PC SUM 2014 04 15
CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
SUMMARY MINUTES
APRIL 15, 2014
Chairman Aller called the meeting to order at 7:00 p.m.
MEMBERS PRESENT:
Andrew Aller, Mark Undestad, Kim Tennyson, Lisa Hokkanen, and Steve
Weick
MEMBERS ABSENT:
Maryam Yusuf
STAFF PRESENT:
Kate Aanenson, Community Development Director; Sharmeen Al-Jaff, Senior
Planner; Bob Generous, Senior Planner; and Alyson Fauske, Assistant City Engineer
PUBLIC PRESENT:
Dave Schulman 8011 Dakota Circle
Ben Merriman Center Companies
Lois Fiskness 8033 Cheyenne Avenue
Lynne & Ron Pilgrim 8026 Dakota Avenue
Kathy Dorfner 8026 Cheyenne Avenue
Pat Jensen 8009 Dakota Circle
Mike Quist 7331 Dogwood
Kay Knight 8007 Dakota Circle
Denise & Joe McAlpin 8001 Hidden Court
Carol & Bud Walker 8018 Dakota Avenue
Joyce White 8028 Dakota Avenue
Mike Kovic 8024 Dakota Avenue
Todd M. Simning 2145 Wynsong Lane
Sharon McKinney 8046 Cheyenne Avenue
Michelle Laurent 8115 Erie Circle
Tania Teng Dakota
ELECTION OF CHAIR AND VICE-CHAIR.
Undestad moved, Tennyson seconded to nominate Andrew Aller as Chair of the Planning
Commission. All voted in favor and the motion carried unanimously with a vote of 5 to 0.
Undestad moved, Weick seconded to nominate Kim Tennyson as Vice Chair of the Planning
Commission. All voted in favor and the motion carried unanimously with a vote of 5 to 0.
PUBLIC HEARING:
DAKOTA RETAIL: REQUEST FOR PRELIMINARY PLAT REVIEW TO COMBINE TWO
PARCELS INTO ONE LOT AND ONE OUTLOT ON APPROXIMATELY TWO ACRES OF
PROPERTY ZONED HIGHWAY AND BUSINESS SERVICES DISTRICT (BH) LOCATED AT
7910 DAKOTA AVENUE AND THE ADJACENT PARCEL TO THE WEST; AND SITE PLAN
REVIEW WITH VARIANCES FOR AN 8,000 SQUARE FOOT RETAIL BUILDING.
APPLICANT: MOHAGEN HANSEN ARCHITECTURAL GROUP. OWNER: CENTER
COMPANIES, LLC, PLANNING CASE 2014-11.
Planning Commission Summary – April 15, 2014
Sharmeen Al-Jaff and Alyson Fauske presented the staff report on this item. Chair Aller asked when the
traffic study will be completed. Commissioner Weick asked for clarification of the variance for the
parking lot setback, the parking lot behind Outlot 1 and clean up of the gas station site. Ben Merriman
with Center Companies discussed how the high power line easements dictated the layout of the site, clean
up associated with the gas station, the holding pond which will handle storm water runoff, the tenant mix,
trash enclosure location, traffic flow, and location of the building. Chair Aller opened the public hearing.
Lynne Pilgrim, 8026 Dakota Avenue explained that she does not have a problem with the development
but pleaded that something be done to improve the Dakota Avenue/Lake Drive East intersection for
vehicle and pedestrian movements, and expressed concern with noise, lights, and hours of operation.
Dave Schulman, 8011 Dakota Circle asked everyone in the audience who has safety concerns with this
intersection to stand up. Chair Aller noted that approximately 25 people stood up. Sharon McKinney,
8046 Cheyenne Avenue explained that she was representing probably 20 to 25 households who have
concerns with pedestrian safety at the intersection, especially for children walking and biking. Jay
Poucher, 8039 Cheyenne stated he’s almost been hit 3 to 5 times in the year and a half he’s lived here and
explained his safety concerns with this intersection, asked about location of the power pole that’s
currently on the site, storm water drainage, suggested installing a roundabout at the intersection to solve
the safety issues and asked that the traffic study be done over the weekend as well as mid-week. Chair
Aller clarified that residents are upset with the present situation. Suzanne Shepherd, 8010 Dakota
Avenue, having 4 kids ages 9 through 16 stated her biggest concern was pedestrian safety, asked that
traffic from McDonalds and weekends be taken into account with the traffic study, and concern with trash
from McDonalds and American Legion. Dave Schulman asked the commission to take into consideration
that this intersection is the only way into Chan Estates. Lynne Pilgrim provided background information
on the Chan Estates neighborhood. Ron Pilgrim, 8026 Dakota Avenue asked if there was adequate
parking on the site and what happens if there’s overflow parking. Kay Knight, 8007 Dakota Circle
expressed concern that there was no sidewalk to the corner of the development, and asked why this
development could not be located on other undeveloped sites. Bob Seward, 8031 Cheyenne Avenue
asked what about the type of restaurant going in this development which will dictate traffic numbers.
Chair Aller closed the public hearing. After comments from commissioners, the following motion was
made.
Tennyson moved, Undestad seconded that the Planning Commission recommends the City Council
the preliminary plat to replat 1.7 acres into one lot and one outlot, Planning Case
approve
2014-11 as shown in plans dated received March 14, 2014, and including the attached
Findings of Fact and Recommendation, subject to the following conditions:
Engineering Conditions
1.Before the final plat is recorded the Surface Water Management fees, Park Dedication fees,
and GIS fees must be paid as well as any recording fees not collected with the final plat
application.
Park And Trail Conditions
1.Full park fees in lieu of additional parkland dedication and/or trail construction shall be
collected as a condition of approval for Dakota Retail. The park fees will be collected in full at
the rate in force upon final plat submission and approval. Based on the current proposed lot size
of 1.51 acres and the city’s 2014 commercial/industrial park fee of $12,500 per unit, the total
park fees for Dakota Retail would be $18,875.
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Planning Commission Summary – April 15, 2014
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
Tennyson moved, Undestad seconded that the Planning Commission recommends the City Council
the site plan consisting of a 8,000 square-foot multi-tenant building, Planning Case
approve
2014-11 as shown in plans dated received March 14, 2014, and including the attached
Findings of Fact and Recommendation, subject to the following conditions:
Environmental Resource Conditions
1.The applicant shall provide a total of 25 understory trees along the north property line.
2.All trees that fall within the utility easement along the north property line shall be ornamental
trees.
3.The final landscape shall be submitted to the city and include a plant schedule with listed
quantities.
Building Official Conditions
1.The proposed structure is required to have an automatic fire extinguishing system (MN Rule
1306).
2.All plans must be prepared and signed by design professionals licensed in the State of
Minnesota. A geotechnical (soil evaluation) report required.
3.Detailed building code-related requirements have not been reviewed; this will take place
when complete structural/architectural plans are submitted.
4.Demolition permit required (contact MPCA regarding underground, fuel storage tanks
removal requirements).
5.Retaining walls exceeding four feet in height require professional design, permits and
approvals.
6.The owner and/or their representative shall meet with the Inspections Division as soon as
possible to discuss plan review and permit procedures.
Fire Marshal Conditions
1.An additional fire hydrant will be required on the south side of the property. This location
has been discussed with the Engineering Department.
2.“ No Parking Fire Lane” signs may be required. The developer must contact the Fire
Marshal for exact locations.
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Planning Commission Summary – April 15, 2014
Engineering Conditions
1.The final plan must include proposed signage and/or pavement markings on the north side of
the building that will alert drivers to and prohibit drivers from entering the one-way traffic
associated with the drive-thru.
2.The parking stalls on the east side of the site, adjacent to the drive-thru must meet the city’s
minimum stall width, or marked as compact parking if proposed as such.
3.The “bump out” on the west side of the site must be minimum 26 feet face-of-curb to face-
of-curb.
4.Installation of the new water and sewer services must be coordinated with city staff,
including advanced notification of the partial street closure, the timing of the work to
minimize traffic disruption, and on-site inspection of the utility connection.
5.A cash escrow for the street restoration must be submitted prior to recording the final plat.
The escrow can be released after a minimum of one freeze-thaw cycle and once staff inspects
the street restoration and deems the work is satisfactory.
6.A private hydrant must be installed on the south side of the site at a location approved by the
Fire Marshal.
7.Indicate if existing private lights along the perimeter of the site are to remain or be removed.
8.The developer must provide staff with the proposed haul route for removal of the excess
material from the site before grading operations begin. The haul route is subject to staff
review and approval.
9.All improvements in the Xcel easement, including but not limited to grading, site utility
installation and landscaping must be approved by Xcel.
10.The final plans must include a note stating that the auxiliary utility pole south of the
transmission tower on the north side of the site will be relocated, or else it must be
incorporated into the plan. Any cost associated with relocating this pole shall be the
developer’s responsibility.
11.The developer must coordinate the proposed grading in the northeast corner of the site with
the affected small utilities, as the plans show altering the grade in the vicinity of two small
utility pads.
12.The grading plan must be revised so that the proposed contours tie into the existing contours.
13.The storm pond must be lined to prevent potential in-situ soil contamination.
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Planning Commission Summary – April 15, 2014
14.The developer must submit calculations verifying that the proposed storm pond meets the
city’s minimum requirements.
15.Drain tile must be installed on the south side of the site.
Planning Conditions
1.All rooftop and ground equipment must be screened from views.
2.Sign illumination and design shall comply with ordinance. Wall signs shall be limited to the
north, east and south elevations. Wall and monument signage shall comply with the sign
ordinance. All signs require a sign permit.
3.The exterior material for the trash enclosure must be of the same exterior material as the
building. Recycling space and other solid waste collection space should be contained within
the same enclosure.
4.Light levels for site lighting shall be no more than one-half foot candle at the project
perimeter property line. This does not apply to street lighting. All fixtures must be shielded.
Approval of the site plan is contingent upon approval of the subdivision.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
PUBLIC HEARING:
ARBOR COVE: REQUEST FOR A COMPREHENSIVE PLAN LAND USE
AMENDMENT OF 3.26 ACRES FROM PUBLIC/SEMI-PUBLIC TO RESIDENTIAL
LOW DENSITY; REZONING OF 3.26 ACRES FROM OFFICE INSTITUTIONAL
DISTRICT (OI) TO SINGLE FAMILY RESIDENTIAL DISTRICT (RSF); AND
PRELIMINARY PLAT REVIEW OF 54.67 ACRES INTO 5 LOTS ON PROPERTY
LOCATED AT 3121 WESTWOOD DRIVE. APPLICANT: DOGWOOD ROAD, LLC.
OWNER: WESTWOOD CHURCH, PLANNING CASE 2014-06.
Bob Generous presented the staff report on this item. The applicant, Todd Simning with Dogwood
Development addressed the issue of the tree preservation boundaries. Chair Aller opened the public
hearing. John Getsch, 7530 Dogwood Road stated he supports the development but has concerns with the
width of Dogwood Road being narrow at that location, the steep driveways coming down to the road and
suggested moving the houses further back on the lots. Todd Dillon, 7481 Dogwood Road asked for
clarification on the location of the development in relation to his house. Chair Aller closed the public
hearing.
Hokkanen moved, Weick seconded that the Chanhassen Planning Commission recommends that
the City Council approve a Comprehensive Plan Land Use Map Amendment of 3.26 acres from
Public/Semi-Public to Residential Low Density; Rezoning of 3.26 acres from Office Institutional
District to Single Family Residential District; and Preliminary Plat review of 54.67 acres into 5 lots
subject to the conditions and approval and adopt the Findings of Fact and Recommendations:
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Planning Commission Summary – April 15, 2014
Parks & Recreation
1.In lieu of parkland dedication and/or trail construction, full park dedication fees shall be
collected at the rate in force at the time of final plat approval. At today’s rate, these fees
would total $23,200 (4 lots x $5,800 per lot).
Building
1.Final grading plans and soil reports must be submitted to the Inspections Division before
building permits will be issued.
2.Engineered design and building permits are required for retaining walls exceeding four feet
in height.
3.Each lot must be provided with a separate sewer and water service.
4.Demolition permits must be obtained before demolishing any existing structures.
Natural Resources
1.The applicant shall plant a total of 29 trees in the development. A revised landscape plan
shall be required prior to final plat approval.
2.The applicant shall remove Amur maple from the plant list and replace it with an alternate
ornamental tree.
3.Prior to any grading, the applicant shall install tree preservation fencing using metal stakes
around tree #33 on Lot 4. The fencing shall be placed at the dripline or the furthest point
possible from the trunk and no closer than 20 feet. Within the fencing, the applicant shall
spread a 3 to 4-inch layer of woodchips to protect the root zone. These protections shall
remain in effect until construction is completed.
east of the grading limits on Lot 1,
4.A tree conservation easement shall be recorded over the
3and over the rear 75 feet of Lot 4
rear 85 feet of Lots 2 through 4 . The applicant shall
supply a legal description for the easement.
5.Easement signage shall be placed on the lot lines at the point of intersection with the
easement on Lots 2 through 4. Signage shall be placed at points of directional change on Lot
1. Signs shall be approved by the city.
Engineering
1.The grading plan shows steep slopes on Lots 2 and 4. Grading must be revised so that no
slope is steeper than 3:1.
2.Grading plans must be revised to show existing and proposed elevations at each lot corner
and the center of the proposed driveways at the curb line.
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Planning Commission Summary – April 15, 2014
3.The developer’s engineer must revise plans to include spot elevations and building corner
elevations that direct water flow away from all structures.
4.Grading plan must show spot elevations to illustrate where water will flow at the back of Lot
3.
5.The EOF shall be noted with arrows showing the direction of the overflow.
6.Include a lot benching detail in the plans.
7.Draintile service must be provided for Lots 3 and 4, which have drainage flows from the
back to the front of the lot.
8.Proposed stockpile areas must be indentified in the plans.
9.All existing easements shown in the plans must be properly referenced with the document
number or plat they were dedicated under.
10.A conservation easement is proposed along the back of Lots 2, 3 and 4 as well as the east
corner of Lot 1.
11.A new drainage and utility easement over the filtration basin and the channel on Lot 1 will
provide the City access to these stormwater facilities.
12.The developer’s engineer must include the elevation of the top and bottom of the retaining
walls.
13.The following retaining wall materials are prohibited: smooth face, poured in place concrete
(stamped or patterned is acceptable), masonry, railroad ties and timber.
14.Grading must be revised to include a swale at the top of the retaining walls for drainage.
15.The topography shown must include elevation contours for Dogwood Road adjacent to the
proposed lots. The centerline gradients must be labeled. The developer’s engineer must
incorporate pressure-reducing valves and a surge protection system into the watermain plans.
16.At the time of final plat, the Dogwood Road improvements assessment must be paid or
reassessed.
17.Partial water and sewer hookup fees must be paid at the time of final plat.
Water Resources
1.A Stormwater Pollution Prevention Plan (SWPPP) including all required elements listed in
the General Permit Authorization to Discharge Stormwater Associated with Construction
Activity Under the National Pollution Discharge Elimination System/State Disposal System
Program must be prepared and submitted to the city for review and approval.
2.No native soils may be used in the filtration soil. Instead Mix B from the MN Stormwater
Manual - 70% washed sand and 30% leaf-litter compost mixture shall be used.
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Planning Commission Summary – April 15, 2014
3.Pretreatment practices to be employed shall be shown on the plan view and in the detail
sheet. This shall be shown at the curb cut. It is highly recommended that something similar
to the Rain Guardian developed by Anoka Conservation District be used. The pretreatment
device must be approved by the City.
4.It shall be called out on both grading plans that steps shall be taken to prevent compaction
and siltation of the area resulting from construction activities on the site.
5.Remove the filter fabric from the detail and use a choker course of rock instead.
6.The underdrain shall be smooth walled and have a tracer wire.
7.A knife gate valve shall be included prior to the underdrain entering the proposed 27-inch
manhole. This valve shall be reasonable easy to access.
8.Calculations shall be provided demonstrating that the feature will draw down within 48
hours.
9.Efforts shall be made to decrease the depth as close as possible to the 9.6 inches but no
greater than the 14.4 inches recommended for MH HSG B soils.
10.Side slopes shall be no steeper than 5:1 and as close to 10:1 as possible except that the south
boundary may be up to 3:1.
11.The feature shall be kept offline until the vegetation has been established. Plans and the
SWPPP must include this information and describe the methodology to be used to achieve
this.
12.A detailed planting plan and schedule must be developed and included in plan set for
approval
13.The in-situ soils shall be ripped to a depth of 12 inches prior placing the amended filtration
soils.
14.The developer shall be responsible for the construction of the biofiltration feature and shall
make assurances that the plant materials, mulch and side slopes into biofiltration feature are
maintained throughout the life of the feature. This is most typically accomplished though a
Homeowners Association. The city will be responsible for maintenance of the underdrain,
outlet pipe and inlet protection device at the curb. An operations and maintenance manual
shall be developed describing how the feature will be maintained and by who will be
responsible for the maintenance.
15.The applicant shall include tree 119 and 129 into the protection plan.
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Planning Commission Summary – April 15, 2014
16.The drainage and utility easement shall extend from top of bank to top of bank for the
proposed channel.
17.The 988 and 986 contours shall be broadened to create a more laminar flow before
discharging onto city right-of-way.
18.The plan shall maintain a separation of at least two (2) feet between peak flow elevation in
the channel during the 100-year storm event and the top of bank for that portion behind the
proposed structure on Lot 1.
19.The SWPPP as well as the erosion control plan must indicate how the conveyance from the
wetland will be permanently stabilized.
20.A detail of the rock checks must be included. This shall be consistent with Technical
Supplement 14C to Part 654 of the National Engineering Handbook.
21.An estimated surface water management connection fee of $14,066.50 will be due with the
final plat.
22.The plans must meet all requirements set forth by other agencies with authority over the site.
The applicant is responsible to procure all necessary approvals and permissions. This
includes, among others, the MN Pollution Control Agency and the Minnehaha Creek
Watershed District.
Planning
1.Lots 1 through 4 are the only lots included in the land use map amendment from
Public/Semi-Public to Residential Low Density.
2.Approval of the Land Use Amendment is subject to Metropolitan Council determination of
consistency with system plan.
3.Lots 1 through 4 are the only lots included in the rezoning from Office Institutional District
to Single-Family Residential.
4.Approval of the Rezoning is contingent upon approval of the final plat and execution of the
development contract.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
PUBLIC HEARING:
CODE AMENDMENTS: CHAPTER 18, SUBDIVISIONS (SECTION 18-61) , AND CHAPTER
20, ZONING (ARTICLE VIII PUD DISTRICT AND ARTICLE XXIII GENERAL
SUPPLEMENTAL); AND CHAPTER 1, GENERAL PROVISIONS.
Bob Generous presented the staff report on this item. Chairman Aller opened the public hearing. No one
spoke and the public hearing was closed.
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Planning Commission Summary – April 15, 2014
Tennyson moved, Hokkanen seconded that the Chanhassen Planning Commission recommends
that City Council adopt the ordinance amending Chapters 1, 18, and 20 of the Chanhassen City
Code. All voted in favor and the motion carried unanimously with a vote of 5 to 0.
APPROVAL OF MINUTES: Commissioner Hokkanen noted the verbatim and summary Minutes
of the Planning Commission meeting dated April 1, 2014 as presented and the amended Work
Session Summary Minutes dated April 1, 2014 showing Commissioner Steve Weick as present.
ADMINISTRATIVE PRESENTATIONS.
Kate Aanenson reviewed new business sign permits and
future Planning Commission agenda items and meeting dates. Chair Aller informed commissioners of a
th
workshop linking land use to clean water being held on May 8 with Barr Engineering in Edina and May
th
14 at the Bayview Event Center in Excelsior.
Undestad moved, Tennyson seconded to adjourn the meeting. All voted in favor and the motion
carried unanimously with a vote of 5 to 0. The Planning Commission meeting was adjourned at
8:35 p.m.
Submitted by Kate Aanenson
Community Development Director Prepared by Nann Opheim
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