped and were a tremendous asset with setup, cleanup, candy distribution, and wearing the bunny costume. The Key Club continues to help with many city events and their time and service is greatly appreciated. Total revenue generated by the admission fee was $1,390. Total expenses, which included candy, prizes and general supplies, came to $1,888. 22 4`" of July Celebration: On July 2 - 4, Chanhassen had its biggest celebration of the year with its 30th Annual 4th of July Celebration! This celebration is the cornerstone of our year -round series of community events and embodies small town living at its best. Throughout the three -day event, a variety of activities were offered. Events began at 3:00 pm on July 2 with Family Fun Night, and concluded on July 4`h, with the fireworks at 10:00 pm. The schedule of events included: SouthWest Metro Chamber of Commerce Business Expo, The Taste of Chanhassen, carnival rides, live musical entertainment, camel and pony rides, skateboard competition, family games and contests, kiddie parade, Tae Kwon Do demonstration, adult and kids fishing contests, treasure hunt, classic car show, the street dance featuring Casa Blanca Orchestra (CBO), July 4th parade, and the fireworks! An estimated 70,000 people enjoyed at least one aspect of the three -day celebration. Other highlights included the Minnesota Twins Youth Baseball Clinic, 3 -on -3 basketball tournament. The Twins clinic had 150 boys and girls participate while the basketball tournament featured 12 teams in grades 4 -9. Nick the camel returned for his fourth year, providing a fun and unique activity for all ages. The fireworks show was contracted through Pyrotechnic Display. It was an excellent display and a great finale to this event. The fireworks were set off at 10:00 pm over Lake Ann and lasted about 20 minutes. The parade was well attended. The Chanhassen Rotary took the lead in sponsoring and organizing the parade. The city supported the parade through in -kind services and administrative help. The parade theme was "Above & Beyond." Vemelle Clayton was the grand marshal. The parade consisted of approximately 80 entries and included bands, floats, fire trucks, classic cars and local celebrities. �p '� IP 23 The Chanhassen Rotary also brought in local food vendors for the Taste of Chanhassen. With a total of 8 vendors, there was a wide variety of food and beverages served on both days. The city contracted with several vendors to provide various activities. Fees received from those contracts, as well as t -shirt sales, adult fishing contest registration, mini carnival and family games resulted in revenues totaling $10,885. Expenses for services, tents, tables, chairs, advertising, garbage services, and supplies totaled $62,041. These costs were covered by the 2013 general fund budget (1600) as well as generous donations from local businesses and organizations through the community event - _- sponsorship program. -- Halloween Party: The Halloween Party was held on Saturday, October 26, at the Chanhassen Recreation Center. Approximately 750 children and parents attended. This continues to be a safe and fun experience for Chanhassen families. Activities available during the two -hour event include live entertainment, trick -or- treating, spooky rooms, carnival games, photo opportunity, face painting, hayrides, and refreshments. Several groups helped bring this event together in conjunction with city staff. The park maintenance staff was exceptional with their help in creating the spooky rooms, while the Chanhassen High School Key Club provided volunteers to help with candy distribution and carnival games. All of the volunteers were greatly appreciated. We also contracted with Maund Entertainment for face painting, Ken Theis for hayrides, and A Touch of Magic's family comedy show, Mixed Nuts!, performed for the live entertainment. Total expenses came to $3,205 with revenue totaling $1,710. Tree Lighting Ceremony: The Tree Lighting Ceremony was held on Saturday, December 7, 2013 in City Center Park Plaza. The event featured a bonfire, carolers, refreshments, live reindeer, the official lighting of the park, and a visit from Santa Claus. Approximately 150 children and families enjoyed this fun holiday tradition. The city partnered with Buy Chanhassen, Mark Halla of The Mustard Seed Landscaping and Garden Center, Byerly's, Cub Foods, and Caribou Coffee. Expenses totaled $111.15 for program supplies and advertising. HIeinBank Summer Concert Series: 2013 marked the ninth year for the City of Chanhassen's summer concert series. The program featured eight bands from a variety of genres; including folk rock, concert band, jazz, country, and children's music. Each concert consisted of an hour -long performance in City Center Park Plaza beginning in early June and running through mid - August. The concerts were free of charge. The average attendance per show was approximately 400 people, making it the most successful. K1einBank was a financial partner for this program again this year. Their sponsorship of $2,000 reduced expenditures by half. In addition, concessions were sold by staff, which generated an additional $518 in revenue. Community Event Sponsorship Program: The City of Chanhassen is very pleased with the annual support from the local business community in sponsoring community events. This program annually reaches out to the local business community seeking financial assistance, merchandise gifts, labor, or other personal resources. In 2013 there were 57 sponsors who contributed $31,992 in total support, $22,725 of which was cash. These donations were used towards February Festival, Easter Egg Candy Hunt, 4th of July Celebration, and the Halloween Party. r — Speci S onsolrs! to our p LiYF RLYS EMERSWa Lakewinds � �„ s.om• riles; CWr#,,,wn Ame"�an lam Nelu�tFooft GOLD SPONSORS Cdvers of Chanhasse .' Bur Amendnn of Ch 'm W; Co" Fa Y9m DenusuY: S¢¢dWrdscapv�9& Garden Center Coanhass" Chanhassen Devrer The ' Hof Chanhessen:The MusWrdniea.ln andscapng Red euds'. Men 0SACe Hardware: Pnmmse mMEhels. BWOmbe<9 Howard's.awlare Pr, ors. Indwidual: American FamiAY lnS; ., Hav br Guys and D015• InlemaWr�: Charier Nhodontlrs: Esse 06 w'n9 gaater CluE:iavelMvisas Sfale FarminwmrRe J,MY SennPholopphY V, �yYgi 8 Assopal ,, Your$WY .1tyaRSPONSO sM � i1.R moun6inc'. KlenBankChanhassen Coporate'. Emerson aw Medical CenlerfRid9av�aw Clinics BRONZE SPONSORS FW and 8rdal. Corpo mnDanlal PA, Caudry Inn&Sules I,.TeGW kina'. rate: ByeMsChanhassen: WaNe . oars, Ctanhasse n Source. Inc: The Buairosa: Beg.W(e rs Palen"'Pmducls'. Sv3 Hq,liharis Reslaumnt S , Robe y'W EnH9y Indlvldual: Chanhassen Inn of Comme¢e Ron"Youb of Chanhas5em SW Metro Chamber CampTanWoona; CONTR CM, uom r*GNWd Ypdres,, sTae andPUb: Cadn Fever SporW9Ge0d Corporate: Chan 4'wn5 Sp1e:Brown essHdd BSudes: Hwr Glass Gleaners: Suslness: ABC &TOY ZOne:Oema ICo.lnc;, Hdiday Inn EaP poxerPraessEWipmanL lnc.; pemistnyon the Pontl6 DursmOre A W h d U na (7iM- ShakoPee•Dontovm IvahsFOOd &Tackle: KSYSSUOI m'nl�� Bran Rear, SabvaY" Saedin9s Gilts & Book -r 25 Outdoor Ice Rinks and Warming Houses: The 2012 -13 ice skating season operated from December 24, 2012 to February 20, 2013. This year's locations included: City Center Park, North Lotus Park, Roundhouse Park, and the Chanhassen Recreation Center. During this period, the warming houses were open a total of 59 days and closed a total of 8 days due to high temperatures, low temperatures, or poor surface conditions. The warming house hours at Roundhouse Park were modified to Saturday, 12 -6 pm and Sunday, 1 -7 pm. A total of 18 rink attendants were hired to staff the warming houses. The total expenses per day for ice rinks and warming houses was $760. Below are the details of the expenses and rink user numbers for the season: Rink Expenses Temporary and Seasonal wages $9,843 Equipment Rental: (warming houses) $ 2,897 Rink Maintenance $32,113 TOTAL: $44,853 Warming House Use — Participant Numbers City Center (1 pleasure rink & 1 hockey rink) 1,793 Recreation Center (1 pleasure rink & 2 hockey rinks) 2,957 North Lotus Lake Park (1 pleasure rink & 1 hockey rink) 1,402 Roundhouse Park (1 pleasure rink) 437 TOTAL USAGE 6,589 Skate Park at City Center Park: The Chanhassen Skate Park was open following the snow melt in spring through late fall. It provides a variety of permanent obstacles no larger than 48 inches for skateboards, scooters, bicycles, and inline skates. This portion of City Center Park continues to be a very popular place for residents, mostly those under the age of 18. For the 2013 season, staff recorded over 4,619 participants using the facility while an attendant was on duty. It is believed the skate park serves even more people when the attendant is not working. Park Maintenance staff continues to maintain the equipment and the park. City staff supervised the daily operations of the park along with two attendants, totaling approximately 30 hours of supervision each week from May 26 to August 14. The attendant was responsible for educating users about skate park rules, reporting issues within the park, daily attendance, and general supervision of the facility. Temporary and seasonal wages for the attendants totaled $4,551, with a total of 505 hours recorded. Beaches: Chanhassen contracts for lifeguard services at Lake Ann Beach through Minnetonka Aquatics (Minnetonka School District). This longstanding relationship dates back to the 1970s. Over 21,350 swimmers enjoyed the beach at Lake Ann Park from June 8 through August 18. The 2013 beach contract totaled: $29,187. EEO The charts below indicate the average number of swimmers in the water by month and time. 70 60 50 40 30 20 10 0 100 90 80 70 60 50 40 30 20 10 0 11 AM 12 PM 1PM 2 P 3 P 4PM 5PM 6PM 7PM August go 70 60 50 40 30 20 10 0 June 11 AM 12 PM IPM 2 P 3 P 4PM 5 P 6PM 7PM July I r 11 AM 12 PM IPM 2PM 3 P 4PM 5 P 6PM 7PM 27 ■ Jun -11 o Jun -12 U 13 -Jun ■Jul -11 W u l -12 uJul -13 ■ Aug -11 o Aug -12 u Aug -13 11 "M ro I r 11 AM 12 PM IPM 2PM 3 P 4PM 5 P 6PM 7PM 27 ■ Jun -11 o Jun -12 U 13 -Jun ■Jul -11 W u l -12 uJul -13 ■ Aug -11 o Aug -12 u Aug -13 F Average High Temperature June July August 75.20F 81.20F 81.80F The summer of 2013 averaged several degrees cooler than 2012 and the beaches saw a marginal decrease in attendance as a result. City of Chanhassen Roundhouse Pork Beach on Lake Mimewashto Ow d4d) 3950 KM Read Beaches 2 Mimewashto Reg onal Pork on Lake Mimewashto (operated by Corner County) (Ul quads w Day) wgheay 41 Oetwesn wM,ihwye S a l y 6reewood Shares Beach M Lake AM MSaard4d) �sq {�AVi���-''rQa� 1110 V x. Lane 'A Lake Am Beach an Lake Am (lire9wrda m Dory) 1456 Wut 98th Se Carver Beach m Lotus Lake (tnwaordrd) bwl m .4.201# 6891 Letue Trail W� u !1_a 4� 0� LI ) 1:Oarttuni BOU4vak T Nmm..uYWM�•M. a..n Z ! 2 6 U_ a r,en �cR ra, tyac�' Lake Ann Watercraft Rental and Concessions Total Boat Rentals 2012 2013 Paddleboats 351 270 Canoes 137 159 Kayak 70 136 Row Boats with Trolling Motor 42 135 Row Boats 19 22 Total 619 722 Concession Concession Hours Concession Wages Total Vendor Supplies Total Expenditures Hours & Wal 2012 726 $6,053.25 $8,257.88 $14,311.13 Revenue /Expenditures ,es 2013 840 $7,299.00 $8,349.47 $15,648.47 2012 2013 Revenue $19,589.36 $19,674.68 Expenditures $14,311.13 $15,648.47 Net Profit $5,278.23 $4,026.21 Canoe Rack Rentals: Chanhassen has canoe racks located at Lake Ann, Lake Susan and Lotus Lake. A total of 30 racks were available for rent between April and October. 22 racks rented @ $50 = Revenue $1,100 Picnic Shelters During 2013, the city had three separate picnic areas available for rent. The Lakeside Pavilion and the Klingelhutz Shelter at Lake Ann Park, and the Lake Susan Shelter at Lake Susan Park. There were a total of 119 pavilion and shelter rentals with an estimated 12,000 users. The 119 rentals generated $15,000 in revenue. WIC Number of Picnics Per Location Klingelhutz , Lakeside Shelter(37) Pavilion (51) Lake Susan , Shelter (31) _ " 5 30 2009 2010 2011 2012 Acres of Parks 383 390 396 401 Acres of Open Space 434 434 489 503 Number of Shelter Buildings 4 4 4 4 Number of Playgrounds 26 26 26 26 Number of Swimming Beaches 6 5 5 5 Number of Tennis Courts 17 17 17 15 30 CITY OF CgANHASSEN Eastern Carver County Schools mt City of Chanhassen 8 0 Chanhassen Recreation Center 2 (lighted) 2310 Coulter Boulevard ©City Center Park 4 (2 lighted) 6421 Hazeltine Boulevard 7700 Market Boulevard ©Lake Ann Park 1 1456 West 78th Street 1 OLake Susan Park 2 903 Lake Drive 16 ©Meadow Green Park 2 921 Pontiac Lane s 3 North Lotus Lake Park 2 295 Pleasant View Road South Lotus Lake Park 2 (lighted) 7610 South Shore Drive Total City Courts 15 (6 lighted) Eastern Carver County Schools mt Chanhassen High School 8 2200 Lyman Boulevard Minnetonka School District Minnetonka Middle School West 7 11 6421 Hazeltine Boulevard City of Shorewood Cathcart Park 1 AYA 3821 W 62nd Street Total Other Courts 16 City of Chanhassen Tennis Court Locations Updated October 16, 2012 City of Chanhassen - Future Tennis Courts ®Bandimere Park 2 9405 Great Plains Boulevard ORoundhouse Park 2 3950 Kings Road Total Future Courts 4 Chanhassen Parks and Recreation 7700 Market Boulevard PH 952 - 227 -1100 PO Box 147 FAX 952- 227 -1110 Chanhassen, MN 55317 31 www.d.chanhassen.mn.us x s 3 SieKNwy 5 I aky i_ Lymo'� m 1 —`" BIW (C.R 718) % Total number of courts in Chanhassen: Existing ..... 31 ; x$ Future ....... 4 Chanhassen Parks and Recreation 7700 Market Boulevard PH 952 - 227 -1100 PO Box 147 FAX 952- 227 -1110 Chanhassen, MN 55317 31 www.d.chanhassen.mn.us Program Description In 2013, the City of Chanhassen initiated an Aquatic Invasive Species Program with defined action steps: • Watercraft Inspection Program • Best Management Practices for Water Accesses • Grants and Collaboration with other Project Partners • Public Awareness and Education on AIS Watercraft Inspection Program • The City of Chanhassen contracted with Volt Workforce Solutions to staff the city's watercraft inspection program. • The inspections were conducted on a voluntary basis —no refusals to comply with the voluntary inspections were reported. • Inspectors were certified as Level 1 inspectors through a MnDNR -led Aquatic Invasive Species AIS Watercraft Inspection Training Program. • Inspectors were stationed at all three city -owned public water accesses at peak use times. • Carver County deputies also received training in watercraft inspection and were certified as Level I Inspectors. 2013 Watercraft Inspection Program Summary • The city inspection program included three lakes —Lake Ann, Lake Susan and Lotus Lake. • Inspectors worked a total of 3,049 hours from May 24- September 30 (program ongoing at Lotus Lake through October). • A total of 4,807 inbound and outbound inspections were completed for an overall inspection rate of 1.57 inspections per hour. • The Lotus Lake public water access had a rate of 2.04 inspections per hour — generally three times the level of activity at Lake Ann and Lake Susan. • Fishing boats were the most common watercraft inspected, followed by runabouts and personal watercraft. • Of the watercraft inspected upon entering a lake, 60% had been out of the water for 5 days or more, 26% had been out of the water 1 -4 days, and 14% had been out of the water less than 24 hours. • Of the watercraft inspected upon entering a lake, 11.6% were arriving from zebra mussel - infested waters. • Of the violations found at the time of entering a water body, 220 were first -time violators 18 were second -time, and 5 were third time violators. • Of the watercraft inspected at the time of entering a lake, 8.6% exhibited some kind of violation. 32 Throughout this report, "violations" refers to a violation of aquatic invasive species state law governing the transport of watercraft. The most common violation was failure to transport with the drain plug removed, followed by the transport of aquatic vegetation on a watercraft or trailer. A distant third was transporting a watercraft with water on board. No zebra mussels were identified as being transported to or from one of the three boat accesses. 33 7YI SMI The Chanhassen Park Department maintains 30 parks, 14 park preserves, 101 miles of pedestrian trails, and the downtown green spaces and boulevards. This is accomplished utilizing 7 full -time employees and 15 seasonal employees. The city also maintains 503 acres of natural preserve land, and 401 acres of developed parkland. The 2013 budget was $941,900, which covered wages, supplies, operating expenses, and contractual services. The Park Department maintains 19 soccer fields, 20 youth baseball /softball fields, 4 youth /adult baseball fields, 3 adult softball fields, and 15 tennis courts. The city also maintains 4 park shelter buildings and 3 fishing piers located at Lake Ann, Lake Minnewashta, and Lake Susan; 7 additional fishing docks in various parks; 5 public beaches; and 3 rental picnic areas. Other recreational areas maintained include: 8 sand volleyball courts, 24 basketball courts, 1 skate park, 1 sledding hill, 4 hockey rinks, 4 family rinks, 3 boat launches and 26 playgrounds. The community garden and Pioneer Cemetery are also maintained by the Park Department. WINTER MAINTENANCE SCHEDULE Snowplowing Trails /Sidewalks: Each snow and ice season, the Park Department Maintenance Division is responsible for clearing snow from 101 miles of public trails, and clearing snow from 10 miles of downtown sidewalks, sidewalks and stairways at 10 public buildings, 6 public parking lots, and 15 parking lots located within parks. Upon conclusion of each snow event greater than one -inch (or in some cases during), the park staff reports to work at 4 a.m. Three employees travel to the Bluff Creek Elementary School/ Chanhassen Recreation Center to clear parking lots and sidewalks prior to the start of the school /rec center business day. Two employees report to City Hall, the Library, Main Fire Station and City Center Park to clear snow from parking lots and trails prior to the start of daily activities at each of these facilities. Two employees will be dispatched to City Hall, the Library, Main Fire Station and Water Treatment Plant to clear snow from entrance sidewalks. Upon completion of these duties, the Park Maintenance Division meets back at the shop (around 7:30 a.m.) to discuss how the day's work has progressed and then formulates a plan to finish out the day. In a typical scenario, two employees will transport bobcat skid steers to the downtown area and begin to clear sidewalks in the downtown and adjoining business parks using attached v -plows and/or snow blowers. Four or five employees will initiate the task of clearing the city's trail system using both v -plows and tractor - mounted snow blowers, depending upon snow depth and consistency. The crew plowing trails also stops to plow the snow from neighborhood skating/hockey rinks as they pass by them on their assigned plow route. Skating Rinks: The flooding season is always determined by the weather. Flooding begins as soon as the weather stays cold and frost is in the ground. When temperatures are cold enough, we will flood with two trucks going 24 hours a day for approximately 10 days. Once the rinks are open, rinks are swept and flooded every day. Tree and Brush Removal: Regular tree and brush trimming takes place in the winter when access to the trails is easier and less damage is done after frost is in the ground. In the summer, tree trimming and removal is done as needed due to storms and high winds. SUMMER MAINTENANCE SCHEDULE Turf Mowing Schedule: Through the summer months, all parks are mowed once a week and ball fields and soccer fields mowed twice a week. Fertilizing: Fertilizing is done three times a year on athletic fields only (May, September & October). Ball Field Grooming: This starts a week prior to the baseball and softball season. Fields at Lake Ann, Bandimere, Lake Susan, City Center, and Bluff Creek are done daily and all neighborhood park ball fields are done weekly. 35 Trail Sweeping: Sweeping starts in early spring after the trails are clear of snow and ice. All trails are swept three times throughout the summer and all trails going through wooded areas get swept an additional four times. Garbage Pick -Up: Garbage is picked up daily (Sunday - Saturday) at Lake Ann, Lake Susan, Library area, and the Skate Park. Garbage is picked up five days per week (Monday- Friday) at Bandimere Community Park, Rec Center/Bluff Creek School, Greenwood Shores, Carver Beach (both main beach and mini beach), Roundhouse Park and Beach, North Lotus, Meadow Green, City Center Park, and South Lotus Lake Boat Landing. Garbage is picked up twice a week (Monday- Friday) at Bandimere Heights Park, Bluff Creek Park, Carver Beach Playground, Chanhassen Estates Park, Chanhassen Hills Park, Curry Farms Park, Herman Field, Kerber Pond Park, Minnewashta Heights Park, Public Works Truck Storage, Pheasant Hill Park, Power Hill Park, Prairie Knoll Park, Rice Marsh Lake Park, South Lotus Lake Park, South Lotus Lake Tennis Courts, Stone Creek Park, Sugarbush Park, Sunset Ridge Park, and Public Works gas pumps. Equipment required for garbage pick -up includes a truck or workman, push broom, scoop shovel, two garbage can liners, steel garbage can for ash, steel dust pan for emptying grills, and a garbage can liner or 5 gallon bucket for aluminum. Beach Maintenance: The beach is checked daily throughout the summer. It is dragged daily during peak usage and twice a week during the slower times. Picnic Pavilions: From May 15- August 15, the picnic pavilions at Lake Ann, Lake Susan, and Bluff Creek are cleaned on a daily basis. Neighborhood shelters are cleaned twice a week, or as needed, after August 15. Outdoor Facility Operation Guideline Dates Facility Installation Removal Aeration System (Lake Susan) February 1 March 20 Baseball/Softball Bases April 1 October 15 Portable Toilets April 4 October 26 Volleyball Nets April 15 October 15 Tennis Nets April 15 November 1 Pickleball Nets April 15 November 1 Soccer Goals/Nets April 15 November 1 Fishing Piers April 15 October 15 Docks April 15 October 15 Picnic Shelters April 15 October 15 Lake Ann Ball Field Concession April 15 October 15 Irrigation Systems April 15 October 1 Swimming Buoys May 20 September 20 36 Dale Gregory, Parks Superintendent Retires In 1971, the city was looking to hire a park maintenance employee to care for the city's parks and green spaces. Having grown up on a farm and having a love for working outdoors, Dale Gregory was the perfect fit. On November 17, 1971, Dale was hired as the city's first full -time park maintenance employee. Dale loved everything about his job and was especially proud of all that was accomplished during his tenure with the city. When Dale started, the city had three parks to maintain and now there are 44 parks and open space preserves, 95 miles of pedestrian trails, 13 trail tunnels and bridges, and a beautifully landscaped downtown. It was with a great deal of pride and admiration that the City of Chanhassen community said congratulations to Dale in his retirement in September of this year. Thank you for 42 years of service! �_4 i. `1 *1 Z.Mz., 37 1' 6N Partnerships between the city and volunteer groups, civic organizations and individuals are vital to the success of the community. These partnerships assist the city in strengthening the relationship with its citizens. With more citizens and organizations involved, the city becomes stronger and more effective while serving all residents. The Park and Recreation Department has developed partnerships with the following organizations: Senior Center KleinBank of Chanhassen: Provides financial sponsorship for the Lifelong Learning Programs. Community Bank Chanhassen: Provides financial sponsorship and is a co- sponsor of the annual December Holiday Party. Chanhassen Lion's Club: Sponsors and hosts the annual Lake Ann picnic. Hair for Guys and Dolls: Provides financial support for the entertainment at the Ladies Tea Lunch. Augustana Emerald Crest: Provides financial sponsorship for the Cruise the World of Senior Housing and presenters for Forgetfulness Presentation and staff for 1:1 National Memory Screening Day. AARP: (The American Association for Retired Persons) provides instructors for the monthly defensive driving classes (8 Hour & 4 Hour programs offered). MAAA: (Minnesota Area on Aging) provides the monthly health insurance counseling program. A state certified counselor provides one -on -one counseling services to Medicare beneficiaries at no cost and an instructor for Senior Surf Days. Provides instructor on Medicare and Medicare Part D Program. Carver County Social Services and Public Health, Office on Aging: Provides information on community services and programs. Carver County Historical Society: Provides a special Cemetery Walk performance at the Senior Center. SmartLink: Provides information on Carver County transportation services. The Chanhassen Library: Provides joint programming opportunities such as Senior Surf Day and other programs in coordination with the Senior Center. A library staff member is a liaison to the Chanhassen Senior Center Advisory Board. Carver County Library System: Provides annual tax assistance for seniors. Walgreen's Chanhassen: Pharmacy Manager for the presentations on health- related topics for seniors. Minnesota Arthritis Foundation: Provided a speaker for a presentation on arthritis. Carver County Sheriffs Department: Provides speakers for Details from the Deputies. 39 Pickleball Association of Minnesota: Provided instruction and assistance for the launch of Pickleball in Chanhassen. Chaska Park and Recreation Department meets quarterly and plans and coordinates monthly day trips and overnight trips. Eden Prairie Senior Center: Coordinates quarterly casino trips and joint program opportunities. The City of Victoria Park and Recreation Department: This partnership allows both communities to get maximum participation for Twins Baseball joint trips. Summerwood of Chanhassen: Partners on special day trips and events. AmericInn: Provides the pool for the Senior Open Swim program. Chanhassen Villager: Provides the free weekly column, The Senior News. Recreation Programs 3`d Lair Skate Park: The city contracts with 3rd Lair to provide four skateboarding camps and the summer skateboard series on July 3. SouthWest Metro Chamber of Commerce: The city works with SouthWest Metro Chamber to help coordinate the annual Business Expo at the 4th of July Celebration. The SouthWest Metro Chamber also hosts an annual picnic at Lake Ann Park for its members. City Council and city staff assist by preparing the picnic lunch and providing activities and games. Buy Chanhassen: Buy Chanhassen assists with the annual Tree Lighting Ceremony by providing volunteers with food and drink at the event. Living Christ Lutheran Church: Volunteers from the church sing at the annual Tree Lighting Ceremony. They provide music which adds to the festive atmosphere. Chanhassen Rotary: The Rotary Club is a wonderful partner for our 4`h of July Celebration. The club sponsors and coordinates the refreshment sales for the Taste of Chanhassen and the 4th of July Parade and Classic Car Show. They also coordinated the food and beverage sales at February Festival. The Rotary is a key partner and is vital to the success of Chanhassen community events. Chanhassen Villager: Provides free bi- weekly press releases for programs and events. Chanhassen High School Key Club: Provides volunteers for the February Festival, Easter Egg Candy Hunt and Halloween Party. Chaska High School Key Club: Volunteers for the Halloween Party •t Woodcarvers: The Senior Center woodcarvers taught woodcarving classes to the youth of our community. Staff feels it is important to offer inter - generational programming Skyhawks, Sports Unlimited, Brad Pluth, and Minnesota Timberwolves: A variety of youth sports camps were provided by these agencies. These contracts improved our program offerings. KleinBank: They have been a great community sponsor for many years. K1einBank is the title sponsor of the Summer Concert Series. Southwest Publishing: This is a unique partnership in developing a professional promotional brochure for the 4u' of July Celebration. Southwest Publishing coordinates selling ads, writing the feature articles and advertising for the brochure. Minnesota Twins: The Park and Recreation department coordinated with the Minnesota Twins to host a free baseball clinic at the Chanhassen High School baseball stadium. The clinic had 150 participants. Minnetonka Community Education & Services: Provides lifeguard services and swimming lessons at Lake Ann Beach. This partnership dates back to the 1970's. Scouting Groups: A number of scouting groups cleaned up our park system, which saved labor costs. Miracle Kids Triathlon: The department assists with coordination of the triathlon by providing a safe facility for all participants. REACH For Resources: Annually the city contracts with REACH for Resources to provide recreational opportunities for residents of Chanhassen with special needs. Chanhassen High School: Work with Chanhassen High School to provide athletic facilities, schedule facilities and assist with the Homecoming parade and other events. Chanhassen American Legion: Provide assistance and support for the annual Memorial Day Ceremony at the veteran's monument in City Center Park. Flash Digital Portraits: Volunteered to provide photo opportunities to participants of Daddy /Daughter Date Night. Berne Scale: Donates the use of two digital scales for weighing fish at the Feb Fest Ice Fishing Tournament. Camp Fire USA/Camp Tanadoona: Volunteered to provide ice fishing demonstrations at the Feb Fest and donated a prize pack to be included in the door prize drawing. 41 Boy Scout Troop #330: Volunteered to sell bait and s `more kits at Feb Fest. Chanhassen Fire Department: Year -round support of all events and programs Chanhassen Rec Sorts Program: Coordinated and sponsored the 3 -on -3 basketball tournament at the 4` of July Celebration. Baha'i' Faith: Coordinated a diaper changing facility for families at the 4`h of July Celebration. Half -Pint Horse Foundation: Sold glow sticks and other novelty items as a fundraiser at the 4`h of July Celebration. The Mustard Seed Landscape and Garden Center: Partners with the Tree Lighting Ceremony by providing Santa Claus and reindeer. Recreation Center Schools of Eastern Carver County: This partnership is valuable to the Recreation Center in many ways. It increased our ability to have a more flexible program schedule and provided additional space during summer shutdown at no cost to the city. It increased visibility of the Recreation Center to the community members who attend the events hosted at the facility. The beautiful artwork created by the students is displayed in the large lobby and hall and adds ambience to the Rec Center. • Bluff Creek Elementary: Shared our facility which reduced expenses and allowed large events to occur. • Chaska and Chanhassen High School: Showcase location for high school student's artwork. • Work Experience Program: Utilized the Recreation Center as a job experience work site for high school students. Students assisted the Rec Center staff with cleaning and room set -up functions. • Community Ed: Cross promote adult programs in the Chanhassen Connection, offer shared programs, and provide program space for district meetings, trainings and events. • Athletics & Extracurricular Activities: Provide space to celebrate community youth and serve as a host site for the Debate Team. • School Board Elections Minnetonka Schools: Provided space for Middle School symposiums and sports banquets which increased visibility to District 276 community members. Carver County: Host site for a variety of Public Health community meetings and trainings. SouthWest Metro Chamber of Commerce: Provide affordable space for networking meetings, committee meetings and Home & Garden Expo. These events increase our visibility to the business community and we have benefitted from additional rentals from chamber members. 42 Chanhassen Rotary: Provide special event space for Breakfast with Santa. University of Minnesota: Provide space for soil and erosion control meetings. Chaska Park & Recreation: Co- sponsors the following annual events: Barnyard Boogie, Tot Time and Sweetheart Dance. Provides additional community programs and shares expenses for unique preschool and family activities. Ridgeview Clinics: Physical Therapists are allowed to train clients in our Fitness Center using a punch pass. Clients continue to exercise at the Rec Center paying the daily rate. Southwest Metro Pickleball: Played weekly at the Rec Center. Park Maintenance Sentence to Serve (Adults): This Carver County program allows adult inmates to work off part of their sentence by performing work in the community. Examples of jobs they have completed for the city include: • Build picnic tables • Cut trees and brush to make trail in Herman Field Park • Blow and clean sand from downtown main street in the spring • Rake and blow leaves around city hall, two fire stations, and the public works building in the spring • Pick up garbage and wood chipped trees where needed Sentence to Serve (Juveniles): This Carver County program allows juveniles to work off time on their sentences in the community. Examples of jobs they have done for the city include: • Painted soccer goals and park benches • Raked and cleaned buckthorn from the Pioneer Cemetery Individuals with Community Service: Carver County refers individuals who have been sentenced to complete community service hours. Examples of work they have completed include: • Pulling weeds in several parks • Painting park benches • Cutting sucker branches under pine trees Eagle Scout Projects: Eagle Scouts completed the following projects: • Design and plant trees and shrubs around new entrance sign to Lake Ann Park • Planned and helped build new disc golf course at Bandimere Park Minnetonka Senior Service Day: A group of senior high students volunteer their time working in the community for a couple of days. • Wood chipped trees and bushes at Chanhassen Rec Center, Lake Ann, and along West 78th Street 43 Choice: A group of handicapped individuals volunteer their time once or twice a week picking up garbage at Lake Ann Park. Dugout Club — This group helps maintain and upgrade baseball facilities in the community. "- � d T � _ --dl-+ I Riley Ridge Park: Park construction was completed and it is now open for public use. Riley Ridge Park will be the site of the 2014 Arbor Day Celebration. Pioneer Pass Park: The park was graded, seeded, and prepped for playground installation. Concrete borders will be installed in the spring of 2014 in preparation for the playground installation. All concrete work with be contracted. Swimming Beaches: Aquatic vegetation control is utilized at the following beaches: Greenwood Shores, Carver Beach Park, Roundhouse Park, Lake Ann Park, and the Lake Ann Picnic and Boat Rental area. Rice Marsh Lake Trail: New section of trail is now complete and open for use. Bandimere Park: Soccer field #1 was taken out of use for the season and reseeded. Lake Ann Park: Irrigation lines were added to maintain landscape around new entrance sign. Aquatic Vegetation: Treatments to Lake Ann, Lotus Lake, and Lake Minnewashta were completed to control invasive plant species. Disc Golf. Rubber mats were added to tee boxes throughout the course. Mulch was also added to fairways /wet areas. Highover Stair Project: The site was graded and prepared for stairway installation. The project is scheduled for completion in the spring of 2014. Tennis Courts: Practice boards were repaired and repainted at Lake Susan Park and City Center Park. Trail Trimming: Selective pruning along trails was completed for safety and aesthetics. Downtown: Over 2,000 annuals were planted in the downtown area. W The 2013 Park & Trail Capital Improvement Program (CIP) included six items, ranging in cost from $10,000 to $350,000 and totaling $695,000. Below is the status of each project: Trees - $15,000: This allocation of dollars is invested in an annual tree planting program developed each summer and typically completed in the fall. Parks and public spaces experiencing tree loss due to damage or disease, or areas that simply would benefit from having additional trees are selected. This program also plants trees in areas with a high concentration of ash trees to mitigate the damages resulting from their impending loss due to emerald ash borer damage. Lastly, trees donated through the city's Memorial Giving Program are purchased from this fund. Picnic Tables /Park Benches - $10,000: These dollars are utilized to purchase new picnic tables and benches for areas within our parks and public open spaces that currently do not offer seating opportunities or limited seating. These dollars are also used to acquire benches purchased through the city's Memorial Giving Program. Pioneer Pass Neighborhood Park Development — Phase 1 - $350,000: Construction of an 8.7- acre neighborhood park in southern Chanhassen. This property was acquired through a combination of parkland dedication and fee purchase. K.A Witt Construction was hired to final grade the site, construct the parking lot, basketball court, trails, ball fields, and to plant trees and seed the park. That work was completed on October 30, 2013. The two playgrounds and picnic shelter will be purchased and installed in the spring/summer of 2014. Riley Ridge Neighborhood Park Development — Phase 1 - $200,000: Construction of a 4.7 -acre active park within a total park setting of 19 acres. City crews graded the site, coordinated the installation of a parking lot, trails, basketball court, sledding hill and picnic shelter. City crews and area neighbors teamed up to install the park's extensive playground structure this past August. The park opened to the public on August 10, 2013. TH 101 /Pleasant View Road Intersection & Trail Improvements - $95,000: Park fund contribution to a larger ($1.258 million project to improve turn lanes, roadway, shoulders, drainage and trail improvements. When complete this project will finish the final segment of the Highway 101 north pedestrian trail and will also add a much sought after trail connector along Pleasant View Road. TH 101 Improvements — Lyman Blvd to Pioneer Trail - $25,000: Park fund contribution to a larger ($11,950,000) project to re -build Highway 101 south from Lyman Boulevard to Pioneer Trail. The improvements will improve safety and mobility and set the course for future growth in that region of the community. Extensive park and trail improvements were a part of the M project including a new entrance to Bandimere Community Park, extensive pedestrian trail improvements and additions, and a pedestrian underpass of Highway 101 at Bandimere Park. Assessment/Revolving Assessment Fund The 2013 Assessment/Revolving Assessment Fund included one park and recreation related item: • Rice Marsh Lake Trail Loop - $ 200,000: Construction of the final 4,000 feet of trail in Chanhassen to complete a 3.4 -mile trail loop around Rice Marsh Lake. Half the trail loop is owned and operated by the City of Chanhassen and half is owned and operated by the City of Eden Prairie. The complete loop opened to the public following a tire bumping ceremony held on October 16, 2013. General Capital Replacement Equipment Fund The 2013 General Capital Replacement Equipment Fund included the following park and recreation - related items: Skid Loader Tracks $7,500 Paint Striper $21,000 Rec Center Entrance Improvements, $25,000 including new concrete walk and installation of additional lighting 47