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Correspondence
CORRESPONDENCE AMM Fax News dated November 27 - December 1, 2000 Memo from Mark Ruff, Ehlers & Associates dated November 27,2000 Memo from League of MN Cities dated November 28, 2000 Memo from Scott Botcher dated November 29, 2000 Letter from Roger Knutson dated November 21, 2000 regarding the Igel Addition Memo from Kate Aanenson and Teresa Burgess regarding MnDOT Plan 2005-2025 Memo from Teresa Burgess regarding Limited Use Permit for TH 101 Bike Path Chanhassen Fire Department calls from November 20 - December 3 Letter from MnDOT dated December 4, 2000 AMM Fax News dated December 4-8,2000 MnDOT News Release dated December 4, 2000 Article in Lakestyle Magazine, Holiday 2000 Article in Governing, December 2000 Letter from the League of MN Cities dated December 1, 2000 Memo from Sharmin AI-Jaff regarding Parking for Data Link Hou 29 ZBBB 13:18:11 Via Fax AMM FAX NEWS November 27 - December 1. 2000 Page BBl Of BBl ~12 937 5739 Scott Botcher C'C;, VU(\c:.. - \ -) Association of Metropolitan Municipalitiei Governor's St. Cloud meeting survey results available On November 13 the Govemor hosted a meeting in 51. Cioud to discuss the "Big Plan". As part of the meeting, the approximateiy 300 attendees responded to a survey. The attendees answered a series of questions by using an electronic keypad. A series of answers were displayed and the attendee selected the appropriate response. The following is a summary of some of the results. A more complete report can be found at the Department of Finance's web site (www.finanœ.state.mn.us). Most of the respondents were local govemment officials. County, town and school officials were evenly represented (22%) while city officiais comprised 26% ofthe total. Private sector representatives accounted for 6% of the respondents. - Of the respondents, 29% were from AMM N.",s Fax is fax<d 10 all A.MM cil)' MlllUlgel'$ and ødmin¡slralors, legis/atill# contacts and Board members. PleUl shtlrt thi$ fax with your maJOrs, coutfcilMembers alld stall 1o keep thtun åbrlllSI 01 ilnpÞr- tall' metro city iss~l!s. 145 University Ávenue We$l' SI. Paal, MN 55103-2044 Pholle: (651) 215-4000 Fax: (651) 281-1299 E-mail: atll1H@A....145.otg the metropolitan area. More than a third (37%) of the respondents were from central Minnesota. The respondents Identified roads and highways as the most under-funded public activity. - The linking of the state budget growth to the rate of economic growth was the most preferred guideline to develop the state budget. - The respondents view the purpose of state aid to pay for mandates and assist/equalize iess wealthy com- munities. - General purpose aid was favored over targeted (categorical) aid. - If the iocai govemment revenue base was expanded the respondents favored by a slight margin payment in lieu of property taxes and a locai sales tax over several other options. AMM and the Pollution Control Agency (PCA) Continue Phase II Storm Water Permit Meetings On Tuesday, Nov. 21 the second meeting of the AMM-PCA wort<.ing group on storm water permit- ting met. The meeting included presentations by PCA and the Board of Water and Soil Resources (BOW5R) regarding the federal guidelines and state water planning law. The ensuing discussion raised several Issues regarding the permit process. For example, the wort<. group will need to study the role of the water management organizations and watershed districts in the permit process. Methods to measure water quality progress and the role of the various state agencies in the permit process are other topics under study. The work group will meet again in January with a goal of completing Its work by the end of 2001. Mayor's Housing Task Force to Present Report to Metropolitan Council On Wednesday, Nov. 29, 2000 members of the Mayor's task force will present its final report to the Metropolitan Councii. The report recommends several actions to be taken by cities, the Metropoiitan Council, and the Legislature. Among the recommended city actions are the following: _ Wort<. with other cities to raise the vlsibil~y and support for affordable housing - Ensure that zoning and subdivision reguiations are compatible with the housing goals of the oomprehenslve pian. Review development and perm~ fees. The report should be posted within the next two weeks on the Metropoli- tan Council's web site. It is also anticipated that a series of meetings to discuss the report wili be sponsored by the task force and Metropolitan Council. --:;Nbv, 27. 2000 6: 34PM EHLERS & ASSOCIATES NO. 5754 P. 2/3 cC '( Cø..t.tc I ( ------- e EHLERS .!. ASSOCIATES INC MEMORANDUM TO: Mary Ippel, Briggs & Morgan Deb Eller, Ehlers FROM: Mark Ruff - Ehlers & Associates DATE: November 27,2000 RE: Chanhassen Defeasance In order to maximize its opportunity to receive a state grant for class rate compression, the City of Chanhassen is again proposing to defease a significant amount of G.O. Tax Increment Debt before the end of2000. The Council will be meeting on December I I, 2000, to consider a resolution to defease the debt. A portion ofthe defeasance will be accelerating debt which is due on February I, 2001. The partial defeasance ofthe I 998E Bonds will actually be defeasingthe first maturities (200 I and 2002) and leaving later maturities (2003 and 2004) to potentially be refinanced at a later date (the call date is 2/1/2002 for the 1998E bonds) Mary, please prepare a resolution for the defeasance of the four issues. Please let me know if you need information from us. The resolutions for the original issues are on file with the City. Deb, please review the procedures we used last year for the escrow agent and coordinate with Connie on the need for any continuing disclosure notices to be sent. Brian Shannon of our office has completed preliminary cash flows for the escrows, but we also need to set a closing date for the City to have funds available. Bruce DeJong at the City is the contact person for this undertaking. Please contact me initially with any questions. We would like to have documents prepared by December 4;'. Thanks. Copy: Broce DeJong from the desk of Mark R.uff Vice Presidem Ehlers 6- Associates,If/c. 3060 Cenrre Pointe Driw Roseville, MN 55113 , NOV, 27. 2000 6: 34PM EHLERS & ASSOCIATES NO, 5754 P.3/3 ..:¡ . " II" 11 ,I ¡¡ i 1!.. Ii 8 ( n n ~ v ft II I ø ~ 05 I II 0 ~ N .. '" ~ i . ~ 1 I §. § ! II ! u I ~ ~ " i i " ~ I- ,~~ ~ I . ,! . .; ,a i š: 1;111 ~ Pi ,: II ~ ~ i . v §. §~ ~ ! ~ ~ i ! ,¡¡ , ~ !; ::; .. ,: '!. I N . ¡¡ . i II ~ ~ u i II I , Ii '¡lII Ii . U11ÐS!11C ~ ¡ ,,~ ,¡¡ ; !I 1\.. .., " H ~U5!R I! ; ~; .. N N W X ., N ~ v nUll! 0 ¡¡ ~ ! a a .5 11 ;o¡ ~ ~ I g...:..¡.øcfi n " I:i ~ êõ .. I' ;! " j 1 . G .. UIU II i ~ ! g~ 1~ ~ i í £ ~ª~n !! ~' '~'~ J~ f J: ¡; !,t . Š iioi~ _N N Ii I5ðJ ~ ;; .. .8!.. 'Ii u~n IB § ~ I 1;1)-= .... ~ w I u·lc.1 ~ i ... 5Å'¡~· " ¡; ~ . Š N a"E"'~ c I ,un i II, II II &!Ii& u .. - !i C .I UU ø II ! fQ~ n '" -1!"; . - ~! r~ ~nn a ~nu,~,¡¡ I &i IIq .!! i ""o-~ f:O ~Uli¡ J:! '!. I§}~ ~ ..... ~C!I~ v ~n~! ~ øšøn Ii I " .Ii I ~ - II ~ :; ~jfl...:! ;; Ii ~"'c j¡ n ... ¡!'lI§8 ¡ - ·uu II nUl § ~ ~i~~I ¡ " " . Õëacø.-c 11 liiU § ª~~!:!! Ii N n C ~~i~~ ¡¡ ~ I ~i¡ii ~IUU! N~i1z .z I Ii! :;; - ~ ~'ì h ¡¡¡~~~I ~ ¡¡ t 88~ E £ !:I ' ~C!C!,,; ~ & U I . ~i¡j ~ I I n :=~!l1ã ~ U~H .. . Hlm.nll <; - ... 15'!51515,.; I' _ .1 u.~ ~UH ~ i JUiUlj. . ! Hill II IIi ~ ! ~ $ ZI ¡hH ~~HiH~1 Š t1 i diU ~ ~ P ~ii ~~~I un~ . c . .. sa S~ J f ~!SîSSaF~ I H~ 1! ddodd j gggggUgg ~~~~~ ! d~q¡ci'O , I ~ ï -- -..... ·U .!! ~ NOV 28 '00 02:38PM'LEAGUE OF MN CITIES (J2 ~ eø~ \. ·~P.l LMC (-ß~ Lug... 0/ Mi.._Iu ç¡¡¡... a"',",,_.g~ 145 University Avenue West, St. P..,!, MN 55103-2044. Phone' (651) 281·1200. (800) 925·1122 Fax: (651) 281·1299 . TDD (651)" 281-1290 Association of Metropolitan Municipalities DATE: TO: FROM: RE: November 28, 2000 Mailing List Gene Ranieri Draft Tax Increment Financing Legislation and Déc. 4 Meeting Agenda Draft Legislation Enclosed for your review and comment are copies of two bills relating to tax increment financing. The amendments to the enforcement section require the auditor to comply with generally accepted accounting and auditing principles when conducting audits. The bill also establishes a statute oflimitãtions regarding violations. The second·bill would requi1e two audits for districts that are established after the effective date of the act. One would be required after the fifth year of district certification while the second audit would be completed within one year of decertification. The audits would be completed by the authority. The authority could contract with the office of state auditor or a private accountant to complete the audits. To provide guidance in conducting the legal compliance audits the state auditor must with the assistance of task force developed guidelines. A similar task force was ' established by ~tatutc (MS6.65) in. the early 1980's to develop guidelines for legal compliance audJ.'ts for all local governroents. If you have any questions or need additional infonnation please contact me. Meeting Agenda. 1. Call to order. 2. Introductions. 3. Discussion. . a) Auditing legislation b) Clean-up legislation c) Issues- budget, titning d) Other 4. Next steps. 5. Other. 6. Adjoum. Phone j PhOne . . r; 73"1 Fax. NOV 28 '00 Ø2:38PM LËAGÜËÕFMN'crTIES P.2 A bill for an act Relating to tax increment financing: ModifYing auditing provisions; amending Minnesota Statutes 469.1771 subdivision 1. BE IT ENACTED BY TIlE LEGISLA TORE OF TIlE STATE OF MINNESOTA; Section 1. Minnesota StatutC$ 2000, section 297 A.2S, is amended to read: Subdivision 1. Enforœment: (a) the owner of taxable property located in the city, town, school district, or county in which the tax increment financing district is located may bring suit for equitable relief or for damages, as provided in subdivisions 3 and 4, arising out of a failure of a municipality or authority to comply with the provisions of sections 469.174 to 469.179, or related provisions of this chapter. The prevailing party in the suit filed under the preceding sentence is entitled to costs, including reasonable attorney fees. (b) The state auditor may examine and audit in conformance with I!Cnerallv accoDted accountina and !!enerallv accC'Oted audit;n!! orincinles Dolitical subdivisions' use of tax increment fmancing. Without previous notice, the state auditor may examine or audit accounts and records for districts certified or exosntled after the date the auditor was authorized to administer this section on a random basis as the auditor dcems to be in the public interest. If the state auditor finds evidence that an authority or municipality has violated a provision of the law for which a remedy is provided under this section, the state auditor shall forward the relevant information to the county attorney. The county attorney may bring an action to enforce the provisions of sections 469.174 to 469.179 or related provisions oftbis chapter, for matt= referred by the state auditor or on behalf of the county. lithe county attorney determines not to bring an action or if the county attorney has not brought an action within 12 months afœr receipt of the initial notification by the state auditor of the violation, the county attorney shall notifY the state auditor in writing. (c) If the state auditor finds an authority not in compliance with sections 469.174 to 469.179 or related provisions oflaw, the auditor shall notifY the governing body of the municipality that approved the tax increment financing district of its findings. The governing body of the municipality must respond in writing to the state auditor within sixty days of receiving the ootification. Its written response must state whether the municípality açcepts, in whole or in part, the auditor's fmdings. If the municipality does not accept the findings, the statement must indicate the basis for the disagreement. The state auditor shall annually summarize the responses it -eceives under this section and send the summary and copies of the responses to the chairs of the committees of the legislature with jurisdiction .over tax increment financing. (d) The state auditor shall notify tbe attorney general in writing and provide supporting materials for a violation found by the auditor, if the: (I) auditor receives notification from the county attorney under paragraph (b) or receives no notification for a 12-month period after notifying the county attorney and the state auditor confmns with the county attorney or the municipality that no action has been brought regarding the matter; and (2) municipality or develcpment authority have not been eliminated or resolved the violation to the satisfaction of the state auditor. NaV 28 '00 02:39PM LEAGUE OF MN CITIES The auditor shall provide the municipality and development authority a copy of the notification sent to the attorney general. Section 2. Effective Date. The provisions of this section referring to auditing and accounting apply to districts certified before, on, or after August 1, 1979. P.3 Növ 28 '00 02:39PM LERGUEõrMN CITIES P.4 A bill for an act Relating to taxation; providing for audits Of tax increment fmancing districts; amending Minnesota Statutes 2000 section -.--.~ BE IT ENACTED BY THE LEGISLATURE OF THE STSATE OF MINNESOTA Section 1. Minnesota Statutes 2000 section 469. ---- is amended to read. Subdivsion.- Five Year Audit. No later than six YeatS after the certification of the district the authority must complete an audit of the first five YeatS of the district. The audit must be comDletcd bv a DubUc accountant as defined in section 412.222 or bv the office of state ...nitor. The audit must be comDleted in conformance with ø:eneraJlv acceDted accountin2 and auditinll: Mincicles. Th.. comDleted audit must be submitted to the lZovernina: body tbat aooroved the tax increment financÎnI! district and to the office of the state 8llditor. Subd --.-- Final .Audit. WitlUn one year of the decertification of a tax increment fínancinl! district th.. authoritv must comDlete an audit of the district. The audit must be comDleted by a DubHc accountant as defm¢ in section 412.222 or bv the office of the state auditor. The audit must be comoleted in confonnance with lZenerallv acceDted accountina: and auditinlZ orinciDles. The comDleted audit must be submitted to the lZoyeminll: body that aDDfQved the tax increment financÍDII: district and to the office of the state auditor. Subd. ----- Minimum Procedures For Auditors, Prescribed, The state auditor shall Drescribe minÎlnum orocedures and the audit scone for auditinlZ the tax incteroent fmancinl! districts. The minimum scone for tax increment financina: districts must include financial and 1e2al comDliance audits. The state auditor shall establish a tJ'lsk force to Dromule:ate an audit l!Uide for le!!al comoliance audits. The task fo~ must include remesentatives of the state auditor. tbe attorney lZeneral. cities. counties. develooment a2encies. fiscal consultants and orivàte sector Dublic accountants. Section 2. Effective Date. Section 1 applies to all tax. increment financing districts certified after the effective date of this act. CITY OF CHANBASSEN o City GenIe/' Drive, PO Box 147 ~hanhassen, Minnesota 55317 Phone 612.937.1900 Gentral Fax 612.937.5739 ingineering Fax 612.937.9152 ublic Safety Fax 612.934.2524 Web www.ci.chanhassen.mn.us MEMORANDUM TO: Mayor City Council Scott A. Botcher, City Manager~ November 29, 2000 FROM: DATE: SUBJ: Article from the ABA Journal, December 2000 While I don't wish to infer support for any position represented in this article, I felt that at least a legal discussion on some of the issues raised was interesting. As such, I forwarded a copy of this article to you for your review. Thank you. c: Kate Aanenson, Community Development DÏI"¢¢tg:r Roger Knutson City Attorney 'he City of ChanhllSs", A growing community with clean lakes, quality schooh, a charming downlDllm, thriving businesses, and beauliþl parks. A gr.at plate to live, work, and play. .. .c - Õ - J! .. .c - ... .. ¡ o - JJ! = o .c ~ .. .. > o = .5 = .. '" f .. j = .!! "' .. .c == ... c .. -õ .. I!! Q. "' "' -"' ~.!! ca1 ...... c.:5! U)E ...-! Q)- >.2 °i -.. ~ ~.!! ::5 ca.c w~~ en...... ::;¡ ... = '_t:: ~.c ..... ::5t-8Jj :r: f- ~ en cj :; < ::::¡ ...J ;: ~ I/) .~ Õ .c E >- I/) :2 Ü ::> W Õ .c .. ::> .c ::> I/) . '" -g .g ",dJ ä;E ¡¡;< -c t) .- dJ ~ £- -dJ CI/) ;=::> .9.-6 .. C dJ '" .c;;: ÕO >-!!! 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'" CD CD E: E: E: e ~ 'S & &jè cr.i~ ~.æ '" 0 :E'" ...."t> .E'" .... '" "'.è- ~.¡; '" '" -<:I. '" '" o U ~.æ "'''' ",.:so .- '" ...;<:1. .~ ..(I) èã;e e:.- ~~ .9, ã;'S: j'~ "'.1:: -S: :§f/J E: ~ CJ) ..æ t.>.u -e E: '" .S2 ,.... ::::,"J ~~ ~ < - '" ~ E E ~ .¡: c: Æ ·ë ~ c: Q = ~ .2 '" ~ - c: '" E ~ c: CD .<: t- . ui c: ~ Q .<: of '" '" ~ .., ~ E c: o .¡¡; c: '" Q. àj Q > 13 2 --c"'- Q -. ~~ ã)~ '" Q ,!:Q-C ¡::æ ë " E j :E U. Cbw-"" \ t ...--' .. CAMPBELL KNUTSON ... RECEIVED NOV 2 2 2000 en r't'Ø'e'~~~I: John F. Keliy Matthew J. Foli Marguerite M. McCarron Gina M. Brandt . Also Iimued in WiscDn, m Professional Association Attorneys at Law Thomas J. Campbeli Roger N. Knutson Thomas M. Scott Eliiott B. Knetsch Joel J. Jamnik (651) 452-5000 Fax (651) 452-5550 Di",ct Dial: (651) 234-6215 £-nwil A.ddr..s: rkna/Soll@ck-law.com November 21,2000 Mr. Bob Generous City of Chanhassen 690 City Center Drive, Box 147 Chanhassen, MN 55317 RE: LUCAS IGEL ADDITION Dear Bob: You asked me to respond to the Paulsens' additional set of questions. Their questions and my responses follow: Q.#l. If A PRIVATE STREET PROVIDES THE PRIMARY LEGAL ACCESS TO ABUTTING PROPERTY THEN MUST IT ABUT THAT PROPERTY? SPECifiCALLY, IN THE 1 LAKESHORE, 1 NON-LAKESHORE PLAN, MUST THE LAKESHORE LOT ABUT A PRIVATE STREET? ANSWER: No. Section 18-16( aJ provides: (a) All lots shall abut for their full required minimum frontage on a publicly dedicated street as required by the zoning ordinance Or on a private street Or ajlag lot which shall have a minimum of thirty (30) feet of frontage. The reference to "abut" applies to public streets, not private streets. Q.#2. ACCORDING TO SEC. 20-615, If TWO LOTS ARE ACCESSED VIA THE SAME PRIVATE DRIVEWAY, AREN'T BOTH LOTS REQUIRED TO MEET THE 100- FT LOT WIDTH ATTHE fRONTBUILDING SETBACK LINE? ANSWER: The only reasonable interpretation of the requirement is that it only applies to lots that don't have direct frontage on a street. All, or virtually all. lots have driveways. If it is interpreted to mean that any lot with a driveway has to meet this requirement then the provision would apply to all lots and the provision would serve no purpose. Q.#3. ACCORDING TO CODE (IN SHORELAND), MUST A PRIVATE STREET RIGHT-Of-WAY BE SET BACK 10 FT. fROM A SIDE PROPERTY LINE TO MEET THE REQUIRED SETBACK? Suite 317 · Eagandale Office Center · 1380 Corporate Center Curve · Eagan, MN 55121 Mr. Bob Generous City of Chanhassen November 21. 2000 Page 2 ANSWER: No. The paved area must be set back 10 feet. Regards, BY: RNK:sm cc: Scott Botcher Kate Aanenson CITY OF CHANHASSEN MEMORANDUM TO: Scott A. Botcher, City Manager 90 City CtnI<TDriv"PO Box 147 FROM: ChanhasJm, Minn"'ta 55317 Ph,,,, 612.937.1900 Gtntra1Fax612,937.5739 DATE: Engin,ering Fax 612.937.9152 Pub/itSaftty Fax 612.934.2524 SUBJ: Wéb www.ci.chanhlllim.mn.us Kate Aanenson, Community Development Director ~ Teresa Burgess, Public Works Director/City Engin~ November 22, 2000 2005-2025 Mn!DOT Metropolitan Division Transportation System Plan (TSP) dated November 2000 Chanhassen did not have any comments for Mn/DOT on the above plan, however, we did note the following items of interest: · The TSP program falls about $10 billion short 9fmeeting the needs identified in the plan. · Even with implementation of the TSP, Light Rai1 transit, and the Metro1JQiitlro Co~çil' s Transit 2020 Master plán, ëoí1.gl:;stion is expected to increaàè slgnificàût1y. o FJ(¡~n l?ØID1J,\¡s toçIa,yto: 4.92 mile!! bÞ't1.1e yeæ: 2025 o Coni¢l>'tiôn On 40% (If All Metro roàdw¡¡ys by 2025 o IncreaSed delays at ì.am.p meters o RedUc.ed 8.:veraie speeds · Traffic 9nlocà1 and n~igi1þo.rho04 $tI;e~S wi'11 inòìëaBe as highway congestion increases und trìiff'1è ûses aItema~ :routeS. · Increased traffic on 1(rCJ11 Streß:ts with thore aècess points and intersecûons will mean more tTaffié accideilj(s, tjb G:\BNG\TERESA\MEMQS\TSP ~,døc "h, City of Chanhassm.A growing community wi~ clean lak", quality schools, a charming downtown, thriving bus;",,,,,, and b,ausifiJ parla. A gr<at place to live, work, and play. Mon Mon Tues Tues Weds Thurs Thurs Thurs Fri Sat Sat Sun Sun Sun CHANHASSEN FIRE DEPARTMENT FIREJRESCUE WEEK OF NOVEMBER 20 - NOVEMBER 26, 2000 Nov 20 12:01 AM Nov 20 4:56 PM Nov 21 10:00 AM Nov 21 10:37 AM Nov 22 3:46 PM Nov 23 7:20 PM Nov 23 8:04 PM Nov 23 8:53 PM Nov 24 2:15 AM Nov 255:18 PM Nov 257:12 PM Nov 26 5:02 PM Nov 26 6:46 PM Nov 26 7:52 PM White Dove Drive Hopi Road Century Boulevard Galpin Boulevard Chaska Fire Department Acorn Lane Lakeridge Road Belmont Lane West 78th Street Century Bou levard Marsh Drive Excelsior Fire Department Carver Beach Road Santa Vera Drive Medical- trouble breathing Medical- person fell Medical- person feeling dizzy Medical- person feeling dizzy Mutual Aid - standby Medical- unconscious person Medical- possible heart attack Electrical fire Fire alarm - false alarm, no fire Fire alarm - actual fire Gas leak Mutual Aid - standby, house fire Medical- unknown problem Medical- person fell Mon Mon Tues Weds Weds Thurs Thurs Thurs Fri Fri . Fri Fri Fri Fri Sat Sat Sun Nov 27 4:30 PM Nov 27 8:26 PM Nov 287:19 PM Nov 29 9:58 AM Nov 299:47 PM Nov 30 12:27 PM Nov30 1:17PM Nov 30 9:06 PM Dec 1 3:21 AM Dee 1 7:00 AM Dec 1 7:15 AM Dec 1 7:29 AM Dec 1 1:16 PM Dec 1 2:34 PM Dec 2 3:41 AM Dec 2 9:45 PM Dec 3 5:26 AM CHANHASSEN FIRE DEPARTMENT FIRElRESCUE WEEK OF NOVEMBER 27, - DECEMBER 3, 2000 Powers Blvd and Lake Drive Car accident, no injuries, cancelled Bluebill Trail Carbon Monoxide alann Lake Drive East Medical- trouble breathing Mission Hills Drive . Medical- person fell Audubon Road Medical- cutfmger, cancelled enroute Pontiac Circle Medical- possible stroke Near Mountain Blvd Medical- person fell" West 78th Street medical- person fell Pond Promenade Medical- insulin reaction Boulder Road Medical- seizures County Rd 17 & County Rd 18 Car accident with injuries West 78th Street Medical- person fell injured knee Lake Drive East Fire alatm - false alann, no fire Audubon Road Medical-seizures Lake Drive East Fire alann - false alann, no fire North Bay Drive Medical- possible heart attack Highway 101 & Kiowa Trail Car accident with injuries CITY OF CHANBASSEN 690 City c-r Drive, PO Box 147 Chanhass... MinTJl!ota 55317 Phtmt 612.937.1900 Gtntral Fax 612.937.5739 Enginttring Fax 612.937.9152 Public Saftty Fax 612.934.2524 Wtb www.ci.chanhassen.mn.us MEMORANDUM TO: Scott Botcher, City Manager FROM: Teresa 1. Burgess, Public Works Director/City Engin~ December 11, 2000 DATE: SUBJ: Limited Use Permit for TH 101 Bike Path - Project Number 97-12-3 Attached is a copy of the comments received from the Minnesota Department of Transportation (Mn/DOT) concerning the limited use permit application made by the City of Chanhassen. Following receipt of the comments, HTPO and I met with MnJDOT to discuss the comments. Based on that meeting it was determined that MnJDOT was willing to reconsider its denial of the request if the questions outlined in the letter were addressed. Addressing the comments would require dl"tail design of the project. Even with detail design, there would be no certainty ß:¡at 1:'!1at limited use permit would be approved. Also, MnJDot Þ statl"c\ they believe changes they tîave re~ommended will increase proje~~osts'to appr~jm~ely $1 mi1iiÐJ¡\. For estimatinií"'~oses, detail design ~ be assilined aHm add~nall~ or $iOQ,pOo. Discussion of 1$ cç¡mments has, teritatiii'eÍf beeQ. $Chec:\uæd tlurin;g the worksession on FebWar¡y26, 2001. G:\ENG\TERESA\staffi~\corre¡ponä~çe Id,iLä"c The CiIy ofCh4nhassen, A growing community with clean lakes, quality "hoob, a charming downtown, Ihriving busintSSes, anti beautijùl parks, A great place to live, work, and pk ~CI \I..~~ Minnesota Department of Transportation Metropolitan Division Waters Edge 1500 West County Road B2 Roseville, MN 55113 CITY OF CHANHASSEN lRiiE©IeIl1'l~IT)\ NOV 2 7 2000 November 20, 2000 ENGINEERING DEPT: Teresa Burgess City of Chanhassen Public Works Director / City Engineer 690 City Center Drive, PO Box 147 Chanhassen, MN 55317 Phone: (952) 937-1900 ext. 156 Re: Limited Use Permit for TH 101 Bike Path (Project No. 97-12-3 ) After reviewing the TH 101 Trail Concept Plans, Mn/DOT has decided to deny your request for a Limited Use Pennit (LUP) for the following reasons: MnlDOT Detail Desil!n Comments: 1. It would seem much more cost efficient, cost effective, practical, safe and aesthetically pleasing to do the trail project along with a roadway upgrading project. 2. It appears there are already many drainage problems with the current TH 101 in this area. This trail project will probably just worsen the drainage and erosion problems. 3. It looks like they are thinking of using bituminous spillways in some areas. From my experience, these spillways do not work very well and often do not even do the job intended unless the contractor takes great care to direct the runoff to the center of the spillway and the bituminous is carefully shaped to handle the runoff. Also, there is the problem of what to do at the bottom of the spillway where the runoff is flowing at high velocity. Riprap will probably be needed in large quantities at the bottom. 4. The proposed bit curbs and bit spillways seem to me to be so temporary and the bit spillways often tend to be an eyesore after a few heavy rains. If the trail must go in before the roadway upgrading and will be in use for a couple years, then the use of bit curbs and spillways is probably appropriate to save short-term costs. 5. The Concept Report and Plan needs to have an index map to show just where this project is located. The Concept Report needs to have page numbers. 6. The Concept Plan is very small and hard to read. 7. The Concept Report seems to point out many of the likely problems the proposed trail design/construction will encounter. However, then it seems to rule out the problems, but does not address resolution or mitigation of them. An equal opportunity employer 8. The "Slope" narrative in the Concept Report is confusing. What does maximum 3:1 slope mean? Does it mean that slopes will not be steeper than 3: I? Or does it mean that 3: 1 will be the flattest slope that will be able to be constructed given the constraints of the RJW and the topography? Looking at the cross sections, there appears to be many proposed slopes at 2:1,1-1/2:1 and even 1:1 (using H:V nomenclature). These steep slopes will create serious and significant erosion and sloughing problems. The "Slope" narrative also mentions "backslopes from Hwy. 101 to bottom of ditch". I think they mean "inslopes" here. 9. If they are serious about using very steep slopes, they should add smooth-faced fencing or railing at the PI of the trail slope to prevent bicyclists, rollerbladers, and even pedestrians from falling down the steep slopes. As Bob Brown is quoted in the Concept Report (under Project Process), Mn/DOT's primary concerns are maintenance of drainage during and after construction and the clear zone/hazards along the trail. If the trail project becomes a reality, the design of guardrail will likely become a top priority to prevent vehicles from encroaching on the trail and from encountering the very steep slopes. I do not believe the design speed or even the posted speed was mentioned in the Concept Report, so hard to know just what guardrail may be needed. 10. The cross sections indicate that much current ditch capacity will be filled in by the trail construction. This may well cause downstream flooding or even flooding on the TH 101 roadway. 11. The cross sections should clearly indicate where the edge of the roadway is so that reviewers of the LUP can see the location of the trail relative to the TH 101 roadway. Show edge of bit shoulder or edge of bit turn lane on each section (and label enough to be understandable). MnlDOT Water Resource Comments: 1. As stated in Highway 101 Trail Concept Plans there are erosion problems in the area and this project will exacerbate them. Most of the project consists of filling in the ditch and placing a bituminous trail on the fill. The bituminous with cause the runoff to flow faster and cause more erosion problems. Modeling of both the existing and proposed drainage areas will need to be conducted. They will need to provide these computations before WRE can approve a pennit. 2. There appears to be several wetlands that will be impacted by this project. Mn/DOT is the LGU for all wetlands within our right-of-way. The wetland impacts will need to be delineated (including acreage of impact and type of wetland being impacted), depending on the amount of impact sequencing will have to be addressed, and appropriate mitigation will be required. Boardwalks or other structures in the wetlands may be considered as impacts and require mitigation. Appropriate agencies including but not limited to the Corps of Engineers, DNR, BWSR, SWCD, and Watershed District will have to be notified regarding wetland impacts and mitigation. 3. It also appears that there will be several utilities that may need to be relocated for the trail including gas and water lines and valves and fiber optic lines. 2 4. Specifically regarding the plans: · Page 1 - There should be a location map for the project. Where are the estimated quantity tables? · On page 2 there is a gas main and valves that does not appear to be shown on the drawing. There appears to be a wet area with cattails near Outlot B (potential wetland impact). This area needs to be delineated by a trained wetland delineator and the results need to be shown on the drawings. The ditch is being filled from the start of the project to approximately 3+40. The consultant will need to determine the drainage area coming to this ditch and the existing capacity and the proposed capacity of the ditch. The consultant will need to determine if some type of energy dissipator is needed near 3+40, where the runoff flows back into the ditch, to prevent erosion. There appears to be 3 to 4 foot retaining wall for the first 230 feet next to the road, this is a concern from both a drainage and a safety perspective. The ditch is being filled from approximately 7+00 to 10+00. The consultant will need to determine the drainage area coming to the ditch, the existing capacity and the proposed capacity of the ditch. There appears to be an apron inlet at approximately 13+20. Please provide details on material, apron, and guards, and size. We will need computations for the proposed CB located at 13+70. There needs to be computations and plan and profile drawings for the storm sewer system. · Page 3 - There needs to be details and computations for the CBMH shown at 15+30. Where does the CBMH discharge? There may need to be riprap at the outlet. There are several locations that indicate proposed bituminous curb and overland drainage between 16+00 and 25+00. Please provide computations that this will not cause an erosion problem. There appears to be a CBMH at 26+00 but the pipe appears to go no where and suddenly end. Please explain and provide computations and details. · Page 4 - From 26+00 to 42+00 the trail appears to be mostly out of the ditch bottom. Missing page 11 to confirm this point. Please provide page II and computations to confirm that ditch capacity is not being adversely impacted. · Page 5 - Potential wetland impacts between 45+00 and 49+00. This area needs to be delineated by a trained wetland delineator and the results need to be shown on the drawings. Provide details, plan and profile drawings, and computations for CBMH's shown at 45+40, 47+80, and 49+70. Energy dissipator needed at outlet at 45+30 and 49+70. Swale at 57+00 is a bad idea, provide another design with appropriate energy dissipation. There is an existing erosion problem in the ditch between Choctaw Circle and the stream that drains to Lotus Lake. May need additional measures to handle erosion on those slopes. Provide computations for CB at 58+ 1 0, possible need more than one CB at this location. · Page 6 - The ditch is being filled from 59+50 to Choctaw Circle. The consultant will need to determine the drainage area coming to this ditch and the existing capacity and the proposed capacity of the ditch. Several utilities at 63+00 including fiber optic lines. Long steep cut from 63+00 to approximately 65+00. May need measures to reduce erosion on slopes. Draining area across trail using swale at 70+20 not a good idea, evaluate alternative design. There appears to be a wetland between 69+00 and 73+00. This area needs to be delineated by a trained wetland delineator and the results need to be shown on the drawings. Wetland mitigation may be required for either a trail or a boardwalk. 3 · Page 7 - There appears to be a wetland between 75+00 and 76+00. This area needs to be delineated by a trained wetland delineator and the results need to be shown on the drawings. Mitigation may be required for either a trail or a boardwalk. Draining area across trail using swale at 77+50 not a good idea, evaluate alternative design. The ditch is being filled from approximately 77+50 to 85+80. The consultant will need to determine the drainage area coming to the ditch, the existing capacity and the proposed capacity of the ditch. Depending on the pwpose for the construction of the Pond at Outlot A (87+00) there may be both a wetland impact and a flood storage impact, both of which may need to be mitigated. Provide drainage computations for the CBMH and culvert at 87+20 and 88+20, respectively. · Page 8 - There is a storm sewer line that outlets at 89+90. There may need to be riprap at the outlet. Provide details, plan and profile drawings, and computations for storm sewer line. A pond is located in the northwest quadrant ofPleasantview Road and TH 10J. Make sure to include the pond discharge when sizing that portion of the storm sewer system. There may be a wetland between 90+60 and 91 +80. This area needs to be delineated by a trained wetland delineator and the results need to be shown on the drawings. · Pages 9 to 16 - Missing page 11. Need to show TH 101 on cross sections. MnlDOT Ril!ht ofWav Comments 1. Use a three dash symbology for the "Existing Mn/DOT RJW" line. 2. Construction will take place outside of the Existing Mn/DOT R!W line. The City of Chanhassen will need to make some R!W acquisitions. MnlDOT SurveyS Comment: 1. Identify any Mn/DOT monuments found. MnlDOT Detail Desil!D Comments ( second reviewer from Detail Desil!D ): 1. The trail plan is going to have serious effects on the ditches and drainage. 2. They will also need fence or rail in some areas because of drop-offs due to steep slopes or walls. MnlDOT Traffic Comments: 1. It appears that the trail will be inside the "clear zone" which is not advisable without some sort of physical barrier on this type of highway ( 45 m.p.h. ). 2. A 10' width is preferred for a trail expected to carry two-way bike and pedestrian traffic. 8' is the minimum width we will allow. 3. A 3' trail as proposed in one section is not acceptable without us seeing the other options they have looked at and eliminated. Maybe more effort should be put into getting this section wider. 4 4. The trail should be as far off the shoulder of the road as possible. If the trail is within 10 feet of the shoulder, a physical barrier should be provided. 5. Railing or fencing is required at retaining walls and board walk locations. 6. The grade of the trail should satisfy any ADA requirements. 7. There shall be adequate cross slopes and ditches to ensure good drainage. 8. There shall be sufficient clearing and grubbing to provide adequate sight distance. 9. Maintenance of the trail shall be the responsibility of the City. Maintenance of the path shall not interfere with the maintenance (snow removal) of the highway. If you have any questions, please contact John Isackson at 651- 582 -1273. ~.~ Johnlsackson,P.E. Mn/DOT Area Right-of-Way Manager CC: File 5 ~>. (~~) OF"'" Minnesota Department of Transportation Cc'.· c,W\v;,' Transportation Building 395 John Ireland Boulevard 51. Paul, Minnesota 55155-1899 December 4, 2000 Dear City/County Partners: I want to thank you for your cooperation in not adjusting the timing of your signal systems during the ramp meter evaluation study mandated by the Legislature. I also want to let you know that we have now completed the data collection phase of the study, and are on schedule to provide a report to the Legislature by February 1,2000. While we continue to analyze the data, we are making some modifications to the ramp meters that we expect to be the first step in the continuing evolution of metering in the Twin Cities. Enclosed is a news release that outlines these changes. Additional infonnation is available on our web site at www.dot.state.mn.usJrampmeterstudy/facts.html. Thank you for your continued cooperation in working with the department to improve our transportation system in the Twin Cities. If you have any questions, feel ftee to contact our project manager Mike Sobolewski at 651/582-1602. Iw lenberg Commissioner Enc!. ¡ReCEIVE" DEC 0 5 2000 Clf', vr 0nN~t1I\SSEN An equai opportunity employer (~ ., , Minnesota Department of T~nsportation News Release Office of Communications 395 John Ireland Blvd. Mail Stop 150 St. Paul, MN 55155-1899 Office Tel: 651/296-3581 Fax: 651/2974776 Dec.4,2000 For Immediate Release Contact: Mike Sobolewski Office: 651/582-1602 MnlDOT Announces Next Steps for Ramp Metering SI. Paul, Minn.-The Minnesota Department of Transportation today announced the next steps for ramp meters in the MinneapolislSI. Paul Metropolitan Area. This phase is a continuation of a six-week study that was legislatively mandated to examine the effectiveness of ramp meters. Transportation Commissioner Elwyn Tinklenberg made a series of decisions to be implemented Friday afternoon, Dec.8, 2000. With the changes, ramp meters will be on for a shorter period of time during rush hours, meters will change more quickly from red to green and several meters will remain off. The hours oframp meter operation will be limited to 6:30 - 8:30 in the morning and 3:30 - 5:30 in the afternoon. Although the meters can come on between these hours, ramp meters are traffic activated and will come on only if certain congestion thresholds are met. Prior to the shutdown, meters were operating 6:00 -10:00 a.m. and 2:30 - 7:30 p.m. Metering will range between 2 and 15 seconds per vehicle, depending on conditions. These measures will be applied system wide. During the morning hours, 60 of 273 operating meters will remain off and 63 of 329 operational meters will remain off in the afternoon. These ramp meters will flash yellow. MnlDOT anticipates these modifications will be in effect at least until the ramp meter study results are presented to the Legislature Feb.l, 2001. According to Marc Cutler, Cambridge Systematics, and lead consultant for the study, although the data has not yet been fully analyzed, certain !rends are apparent. "Traffic operations have improved in some places and degraded in others; accident rates appear to be up, but the impact on the severity of accidents is not yet known; and the majority of the public would prefer some modifications to ramp metering rather than an all or nothing approach," he said. (more) Ramp Meter Study Dec. 4, 2000 Page 2 Commissioner Elwyn Tinklenberg received input ¡¡'om numerous sources in making his decision, including from consultants working on the study as well as suggestions from the Advisory and Technical Committees. "This approach reflects the need to balance the efficiency ., , of moving as much traffic during the rush hours as possible, with safety concerns and public consensus," Tinkleriberg noted. ''We need to get beyond the issue of ramp meters because with or without them, congestion will continue to grow. Policy-makers need to look at long-tenn solutions that will require investments in roads as well as more transportation choices." Tinklenberg also thanked legislators, community leaders and others who served on the Advisory and Technical Committees and stressed the need to have continued input into the evolution of ramp metering over time. The Minnesota Department of Transportation shut down all 430 meters in the MinneapolislSI. Paul area Oct. 16,2000. The shutdown was part of a legislative mandate that required Mn/DOT to study the effectiveness of ramp meters. The meters remained offfor a six- week period to allow the consultant to acquire field traffic data, which is currently being analyzed and will be presented to the Legislature by Feb. 1,2001. For more infonnation about the study, please visit the MnlDOT web site at www.dol.state.mn.uslramDmeterstudv. The department continues to invite citizens who are interested in leaving a comment about ramp meters to call 6511284-3220 or the toll-¡¡'ee number at 1-888n76-5500. Send e-mail toramDmeterstudvúi2dot.state.mn.us ##### AMM FAX HEWS )ecember 4--8, 2000 CC '( CQJw- C l \... t_Jv9,\J Association of Metropolitan Municipalities Metropolitan hearings and meetings regarding Housing peñormance still scheduled Despite a headline and article regarding the housing performance proposed update (100 points) that appeared in the Nov. 30, 2000 Minne- apolis Star and Tribune. the Metropoli- tan Council has not taken any action on the issue. As reported in an earlier AMM FAX NEWS and correspondence from the Metropolitan Council the proposal will be subject to series of public meetings and hearings that begin with a pUbliC meeting on Decem- ber 18 in Minneapolis and could conclude with Metropolitan Council action in March 2001. AMM Housing Peñormance Task Force Meets The AMM board has established a working group to review the pro- posal. The working group also Includes representatives or the metropolltlln counties, At its first meeting on Friday, Dec. 1, 2000 the group reviewed the proposal and after a discU6$ion the following concems were identified: . The proposal attempts to link trans- portation to housing. Several mem- bers were not certain if the link could be established. others thought that the housing link could be tied to AMM N.... F/IX Is f(tXtU/./o ølJ AMM city _... ""II tulmJ"istrIllOrs, l'tfislative COII/IU:/s ""d Bøard wumb.... PI.... .h",. Ihisfax"'llh )',,,,, mtl)'DTS, co..,.dlrt/4m/1m ""d 1110/1 to kup th.", ø_ of illtpO'" tørd _ cJty ,...... us UIIiv.1'&ÎfJ' A.."". Wesl St. Paul, MN 55103-:1044 Pho,," (651) 1154000 Fax: (651) 281-1299 E-møü, IUII1t@¡lmmU5.o'C ~BII JD ~øø ".6l1d comprehensive plans or the regional blueprint . If there will be housing performance crtteria. the applicant and not the selVice area should be evaluated. The proposal does not recogn~e the housing efforts of counties that are often the applicant for transportation projects, . The proposal seems to assume that the region hes not provided afford- eble housing. The region, however, has provided and continues to provide affordable housing. . The proposal reviews past perfor- mance and does not encourage new housing production. The task force will meet again and will attempt to develop a set of policy principles that could be used In developing short and long-term polI- cies. If you have any comment¡¡ or suggestions regarding the topic please contact Gene at the AMM. J~3tOa tt03S GELS LE6 2~9 (- Additional Meeting Date for Housing peñormance Proposal Considered The Metropolitan Council Livable Communities will consider a staff recommendation to add a public meet- ing to discuss housing performance criteria. The meeting could be held December 20 after the Metropolitan Council meeting. An approximate starting time could be 6;00 p.m. State Agencies Propose Amendments to Tax Exempt Bond Allocation Law Several stille agencies InCluding the Department of Finance and the Minnesota Housing Finance Agency have developed a proposal that amends the existing bond alloca- tion law. The proposal would Increase the allocatíon for eligible uses (hous- ing, manufacturing, and publìcfaclli- ties) as the volume cap increases as authorized by fedarallaw. The proposal would provide that some of the manufacturing allocation could be used for student loan bonds and the state Imposed limits on housing bonds would be repealed. As a result of the repeal on housing limits, there would be no priority for units with two or more bedrooms. A copy of the proposlllls available by oalling Laurie lit the AMM office (651) 215-4000. XIIJ II!A E~:B~:S~ BØØ2 ~ø 3~Œ ~ Minnesota Department of T~nsportatlon News Release OffIce of Communications 395 John Ireland Blvd. Mail Stop 150 SI. Paul, MN 55155-1899 Office Tel: 651f296.3581 Fax: 651/297-4776 ., , Dec.4,2000 For Immediate Release Contact: Mike Sobolewski 0IIice: 651/582-1602 Mn/DOT Announces Next Steps for Ramp Metering SI. Paul, Minn.-The Minnesota Department of Transportation today announced the next steps for ramp meters in the Minneapolis/St. Paul Metropolitan Area. This phase is a continuation of a six-week study that was legislatively mandated to examine the effectiveness of ramp meters. Transportation Commissioner Elwyn Tinklenberg made a series of decisions to be implemented Friday afternoon, Dec.8, 2000. With the changes, ramp meters will be on for a shorter period of time during rush hours, meters will change more quickly ftom red to green and several meters will remain off. The hours oframp meter operation will be limited to 6:30 - 8:30 in the morning and 3:30 - 5:30 in the afternoon. Although the meters can come on between these hours, ramp meters are 1raffic activated and will come on only if certain congestion thresholds are met. Prior to the shutdown, meters were operating 6:00 - 10:00 a.m. and 2:30 - 7:30 p.m. Metering will range between 2 and IS seconds per vehicle, depending on conditions. These measures will be applied system wide. During the morning hours, 60 of 273 operating meters will remain off and 63 of 329 operational meters will remain off in the afternoon. These ramp meters will flash yellow. MnIDOT anticipates these modifications will be in effect at least until the ramp meter study results are presented to the Legislature Feb.l, 2001. According to Marc Cutler, Cambridge Systematics, and lead consultant for the study, although the data has not yet been fully analyzed, certain trends are apparent. "Traffic operations have improved in some places and degraded in others; accident rates appear to be up, but the impact on the severity of accidents is not yet known; and the majority of the public would prefer some modifications to ramp metering rather than an all or nothing approach," he said. (more) ., ., Ramp Meter Study Dec. 4,2000 Page 2 Commissioner Elwyn Tinklenberg received input from numerous sources in making his decision, including from consultants working on the study as well as suggestions from the Advisory and Technical Committees. "This approach reflects the need to balance the efficiency of moving as much traffic during the rush hours as possible, with safety concerns and public consensus," Tinklenberg noted. ''We need to get beyond the issue of ramp meters because with or without them, congestion will continue to grow. Policy-makers need to look at long-tenn solutions that will require investments in roads as well as more transportation choices." Tinklenberg also thanked legislators, comm1U1Íty leaders and others who served on the Advisory and Technical Committees and stressed the need to have continued input into the evolution of ramp metering over time. The Minnesota Department of Transportation shut down all 430 meters in the MinneapolislSt. Paul area Oct. 16, 2000. The shutdown was part of a legislative mandate that required MnlDOT to study the effectiveness of ramp meters. The meters remained off for a six- week period to allow the consultant to acquire field traffic data, which is currently being analyzed and will be presented to the Legislature by Feb. 1,2001. For more information about the study, please visit the MnlDOT web site at: www.dol.state.mn.us/ramDmeterstudv. The department continues to invite citizens who are interested in leaving a comment about ramp meters to call 651/284-3220 or the toll-free number at 1-888/776-5500. Send e-mail toramtJmeterstudv(@dol.state.mn.us ##### .. EVERY YEAR AROUND OCTOBER 1ST, ¡ \. THE PREPARATIONS AT 1645 LAKE L U C Y ROA D BEG IN. FiIst,alift is rented in order to gain access to all of the tree branche., not just those along the ground Next, the items are brought out of storage: /Ìom the attic and garage, the bedrooms and office, the extra storage rooms and the 53-foot trailer. Each item is then inspected to make sure it is still presentable. Paint isi!,l'plied where necessary and mechanical repairs completed. Two montti¡'full time effort awaits before the &.t switch is thrown. But, on Thanksgi:!l ;,., ,when the switch is finally thrown, the months of effort are refl-'~. the eyes of the visitotS. The lights twinkle in children's eyes and their . ,and laughter makes all of those houtS of work worthwhile, For Bob an~~y Kendall, those smiles are a priceless thank you card. ~X"f'....:~, "' ... - """ """"" .......,. - """"' "'\ . was just two years old, I would ask my father to take me down, '; ~e , · 'blue lights' on the St, Paul high bridge.'; Sandy has taken her P'i':~ fori Christmas, wrapped it in love and presented it as a gift to fuendlt"¥i:ighbo¡:s , .' .f ".~-. ,. and strangers for the past fifteen yeatS. "It started in 1985," recalls Sandy "that year I casually said to Bob, 'maybe this year we should pUf~k¡¡OIÍ1e; Christmas lights.''' Bob took that suggestion and ran with it. "Wh1l, he "k through, he had covered a huge tree with lights /Ìom top to bottom," remembers Sandy, "he is the one. who made our dream into a reality". ;~~t Over the years, those few lights became a few more and decorations were added. Each year the result was bigger and better, Today, there are over 300,000 lights strung /Ìom trees, too many ornaments to ·count and endless houtS of work to ensure that even the smallest detail is just right. "We siring lights along the brick path," says Sandy, "in order to keèp them in place, we use a short piece of wire every few inches."This detail extends to the Christmas around the world exhibit, the Santa and Mrs. Claus home,; the tri-level bear house, the three lirde pigs section and, mo:t imPortand;'i, the life size nativity set. ¡ í' Sandy remembers that story well, "One afternoon, I left to run an errand I i for about three hoUtS, when I returned, Bob. had built a full size'rijanger. J just saw it and started crying, after all, we do·all of this to remember Jesus." · In fact, the Kendall's have tried to connect all of the activities to the real · meanJrtg of Christmas, E~n the Christmas card that the KendaJJs give to guests shows Santa kneeling at Jesus' manger. AN ANNUAL PILGR.IMAGE From that first year, visitors haVe come to see the lights. At first it Was a trickle that turned into a stream. That. stream has noW turned into a river of visitors. "You really can't experi~ce it if you stay in the car," says Sandy. "We havè buttons, cards and even ice cream cones for guests. Last year we gave away 15,000 cards and 18,000 buttons:'They also have calliope music playing, of course, not your typical calliope music, the Kendalls hired musicians to play Christmas songs on a calliope and had it taped. Then there are the characters, Smta Claùs (Bob or friend Jef!), a walking, talking Christmas tree (that's uncle Bernie), elves (nieces and neighbors), Frosty (Sandy) and everi a real reindeer. And not just any reindeer, mind you, this is a bonafide movie. star, it appeared in the Hollywood movie Jingle All The Wo:¡. "The owners, Tom and Lisa Schaub have been great, in f~ct. I think our home ;, the only personal home that they bring the reindeer to," The last two years, some Some drive by, slow a bit, and keep going. Others stop along the road, (while not usuaI1y legal on Lake Luey R.oad, the City of Chanhassen has recognized the inevitability and helps by prOvicling traffic cones and signage to keep traffic flowing safely) but many stop, get out of their carS, and walk along the decorations to really see the sights. And do they get an eyeful carolers have shown up as well. pilgrllnage on Christmas Eve and that they hoped we didn't stop . for good. Of course, in 1995. we were back with more lights than ever." Says Bob, ".we bought this house with Christmas in mind. The two acres were laid out well for decorating and it came with 400 amps of electricity."That swnmer. Bob tore up the yard to wire electricity throughout the yard. "Our neighbors couldn't figure out wh~t we were doing," recalls Sandy, "that Christmas. however, they figured it out," she says with a smile.. "The ncighbors have been great, and they do have to put up with a lot of traffic nearby." ANOTHER. NOTE When asked about why they do this each year. Sandy answers with a story. "One year in June I got a note in my mailbox. It said 'I . know you know the joy that you provide, but do you know the ministry that you are providing? La" year I was extremely depressed and planned to kill . myself. Somehow, I found myself in :&ont of your home one evening. I found so much joy in the decorations that I chose to seek out help. Today I am in training to learn to help others in distress:" Says Sandy, "That is why we do this". There are many other stories; the story about the child with multiple sclerosis that would come with grandma every year, the onc about the child, barely able to speak who's couldn't stop talJcing about how she was hugged by Frosty. Then there ;, Sandy's own mother's story; the calliope music brought back childhood memories of hearing calliope music at Excelsior Amusement Park. These stories are inspired by <be gift that the Kendalls so lovingiy create each year, arid these stOries are the gift that they receive in return. "We moved to this house in late 1994 and couldn't put up the lights," says Sandy. "that was a hard year for me, I couldn't get over hoW dark it looked outside the window." Others noticed as well. In fact, the Kendalls had to put a sign up at their old home saying that they had moved. "One family left w a note saying that it had become a family "!!oJ: years, people have told US to put out , . a bþ!< for donations. I couldn't do that, Christmas is God's gift to "s, how can I ask for money to celebrate it?" Says . Sandy. "Two years ago, we did decide to put. out a donation box for charity. The .~ ~year we received $5,500 and last year péopIe gave $12,000." All òf the money· gog to the Union Gospel Missio,n and The, Little Brothers, Friends of the .. . Elderly. "Bob tells me we'd be better off just giving money to the charities, it would be less expensive," laughs Sandy. It is expensive. Last year, the electric bill alone Was $1,000 per month. Then there are the ligh.. and decoratiOns. "I've never figured out what it cos..," says Sandy. ';1 do know that the lift cos.. $3,000 to· rent P"e 64 Lølctst}'¡e Honday 2000 · · · · · · · · · · · · THE HIDDEN TREASURE: 1645 Lu cy Lake ·Road Approximately two miles south of Excelsior and twO miles north of Chanhassen, DIRECTIONS: From Chonhosseri: West on HWY 5 to Powers Boulevard (County Ro~d 17), north to Lake. Lucy Road, west approximately I mile. Trust us, you can't miss It. WHEN! Evenings from Thanksgiving . through mid-January: · · · · · · · · · · · · for a month and that we both tak two months off work each year to do this." As owners of Kendall -& Associates, a rea estate appraisal firm, they can set their . " own schedules to some degree. Each year they ask their "'1'ployees to take on a bigger load this time of year so that they can devote their time to~coral:Ìn{ Is it worth it? Accot:ding to both Sandy and Bob, they wouldn't have it any othe way. In fact, the gffis that they would most want to find under·their tree include. someone who has excess s~rag< space and, perhaps, a retired carpenter who would like to help them build eve! more Çecorations. In. other wolds, they', like to continue to build and share their Christmas Treasure. * I GUIDE TO CLEAN WATER Keeping It Fit to Sip BY TOM ARRANDALE :1 Here's the good news: Under . the recently revised federal Safe Drinking Water Act, state and local regulators have lots of flexibility. They can set their own prioriries for improving the quality of the water they drink. Here's the other piece of news: In com- ing to tenns with the new rules and regu. lations, local governments-and their customers-will spend billions of dollars to change how they collect, treat and dis- tribute drinking water. When the U.S. Congress revised fed- eral law four years ago, it aimed at creating a more orderly process for cleaning up the country's drinking water. The new law prods the U.S. Environmental Protecrion Agency to take a more careful and scien- tific approach to setting and enforcing federal standards. But states and commu- nities are finding that those changes srill don't spare them iTom potentially colos- sal costs to keep water fit for consumption. Despite increased flexibility for locali- ties, the law requires EP A to keep mov- ing ahead with elaborate new rules that will force municipal agencies to safeguard their supplies-now including groundwa- ter as well as surface sources from rivers and lakes-and treat water more rigor- ously before piping it to homes and busi- nesses. Over the next decade, drinking water systems will "end up confronting all the more difficult contaminants we haven't had the willpower to deal with before," says Vanessa Leiby, director of the Association of State Drinking Water Administrators. "All these issues coming ~ along are going to make them invest heav- ð ily." ~ As a first line of defense, the law orders 5 states and communities to stan monitor~ ~ ing source water supplies and protect I them iTom being polluted. Depending on what impurities they find, local agencies could be compelled to overhaul the tech- w nological processes they use to cleanse the ~ water they supply communities. s Threats to water supplies are real. , \i iI Governing.com Seven years ago, 40 people died after Mil- . waukee's water supply was contaminated by the hard-to-control Cryptospor¡dium parasite. Santa Monica had to shut down seven wells that provide half of its water when they turned out to be contaminated by methyl tertiary butyl ether, or MTBE, a gasoline additive for curtailing auto tailpipe emissions. Regulators agree that the groundwater that other communities drink already contains threatening levels .....- ---- of naturally occurring but potentially dan- gerous elements such as arsenic. If these problems aren't vexing enough, the chlo- rine that systems have been using for decades to disinfect tap water is itself cre- ating new, equally serious hazards. EPA, state environmental agencies and municipal water suppliers are now negoti- - ating intensely over how aggressively the country should deal with these multiple perils. Not all water systems will be equally t: DecemberZOOO GOVERNING 59 I burdened, but setting standards contami- nant by contaminant could still saddle cities and counties with uncoordinated drinking water directives that don't take cumulative costs into account. And gov- ernments still haven't resolved an all·too- famUiar quandary: How can states and communities afford to comply with an eVet-expanding sequence of federal drink- ing water edicts? According to some estimates, over the past 14 years EP A has imposed or at least proposed 13 complicated regulations that commit the country's 55,000 water-supply systems to insralling nearly $30 billion worth of filtration and chemical treat- ment systems. Fur- thermore, it could cost communities ~ more than $7 billion a year to keep that sophisticated equip- ment operating. ~en ()ongress revised the safe drinking water law in 1996, it hoped to get away from the steady stream of expensive rules, many based on uncertain science, that had enraged public officials in the early 1990s. So, the new law directs EP A to improve the sci.. entiÍic evidence it employs and focus first on the highest riSks from contami- nation. The law also shifts the focus toward preventing pollution by requiring state agencies to map out community water-supply sources and protect them if that's necessary. EP A and state officials who administer water standards got more flexibility to let small systems use cheaper alternative control techniques, and ()on- gress approved $1 bülion a year for state revolving loan funds specifically for drink- ing water improvements. State water officials say drinking water regulation has begun working more smoothly as EP A implements the 1996 amendments. Federal officials have backed away from a proposal requiring that all groundwater supplies be disin- fected, for instance, and they've rewritten 60 GOVERNING December 2000 ~ther rules to authorize states to waive monitoting requirements for communities where the contaminants being controlled have never been shown to exist. The total command-and-control approach is evapo- rating. THE TREATMENT ANGLE Shifting attitudes help, but they don't get communities off the hook for dealing with drinking water problems. Over the years, EP A has directed public water sys- tems to meet maximum contaminant lev.. els for 80 common microbes, elements and man-made chemicals and has now identified 61 additional contaminants that may need to be regulated. The law requires officials to pick five for review by next August to determine whether federal . standards are necessary. Meanwhile, for the past eight years, EP A has been negotiating intensively with state pollution-control agencies and local water utilities on a cluster of new rules that could transform how communities treat drinking water. For nearly a century, U.S. water systems have relied primarily on chlotine disinfection to eliminate waterborne diseases-contro!ling dysen- tery and virtually eradicating typhoid and cholera. With new threats posed by Cryp.. wsporidium and other contaminants emerging, traditional treatment is no longer adequate to keep some water safe for consumption. Cryptosporidium spores, for instance, are proving impervious to chlorine, and they're so small that scientists have trou- ble detecting their presence. "That's a tough onej we can't really even measure it yet," says Janice M. Skadsclen, water- quality manager for the Ann Arbor, Michigan, water utility. Two years ago, EP A approved new reg- ulations requiring systems that use surface water to supply 10,000 or more people to strengthen controls over waterborne pathogens. The tools include covering new reservoirs, reducing water-clouding turbidity that can mean Cryp- wsporidium is present and upgrading filtration processes to physically remove as many of the parasites as feasible. The agency is now following up with rules extending those enhanced micro- bial controls to smaller communities. A sepa.. rate regulation will set procedures that treat- ment plants must follow when backwashing fil- ters to remove contami.. nants that have buUt up. For the first time, another proposed rule would compel commu- nities to start monitor.. ing~and if necessary, start disinfecting-water they draw from bel6wground aquifers. Over the past twO decades, however, evidence has mounted that chlorine itse1f reacts with vegetation and other minute organic material in water to fotm by-prod- ucts that can cause cancer or reproductive disorders. While concentrations are low, EP A is working with water-supply oflìcia\s on a set of regulations that attempt to hold down those long-term risks while keeping water free of the immediate threats posed by disease-causing organ- isms. "You have to use a disinfectant, but you don't want to go too high; and you also have to control the by-products," Skadsden notes. Even as it tightens treatment require- ments, EP A has begun setting limits on the amount of disinfectant water systems Governing.com .·.·1 ! use and how much of their chemical by- product> can remain in treated water. But the way water systems go about improv- ing treatment to control disease-causing organisms will obviously influence how much disinfectant they use and what dan- gerous by-product> they'll be creating. Recognizing the connection, EP A cou- pled development of tighter microbial contaminant goals with new controls on the use of disinfectants. That process, begun in 1992, has given local agencies advance notice to bal- ance those tisks as efficiently as possible in upgrading treatment systems. ¡¡We knew that this was com.. ¡ng," Skadsden notes, so Ann Arbor four years ago considered a number of options for improving it> Huron River water supply. The city debated switching to ground- water but concluded that the cheapest step was replacing chlo- rine treatment with a more effec- tive ozone disinfection process as part of an $18 million upgrade of irs treatment plant. A relatively new technology in this country, ozonation controls organisms, including Giardia and Cryp- tosparidium, more effectively than standard chlorine treatment and creates fewer by-product>. The process adds ozone to water and then sends an electric charge through it to inactivate disease-causing organisms. The process alleviates taste and odor problems but is four times more costly than conventional chlorine treatment and vastly more com- plicated to operate, Skadsden says. And it is not a perfect solu- tion. Ozone can react with bro- mide in water to form bromate, another known carcinogen, and it causes more corrosion in distrib- ution pipes. Other cities that have also turned to ozone treatment for at least part of their water supplies are ws Angeles, San Francisco, Seattle, Dallas, Oklahoma City and Milwaukee. More expensive innovations are in the works, including advanced membranes for filtering out health-threatening cyst> and viruses, In 1997, Marquette, Michigan, installed a $7;6 million microfiltration membrane system that uses polypropylene mesh to disinfect up to 7 million gallons a day of water from Lake Supetior. The treatment plant still relies on chlorine to remove viruses that get through the mem- brane, but "it's worked out pretty good so far," says Roger Olson, the city's water superintendent. EYES ON THE FUTURE The recently imposed improvements probably won't be enough to entirely elim- inate threats to dtinking water safety. In sure that by-products stay below maxi- mum levels throughout distribution sys- tems, so consumers get equivalent protec.. tion no matter how close or far they live from treatment plants. In addition, utili- ties will need to move more aggressively to determine whether Cryptosporidjum exists in the watershecls that provide their sup- plies. Ifit's there, they'll have to figure out ways to get tid of it. Where the parasite is found, the advi- sory panel reconunencls that water systems select steps from a toolbox of possible treatment measures, including ozonation, membranes and advanced filtration systems. Eventually, however, many observers think water systems will need to count on ultraviolet light systems that researchers have shown will kill or disable Crypto spores. Ultraviolet systems already are used to decontaminate sewage wastewater, and European com... munities are now applying the technology to dtinking water dis- infection. When the curtent rule- making process began, water util- ities feared that EP A would require them to turn to UV tech- nology that's never been demon- strated to be practical on a scale large enough for treating major dtinking water supplies, Because of those concerns, the negotiated agreement stresses watershed pro- tection, orders accelerated Crypto monitoring and sets forth a menu of treatment options that include improving conventional chlorine disinfection. Ultraviolet disinfection will be most practical for small conununi- ties that draw on groundwater, but UV could be the most effec- tive way for bigger cities to combat the Crypto threat. Seattle is con- sidering the addition of an ultra- violet system to an advanced ozonation plant the city is planning for its Cedar River watershed, and EP A is encouraging experiments with the tech- nology. "This is definitely cutting-edge stuff they're doing," Ann Arbor's Skacls- den says. "EPA is hoping that UV will be viable as an option for treatment." Federal regulators are scheduled to adopt final regulations in 2002, and the negotiated agreement allows eight more 62 GOVERNING December2000 ___..r· September, EP A-sanctioned negotiations produced agreement on follow-up regula- tions that will eventually force even more dramatic improvements in trearing water supplies. Those tentative proposals will require· operators to monitor their systems even more intensively for disinfection by-prod- ucts and for microbial threats, notably Cryptosporidium. One objective is to make Governlng.com I years for monitoring and experimenting with new treatment methods. As the combined new rules go into effect, "most surface water systems will go to some alternative disinfection type," says Rene Pelletier, the New Hampshire Environ- mental Services Department's resource program manager. "It will be a big issue." ARSENIC AND OLD ROCKS Although most major cities rely heav- ily on rivers and lakes, 53 percent of all u.s. localities, including most small-town and rural areas, tap groundwater resources for drinking water. Up to now, regulators have assumed that water protected by rock and fìltered by soil doesn't need as fìltering systems to meet EPA's proposal. Albuquerque, as well as Scottsdale and Sun City in Arizona, also has unusually high levels, as do a number of Southern CalifofI\ia cities. The Southwest's hard, Irigh-sulfur groundwater makes removing the arsenic more expensive. Arsenic contamination may be a threat in the upper Midwest and New England, depending on the geologic fonnations that water is pumped from. In Wisconsin, water from hundreds of private wells in Outagamie, Winnebago and Brown coun- ties has tested Irigh in arsenic, and scien- tists think concentrations are rising. as groundwater pumping intensifies and arsenic is drnwn from bedrock. With some .,: limits, the 1996 law mandates better training for treatment operntions staff. It also requires that water utilities demon- strate the financial capacity to upgrade and maintain treatment plants and dis- tribution systems. As things stand, EP A reports that nearly a third of the nation's smallest water systems barely cover daily opernt- ing expenses, much less invest in better water quality. That's one reason why the number of separate drinking water sys- tems has fallen steadily: Communities are combining operntions and selling to pri- vate water companies better equipped to deal with complicated EP A standards. "Frankly, with all the new requirements coming along with the '96 law, it makes sense for people to sit down and evaluate the cost of trying to comply on their own," Leiby says. Others are turning to the private sector to meet the burden of upgrading water- delivery systems. Several large cities con- tract out some water treatment opera.. tions, and large private water service companies, including big multinational firms, are now bidding to help municipal governments meet long~term water..ser.. vice obligations. Moreover, a 1998 sur- vey of 220 communities conducted by the consulting finn R. W. Beck Inc. found that 35 percent were considering some fonnof public-private partnership for water treatment. There are some creative partnerships. When Seattle figured out what it would take to filter the amount of water it needs from its Tolt River watershed, the city took advantage of a new state law autho- rizing alternative contracting procedures. By using a design-build-opernte approach rather than the conventional bidding process, Seattle's Public Utility saved an estimated $70 million through a contract under which a joint-venture company will build and operate the city-owned plant. When he looks at the unavoidably high costs of upgrnding treatment sys- tems, Dave Hilmoe, the Seattle Public Utility's water qualiry and supply direc- tor, points out that if his utiliry "hadn't been taking advantage of an alternative process like design-build-opernte, I don't think we'd be doing our ratepayers any favors." iii (.:;,;:;,;~gt:t'·"~;"i:1;;-\!Í~'-::1;;:1f~'l::i¡!i'r;"?tl!~~)!'~;;s,\tn:)i;:;;}~":'Ti'~~'2;t,,:~;:::·;ê,'::;;:-", ," ,,_ " ,'. .. ..' ~¡(S' '«1t¡:;'''"{''!l:ì\~.!'I:>''';i''.i''¡?''.'' " 'tconvinced thàt federal , I. ,_ ¡ 1 at it would cóStcommunities , : t i'~~~I~~~'¡~~'~> ~-"~ +\ . . ' 1 ;t9Ic:~me~~,«~;;,~Mà\)1'1'~~~~'"'' ,. mc standçnds.. . . '. '."~" ._,..""\s;..."-y¡¡""",..~~,,,?,,.,..."~tE~1ì:à_~ .¥J&.~_"""'<C"" ,> ' much attention. But 31 states have reported that some groundwater has ·been contaminated by MTBE, and EPA's new standards will require municipal systems to start testing for bacteria, microbes and other health threats if state officials think they might be present. A congressional deadline is, in fact, forcing EPA to rush to tighten a 58-year- old standard for arsenic, the poisonous and cancer-causing element that seeps from rocks into water supplies. Federal regulators have proposed slashing the limit by 90 percent, a level that municipal water officials say would force Los Ange- les,· Phoenix, Albuquerque, Kalamazoo, Michigan, and more than 6,000 smaller systems to spend as much as $1.5 billion a year to remove arsenic that seeps into their water from surrounding soil and bedrock. As drafted by EP A, the arsenic standard could force some Southwestern and New England cities and towns to raise water bills by $100 to $200 annually, the American Water Works Association . (A WW A) has calculated, even though the agency's scientific evidence is incon.. clusive. Congress moved this fall to grant a six-month extension to the deadline. Meanwhile, state and local officials aren't convinced that federal regulators can justify what it would cost communi- ties to comply. In EI Paso, Texas, for instance, city officials estimate it would cost $146 million to install sophisticated 64 GOVERNING December2000 of the highest arsenic concentrations in the world, Wisconsin has tried drilling wells into deeper rock formations, but that hasn't solved the problem for individual homeowners. Special filtration systems on home water taps cost $800. Forty community water systems in Massachusetts have arsenic problems, notes David Terry, director of the state's drinking water program, and neighboting . New Hampshire has more than 100 water utilities where concentrations exceed EPA's proposed standard. "We do have bot spots where it's in the bedrock," notes Pelletier. "A lot of the public water sys- tems affected are in very poor communi- ties," PAYING THE BILL By A WW A's account, water systems have already taken on more than $1 bil- lion in capital costs and nearly $2.7 bil- lion in annual expenses to comply with rules that EPA issued under the 1986 ver- sion of the law. The 1996 amendments may be more flexible, but the association predicts suppliers could have to finance more than $25 billion in new investments and an additional $6 billion in yearly costs, depending on how arsenic and other treatment questions are settled. The need to comply will force munic- ipal governments to think creatively about how to come up with the money, In addition to tightening contaminant ,. ., .. · · - .. L ¡:; .. .. ..., · Governlng.com C1:.:. c,uY\.t;l I .::-- L.øøw 0/ M;n....otø 0&. CiH. p_." ."..n.... 145 University Avenue West, St. Paul, MN 55103-2044 phone: (651) 281·1200 . (BOO) 925-1122 TDD (651) 281-1290 LMC Fax: (651) 281-1299 . LMCIT Fax: (651) 281-1298 Web Site: http://www.lmnc.org December 1, 2000 RECEIVED DEC (I 6 2000 Dear City Clerk: CITY OF CHAI~nA::'::'t; ~ It's time to again for the League of Minnesota Cities' 2001 Conference for Newly Elected OffIcials. After November's election, perhaps your city has a new mayor, council member or other elected official who would benefit from the expertise and practical training offered at our conferences. For more than 10 years new community leaders have attended the conference to prepare for their new role, learning the basics of city government. The two-day Conference for Newly Elected Officials offers excellent skill-building sessions and opportunities to network with other officials. The Conference for Newly Elected Officials will occur in three Minnesota cities - Fairmont, January 12- 13; Grand Rapids, January 26-27; and Sl Louis Park, February 16-17. Again this year, LMC is adding an outstanding opportunity for experienced city officials - the 2001 Leadership Conference for Experienced Officials. If your mayor or council members are not new to office, this conference is a terrific opportunity to hone their municipal leadership skills, learn new ones and revive their commitment to public service. This year's two-day Leadership Conference topic focus is Integrity in Public Service and will be held at two sites: Grand Rapids, January 26-27; and St. Louis Park, February 16-17. Enclosed are materials for conference registration: · A letter to your Newly Elected Official(s) · A letter to your Experienced Official(s) · A Registration flyer for each of the two conferences · LMCIT's brochure, What is LMCIT? Please duplicate and distribute materials to each of your city's elected officials and encourage their participation. These conferences are unique training opportunities designed specifically for Minnesota elected city officials. Please don't hesitate to call me at 651/281-1251 anytime I can answer questions or concerns. I'm looking forward to seeing your city's delegates at this year's conferences I Sincerely, /l J' Uðt!''t JcZie Tooley, Manager Conferences and Training AN EQUAL OPPORTUNITY/AFFIRMATIVE ArnoN EMPLOYER 145 University Avenue Welt, St. Paul, MN 55103-2044 phone: (651) 281-1200 . (BOO) 925-1122 TDD (651) 281-1290 LMC Fax: (651) 281-1299 . LMCIT Fax: (651) 281-1298 Web Site: http.flwww.lmnc.org LMC r...,...¡ M¡,......r. em.. em.. ~--n.... December 1, 2000 Dear Newly Elected Official: So you made it through the campaign and celebrated your success. Congratulationsl Now what? Come January, you'll be looked to as a community leader who provides guidance for your neighbors and community members. In the first months, you'll be introduced to concepts like tax increment financing and open meeting laws. You'll find yourself wading through state statutes and requirements, all the while trying to keep your focus on good governance and broad community priorities. The League of Minnesota Cities has created a conference to help you adjust to your new role in the community and learn the basics of local government. The League's two-day Conference for Newly Elected OffIcials offers you excellent skill-building sessions, opportunities to network with your new peers in city government, and ultimately, help you serve your citizens more effectively. The conference also serves as a great introduction to the services offered by the League to member cities like yours. For more than 85 years Minnesota city officials have counted on the League to provide them with an array of valuable education and advocacy services, Including research, training, insurance, and legal resources. Here are just a few examples of how the League can help you: · Our research team and attorneys are available via phone or emall to answer your questions, from Minnesota data practices requirements to examples of model ordinances. · The League's Personnel Management services guide cities in the complex arena of employment policies and laws, employee discipline, pay equity reporting, compensation issues and hiring practices. · Our legislative team represents city interests at the Capitol on critical public policy issues such as telecommunications restructuring, electric energy restructuring, land-use matters, and more. For over 10 years, thousands of elected officials have taken advantage of.this training conference and continue to look to the League for ongoing research assistance, training opportunities, and updates on important municipal and legislative issues through our Web site, magazine and newsletter. The 2001 Conference for Newly Elected Officials will be held in three Minnesota cities - Fairmont, January 12-13¡ Grand Rapids, January 26-27; and St. Louis Park, February 16-17. Enclosed are materials you'll need to register. Or visit our Website at www.lmnc.oro and register onlinel Make plans now to attend the Conference for Newly Elected Officials to ensure you'll have the skills needed to serve your city. We look forward to helping you prepare for your new leadership role in your community. Sincerely, 001,',- kie Tooley, Manager Conferences and Training AN EQUALOPPORTUNITY/AFF1RMATM! ArnON EMPLoYER League of Minnesota Cities presents: for Conference Newly Elected Officials Prepare for your new leadership role by learning the basics of local government Get a strong start by attending this two-day conference offering skill-building sessions and opportunities to network with your new peers in city government. Learn the fundamental and key requirements of your new job to ensure you have the skills needed to serve your city-register today! Conference agenda: Friday 1:00 p.m. Welcome 1:15 The Big Picture for Newly Elected Officials What City Councils Can and Cannot Do Social HourlNetworking Dinner and Recognition of Leaders Government as a Team 3:15 Saturday 8:00 a.m. Host Mayor Greeting 8:15 Finance Fundamentals for the Newly Elected Official From Open Meeting Law to Data Privacy From Conflict of Interest to Personal Liability Lunch Strategic Decision-Making Connecting with Citizens Adjourn 9:30 5:15 6:00 10:45 7:00 12:00 1:00 2:30 4:00 ~ Registration Form Conference for Newly Elected OffIdaJs . Registration fee: $210 Indicate which location you will attend: o Jan. 12-13, Fairmont 0 Jan. 26-27, Grand Rapids o Feb. 16-17, St. Louis Park City Contact person Telephone number Registrant's name Title Address City Method of payment: o Cheok or PO enclosed (make eheoka pqyøble to ~ qf MúmeIJoto CUies) Mall this form with payment to: League of Minnesota Cities, 145 University Avenue West, 8t. Paul, !.IN 55103-2044 Fax to: (651) 2S1-1296 8tate Zip o Please bUl the oity o 1 already registered online or via lax and fm enclosing my payment Don't miss this valuable ~~ learning opportunity for new mayors, council members, and appointed officials Jan. 12-13, 2001 Fairmont Holiday Inn (800) 785-4066 Additional /wusjn¡¡ /Wailable at these Fairmont hotels: Comfort Inn (888) 570-5444 Super 8 (888) 750-9444 Jan. 26-27, 2001 Grand Rapids Ruttger's Sugar Lake Lodge (800) 450-4555 Feb. 16-17, 2001 St. Louis Park DoubleTree Park Place Hotel (800) 222-8733 Registration tee: 11210 How to Register: Complete the Registration Form or register .>nline anytime: www.lmnc. org (online registrations will be billed). Housing: Th make reservations for overnight accommodations, call each hotel directly. Cancellation Policy: All cancel- lation requests must be in writing, faxed or postmarked 7 days prior to the Conference, and are subject to a 1130 handling fee. All unpaid registrations not cancelled 7 days prior wUl be billed at the full conference rate; no refunds will be made. Questlo..? Call Jodie Tholey (651) 281-1251, Cathy Dovidio (651) 281-1250 or Rebecca Erickson (651) 281-1222. register online anytime: .. www.lmnc.org . LMC 145 University Avenue We.t, St: Paul, MN 55103·2044 phone: (651) 281.1200 . (800) 925-1122 TDD (651) 281-1290 LMC Fax: (651) 281.1299 . LMCrr Fax: (651) 281·1298 We), Site: http://www.lmnc.org r.... of Mi__ C'm.. C'm..""...m.ø ~ December 1, 2000 Dear Experienced City Official: As a leader in your community, you know how difficult it is to juggle citizen requests, plan budgets and care for the dynamic business of running a city. Dealing with current challenges of your city- while planning for its future, is demanding. The League of Minnesota Cities provides you an opportunity to hone your municipal leadership skills, learn new ones and revive your commitment to public service. The Leadership Conference for Experienced Officials is a terrific two-day opportunity to participate in advanced training with your peers from across the state. This year's focus is Integrity in Public Service, and featured presenters are Carl Neu, popular keynoter for the Conference for Newly Elected Officials, and Jane Calabria McPeak, of Hamline University. You'll appreciate their practical messages and entertaining styles. The two-day conference will be presented in two Minnesota cities - Grand Rapids, January 26-27; and Sl Louis Park, February 16-17. While the Leadership Conference for Experienced Officials is presented concurrently with the League's Conference for Newly Elected Officials, it has a separate agenda and provides plenty of time for your specific questions of the keynote speakers. Enclosed are materials you'll need to register for the Leadership Conference for Experienced Officials' Conference and to make hotel arrangements. Better yet, just go to www.lmnc.ora and register online! I invite you to join other elected officials in an inspiring and informative experience, and look forward to seeing you at the Leadership Conference for Experienced Officials. Sincerely. 9c/[ Jodie Tooley, Manager Conferences and Training AN EQUAL OPPORTUNITY/ AFFlRMA TIVI! ACJ10N EMPLOYER Leadership Conference for Experienced Officials Sharpen your municipal leadership skills, learn new ones, and revive your commitment to public service Plan now to join other elected officials at this event designed to inspire, refresh, and skill-build. It's a great way to start your year! Conference Agenda: Friday 3:00 p.m. Welcome 3: 15 The Changing Big Piaure for Experienced Officials 4: 15 Integrity in Public Service 5:15 Social Hour/ Networking 6:00 Dinner and Recognition of Leaders 7:00 Essentials for Ethical Decision-Making Registration Form LeadenhJp.Conference for Experienced Ofllc.... . R....tratlon fee: $150 Indicate which 10caûonyou will attend: 0 Jan. 26-27, Grand Rapids 0 Feb. 16-17. Sf. Louis Park Method of Pll)'lllent: o Check or PO enclosed (.w, ,Im/u P"JÚ"" LMgw of Mitmøøtit Cities) o Please bill the city o I already registered online or via fax and I'm enclosing my payment ~ç City Saturday 8:00 a.m. Host Mayot Greeting Integrity in Public Service, cont'd Ethical Decision- Making: Tension, Competition and Conflict January 26"27, 2001 Grand Rapids, MN Runger's Sugar Lake Lodge (800) 450-4555 February 16-17, 2001 St. Louis Park, MN DoubleTree Park Place Hotel (800) 222-8733 This year's conference focus: Integrity in Public Service Featured presenters: Carl Nm- Back by popular demand! Jane Calabria McPeak- Dean, Hamline University Graduate School of Public Administration and Management Reøistratlon fee: $150 How to Reelster: Register online anytime at www.lmnc.org (online registrations will be billed). Housing: To make reservations for overnight accommodations, call eacb botel directly. CanceUation Poley: All cancellation tequests must be in writing, f.xed or posnnarked 7 days prior to the conference, and are subjcct to a. $20 handling fee. All unpaid registrations not cancelled 7 days prior will be billed at tbe full conference rate; no refunds will be made. Questlons1 Call Jodie Tooley (651) 281-1251, Cathy Dovidio (651) 281-1250, or Rebecca Erickson (651) 281-1222. ... Contact person Telephone number Registrant's name 8:15 9:30 10:30 10:45 Break 12:00 Ethical Decision- Making, cont'd Adjourn TIde Address City Sta'" Zip Mail this form with payment to: League of Minnesota Cities, 145 University Avenue West, St. Paul, MN 55103-2044 Fax to: (651) 281-1296 register online anytime: www.lmnc.org WHAT IS LMCIT? LEAGUE OF MINNESOTA CITIES INSURANCE TRUST ~,,,. ,"",..¡ ;i'';O''''1!'j i/,,,.,..ø- ~=~ W'''''':'''''",,; ß""<'t" "'>", ., '" For over 20 years, Minnesota cities have relied upon the League of Minnesota Cities Insurance Trust (LMCIT) for their property, liability, workers' compensation, and employee benefits needs. We are a member-driven organization that exists solely to meet the risk management and insurance needs of Minnesota cities. LMCIT is a cooperative joint-powers orvni7.ation formed by Min~ dties in 1980 - one of the first municipal self-insurance pools in the country. Cities contribute premiums Into a jointly-owned fund rather than paying premiums to buy insurance from an insurance [þompany. The money in that fund is then used to pay for ,~.JIlember cities' claims, losses, and expenses. City participation varies by program. ý> LMCIT's property/casualty and workers' compensation . programs each have over 750 member cities and city organizations. · The restructuredLMCIT employee benefits program continues to groW with approximately 200 member cities. · Each year, LMCIT collects nearly $50 million in premium for all our programs combined. >,',·4, , "J, J:-i, COVERAGE FORClTY NEEDS LMCIT offers property/casualty, workers' compensation and employee benefits insurance programs that meet cities needs. · The PROPERTY ¡CASUALTY program provides a broad package of liability, property, and auto coverages. The liability coverage is very broad, and provides the equivalent of general and law enforcement liability, and public officials' errors and omissions. It also includes other liability coverages that most cities need, such as land use and development coverage, and extraordinary expense coverage, designed to address a wide variety of unanticipated and extraordinary expenses that no other coverage would covet The property/casualty program has a wide variety of deductible options and optional coverages such as: · Airport . Excess liability · Liquor liability · Machinery breakdown · No-fault sewer backup . Open meeting law defense · Public officials bond · Underground tank coverage to supplement the Petrofund · The WORKERS' COMPENSATION program covers city employees, with deductible, retro-rated and managed care coverage options. It also offers optional volunteer accident coverage, which protects individuals who are injured while providing volunteer services to the city. LMCIT's workers' compensation coverage also picks up some related risks that standard workers' compensation insurance policies don't cover. Some examples of LMCIT coverages specially designed for cities are: -.--., ". >.. .., -. . -. ;. ~, . . Diagnostic teSts for City employees exposed to infectious diseases, and · . State-mandaœdbenefits for peace officers suffering from post-~atic stress disorder · EM PIO YEE BENEFIT S. LMCITprovides cities total employe\! benefits manageffien~ offering a comprehensive package òf benefits and services. Health and dental benefits programs are now fully-insured by HealthPartners, with LMCIT retaining a portion of the risk to continue overseeing the rate setting and renewal process on behalf of our members. Member cities continue to benefit from pooling, simplified administrative process and reduced overall administrative costs. The Employæ-ChoJœ program allows each city employee a choice from among several distinctly different HealthPariners health and dental plan options encompassing the full range of options available in the marketplace. Cities may develop unique coverages best suited to employee profiles. Additionally, LMCIT offers programs for Ufe and short- and long-1erm disability insurances, which are available for purchase by both employer and employee, so that a city might provide baseline coverage and allow employees to add coverages individually. Finally, LMCIT offers the ultimate in comprehensive benefits - FlexIble Spending Aa:ount administration. You can offer your employees competitive, unique, and individualized coverages while streamlining your city's administrative process to boot The private insurance market runs in cycles, Sometimes insurance is relatively cheap and easy to get. At other times, as in the late 1970s and again in the mid- and late-1980s, insurance can become very expensive and hard to obtain. In a "hard" cycle, if insurance companies view cities as undesirable or unpredictable risks, cities may not be able to find insurance at al1.1n the late 1980s, this happened to cities in many parts of the country in regard to property casualty coverage, and to smaller cities in regard to health insurance. Because LMCIT exists, Minnesota cities know they will have a stable source of insurance coverage - regardless of private insurance industry cycles, Furthennore, cities have some unique needs that private industry's insurance doesn't address very well. LMCIT's coverages are specifically designed for cities. As new needs or problems develop, LMCIT modifies coverage or develops new programs to meet those needs, such as health coverage for early retirees, or coverage for benefits mandated by the state for peace officers suffering from post- traumatic stress syndrome. LMCIT IS DIFFERENT FROMAN INSURANCE COMPANY );; In some ways, LMCIT functions much like an insurance company. Cities pay a premium to LMCIT and LMCIT pays claims and losses on the city's behalf. However, there are a couple of very important differences. ,'", LMCIT is owned and controlled by the member cities themselves. Its purpose is to meet cities' coverage aniI risk management needs - not 1D malœ a profit by selling IDsuranœ. And in the property/casualty and workers' compensatiori\pro~., if LMCIT's income from premiums and investments is more than what is needed for losses and expenses, the extra funds go bâck to the member cities. From 1987 to 2000, LMCIT has returned $140 mUUon In dtvIdeods 1D cities! LMCIT IS SAFE AND SECURE "):': ,,::1~, ~, To ensure that LMCIT is able to meet its responsibility to pay cities' claims, LMCIT's Trustees see it as abs01;utel)l ~cal that the organization be strong and financially stable. A conservative approach to rates and reserves, a solid reinsuIancep!Qw-un with some of the strongest reinsurers in the world, and regular actuarial reviews all help ensure that LMCIT willremÌûnsouriit'IiI fact, by ''''''',: ' conventional insurance industry measures, LMCIT is stronger financially than most insurance companies. . ,;\.:!i ,......" ;-., ",..,,:,' THE BOARD OF TRUSTEES LEADS LMCIT Five city officials make up the Board of Trustees and govern LMCIT on behalf of all member cities. LMCIT Trusteés are appointed by the League's Board of Directors. Currently, the five Trustees are: · Jim Antonen, Moorhead City Manager and Chair of the Board of Trustees; · Karen Anderson, Mayor of Minnetonka; · Les Heitke, Mayor ofWilbnar; · Todd Pratke, 5t. Peter City Administrator; and · Jim Miller, LMC Executive Directo[ THE LOCAL AGENT ROLE LMCIT requires cities to use the services of a local agent for the property/casualty program, but the choice of the agent is entirely up to the city. Most cities also use an agent's services for workers' compensation and may choose to have an agent for employee benefits. The agent's role in LMCIT is not so much to act as a salesperson for LMCIT, but rather to assist and advise the city. LMCIT strongly encourages cities and agents to discuss services an agent might provide and the appropriate compensation for those services. LMCIT EMPHASIZES LOSS CONTROL TO SAVE MONEY Remember, the money LMCIT uses to pay claims belonr;; to the cities themselves. E\'ery Iœs that Is mlded saws money. LMCITs loss control seminars, the Loss Control Quarterly and other publications, and city visits by LMCIT's loss control representatives, all have the purpose of helping cities minimize risks and avoid losses. Our experience in the past few years with claims related to employment shows howwell this can work. In the early 1990s, the number of claims for wrongful tennination, sexual harassrnen~ discrimination, and other employment-related matters, were rising dramatically. Cities had close to 150 of these types of claims in 1993 that together cost just under $2 million. In response, LMCIT placed a great deal of emphasis on helping cities improve their personnel practices. Since then, as this chart shows, cities have been able to substantially reduce the number and cost of these types of claims. gMPI.OYMgNT - Rf:IATI.D ClAIMS .. ~~~~~~.o_f¡;_~~~~~"~y'~_~___ I:;;) ~, I'/';I'! I'.I' .~ !'Jo).4 '~'~ 1'1'1ti 1'1'1:' [')0)4 I~ < < 'OJ "' ." Another example ofLMCITs loss control philosophy is the introduction of managed care and health risk management in the employee benefits program, which can help cities control health claims cost and have a positive effect on health claim trends. WE'D LIKE TO HEAR YOUR COMMENTS OR SUGGESTIONS If you have a comment regarding service from LMCIT - whether it be service from staff or from any of our contract service providers - we want to hear about it We'd also like to hear your suggestions for how LMClT could serve you better. LMCIT Staff Pete Tritz, Administrator Tom Grundhoefe~ Associate Administrator Doug Gronli, Claims Manager (pic and work comp) Ann Gergen, Employee Benefits Program Manager Ellen Longfellow, Loss Control Attomey Phone (651) 281-1265 (651) 281-1266 (651) 281-1279 (651) 281-1291 (651) 281-1269 E-mail ptritz@lmnc.org tgrundho@lmnc.org dgronli@lmnc.org agergen@lmnc.org elongfel@lmnc,org LMC League of Minnesota CiUes Cities promoting llxcllllenœ League of Minnesota Cites Insurance Trust 145 University Avenue West SI. Paul, Minnesota 55103-2044 Phone: (651) 281-1200 or toll free (BOO) 925-II22 fax (651) 281-12981TDD (651) 28U290 www.lmcit.lmnc,org CITY OF CHANHASSEN 690 City Ctnltr Dri.., PO Box 147 Chanhassen, Minnesota 55317 Phone 612.937.1900 General Fax 612.937.5739 Engineering Fax 612.937.9152 Puhlic Safrty Fax 612.934,2524 w.;b www.â.chanhassen.mn.UI MEMORANDUM To: Scott Botcher, City Manager From: Shannin Al-Jaff, Senior Planner Date: December 11,2000 Re: Parking for Data Link, Located at Lot 5, Block I, Chanhassen Lakes Business Park 7th Addition. . On July 24,2000, the City Council approved site plan 2000-8 for a 100,000 square foot office warehouse building to be located on Lot 5, Block 1, Chanhassetl Lakes Business Park 7th Addition, as shown on the plans dated received June 2, 2000, subject to conditions. The building is under construction. The applicant wisb¡:s '10 convert some warehouse space into office. Based upon plans appro~d þy the City Council, the city's parking ordinance requires 4 parking stalls per 1,b00 s~qyare feet of office (320 stalls) an~~ sU\l1 J1~ 1000 square feet ofw~~e ar~ for the first 10,000 square f,.!(If~& j3:Mr ar~ ¡¡nd one spac~ [<>teacb a!ldìtio~l 2,000 square feet (15 štlíl1~). ~'Ì:!>f<ilp.~g spac~ffi¡t~(ç¡:\ þyotdU¡¢j.~èis 335. The applicant is ;þ:t!ö\'Î.~mg 3~~ $P~' Jfthe WlJfè~~ po¡;lion fW'fl§ çqnverted into office, the s:i~win ~ !ieÍÎ,øi~t in tl¡e ptJiU\¡1!1' 9f p¡¡r~g jlpìlc.ð!i,. ~" ordinance allow!! 1W~(Ijni§ to ·SÍtì1W" pmóf of pàfk1n~, if the n~<.:4 pi'I:$1(!Í!! itself, the city can require fie ì\.îiPÜQÌl!it t~ bµUd th!}a~tÙ'}iwJ, p¡!fkiñt- The building has ~ tåtal I!l~ of 1,Ø~,gìã s¡¡¡ym;e. ~t qf9f3çf.\~eJm.~,~(!h requires 374 parking stáÍÌ~. ~ à¡'¡! . ~icantis: Pn?~ fii bìill~ ~3: p.l.U'kim¡ spaces. The owner owm! ïÍ.!.e J¡:~¡:j:PilXOel w1J?¢ et\St ~fl:hø $u,bj~ si-œ, W. order to build the additi~ fíarki¡:¡g (it: need~. ib~ . IIJlt ~i i1~¡;àbjµë thø two parcels under- a sµ¡:g~Pi!téel.J~ficati<m ~ . .' tò¡sr~te a s~l~ ;¿¡ì()rtiftg lot. This proce9UÌ\é ~I áÍ10w $tafftP pÌ'c;Jc~S$ltl~ åwlj¡-JlfÎoii ~tiv¡¡yly, We intJ'øI.i,-IQ. ~~~i:íe~I'J,q 'ÞüesqaY, þ$ew.bèf 12;~, Mlelis 'ª'¢ è1itr Co èU ~Jí¥Ü. . .t.ei'Wis up: ~... .¡:.5!:!w... It, The City ofChanhassen.A growing community with ckan lakes, quality schook, a charming dðwntown, thriving businesses, and beautifùl parks. A great plate to Ii... work, a, -- ~~Pam ......... Mc...Glynn Dr ~ ( / Court / Coulter Blvd ~ ~ 0.- -= Park F - L---- n .... ~ ____ .J ~~ \ ( \,..o-r~ -1 \"¿\I-. ~ \ ~ \ ~\)o.~o.6 . ~ VO~i· ~ II> 0- \.3\(.8 Drive 1 Essex Rd 2 Suffox Dr 3 Burlwood Dr :--. ~ ~ 4 Rosewood Dr >' !!/ t' - f e\dð." ~ ~ rs Place/I.! 1/ \rrll y.;. ) ~ 'f/- J?¡,'ì21 y 'I .~ i ~ \ , ~ ~-::?> / V<»'O ~ t:l~ I"iC I -I ~ ~ ~ ~/\ ~ IJJJ.ll1 ~ke DftI0 , ~ .."~p r '~~i:>I ~~~~ ~ ~~:~~~\.¡ \~v~/'t ,.,i I " 1;', I ./ r;, ~ '- ,¿) IIG "ri ~,,~ ~~~II /I 1___ 1:-" ~ h- '/ ¡; ~ ~!If!= "-..l-{~ ~~ --- ;... . f-- \.¡. T I II I ~~ '01 n 1/C I- 5 ~ [I;J J5 I-r :--~!:t\ :=\STIJ ~ , iii . . I .. 1= '" .... z..:;~ f-- ^' .e:-.. ." 1/ ~I '\ \ '-----, ~ / æ"~__---- Q , ---- 6} --- rJ _--------- Q-~ r:JI.. 0 ÆA -- -- v ~ O~ --- -----. - .------- Bii ~çQQ:ooo,o:~~o,,~~~ º.~tg ./ ~ 0, fit -- . :D (ì7' ,..,-.J ,""" .----- . Or, Þ9';7; .."éY' =~... /" ~IÎ ' ~T." V 'd':]· -""...."" " / f1;__{ , ' ~ I lJ....._ .....- -......... tIWt....·J·CoIoI-(M~ ..- \ ...---- - »--- _ . =-ø:- - . =.=..:::;:::::<' - . ....-.=. - ~-- '""""'"" --...-- --- '-----~ "----------. d'J ,e @_.- .... ........ ~ ~ ~ ~ c;--,_...... ~.....- 1)oJ-o. LiY\k. 0 n Lot 5" "- "- "- "- "- "- "- "- " / .... GlPPIC:1 4T W,342 &Q. ~. WAREHOUSE .AT IJ....., 6Q. ~. 562 eTA.L.L. 12 6TAL.U o TOTAl.. IÞ~NG ~c:ur~ TOTAL.. ,.,AfIiII( NI::i: ~OI!D flNC:I..UCINGr D IIItOO I OF PAfIII(JNG) )'4 &TA.L1. "... 6TALL 3\ )CI'.I)" ........ "- "- "- "- ~ "-", ¡( ~ c,? °0 {' <'0,( 0 f" ~ ¡Oqr,f, ''I ::J