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G-4. Establish Date for Park & Trail Acquisition Capital Improvement Program Tour0 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen. MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 6-.3 MEMORANDUM TO: Park and Recreation Commission FROM: Todd Hoffinan, Park & Recreation Director X/ DATE: May 28, 2014 SUBJ: Establish 2015 -2019 Park and Trail Acquisition and Development Capital Improvement Program (CIP) Tour Date PROP®SIED ACTION The Park and Recreation Commission establishes the evening of Tuesday, June 10, 2014 to tour potential future capital improvement project sites. This tour will be in advance of discussions regarding the 2015 -2019 Park and Trail Acquisition and Development Capital Improvement Program to be held on June 24 and July 22, 2014. EXECUTIVE SUMMARY Annually the Park and Recreation Commission recommends a one -year and five -year Park Acquisition and Development Capital Improvement Program (CIP) to the City Council. Attached to this report are two sets of Park and Trail CIP budgeting sheets. The first set Recreation Center includes all projects currently programmed for installation. The second set includes 2310 Coulter Boulevard Phone: 952.227.1400 potential projects that were discussed in the past but are currently not programmed in Fax: 952.227.1404 the CIP. Commissioners should review each individual project sheet to help decide which sites they would like to tour. Planning & Natural Resources AT'T'ACHMENTS Phone: 952.227.1130 Fax: 952.227.1110 1. Park Dedication Fund History and Forecast 2. 2014 -2018 CIP Sheets Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us g: \park \th \cip \cip tour schedule 2014.doc Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow City of Chanhassen Park Dedication Fund History Year Revenues Expenses Increase (Decrease) In Fund Balance Year End Fund Balance 2001 $435,167 $503,661 $68,494 $1,735,991 2002 477,237 1,543,166 1,065,929 670,062 2003 1,165,011 1,269,639 104,628 565,434 2004 616,334 264,194 352,140 917,574 2005 930,450 79,854 850,596 1,768,170 2006 2,286,277 476,006 1,810,271 3,578,441 2007 741,294 731,736 9,558 3,587,999 2008 626,267 589,020 37,247 3,625,246 2009 83,536 763,932 680,395 2,944,851 2010 304,428 1,161,033 856,605 2,088,246 2011 742,779 314,998 427,781 2,516,027 2012 296,833 1,162,742 865,908 1,650,118 2013 797,194 732,340 64,854 1,714,972 2014 200,000 305,000 105,000 1,609,972 2015 200,000 775,000 575,000 1,034,972 2016 200,000 165,000 35,000 1,069,972 2017 200,000 25,000 175,000 1,244,972 2018 200,000 25,000 175,000 1,419,972 Park Dedication Fund History and Predicted Future Performance G: \PARK\TH \park dedication \park dedication history-1 (2) May 6 2014 Capital Improvement Program 2014 thru 2018 City of Chanhassen, MN Project # PK &T -042 Project Name Picnic Tables/Park Benches Account #1 410 - 000 -4705 Account #3 Account #2 Account #4 Purchase of picnic tables and park benches. Justification Jew tables and benches are needed annually to replace old stock and meet new needs. Prior Expenditures 56,000 Equipment Total Prior Funding Sources 56,000 Park Dedication Fund Total Budget Impact/Other Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life 30 Years Category Park Priority n/a Total Project Cost: $106,000 2014 2015 2016 2017 2018 Total 10,000 10,000 10,000 10,000 10,000 50,000 Total 10,000 10,000 10,000 10,000 10,000 50,000 2014 2015 2016 2017 2018 Total 10,000 10,000 10,000 10,000 10,000 50,000 Total 10,000 10,000 10,000 10,000 10,000 50,000 Capital Improvement Program 2014 rhru 2018 City of Chanhassen, MN Project # PK &T -043 Project Name Trees Department Park & Trail Improvements Contact Todd Hoffinan Type Improvement Useful Life 50 Years Category Park Account #I 410 - 0000 -4701 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $170,000 knnual tree planting program. This program is proposed to be accelerated to mitigate the affects of Emerald Ash Borer. Justification 'arklands and other City properties experience tree loss annually, due to storm damage, disease, stress, etc. Prior Expenditures 95,000 Land Improvement Total 2014 2015 15,000 15,000 2016 2017 15,000 15,000 2018 Total 15,000 75,000 Total 15,000 15,000 15,000 15,000 15,000 75,000 Prior Funding Sources 2014 2015 2016 2017 2018 Total 95,000 Park Dedication Fund 15,000 15,000 15,000 15,000 15,000 75,000 Total Total 15,000 15,000 15,000 15,000 15,000 75,000 Budget Impact/Other Capital Improvement Program 2014 thru 2018 City of Chanhassen, MN Project # PK &T -072 Project Name Tennis Courts Account #1 400 - 0000 -4706 Account #2 Account #3 Account #4 Department Park & Trail Improvements Contact Todd Hoffinan Type Improvement Useful Life 25 years Category Park Priority n/a Description Total Project Cost: $200,000 Re -build two courts at the Chanhassen Recreation Center, patch and resurface remainder of courts. Justification We have deliberately limited the number of courts constructed within our system to lower overall maintenance costs associated with tennis courts. The courts we do offer are kept in playable condition through patching and resurfacing on a six to ten year cycle. Prior Expenditures 125,000 Maintenance Total 2014 2015 2016 2017 2018 Total 75,000 75,000 Total 75,000 75,000 Prior Funding Sources 2014 2015 2016 2017 2018 Total 1 —25-, 0-0 0-1 Assessment/Revolving Assess 75,000 75,000 Total Total 75,000 75,000 Budget Impact/Other vlaintenance and operations costs. Capital Improvement Program 2014 thru 2018 City of Chanhassen, MN Project # PK &T -075 Project Name Camden Ridge Trail Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life Category Park Account #1 410- 0000 -4710 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $100,000 The Camden Ridge Trail is a 2,600 foot pedestrian trail situated in the Bluff Creek preservation corridor traveling from Bluff Creek Blvd south to new Highway 212. This trail will be built concurrently with the Camden Ridge housing development. Justification This section of trail is identified on the City's comprehensive trail plan. It is one of the last remaining links to be completed between Chanhassen and the Minnesota River Valley. Expenditures 2014 2015 2016 2017 2018 Total Construction 100,000 100,000 Total Funding Sources 2014 100,000 2015 2016 100,000 2017 2018 Total Park Dedication Fund 100,000 100,000 Total 100,000 100,000 Budget Impact/Other Maintenance and operations costs. Capital Improvement Program 2014 thru 2018 City of Chanhassen, MN Project # PK &T -090 Project Name Lake Ann Park Boat Access Dock Account #1 410 - 0000 -4706 Account #2 Account #3 Account #4 Description Installation of a dock adjacent to the public boat access at Lake Ann. I Justification I The addition of a dock will improve accessibility at the access. Department Park & Trail Improvements Contact Todd Hoffman Type Equipment Useful Life 20 years Category Park Priority n/a Total Project Cost: $5,000 Expenditures 2014 2015 2016 2017 2018 Total Equipment 5,000 5,000 Total Funding Sources 5,000 2014 2015 5,000 2016 2017 2018 Total Park Dedication Fund 5,000 5,000 Total 5,000 5,000 Budget Impact/Other Capital Improvement Program 2014 thru 2018 City of Chanhassen, MN Project # PK &T -091 Project name Lake Susan Park Boat Access Dock Account #t 410 - 0000 -4706 Account #3 Account #2 Account #4 Description Installation of a dock adjacent to the public boat access at Lake Susan. I Justification IThe addition of a dock will improve accessibility at the access. Expenditures Department Park & Trail Improvements Contact Todd Hoffman Type Equipment Useful Life 20 years Category Park Priority n/a Total Project Cost: $5,000 2014 2015 2016 2017 2018 Total Equipment 5,000 5,000 Total 5,000 5,000 Funding Sources 2014 2015 2016 2017 2018 Total Park Dedication Fund 5,000 5,000 Total 5,000 5,000 Budget Impact/Other Capital Improvement Program 2014 thru 2018 City of Chanhassen, MN Project # PK &T -098 Project Name Pedestrian Trail to Arboretum, Design & Planning Account #t 410- 0000 -4710 Account #2 Account #3 Account 44 Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life Category Park Priority n/a Description I Total Project Cost: $25,000 A ten foot wide bituminous pedestrian trail located on the south side of State Highway 5, from Century Boulevard to the Minnesota Landscape Arboretum entry road. The total project cost will exceed $250,000, requiring additional funding partners /sources to be identified for the project. This funding allocation is the City's match for a transportation enhancement grant. Justification Completing a pedestrian /bicycle trail route to the Arboretum has been a long range goal for the City. The Arboretum will continue the trail from their entrance into the property. Expenditures 2014 2015 2016 2017 2018 Total Planning /Design 25,000 25,000 Total 25,000 25,000 Funding Sources 2014 2015 2016 2017 2018 Total Park Dedication Fund 25,000 25,000 Total 25,000 25,000 Budget Impact/Other Capital Improvement Program 2014 thru 2018 City of Chanhassen, MN Project # PK &T -099 Project Name Chanhassen Native Preserve Trail, Final Phase Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life Category Park Account #1 410- 0000 -4710 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $90,000 A 900 foot section of eight foot wide bituminous trail, located at the perimeter of Lot 2, Block 1 Arboretum Business Park 7th Addition. Justification I This section of trail is the final phase of a two mile trail loop around the Chanhassen Native Preserve. The trail project was initiated in 1995. Expenditures 2014 2015 2016 2017 2018 Total Construction 90,000 90,000 Total 90,000 90,000 Funding Sources 2014 2015 2016 2017 2018 Total Park Dedication Fund 90,000 90,000 Total 90,000 90,000 Budget Impact/Other Maintenance and operation costs. Will need to be included in the pavement management program. Capital Improvement Program 2014 chru 2018 City of Chanhassen, MN Project# PK &T -105 Project Namc Roundhouse Park Picnic Shelter Account #1 410 - 0000 -4706 Account #3 Account #2 Account #4 Description addition of a steel frame and aluminum roof picnic shelter to the park. Department Park & Trail Improvements Contact Todd Hoffman Type Equipment Useful Life 30 Years Category Park Priority n/a Total Project Cost: $25,000 Justification Covered shelters create a focal point for activities within the park in addition to providing shelter from inclement weather. Expenditures 2014 2015 2016 2017 2018 Total Construction 25,000 25,000 Total 25,000 25,000 Funding Sources 2014 2015 2016 2017 2018 Total Park Dedication Fund 25,000 25,000 Total 25,000 25,000 Budget Impact/Other Capital Improvement Program 2014 thru 2018 City of Chanhassen, MN Project # PK &T -106 Project Name Sugarbush Park Picnic Shelter Account #1 410- 0000 -4706 Account #3 Account #2 Account #4 Description kddition of a steel frame and aluminum roof picnic shelter to the park. Department Park & Trail Improvements Contact Todd Hoffman Type Equipment Useful Life 30 Years Category Park Priority n/a Total Project Cost: $25,000 Justification Covered shelters create a focal point for activities within the park in addition to providing shelter from inclement weather. Expenditures 2014 2015 2016 2017 2018 Total Construction 25,000 25,000 Total 25,000 25,000 Funding Sources 2014 2015 2016 2017 2018 Total Park Dedication Fund 25,000 25,000 Total 25,000 25,000 Budget Impact/Other Capital Improvement Program 2014 thru 2018 City of Chanhassen, MN Project # PK &T -107 Project Name City Center Park Improvements Account #1 410 - 0000 -4706 Account #2 Account #3 Account #4 Description Improvements to City Center Park that may include a band shell and other park amenities. Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life 30 Years Category Park Priority n/a Total Project Cost: $45,000 Justification I additional improvements to City Center Park will provide a better atmosphere for various events held at the park, such as summer concert series and other program activities. Expenditures 2014 2015 2016 2017 2018 Total Construction 45,000 45,000 Total Funding Sources 45,000 2014 2015 45,000 2016 2017 2018 Total Park Dedication Fund 45,000 45,000 Total 45,000 45,000 Budget Impact/Other Capital Improvement Program 2014 rhru 2018 Department Park &Trail Improvements City of Chanhassen, MN Contact Todd Hoffman Project # PK &T -114 Type Improvement Useful Life Project Name Bandimere Community Prk Expansion, Design/Planning Category Park Account #1 410 - 0000 -4701 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $525,000 Acquisition of a 2.5 acre parcel of land and single family home located adjacent to Bandimere Community Park. Justification To accommodate a new park entrance road, expansion of park amenities and expansion of storm water ponding. The park entrance as currently designed has resulted in an above normal level of vehicle collisions and close calls. Prior Expenditures 500,000 Planning/Design Total Prior Funding Sources F--5-0-0,—O0-01 Park Dedication Fund Total Budget Impact/Other 2014 2015 2016 2017 2018 Total 25,000 Total 25,000 2014 2015 2016 2017 2018 Total 25,000 25,000 25,000 25,000 Total 25,000 25,000 Capital Improvement Program 2014 thru 2018 City of Chanhassen, MN Project # PK &T -117 Project Name Rec Center Entrance Improvements Account #1 410- 0000 -4706 Account #3 Account #2 Account #4 Description Installation of front entry walkway lighting and repair of heaved front entrance concrete panels. Justification IThese improvements are categorized as safety improvements. Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life Category Park Priority n/a Total Project Cost: $25,000 Expenditures 2014 2015 2016 2017 2018 Total Construction 25,000 25,000 Total 25,000 25,000 Funding Sources 2014 2015 2016 2017 2018 Total Capital Replacement Equipme 25,000 25,000 Total 25,000 25,000 Budget Impact/Other Capital Improvement Program 2014 thru 2018 City of Chanhassen, MN Project # PK &T -119 Project Name Athletic Field Lighting Account #1 410 - 0000 -4706 Account #2 Account #3 Account #4 Department Park & Trail Improvements Contact Todd Hoffman Type Equipment Useful Life Category Park Priority n/a Description I Total Project Cost: $230,000 Installation of field lighting systems at the City's various parks. This project will require a cash contribution from the Chanhassen Baseball Association of up to $55,000 for improvements made at Lake Susan Park. Justification The lighting will increase the number of baseball games and other athletic events that can be played at the various City parks. Expenditures 2014 2015 2016 2017 2018 Total Equipment 230,000 230,000 Total 230,000 230,000 Funding Sources 2014 2015 2016 2017 2018 Total Other Agency Contribution 55,000 55,000 Park Dedication Fund 175,000 175,000 Total 230,000 230,000 Budget Impact/Other This will add electricity costs of $1,000 per year. Capital Improvement Program 2014 thru 2018 City of Chanhassen, MN Project # PK &T -120 Project ]name Neighborhood Park Picnic Shelter Initiative Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life Category Park Account #1 400 - 4008 -4706 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $500,000 Installation of covered park shelters in parks to serve as central gathering locations, provide shelter from inclement weather and provide a meeting location for activities and events. 2014 - Sugarbush Park, Stone Creek Park and Roundhouse Park 2015 - Chanhassen Hills Park, Pheasant Hills Park and Curry Farms Park 2016 - Bandimere Park and Greenwood Shores Park 2017 - Minnewashta Heights Park, Herman Field Park and South Lotus Lake Park 2018 - Sunset Ridge Park, Prairie Knoll Park and Carver Beach Playground I Justification I This initiative will fill a current void in the City's park and recreation infrastructure system helping to ensure that our park system remains a strong element in our mission of providing for today while planning for the future. Expenditures 2014 2015 2016 2017 2018 Total Construction 100,000 100,000 100,000 100,000 100,000 500,000 Total 100,000 100,000 100,000 100,000 100,000 500,000 Funding Sources 2014 2015 2016 2017 2018 Total General Fund Surplus 100,000 100,000 100,000 100,000 100,000 500,000 Total 100,000 100,000 100,000 100,000 100,000 500,000 Budget Impact/Other This will add minimal annual operations impact. Capital Improvement Program 2014 rhru 2018 City of Chanhassen, MN Project # ST -012 Project Name Annual Street Improvement Program Account #1 601 -xxxx -4751 Account #2 Account #3 Account 94 Department Street Improvements Contact Paul Oehme Type Improvement Useful Life Unassigned Category Streets/Highways Priority n/a Description —1 Total Project Cost: $21,145,000 Annual project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas: 2014 - Dartmouth Drive, Cypress Drive and Kiowa Trail 2015 - Carver Beach area (south and west of Carver Beach Road), Ches Mar Drive, Lone Cedar, Saddlebrook Pass neighborhood MSA - Bluff Creek Drive and Trail 2016 - North Manor Road, Washta Bay Road, Tanagers Lane, Sandpiper Trail, Piper Ridge Lane and Minnewashta Woods Drive MSA - Park Road, Park Court, Park Drive and Park Place 2017 - Flamingo Drive area and 96th Street MSA - Kerber Blvd and bituminous trails 2018 - Orchard Lane, Forest Avenue, Forest Circle, Oriole Avenue and 64th Street MSA - Lake Drive Justification The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective. Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to consider the merits of the project and scope of work. The Highway 212 improvement project included a pedestrian trail along the first 2,500 feet of Bluff Creek Drive. The resulting "gap" represents a missing link in the City's trail system. Bluff Creek Drive is a difficult stretch of road to negotiate as a pedestrian in the absence of a trail. This trail segment will be constructed along with the 2015 MSA street reconstruction. Prior 8,295,000 Total Prior 8,295,000 Total Expenditures 2014 2015 2016 2017 2018 Total Construction 1,400,000 3,150,000 2,900,000 2,900,000 2,500,000 12,850,000 Total 1,400,000 3,150,000 2,900,000 2,900,000 2,500,000 12,850,000 Funding Sources 2014 2015 2016 2017 2018 Total Assessment/Revolving Assess 1,400,000 1,850,000 1,500,000 1,500,000 1,500,000 7,750,000 MSA 800,000 1,400,000 1,400,000 1,000,000 4,600,000 Park Dedication Fund 500,000 500,000 Total 1,400,000 3,150,000 2,900,000 2,900,000 2,500,000 12,850,000 fidget Impact/Other s project may decrease maintenance costs. Capital Improvement Program 2014 thru 2018 City of Chanhassen, MN Project # ST -033 Project name Reconstruct -Cty Rd 61 from TH 101 to Charlson Rd Account #1 Account #2 Account #3 Account #4 Department Street Improvements Contact Paul Oehme Type Improvement Useful Life Category Streets/Highways Priority n/a Description I Total Project Cost: $34,150,000 Hennepin County, in coordination with MnDOT, Carver County and the cities of Eden Prairie and Chanhassen, is preparing for the reconstruction of Flying Cloud Drive (CSAH 61) between TH 101 and Charlson Road. This section of Flying Cloud Drive (CSAH 61) was a turn back from the State of Minnesota in 2009 and was previously known as TH 212. The project is in the early stages of the project development process and construction is anticipated in mid 2015. The City's contribution to the project is for trail improvements in Chanhassen to connect to the Eden Prairie trail system. Justification * Pavement is in poor condition and needs replacement * Improve safety * Minimize transportation disruptions caused by seasonal flooding of the Minnesota River * MnDOT is transferring the highway to the county for future operation and maintenance Expenditures 2014 2015 2016 2017 2018 Total Construction 34,150,000 34,150,000 Total 34,150,000 34,150,000 Funding Sources 2014 2015 2016 2017 2018 Total Other Agency Contribution 34,000,000 34,000,000 Park Dedication Fund 150,000 150,000 Total 34,150,000 34,150,000 Budget Impact/Other Fhe City will be responsible for operation and maintenance of the segment of trail within the community.